2011 CWCA Bi-Annual Meeting

September 21, 2011

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CWCA Bi-Annual Meeting Agenda

Halloween – Oktoberfest Block Party.Snow Removal Contract PlansSecurity ReviewDominion Power UpdateDues StatusGuest Speaker, Georgia Weiss of Avalon

Homes Close

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2011 CWCA Halloween –Oktoberfest Party!

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2011 CWCA Bi-Annual MeetingSeptember 21, 2011 Halloween – Octoberfest Party Julie Schwan - Chair Beth Stewart – Co-Chair

All neighbors are encouraged to attend!Kids Halloween Party on one side,

Oktoberfest Party on the other.Signup Genius for more volunteers.

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Cold Beer! Hot dogs! Bratwurst! Sauerkraut! All Provided By CWCA!

Neighbors Are Asked To Bring A Dessert, Side Dish & A Non-Alcoholic Beverage To Share.

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Moon Bounces! Dangling Donut Games!

Parents of Young Children: A “Sign Up Genius” for will be distributed via email and the

listserv.

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The Children’s Portion Of The

Party Cannot Be Successful Without Your Participation!

CWCA Bi-Annual Meeting

Snow Removal Steve Sunderhauf & Ed McGrady;

Co-Chairmen

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Snow Removal CommitteeAnnual Report

Snow Committee What we do

Run the contractor Try to be good stewards of our money

Communicate about snow Listen to complaints and try to inform the community about

issues What we don’t do

Collect dues Move cars Repair electric lines Fuss at VDOT Clean up dog poop Find lost children

Though we have opinions on all these

Our humble community…

Let us review We started doing this last year

Steve and Ed were “appointed” to the committee by Dave…right before he left

Last year we had a bit of snowThe community was strong in supporting the

plowing effort This year there was a lot less snow

Meaning few complaints, and few problems, from your perspective

The contractor did a good job, best we can tellBut he did too good a job, and there lies the

problem

The issues VDOT now has a plow assigned to the

neighborhoods In addition there are a lot of gray and unknown plows

running around doing stuff This may be sufficient, but we can’t tell because WE

CAN’T GET THE CONTRACTOR TO STOP PLOWING

Our contract specifies plowing on 2” or greater or the contractors discretion The contractor plowed at 1”, and put down de-icer

almost all the time. This costs money, we have refused to pay the last bill

What it CostDate Inches snow at

DCACost ($)

December 17, 2010

1.5 4885

January 13, 2011 1 3930

January 18, 2011 .2 (ice) (no plowing)

3622

January 28, 2011 5.6 6930

Possible COAs Stop plowing and let VDOT do it

We could always start up again, but there would be a lag Set a minimum threshold for plowing of 4-5” and enforce

it We would write a new contract that was very clear on this It would mean that if something went wrong, we’d need another

contract And you’d have to live with VDOT for <4”

Continue with the existing scheme, but enforce the 2” rule What we cannot do is make an “audible” due to liability concerns

Continue to plow on even a flake of snow no matter what Its your money! We don’t mind!

Other Initiatives We have had good luck with online communications

Gmail account: cwcasnow@gmail.com Twitter account: http://www.twitter.com/cwcasnow Google maps: drain markers and routes Set up a blog http://cwcasnow.posterous.com/

But there wasn’t really much to blog about It was a dull year compared to last year! Reminders:

Don’t park your cars on the street during snow events (we know who you are all you cul-de-sac people)

Cars have been damaged! Report problems through the gmail account, so we have a

record of it Don’t pull up my stakes that mark the storm drains, they cost

money and you get the crappy stakes next year! Check the twitter account first, I’m usually up on it when there is

a major snow event The blog is for longer format information

This is what the contractor sees

This is what you see

The Snow Committee can’t wait until next winter!

Contact us!

Gmail: cwcasnow@gmail.com Twitter:

http://www.twitter.com/cwcasnow Blog: http://cwcasnow.posterous.com/ Our maps: http://tinyurl.com/ybqcavs Or look for us on HoodPlayDates

CWCA Bi-Annual Meeting

Security ReviewCabell Fooshe

Very little activity for concern. Vandalism of signs on Laburnum at the beginning of

summer coincided once college students returned from being away and when Fairfax County Schools dismissed for the summer.

Teen drivers, Household Help and employees are commonly driving over the posted speed limit.

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Chesterbrook Woods Citizens Association Treasurer’s Report

Damien DoviCWCA TreasurerSeptember 21, 2011

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CWCA 2011 -12 Proposed Budget Projected Expenses Actual 2010-11 Proposed 2011-12

Snow Removal (Feb 09 – Feb 10) $19,368 $20,000 Directory $1,235 $1,400 Supplies $0 $100 Neighborhood Parties (Halloween) $805 $1,200 Annual Meeting $30 $100 Miscellaneous (CWCA signage) $181 $400Total Expenses $21,619 $23,200Projected BalanceBalance brought forward from 2010-2011 +$5,877Proposed Dues 2011-12 = $50 ($50 x 540 homes * 75% = $20,250) +$20,250Projected Balance =$26,127Projected Expenses -$23,200Projected Reserve* +$2,927

* Not enough to cover one snow event.

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2011 Year to Date

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CWCA Mid Year ReviewFY 2012Wednesday, September 21, 2011

Budget YTD 9/21/11 Actual% of BudgetRevenueResident Dues $20,250 $18,631 92%Directory Ads 700 700 100%Total Revenue $20,950 $19,331

ExpensesSnow Removal $20,000 Directory $1,400 $1,743 125%Supplies $100 $58 58%Halloween Party $1,200 Annual Meeting $100 $50 50%Misc $400 $267 67%Total Expenses $23,000 $2,117

Dues Paying Homes (540 x 75% Paid Rate) 405 339 84%Dues Paid/Home $50 $56.96 110%

Bank Balance $24, 180

CWCA Bi-Annual MeetingDominion Power Continue Circuit Reconditioning

Currently in design phase and will begin in a couple of months. Will take 6 – 12 months to complete.

Load Transfer ProjectWill be done in conjunction with Circuit

Reconditioning.Fuse Installation Project has already been

completed.25

CWCA Bi-Annual Meeting

The combination of both projects will improve service reliability.

They will strengthen main feeder infrastructure and place Chesterbrook Woods on a different, more reliable circuit.

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CWCA Bi-Annual Meeting

Guest Speaker; Georgia Weiss of Avalon Homes

Question and Anwer

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CWCA Bi-Annual Meeting

Close of meeting

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