agenda board of commissioners regular meeting 4:00 pm ... · tuesday, november 12, 2019 – 4:00 pm...

November 12, 2019 of 2

AGENDA Board of Commissioners Regular Meeting

Tuesday, November 12, 2019 – 4:00 PM – Administration Building

All matters listed in the Consent Agenda have been distributed to each member of the Board of Commissioners for reading and study, are considered to be routine, and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request.

1. ADMINISTRATIVE ITEMS

A. Call to Order/Establish Quorum/Pledge of Allegiance

B. Additions or Deletions to the Agenda:

C. Announcements:

An Executive Session will be held to discuss bargaining strategies, pursuant toRCW 42.30.140(4)(b).

The Board will hold a Public Hearing on November 25th to consider the annexationof 100 parcels of property for fire protection and emergency medical services,pursuant to Senate Bill 5010.

2. PUBLIC COMMENT RELATED TO CKFR

The Board of Commissioners welcomes public comment during regular meetings. Persons may speak for up to three (3) minutes by first stating their name and address.

3. CONSENT ITEMS

A. Minutes of BOC Meeting: 10/14/19 & 10/28/19

B. Vouchers: Current

C. Calendar of Events for Fire Services

D. Surplus List

4. DISCUSSION / ACTION ITEMS

A. Civilian Action Award Presentation for Master Chief Lapinski – Chief Oliver

B. Retirement Recognition for Volunteer Karen Henneman – Chief Oliver

C. Resolution 19-17 Regular Levy – RCW 84.55.120 (District With a Population Over 10,000)– Finance Director Tim Maule Action Requested to Approve

D. Resolution 19-18 EMS Levy – RCW 84.55.120 (District With a Population Over 10,000)– Finance Director Tim Maule Action Requested to Approve

E. Resolution 19-19 2020 Budget Certification – Finance Director Tim Maule Action Requested to Approve

F. December 23rd Board Meeting Cancellation – Chair West Action Requested to Approve

G. CKFR 2019 Capital Facilities Plan – Chief Oliver Action Requested to Approve

November 12, 2019 of 2

H. Commissioner Reports

I. Chief’s Report

J. CKFR FF Association Report

K. Local 2819 Report

5. CORRESPONDENCE

A. Facebook Message

B. Newlife Church Kids Team

6. EXECUTIVE SESSION

An Executive Session will be held to discuss bargaining strategies, pursuant to RCW 42.30.140(4)(b).

7. DISCUSSION / ACTION ITEM *Continued

L. L-2819 Uniformed Collective Bargaining Agreement – Chief Oliver Action Requested to Approve

8. ADJOURN

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CENTRAL KITSAP FIRE AND RESCUE October 14, 2019

Page 1 of 5

October 14, 2019

A Regular Meeting of the Board of Commissioners of Central Kitsap Fire and Rescue (CKFR) was called to order by Chairman West at 4:00 PM (Admin Building), with the Chairman leading the Pledge of Allegiance.


A. Call to Order/Establish Quorum/Pledge of AllegianceChairman verified a quorum was present.

B. Additions or Deletions to the AgendaNone.

C. Announcements An Executive Session will be held to discuss current or potential litigation,

pursuant to RCW 42.30.110(1)(i); The Board will hold a Public Hearing on October 28th on revenue sources for

the District’s 2020 operating expense budget, pursuant to RCW 84.55.120; A quorum of the Board will be attending the Washington Fire Commissioners

Association Annual Conference at the Tulalip Resort on October 23rd-26th. Nofinal action will be taken by the Board.

As year-end approaches, the Board will consider cancelling the DecemberStudy Session (12/23/19) as done in previous years.

2. PUBLIC COMMENT/ANNOUNCEMENTS RELATED TO CKFR

None.

3. CONSENT ITEMS

A. Minutes of BOC Meeting: 9/9/19 & 9/23/19

B. Vouchers: CurrentVouchers No. 33275 through No. 33358, dated through October 14, 2019, in thetotal amount of $224,396.60. This includes and one (2) EFTs for $2,200.53 and$635.58.

