6-18-08 annual report [read-only] - paterson public...
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Paterson Public SchoolsSuperintendent’s Annual ReportSuperintendent s Annual Report
Dr. Michael GlascoeState District Superintendent
2007-2008 School YearJune 18, 2008
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Our Agenda TonightOur Agenda Tonight
• District BackgroundDistrict Background• Top challenges, how we meet them • State of the district- June 2008• State of the district June, 2008
• The educational experience now• Assessing student performance• Assessing student performance• Departmental reports
• Executive summary• Executive summary• Moving forward
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District BackgroundDistrict Background
• We are the third largest most diverse • We are the third largest, most diverse district in the state of New Jersey
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Di t i t B k dDistrict Background
• 30,000 students, PreK- Grade 12 30,000 students, PreK Grade 12 • 53 schools and academies – 14 leased sites• 2 692 highly qualified teachers 2,692 highly qualified teachers • 4,160 full time employees
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District BackgroundDistrict Background
• Our Challenges• Our Challenges• Facilities
I d d di iti l• Inadequacy and overcrowding are critical
• Student Mobility• Students arrive and depart throughout yearp g y• Addresses and phone numbers change constantly
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District BackgroundDistrict Background
• Our Challenges• Our Challenges• Language
E li h i 2nd l t 10 000 • English is a 2nd language to over10,000 students
• Special Education • Paterson has a high percentage of special
education students: 4,500 are classified and require special services
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Our StrategyOur Strategy
• Increased Leadership & Accountability• Increased Leadership & Accountability• Restructured district leadership team
• Allowing educators to educatel d d f l• Includes wide cross-section of talent
• Shifting routine operational matters to central office• Four “Local” Assistant Superintendents• Deputy Superintendent • Deputy Superintendent • Handling day-to-day operations
• Established district-wide accountability effort
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District LeadershipDistrict Leadership
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Accountability StatementAccountability Statement
• Accountability is our responsibility to Accountability is our responsibility to ensure that every child is well served and is performing well.
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State of the District Report2007-2008
• Assessments & Student Data• Assessments & Student Data• Financial Stability • Business Operations• Business Operations• The Educational Experience Now
C it S i & C i ti• Community Services & Communications• Human Resources
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Assessments & Data AnalysisAssessments & Data Analysis
• Progress in 2006 2007• Progress in 2006-2007• Number of schools making “AYP” doubled
• From 5 (2006 ) to 12 (2007)
• 75 percent of categories showed improvement • 64 percent of Special Education students • LEP students as high as 37% increase• LEP students as high as 37% increase
• Scores for 2007-2008 have just arrived. Let’s take a look:Let s take a look:
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NJ ASK Proficiency PercentagesTotal Students in Grade 3 2008 Cycle 1 vs 2007 Cycle 2Total Students in Grade 3, 2008 Cycle 1 vs. 2007 Cycle 2
1.2 0.312.1 14.090
100
65.5 65.870
80
65.556.2 55.9
50
60AdvancedProficienPartial
20
30
40 Partial
33.3 33.9 31.7 30.1
0
10
20
Note: 2008 Grade 5-8 results not yet available Division of Assessment, Planning, and Evaluation2008 06 16 v01
Spring 2007 Spring 2008 Spring 2007 Spring 2008
LAL Math
Grade 03: NJASK3
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NJ ASK Proficiency PercentagesT t l St d t i G d 4 2008 C l 1 2007 C l 2Total Students in Grade 4, 2008 Cycle 1 vs. 2007 Cycle 2
1.0 0.415 8
100
55 9 58 9
15.8 17.0
0
80
90
55.9 58.944.0 47.0
50
60
70
AdvancedProficient
30
40
50 ProficientPartial
43.1 40.8 40.2 35.910
20
Note: 2008 Grade 5-8 results not yet available Division of Assessment, Planning, and Evaluation2008 06 16 v01
0
Spring 2007 Spring 2008 Spring 2007 Spring 2008
LAL Math
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HSPA Proficiency PercentagesTotal Students in Grade 11, 2008 Cycle 1 vs. 2007 Cycle 2
36 3 31.2
3.3 1.4 3.4 3.0
80
90
100
53.047.9 36.3 31.2
60
70
80
Advanced
40
50
AdvancedProficientPartial
43.8 50.760.3 65.8
20
30
0
10
Spring 2007 Spring 2008 Spring 2007 Spring 2008
Note: 2008 Grade 5-8 results not yet available Division of Assessment, Planning, and Evaluation2008 06 16 v01
LAL Math
Grade 11: HSPA
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Assessments & Data AnalysisAssessments & Data Analysis
• Data analysis is now systematized and Data analysis is now systematized and leads to action • Action is supported with training and
processes• Four new programs are helping us
utilize data to improve student utilize data to improve student performance and coordinate appropriate instructional services
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Assessments & Data AnalysisAssessments & Data Analysis
• NJSMART Ed AnalyzerNJSMART Ed Analyzer• Analysis tool for State Test Data• 200 employees now trained
• CLARITY • Same idea for TerraNova, Supera,
DIBELS, IDEL, DRA , ,
• Performance Matters• Immediate access to all test records online
Di i D T • District Data Teams • 20 trainers in mathematics now training
others as as part of Data Team initiative
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Assessments & Data AnalysisAssessments & Data Analysis• School STAT: our shared vision in action• Definition of STAT:
