2019 exhibitor registration package - missions fest vancouver · 2018-02-05 · exhibitor early...

Contents

2019 Exhibitor’s Registration Procedure (Early-Bird Rates) ............................................................................. 2

2019 Exhibitor's Registration Form .................................................................................................................... 3

2019 Exhibitor Mapping Form (continuation of Registration Form) ................................................................. 4

Schedule “A”: 2019 Early Bird Booth Rates ...................................................................................................... 5

Exhibit Floor Plan ............................................................................................................................................... 6 Schedule "B": Statement of Faith ...................................................................................................................... 7 Schedule “C”: Principles, Policies and Practices of Missions Fest Vancouver .................................................. 8 Terms and Conditions - Missions Fest Vancouver ........................................................................................... 10

December 7, 2017

2019 Exhibitor Registration Package

Conference Date: January 18 – 20, 2019

“Mission: Discipling”

Exhibitor Early Registration Package for Missions Fest Vancouver 2019

2019 Exhibitor’s Registration Procedure (Early-Bird Rates)

Early-Bird Registration Period: December 1, 2017 – March 31, 2018.

Early-Bird Booth deposits from Dec 1, 2017 – January 31, 2018. Remaining balance due March 31, 2018.

1. Complete the 2019 Registration Form including the Exhibitor Mapping Form & signed MFV Statement

of Faith (Pages 3-4, & 7) and email to [email protected], fax to: 604-524-4690, or mail to:

7200 Cariboo Road, Burnaby, BC, V3N 4A7, Canada.

Want the same location for 2019?

To guarantee the same booth as the year prior, you must register with a $200.00 deposit Dec.1-Jan. 31, 2018.

Want a different location for 2019?To request a different booth location for 2019, make a $200 deposit Dec. 1 - Jan. 31, 2018 andlist all your preferred locations in order of interest on the Exhibitor Registration Form. You willreceive an email or phone call confirming your 2019 booth location by March.

2. Deposit or full payment? To register your desired booth location or have your first pick of a different booth,

you must make a $200 deposit. PLEASE NOTE: This is a non-refundable deposit. Remaining balance will

then be due on March 31, 2018.

3. Booths Request for Same Location. During the first two weeks of February 2018 Missions Fest will confirm

requested locations to 2018 exhibitors who chose to keep the same location for 2019. These exhibitors will

receive an invoice (by email) showing the balance due.

Exhibitors who requested a different location will be emailed a booth confirmation sometime in early March 2018.

* Requests will be dealt with on a first come, first serve basis.

4. Final Payment. To complete a 2019 Exhibitor Registration, full and final payment must be received (or posted if

coming by mail) in the Missions Fest office no later than March 31, 2018. On April 1, 2018, all locations that are

not paid in full will be made available for interested exhibitors. An exhibitor is not considered registered

until their balance has been paid in full.

5. April 1 - Oct 31 , 2018 – Regular rates are in effect for all that are interested in exhibiting either for

the first time or returning as a previous exhibitor.

Please note when preregistering that the 2019 booth rates have changed to reflect the proximity of the booth's location to the new entrance in Exhibit Hall B.

We are also introducing a new Commercial Zone in booths A02-13. Agencies in those booths will be allowed to sell merchandise at their booths. See Schedule "C" for

details.

mailto:[email protected]


2019 Exhibitor's Registration Form

“Mission :Discipling” January 18-20, 2019

Mail/fax email this form to: 7200 Cariboo Road, Burnaby BC, V3N 4A7/ Fax 604.524.4690 / [email protected]

Organization and Contact Person Information Organizations registered before October 15, 2018 will have their name and contact information printed in the Missions Fest Program Magazine. An online listing of all exhibitors will include organization's name, booth location, and a link to their website.

Full Legal Name of the Organization:

Organization Address: City:

Province / State: Postal/Zip code: Country:

Office Tel: Fax Tel: Toll Free Tel:

Email: Website:

Contact person: (To maintain communication with Missions Fest)

Home/Cell Tel: (emergency cases)

Email:

(to send Exhibitor’s information)

Finance Person Email: (To send Missions Fest’s receipts and invoices)

___Yes, Missions Fest can send me mail to my organization’s address as listed above.

___No, Missions Fest should not send me correspondence to the address above, but to the following one:

Address: City: Prov./ State:

P.C. Country:

How did you hear about us?

Booth Location Qn’ty Rate Sub Totals Totals Furnishings. Each booth comes with 1 unpadded chair. Any order of

furnishings placed after January 7th

2019 will cost an extra 25% on top of the current rates.