C. Calendar of Events for Fire Services

D. Surplus List

MOTION by Commissioner Andrews to approve the consent items, as presented. SECOND

by Commissioner Erickson. Motion PASSED unanimously by all Commissioners present and

voting.

3A.1

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October 14, 2019 Page 2 of 5

4. DISCUSSION / ACTION ITEMS

A. NFA Managing Officer Program Certificate Presentation for LT Kevin Bernt – Chief Oliver Chief Oliver presented LT Kevin Bernt with his National Fire Academy “Managing Officer Program” certificate of completion and a Chief’s coin.

B. 2020 Annual Budget Directives – Finance Director Maule Included in the packet is a revised version of the budget directives presented on September 23rd. Revisions were made based on the District not receiving the SAFER grant and now include verbiage on the “Municipal Analyst”. MOTION by Commissioner Muhleman to approve the 2020 Budget Directives, as presented.

SECOND by Commissioner Erickson. Motion PASSED unanimously by all Commissioners

present and voting.

C. Financial Report (August) – Finance Director Maule

Director Maule presented the highlights of the August* Financial Report. We are continuing to see a favorable budget variance of $3.4M. The main drivers of the positive variance are GEMT revenue, operating expenditures being under budgeted, and we have not spent the entirety of the M&O overlap. Director Maule provided an overview of the 2019 YTD M&O Levy Overlap Expenditures table on page 2 of the report. *Correction from Agenda: Changed “September” to “August”.

D. Draft 2020 Budget Presentation – Finance Director Maule Director Maule provided a PowerPoint on the 2020 Budget document included in the packet. The discussion covered:

Purpose and Key Budget Roles Budget Process and Types of Funds Total General Fund Budget Requests (Expenditures)

o Personnel Costs o Capital Budget o Other Fund Budgets

Levy and Other Revenue Sources Next Steps

Commissioner West reiterated that the Board should expect to see amendments to previous budget numbers (moving target) and commended the Finance Staff for their great work on the budget process.

E. Commissioner Reports Commissioner West: The Chili Feed and Open House was extremely well

attended. Kudos to Ileana, Staff and the Chefs. Chair West also attended the memorial for Chief Gary Eddings. Like the Open House, it was very well attended and well put together.

Other 4 Board members had no report.



F. Chief’s Report 1. Tentative L-2819 Uniformed CBA – Chief Oliver: The District and Labor

have reached a tentative collective bargaining agreement for the Uniformed group. The District’s bargaining team consisted of Summit Law Attorney Rod Younker (Lead), DC Sorenson, HR Director Tobin and HR Asst. Manager Luisi. Labor will be voting on this contract on Wednesday, October 16th. The contract may be ready for review by the Board next month.

2. Chili Feed Recap – PIO LiMarzi: PIO LiMarzi thanked the Board for their kind words. This event was the most well attended Open House in her 8 years with CKFR. Staff did more promoting than in year’s past and had a great group of Volunteers at Home Depot for an event beforehand passing out flyers. The Chefs were DC Brian Danskin, AO Ryan Crosby, and AO Ronny Smith. Volunteers provided guests with engine rides and AO Crosby organized an activities area. We had great weather. PIO LiMarzi shared a story about a young girl she met at the Open House who wants to be a firefighter. There was only 2 crockpots left at the end of the event.

3. Update on SAFER Grant – Chief Oliver: It appears that the District was not successful with our SAFER grant. Chief Oliver has a call in to FEMA today to confirm.

4. Financial Audit – Director Maule: We have a new Auditor, Tim Trail Jr.,

starting with us this week to perform the financial audit. Tim will be here for approximately for two weeks.

5. FAA License – Chief Sorenson: PM Elliott Bresnan was our Lead in obtaining

the District’s certificate of authority to operate a drone program and we can now begin to certify other pilots in our agency. PM Bresnan worked collaboratively with South Kitsap Fire & Rescue through the process.