• A systematic method of looking at data y gin group and aligning action collectively
• Initially used for C&I and facilities; now expanding to cohorts and schools
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School STAT in actionSchool STAT in action
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Assessments & Data AnalysisAssessments & Data Analysis• Four tenets of STAT are:
• Accurate and timely intelligence shared by all• Effective tactics and strategiesg• Rapid deployment of resources• Relentless follow-up and assessmentp
• The New York Times reported on the the many ways that STAT increases accountability and y yproduces system-wide change
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Business OperationsBusiness Operations• AccountingAccounting
• New accounting manager now reviewing processes and procedures to prepare for upcoming fiscal audit
• Purchasing• A holl electronic paper free • A wholly electronic, paper-free
requisition system now in place• New procedures have increased p
purchasing efficiency and consistency
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Business OperationsBusiness Operations• New Standard Operating ProceduresNew Standard Operating Procedures
• Monitoring excessive costs previously noted in student activities, athletics
• Budget challenges• District budget is awaiting approval
b the Commissioner of Educationby the Commissioner of Education• Fiscal year 2008-2009 will require
discipline and rigorp g
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Business OperationsBusiness Operationsd S i l fi i l d• Food Services – a complete financial turn-around
• Major cost-recovery effort including massive restructuring has turned this area into a sound
tioperation.
Operating costs for Food Services
2005-2006 2006-2007 2007-2008- $1.7 million -$747,000 + $162,000
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Business OperationsBusiness Operations• Facility Challenges y g
• Many leased– and aged facilities • Maintenance costs 20% over state average• Many Paterson students will graduate • Many Paterson students will graduate
without every having experienced a school cafeteria, gymnasium, library or science lab
F iliti M t R li t• Facilities Management Realignment• New team is meeting challenges
• Both contractual and staff• Arriving at solutions with less cost
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The Educational Experience NowThe Educational Experience Now
• Achievement is the focus Achievement is the focus • All content areas, all grade levels and subgroups
• Curriculum & Instruction Initiatives • New curriculum frameworks, district-wide• Block scheduling and learning blocks• Data-driven reflection and instruction Data driven reflection and instruction • Increased staff expectations
• School STAT • “Learning Walks”• Learning Walks
• Increased personalization• Leadership training , professional development
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The Educational Experience NowThe Educational Experience Now• Seamless learning experience, school to school
• Board approved 11 frameworks including:• Language Arts Literacy• Mathematics• Social Studies• Science• Health and Physical Educationy• Bilingual/ESL• Early Childhood• Career & Technology Educationgy• Visual and Performing Arts• Library Media/Technology• World Languagesg g
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The Educational Experience NowThe Educational Experience Now
• Block scheduling and Learning BlocksBlock scheduling and Learning Blocks• Elementary level
• Every K-8 student has 90 minute classes in th ti d l tmathematics and language arts
• Secondary level• Every high school student now has block
scheduling • Support includes
• Coaches and facilitators at every sitey• Professional development • Regular sharing of best practices
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The Educational Experience NowThe Educational Experience Now
• Increased staff expectations accountabilityIncreased staff expectations, accountability• Data performance linked to instruction• Greater presence in schools
• Learning Walks, i.e. “Rigor and Rubrics!”• Last year, over 400 Learning Walks• This year, three teams visited all schools
• Mathematics and Language Arts• Results documented for future discussions
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The Educational Experience NowThe Educational Experience Now
• Increased personalization rigor • Increased personalization, rigor • Smaller learning communities – great success
• More planned for 2008-2009• Navigation 101 for all sixth graders
• Extended to 7th and 8th grade next year• “First Things First”st gs st
• For grades 9-12• Increased honors, AP courses• PSAT tests for all eligible 10th graders• PSAT tests for all eligible 10th graders• Reading Recovery
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The Educational Experience NowThe Educational Experience Now
• Leadership Training & Professional Leadership Training & Professional Development
• Balanced LeadershipF 11 i• Four groups – 11 promotions
• Aspiring Leadership was first in country• National Board Certification
• Paterson is a leader in New Jersey• Extensive professional development
• Over 400 activities thus far this year in:• Language Arts Literacy, Mathematics, Early
Childhood Novice Teacher, Mentor, Data Team, Substitute Training
i i• Data team training
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Community EngagementCommunity Engagement
• Three New Collaborative Groups are nowThree New Collaborative Groups are now meeting monthly:• Multi-ethnic Task Force• Parent Leadership Alliance• Community Advisory Committee
• Fall and Spring Parent Forums are now beingFall and Spring Parent Forums are now being held at every school
• The community is now gathering regularly to di di i l d l h hdiscuss district plans and proposals, such as the new school alignment plan.