Terms and Conditions attached are part of this application form. The undersigned confirms that he/she is an authorized representative of the above applying organization, has received, read, and understands the Terms and Conditions of the Registration, agrees with the Statement of Faith, agrees with the Principles, Policies and Practices of Missions Fest Vancouver, and adopts such on behalf of the applying organization. We agree to have our display ready for the publicby 12:00 (noon) on Friday, Jan, 18, 2019, and not dismantle it before 4:00

p.m. Sunday, Jan 20, 2019 or we will pay a $100 penalty.

Conditions).

1st choice: $ $

Alternate choice: $ $

Booth Sub-Total: $

(GST 5% TAX) Booth TAX: $

Booth Total: Booth Subtotal + TAX. (A): $ $

Furnishings Description Qn’ty Rate

Chairs: Chair (unpadded) $3 $

Fabric Highback swivel stool $38 $

Stool with backrest $31 $

Tables: Skirted table - 8' x 2' (30” height) $31 $

Skirted table - 6' x 2' (30” height) $31 $

Skirted table - 4' x 2' (30” height) $31 $

Maple top pedestal table– 30” diam. 30” height $46 $

Maple top pedestal table –30” diam. 40” height $46 $

Electricity: 1500 watts (4 plugs) $90 $

Black Carpeting: Carpet 10ft X 10ft $100 $

Carpet 8ft X 6ft $62 $

Carpet foam underlay 10ft X 10ft $70 $

Carpet foam underlay 8ft X6ft $39 $

Furnishings Sub-Total: $

(5%GST+7%PST=12% TAX) Furnishings TAX: $

Furnishings Total: Furnishings Subtotal + TAX. (B): $ $

Total Payment: Total Booth +Total Furnishings. (A) +(B) $Authorized Signature: Date:

Printed Name: ___I am interested in advertisement options.

___I am interested in selling merchandise.

Credit Card Information. Note. If paying by cheque, make it payable to MISSIONS FEST VANCOUVER

Credit Card Number: ___Visa ___MasterCard ___AMEX

Credit Card Holder: Exp. Date:

Billing Email or Mail Address: Name /Address / City / PC


2019 Exhibitor Mapping Form (continuation of registration form)Exhibitor Name:________________________________________________

This part of the registration form aims to help people visiting the exhibit hall or Missions Fest website to connect with the right

organization based on specific interests.

I Duration of engagement opportunities

Circle one

1 Short term 2 Mid Term (1 month – 1 year)

3 Long term (more than 2 years) 4 Any duration

5 Other. Specify (3 keywords max): ___________________________________

II Primary geographic locations of work

Circle one 6 BC 7 Canada

8 North America 9 Central America

10 South America

11 Africa 12 Europe

13 Asia 14 Australia

15 Other specific locations (optional): __________________________________

III Primary people group served

Circle 2 at the most 16 Babies 17 Children

18 Youth and Young adults 19 Adults (all)

20 Seniors

21 Women 22 Men

23 All ages 24 Specific ethnic group:________________

25 Displaced people/refugees

26 Orphans 27 Inmates

28 Single parents 29 Other. Specify (3 keywords max):

______________________________

* Other common key words associated to your organization:____________________________________________________________________

IV Primary organizational identity

Circle one 30 Church

31 Para-church organization 32 Mission agency (sending org.)

33 Relief and development organization

34 School (Grades 1-12) 35 College/University

36 Camp 37 Retreat center

38 Media

39 Store 40 Other. Specify (3 keywords max):

__________________________________

V Primary ministry focus

Circle 3 at the most 41 Advocacy: Gender equality, human rights, human

trafficking/slavery, peacebuilding, prison work

42 Education: Literacy, Biblical literacy, ESL, financial

literacy, school education 43 Employment, trades training

44 Micro-credit, small business development 45 Proclamation Evangelism: Evangelistic rallies,

dramas, street evangelism, home visitations 46 Broadcasting: Radio/TV/WEB broadcasting, Social

Media

47 Bible related resources: Bible translations, Bible study materials, audio/video materials

48 Leisure/rest/sport opportunities 49 Construction, water and energy

50 Shelter/Housing provision

51 Counselling/psychological support for distress or life transitions

52 Addictions rehabilitation 53 Healthcare (mental/physical)

54 Agriculture, livestock raising, environmental care

55 Food/clothing provision/support 56 Child sponsorship

57 Church planting 58 Other, specify (3 keywords max):

______________________________

*For conference magazine printing only* Circle 3 primary representative ways for people to engage in your ministry:

Church Evangelism Family Hands on Local Long Term Overseas Professional Short Term Theology Youth