6. Nominee for WFC Admin Support Person of the Year – Chief Oliver: EA Serena Prince was nominated for the State Chief’s Administrative Professional of the Year award. Last week, she was recognized by Fire Chief Scoggins of Seattle Fire at the WFAS Conference at the Alderbrook Resort.

G. CKFR FF Association Report – Captain Valerie Quill

Captain Quill presented the September Event Coverage. Volunteers covered six football games (now spread over three different stadiums), two station standbys, and the Open House. Chair West noted that it was absolutely phenomenal to see the number of Volunteers at the Open House, working as one unit with Staff.

Sept. 6: Klahowya vs. Kingston, Aid Crew (1830) Connor Shelton, Valerie Quill, Sam Gonzalez and Joseph Nededog. Sept. 6: CKHS (Kitsap Credit Union) Football, Aid Crew (1900) Tony Stewart and Ed Scholfield.



Sept. 7: Destruction Derby, Aid Crew (1600 – 2100) Connor Shelton, Valerie Quill, Sam Gonzalez, Joseph Nededog and Ted Fry. Sept 13: Olympic High Football (@ Integrity Stadium), Aid Crew (1830) Ed Scholfield, Aurelia Buhler-Flores and Joe Nededog. Sept. 20: Klahowya vs. Granite Falls Football, Aid Crew (1830) Sam Gonzalez, David Brisbon and Rebekah Ramos. Sept. 20: Olympic High Football (@ Integrity Stadium), Aid Crew (1830) Connor Shelton, Valerie Quill, Billy Garrison and Tara Burger. Sept. 21: Station 42 Standby (1800 – 2200) Connor Shelton, Valerie Quill, Billy Garrison and Tara Burger. Sept. 27: CKHS Football (@ Kitsap Credit Union Stadium) Aid Crew (1900) Joseph Nededog, Connor Shelton, Rowdy Wilkinson and Henry Hemmeman. Sept. 28: Station 53 Standby (1700 – 2130) Connor Shelton, Valerie Quill, Tony Stewart and Dan Fye.

H. Local 2819 Report – LT Dan King

No report.

5. CORRESPONDENCE

Included in the Board packet. Chief Oliver read aloud the note from a Clallam FD #3 Volunteer and provided comments.

6. EXECUTIVE SESSION

Prior to the recess, Chair West announced that the Board would go into an executive session to discuss current or potential litigation, pursuant to RCW 42.30.110(1)(i) beginning at 4:45 PM for ten (10) minutes, to end at 4:55 PM. At the conclusion of the executive session, the Board will reconvene the open session and take final action as a result of the executive session.

The meeting was recessed from 4:41 PM to 4:45 PM and the Board went into executive session at 4:45 PM.

The executive session concluded at 4:55 PM at the open meeting reconvened for final action. MOTION by Commissioner Muhleman to approve the settlement agreement between CKFR,

Local 2819 & Tyler Horner and authorize the Fire Chief to sign the agreement as presented.

SECOND by Commissioner Earle. Motion PASSED unanimously by all Commissioners present

and voting.



ATTENDANCE: Commissioner Dick West Commissioner Bob Muhleman Commissioner Ken Erickson Commissioner Nate Andrews Commissioner Guy Earle Attorney Ken Bagwell Fire Chief John Oliver Deputy Chief Jeff Sorenson Division Chief Brian Danskin Finance Director Tim Maule HR Director Misty Tobin Fleet Manager Tony Schroeder IT Manager Bob Morley Executive Assistant Serena Prince (minutes)

PIO Ileana LiMarzi LT Steve Davison Volunteer Valerie Quill LT Kevin Bernt

OTHER ATTENDEES: Deli Muhleman Karen Henneman

Next Study Session to be held on Monday, October 28, 2019, 4:00 PM, Admin Building.

