- 3 -

3. Guidelines: Indicate the rules, regulations, manuals, procedures, precedents, instructions policies or other guidelines -written or unwritten - which apply to the work; describe the extent to which the incumbent is permitted to INTERPRET or DEVIATE from guidelines and to propose or establish new guidelines.

The Project Assistant needs to work with general instructions from the supervisor and performs work accordingly. Some judgment is required in interpreting and applying guidelines and UN rules to particular cases. Supervisor assists in resolving more difficult problems.

Consequence of work: Indicate the kind of decisions or recommendations made and how they affect the work of the organizational unit. Describe the consequence of errors.

Untimely or inaccurate information provided or support actions taken may negatively influence delivery of inputs to project which is required to follow a precise timetable

5. Work Relationships: Indicate the purpose, level and frequency of contacts both inside and outside the organization.

TITLE AND LEVEL

PURPOSE AND FREQUENCY

INTERNAL: Sr. Programme Officer, ROLAC Overall support on administrative, budget and project-related issues

- Daily

Project Manager, Project Office, Barahona — Dominican Republic

Overall assistance on operational issues and reporting on financial implementation

- Frequent

General Services Staff, particularly staff at ROLAC and Nairobi

Coordination and information exchange regarding payment processing, administrative tasks, travel arrangements and guidance on systems usage and report extraction.

- Frequent

EXTERNAL UNDP-Offices and other Agencies in Cuba, Dominican Republic or Haiti

Payments via UNDP Fax Authorizations - Frequent

Governmental entities and services Visa processing, - As required

Counterparts, vendors, etc. Info-sharing on payments made, gathering quotations and market research, whenever applicable

- As required

6. Responsibility for the work of others: Indicate the number, title and level of those for whose work you are responsible. Describe the nature of your responsibility, such as distribution and review of assignments, training, approval of leave, performance appraisal, etc.

NUMBER TITLE LEVEL NATURE OF RESPONSABILITY

None

7. Physical requirements

(a) Describe the physical requirements of the work, such as lifting x lbs., walking, standing, sitting, etc. Describe how and when these requirements exist and how often per day, week, etc.

Normal office-based position

(b) Describe the conditions of the work place, such as work in a machine room where extensive noise occurs, work out of doors in all weather conditions, damages or hazards present in the operation of the equipment or in the workplace.

Normal office-based position

P.270 (3-89) Page 3

v., fter '4 .

UNITED NATIONS a°' NATIONS UNIESDO NOT WRITE IN THIS SPACE

DATE RECEIVED.

OFFICERS: REQUEST FOR CLASSIFICATION AND RECRUITMENT GENERAL SERVICE AND RELATED CATEGORIES

REASON FOR

CLASSIFI-

CATION

POST ENCUMBERED BY

NEW

EX INCUMBENT n VACANCY ANNOUNCEMNT

• REVISION OF DUTIES ANTICIPATED DATE OF VACANCY

NEW

DURATION OF THE POST

3 years E BUDGET APPROVAL

n OTHER (SPECIFY): IDENTIFICATION OF THE POST (USE OFFICAL NOMENCLATURE)

POST NUMBER DUTY STATION CURRENT FUNCTIONAL TITLE

1. DEPARTMENT / SECRETARIAT / OFFICE

UNITED NATIONS ENVIRONMENT PROGRAMME

SECTION

Programme: Caribbean Biological Corridor Project 2. DIVISION / CENTRE

Division of Regional Cooperation (DRC)

UNIT

Caribbean Biological Corridor 3. BRANCH / SERVICE

Regional Office for Latin America and the Caribbean (ROLAC)

ST / SGB // ORGANIZATION REFERENCE

Funding: CPL-2792-3820-1131-1381

OFFICE CODE

SIGNATURES Attach a complete and current organization chart showing the or zational structure of the post being described before obtaining the signature of the incumbent.)

1. SUPERV .0 h e fication o comer ness of job description) -,

Mark Griffith , .V.i.A., -„ _..... 10/05/10

3. EXECUT , DM ISTRATIVE OFFICER

o ant ∎f":0 ejada, FMO 10/05/10 NAME AND -FIT - DATE NA AND TITLE DATE

2. CHIEF of SECTION/BRAN-CH or DIRECTOR (Authorization of approval)

/11.44,tmc..LL—Regional

Mercier-Ka Astralaga. Regional Director' 10/05/10

4. INCUMBENT (This is an accurate description of my post)

NEW NAME AND TITLE DATE NAME AND TITLE DATE

The signatures confirm the certification as indicated. They do not imply any decision concerning the grade level of the post.