Schedule “A”: 2019 Early Bird Booth RatesValid from December 1st, 2017 – March 31st, 2018 (Rates are expressed in Canadian

Dollars) Booths Rates

CAD$

A01 2400A02 1932A03 1932A04 1932A05 1932A06 1932A07 2222A08 2222A09 1583

A10 1932A11 1932A12 1932A13 1932A14 2080AA1 2400AA2 1932AA3 1932B01 922B02 736B03 736B04 736B05 736B06 848B07 848B08 664B09 664B10 664B11 664B12 848C01 922C02 736C03 736C04 736C05 736C06 848C07 848C08 664C09 664C10 664C11 664C12 848

Booths Rates CAD$

CC1 1932CC2 1932CC3 1932CC4 1932CC5 1932CC6 1932D01 922D02 736D03 736D04 736D05 736D06 848D07 848D08 664D09 644D10 644D11 644D12 848E01 922E02 736E03 736E04 736E05 736E06 848E07 848E08 664E09 664E10 664E11 664E12 848F01 922F02 736F03 736F04 736F05 736F06 848F07 848F08 664F09 664F10 664F11 664

Booths Rates CAD$

F12 848G01 922G02 736G03 736G04 736G05 736G06 848G07 848G08 664G09 664G10 664G11 664G12 848H01 922H02 736H03 736H04 736H05 736H06 848H07 848H08 664H09 664H10 664H11 664H12 848I01 922I02 736I03 736I04 736I05 736I06 848I07 848I08 664I09 664I10 664I11 664I12 848J01 2100J02 1680J03 1680J04 1680

Booths Rates CAD$

J05 1932J06 1932J07 1512J08 1512J09 1512J10 1932K01 2100K02 1680K03 1680K04 1680K05 1932K06 1932K07 1512K08 1512K09 1512K10 1932L01 922L02 736L03 736L04 736L05 736L06 848L07 848L08 664L09 664L10 664L11 664L12 848M01 922M02 736M03 736M04 736M05 736M06 848M07 848M08 664M09 664M10 664M11 664M12 848N01 922

Booths Rates CAD$

N02 736N03 736N04 736N05 736N06 848N07 848N08 664N09 664N10 664N11 664N12 848O01 922O02 736O03 736O04 736O05 736O06 848O07 848O08 664O09 664O10 664O11 664O12 848P01 922P02 736P03 736P04 736P05 736P06 848P07 848P08 664P09 664P10 664P11 664P12 848Q01 922Q02 736Q03 736Q04 736Q05 736Q06 848

Booths Rates CAD$

Q07 848Q08 664Q09 664Q10 664Q11 664Q12 848R01 922R02 736R03 736R04 736R05 736R06 848R07 848R08 664R09 664R10 664R11 664R12 848S01 922S02 736S03 736S04 736S05 736S06 848S07 848S08 664S09 664S10 664S11 664S12 848T01 922T02 736T03 736T04 736T05 736T06 848T07 848T08 664T09 664T10 664T11 848

Booths Rates CAD$

U01 922U02 736U03 736U04 736U05 736U06 848U07 848U08 664U09 664U10 664U11 848V01 2400V02 1680V03 1680V04 1680V05 1680V06 1680V07 1932V08 1932V09 1680V10 1680V11 1680V12 1680V13 1680

Booth Sizes

20x15ft – AA1, A1, A14, V1

10ftx10ft – A2-A13, AA2-3,

CCs, Js, Ks, V2-13

All other booths – 8ft

wide x 6ft deep


Exhibit Floor Plan


Schedule "B": Statement of Faith

Missions Fest includes a broad spectrum of Christian denominations and organizations. Care will be taken to ensure

that no one organization, denomination or movement is given excessive exposure. The emphasis will be to serve the church of Christ in glorifying and honoring our Lord.

STATEMENT OF FAITH (as adopted by Missions Fest Vancouver)

We believe…

1. That there is only One God, eternally existent in Three Persons: Father, Son and Holy Spirit;

2. In the divine inspiration of Holy Scriptures, both the Old and New Testaments, and its consequent entire

trustworthiness and supreme authority in all matters of faith and conduct;

3. In the universal sinfulness and guilt of human nature since the fall, making man subject to God’s wrath andeverlasting damnation;

4. In the substitutionary sacrifice of the incarnate Son of God as the sole ground for redemption from the guilt,penalty and power of sin;

5. In the justification of the sinner by the grace of God through faith alone in Christ crucified and risen from

the dead.