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CommunicationsCommunications
• Communications continues to flourish via:• Communications continues to flourish via: print media• Bi-annual district newsletter - translatedBi annual district newsletter translated
into Spanish• Routine newspaper outreach– editorials,
articles, photography • Partnerships with local media, such as
N 12 d Th H ld NNews 12 and The Herald News• Cable TV - District news on scrolling slide
shows on Channel 76shows on Channel 76
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The Educational Experience NowThe Educational Experience Now
• Brief overview ofPro-active media outreach
h l b l t fid i th di t i t dBrief overview of performance against each objective
helps bolster confidence in the district and increase student achievement
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CommunicationsCommunications
• Communications continues to flourish via Communications continues to flourish, via electronic media• District HiLites – reaching 5,000 people weekly• District website
• And television, photography• Student presentations and events are now being Student presentations and events are now being
captured on tape and presented publicly for the first time in memory.
• Channel 76 Television has a wide range of Channel 76 Television has a wide range of student-oriented programs now.
• Informative programs for staff use at district events such as the recent Job Fairevents such as the recent Job Fair
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District WebsiteDistrict Website
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District TV program on “demystifying” the scholarship process
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CommunicationsCommunications
• Communications continues to flourish Communications continues to flourish, via:• Connect-Ed Phone Messaging System
O 550 000 h f hi • Over 550,000 messages, thus far this year• Used for attendance• Community Outreach
d d l• Recorded in various languages• Advanced training held for principals in
October so they could learn how to do:• Student surveys• Utilize attendance feature
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Connect-Ed: over 550, 000 messages sent home since 9/1/07
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Human ResourcesHuman Resources
• Recruiting and retaining excellence via:• Recruiting and retaining excellence via:• Annual District Job Fair • Specialized Job Fairs-Specialized Job Fairs
Bilingual/ESL/Science/Math• New Human Resources website
• Easy access to benefits, forms, job postings• One result: increase in job applications
W b b d S b fi d i l t d• Web-based Sub-finder now implemented
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2008 Job Fair2008 Job Fair
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Human ResourcesHuman Resources
• Underlining a culture of accountability Underlining a culture of accountability through:• A principal selection process that involves
t d t ff parents and staff • Computerized “swipe” attendance system• Standard Operating Procedures manual• New 3-day teacher orientation program• Rigorous evaluation procedures: tightening
timelines, expectations
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Human ResourcesHuman Resources
• Spearheaded fiscal responsibility effort saving Spearheaded fiscal responsibility effort, saving over $20 million in operating costs through:• Transferring employees to avoid layoffs• Eliminating over 140 non-critical positions • Looking closely at discrepancies in school staffing,
moving overage into existing vacancies• Cutting worker compensation claims by 50%
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Human ResourcesHuman Resources
• Hiring in-house legal counsel in Hiring in house legal counsel in November of 2007 has saved the district over $120,000
Billing Month
2006 - 2007 2007-2008
January $48,894 $40,576
February $70,403 $35,330
March $49,302 $36,362
April $98,529 $40,439
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Executive SummaryExecutive Summary
• Despite challenges we have experienced Despite challenges, we have experienced great success in:• Student Test Scores-- as much as 37 percent• Graduation Rates – 20 percent improvement• Staff attendance and punctuality• Instructional and school leadership
• National Board Certified, Balanced Leadership and
stronger recruiting practices building staffg g p g• Efficiency and operational procedures
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Moving Forward Best Next StepsMoving Forward – Best Next Steps
• Increase academic rigorIncrease academic rigor• Reduce number of students taking SRA• Improve guidance, counseling servicesp g , g• Continue to improve operations• Continue to progress on state
assessments• Push forward on graduation rates
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“There will come a time when you believe “There will come a time when you believe everything is finished. That will be the beginning.”
Louis L’Amour
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Thank youThank you
Dr. Michael E. GlascoeState District SuperintendentState District Superintendent