CLASSIFICATION NOTICE - The classification of the post is approved as follows:

FUNCTIONAL TITLE JOB DESCRIPTION

OCCUPATIONAL CODE CLASSIFICATION LEVEL

COMMENTS

CLASSIFICATION OFFICER

NAME:

CLASSIFICATION OFFICER

NAME: CHIEF OF COMPENSATION AND CLASSIFICATION SERVICE

NAME:

Date:.

ASSISTANT SECRETARY - GENERAL, OHRM

NAME:

P.270 (3-89) Page 1

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SECTION B - To be completed by the supervisor of the post.

1. Purpose: Describe the overall purpose, objectives, or goals of the post.

To support Sr. Project Officer to timely fulfill technical and administrative tasks in connection with oversight of the Caribbean Biological Corridor, in terms of making travel and other arrangements, documents and budget preparation, monitoring and reporting.

2. Review over work: Describe the way work is assigned (e.g. specific assignments with related instructions, or continuing responsibility, etc.) and the extent the work is reviewed (whether by the supervisor or others) while in progress or upon completion.

• Incumbent is expected to perform duties with a minimum supervision..

3. Qualification required to perform the assigned duties of the post

(a) Skills/knowledge: Indicate kind of, type and length of training required for the post including skill in equipment operation.

Completion of secondary school education. Formal training in Management of Information Systems, Finance, Accounting or Statistical methods and procedures. Knowledge of UN systems and procedures as they relate to Staff Rules and Regulations, personnel and administrative policies and procedures as well as financial rules and procedures desirable.

(b) Experience: Indicate the type and length of practical experience required.

A minimum of four years of progressive experience in Office or Project Management, Finance, Accounting or Audit. Practical experience in IMIS or comparable large-scale financial management information systems is required. Conversant with web-enabled databases

(c) Languages required: Identify the languages required and the nature of their use (for example, typing, correction of grammar and punctuation, informal translation).

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English and Spanish is required. French is desirable

4. If the job description is to be used for requesting a review of the classification level, indicate the changes that have occurred in the duty assignment.

P.270 (3-89) Page 4

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35

20

10

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SECTION A - To be completed by the incumbent of the post, if any. (If the section cannot be filled out by the incumbent, it may be completed by the supervisor).

1. Summary of principal functions.

The incumbent will be responsible for the following activities: Under the overall direction of the Regional Director and the direct supervision of the Sr. Programme Officer, Regional Office for Latin America and the Caribbean, the incumbent will support the delivery of harmonized and coherent project services in the framework of the Caribbean Biological Corridor project in the countries included in the geographical scope of the project.

Major duties and responsibilities. Describe in order of importance what is done and how it is done. Please indicate the approximate percentage of time devoted to each function.

I. Assistance for the effective substantive implementation of the project by:

1. Provides assistance and support to the project team, and partners in project activities 2. Assists in organizing workshops (e.g. sends out letters of invitation and follows-up confirmations, ensures logistical

arrangements) 3. Prepares draft agreements (e.g. small scale funding agreements, etc) upon instructions of supervisor 4. Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and

outside the immediate project team 5. Responds to routine inquiries and information requests, including drafting routine written responses, or routes to

appropriate personnel for handling as required

II. Assistance for the effective administrative and financial implementation of the project by:

1. Supports project manager in the sound administration of the project 2. Monitors the implementation of the budget of the project 3. Prepares requests of payments relating to consultants, agreements with other organizations, purchases, etc. 4. Keeps records of all expenditures of the project 5. Performs basic data entry and extraction functions in office databases and documents. 6. Checks accuracy of simple calculations 7. Performs a variety of administrative duties (e.g. meeting organization, reservations, office supply and equipment orders,

teleconferences, etc.), including preparing and/or processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.)

III. Assistance in project reporting:

1. Supports project manager in reporting regularly to Headquarters (e.g reports and final reports) and to fill-in UNEP/ROLAC projects database

2. Maintains files (both paper and electronic) that are required to back up progress and final reports 3. Add regularly the reports of the projects to UNEP/ROLAC projects databases 4. Updates and maintains distribution lists; assemble documents, reports and other materials for dissemination, where

possible using electronic formats

IV. Other:

1. Photocopies and scan a variety of documents and other materials and operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc

2. Uses standard word, excel and power point processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards

3. Performs other duties as assigned

P.270 (3-89) Page 2