6. In the illuminating, regenerating, indwelling and sanctifying work of God, the Holy Spirit, in the believer;

7. In the unity and common priesthood of all true believers, who together form the one universal Church, the

Body of which Christ is the Head;

8. In the expectation of the personal, visible return of the Lord Jesus Christ; and…

9. In the mandate to go and make disciples of all nations, baptizing them in the name of the Father, Son and

Holy Spirit and teaching them to obey everything that is commanded.

We wholeheartedly agree with this Statement of Faith.

Authorized Signature: Date:

Printed Name: Exhibitor:


Schedule “C”: Principles, Policies and Practices of Missions Fest Vancouver

1. Exhibiting organizations

a) May be included in one of the following categories:

i) A government registered charity and are entirely dependent on donations.

ii) A government registered missions supporting not-for-profit organization.

iii) A missions-supporting commercial business.

Missions Fest wishes to give priority to organizations in categories (i) and (ii) by encouragingthem to register early. Agencies in category (iii) may register after September 1st only.

b) Must submit Statement of Faith which agrees with the one adopted by Missions Fest.

c) Must submit clear and accurate Statements of Purpose, Activities and Impact whichdescribe how evangelization and/or discipleship is part of the activities of the mission.

d) Must have a history of operation for at least 2 years which gives evidence of being bothaccountable and ethical.

e) Must have leadership whose conduct is above reproach morally, ethically and financially;leadership who is accountable to official Boards, who, in turn, represent people of integrityand a broad base within the Christian community.

f) Must be an organization which has demonstrated financial accountability, and satisfies theCanadian Council of Christian Charities, ECFA or equivalent requirements, and which issubject to audit, with financial statements which are available upon request.

2. Purpose of Exhibit: The primary reason for having exhibits at Missions Fest is to meet thepublic, to provide information about your organization and to assist those who are searching for the field where they can serve God in mission. For those missions who are recruiting people, it is often the first step in this process.

3.Literature and materials at the exhibit: The exhibit is the ONLY PLACE where literaturecan be distributed. This literature must conform to the Statement of Faith that is provided with each application. We also require that only literature that is authored/published by the organization represented be available. Occasionally, organizations do not publish anything but use literature that is directly related to their mission as primary resource material. In such cases, a list of this literature must be submitted to Missions Fest for approval, 30 days prior to the conference.

4. Sales: Only Exhibitors in the new Commercial Area in booths A02-A13 will be allowed tosell items, including books, resource manuals, and missions related CDs at their booth. Materials sold must be authored or published by the organization occupying the booth. Handcrafts, artefacts, and other items sold must be connected to the organization's mission in a direct way.


All other Exhibitors may sell up to 10 items through a consignment arrangement with the official on-site bookstore, Pilgrim Book and Bible. All Exhibitors can distribute free of charge CDs, DVDs, literature, and missions-related materials at their booth.

5.Use of Exhibit Space: Missions Fest is not a trade show; its purpose is not to sell products,but rather to inform, encourage and challenge people about world missions. The use of the space needs to conform to the purpose of the exhibit as outlined above. Only the Bookstore and Exhibitors in the Commercial Area will be allowed to sell any products at their booths.

6.Our Program Magazine, available online, and our mobile-friendly website are the road

map throughout the conference. We expect that we will publish 10,000 copies of the magazine. You will be listed in the agency directory in the magazine if you are registered with

us before October 15, 2018. Advertising in the program magazine can be arranged through the office. Look for advertising forms online. If you have articles related to the theme, kindly

forward them to the editor for consideration no later than June 30, 2018.

7. Web: We would like to list your organization on our website for people to gain ready access

to you. If your organization has a web address and logo, we shall endeavor to list your organization on our Missions Fest website from the time of registration to the end of the conference. After the conference your organization will be listed on the Mission Central website until November 30 of the following year.

8. Seminars: Over 80 seminars are led by personnel from the various missions represented.These seminars are intended to be generically educational and not a platform for advertising one’s agency or its services or products. The themes should reflect the theme of the conference, and present relevant and fresh world mission material. The Missions Fest Seminar Committee will receive all applications. If the seminar is directed toward Youth and/or Youth Leaders or the Children’s Division, it will be forwarded to the appropriate leader. All applications will be selected per the Seminar Division guidelines and the

variety that is needed. All seminar applications should reach us before August 31, 2018 to beconsidered.

9. Other Logistics:

a)Accommodation: Missions Fest has negotiated with our host hotel, The Pan Pacific

Hotel, a special rate during the conference weekend. A link to make hotel reservationsonline will be sent to Exhibitors once available. Billeting services for missionary personnelcan be arranged by emailing [email protected].

b) Parking: Missions Fest has no designated parking lot. Information aboutParking Lots and Rates near the Pan Pacific will be available on our website laterin the year.

c) Carpet and other furniture for Exhibit Areas. One can bring his/her owncarpet/furniture or rent them from Missions Fest. The Exhibitor Registration form lists allthe extras that can be ordered.

d) Audio: for the sake of fellow exhibitors, no electronic audio may be played. If individuals wish to hear a video being shown, we suggest headsets for viewers.

e) Human Size Puppets Also, for the sake of fellow exhibitors, human size puppets arerestricted to inside their exhibit space only. They are not permitted to wander about theexhibit hall or the conference centre.


Terms and Conditions - Missions Fest Vancouver 1. These terms and conditions accompany and form part of the Exhibitor’s Registration.

2. Exhibitor Registrations will only be considered upon receipt of both the Exhibitor’s Registrationform, duly completed, and payment in full of the amount due and owing for the space or spaces sought.

3. After April 1, 2018 applications who have not paid their remaining balance from their depositswill not be guaranteed their first booth choice. All applicants then will be considered on a “first come” basis; however, Missions Fest reserves the right to exercise its complete discretion in the event of any tie or another dispute.

4. Accepted registrants will be notified as soon as possible by email.

5. First-time-applying exhibitors must first apply online at www.missionsfestvancouver.ca to beconsidered for a booth space.

6. Cancellation of any exhibitor registration shall be made in writing. Cancellations receivedbefore the first day of November of any year shall receive a refund of total amount paid, less a CAD $200.00 cancellation fee (non-refundable CAD $200 deposit). Cancellations received after that date will receive no refund, no exceptions will be made.

7. Payments may be made by either a cheque payable to Missions Fest Vancouver, or by creditcard (Visa, MasterCard or AMEX only).

8. Missions Fest reserves the right to exercise its complete discretion regarding the number ofexhibitors, the number of exhibition spaces, and the configuration, combination and floor plan of the exhibition.

9. Missions Fest reserves the right to refuse any registration, to impose conditions upon anyregistration or to cancel any registration for any reason with cause. Cause may include: the failure of the organization to comply with the statement of faith in principle or practice; the failure of the organization to cooperate with the principles, policies and practices of Missions Fest or, the failure of the organization to comply with conditions imposed at registration, if any.

10. Missions Fest assumes no responsibility for loss or damage incurred due to the cancellation ofany or all the Conference, or of its facilities, due to weather, fire, earthquake, strike, labour unrest, or other unforeseen circumstances.

11. Missions Fest assumes no responsibility for loss or damage resulting from the cancellation orsubstitution of any or all the featured plenary speakers, seminar leaders, programs or performers.

12. Missions Fest assumes no responsibility for loss, or damage or death, resulting from personalinjury, theft, fire, or other natural disasters.

13. Included in each Exhibition Space are the following:

one chair

8-foot-high black backdrop curtain

14. Not included in each Exhibit Space, but available for rent at an additional fee are thefollowing:


Tables - 8’ x 2’, 6’ x 2’, or 4’ x 2’ that have white tops and black skirting extra unpadded chairs electricity

carpet and underlay

15. Also not included are the following which are the responsibility of the exhibitor:

insurance for personal injury, property loss or damage; travel arrangements accommodation arrangements parking arrangements storage and delivery of exhibit materials

internet access (is provided by Bell Canada to the Convention Centre)

16. More than one organization may not share the same space. If organizations wish to belocated near another specific organization, arrangements need to be made with the other organization at the time of registration.

17. To maintain morale in the exhibition hall, exhibits are to be set up by Friday noon and not tobe dismantled before 4:00 p.m. on Sunday. Those who do so may affect their invitation to future Missions Fest conferences and will be fined $100.00.

18. Exhibition Space prices are set out in the attached Schedule “A.” An updated floor planshowing the booths availability can be downloaded from www.missionsfestvancouver.ca.

19. The Vancouver Convention Centre retains the exclusive right to provide all food and beverage

20. The Statement of Faith of Missions Fest is as set out in the attached Schedule “B”.

21. The Principles, Policies and Practices of Missions Fest are as set out in this document

(“Schedule “C” ).

22. Agencies must refrain from extending past their designated space to avoid infringing on yourneighbor's area or aisle space. Side walls may not exceed four feet in height. You will be requested to remove your portion of the display if it exceeds the allotted space.

services for any event held at the Vancouver Convention Centre. Food or beverage sampling is generally not permitted. Occasionally exceptions are made, but Exhibitors must get permission directly from the Vancouver Convention Centre if they wish to do any food or beverage sampling.

http://www.vhc.ca/your_environment/food_safety/permits/

2019 exhibitor registration package - missions fest vancouver · 2018-02-05 · exhibitor early...

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