ADJOURNED AT 4:57 PM. Attested to:

By Kenneth Bagwell, District Secretary

Chairman

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CENTRAL KITSAP FIRE AND RESCUE October 28, 2019

Page 1 of 5

October 28, 2019

A Regular Meeting of the Board of Commissioners of Central Kitsap Fire and Rescue (CKFR) was called to order by Chairman West at 4:00 PM (Admin Building), with the Chairman leading the Pledge of Allegiance.


A. Call to Order/Establish Quorum/Pledge of AllegianceChairman verified a quorum was present.

B. Additions or Deletions to the Agenda Revisions to Draft Levy Resolutions:

o Added Item 4C – “Draft Resolution 19-XX Regular Levy – FinanceDirector Maule”; Assigned as Resolution No. 19-17;

o Item 4C moved to 4D; Reassigned to Resolution No. 19-18;o Item 4D moved to 4E; Reassigned to Resolution No. 19-19.

Added Item 2C – 2019 Holiday Cash-Out to consent items. Swapped order of Items 4A to follow 4E.

C. Announcements Central Kitsap Fire & Rescue was awarded the Category A – 1st place

Management Excellence Award at the Washington Fire CommissionersAssociation annual conference for our CKFR Weekly newsletter. Chief Oliverpresented the trophy, thanked all members of the District for theirsubmissions to the newsletter over the years and recognized EA SerenaPrince with a Chief’s coin.

2. CONSENT ITEMS

A. Vouchers – Current & 10/23/19 Vouchers No. 33364 through No. 33426, dated October 28, 2019, in the total

amount of $124,209.70 were presented in accordance with RCW 52.16.050. Vouchers No. 33359 through No. 33363, dated October 23, 2019, in the total

amount of $1,109.80 were presented in accordance with RCW 52.16.050.

B. Payroll – OctoberPayroll was presented in the amount $1,354,017.85.

C. 2019 Holiday Cash-OutThe 2019 Holiday Cash-Out was presented in the amount $262,885.57.

MOTION by Commissioner Erickson to approve the consent items, as presented. SECOND

by Commissioner Andrews. Motion PASSED unanimously by all Commissioners present and

voting.

3A.2

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CENTRAL KITSAP FIRE AND RESCUE


3. PUBLIC HEARING

At 4:06 PM, Chair West commenced the Board’s Public Hearing on revenue sources for the District’s following year’s operating expense budget in compliance with RCW 84.55.120. Presenter: Finance Director Tim Maule Paper copies of the report were provided at the meeting and electronically in the Board packet. Introduction: Levy limit calculations were originally provided by the Kitsap County Assessor in September and updated on October 15th. The table on page 4 shows the estimated AV and levy rates trends. Local governments are required to adopt a Resolution of Substantial Need if the Implicit Price Deflator (IPD) is below 1%. The IPD was calculated at 1.396% for the year, so the District does not have to submit a Resolution of Substantial Need. Revenue: The District anticipates $25,245,115 in general fund sources in 2020. Of that amount, $2,582,080 is anticipated to come from appropriated fund balance (one-time source) and includes M&O funds carried over from 2019 and $1,922,430 in favorable budget variances projected for 2019. Nearly 73% of the District’s total revenue is expected to come from taxes. The remaining revenue will come from service charges, GEMT, grants and other miscellaneous sources.

Regular Tax Levy: The District anticipates $14,493,717 in revenue from the Regular Tax Levy. Based on AV, the projected levy rate of $1.39 is $0.11 lower than the current levy rate of $1.50. Due to favorable budget variances in 2019 and unplanned receipts from the GEMT program, CKFR has determined it does not need to take the full six percent of the Regular Levy and has instead targeted an increase of 2.85% (year-over-year) which is roughly the same amount as new construction.

EMS Tax Levy: The District anticipates taking the full EMS Levy. The projected levy rate of $0.37 which is a total amount of $3,905,355.

The total change in tax revenue (year-over-year) is $602,993 or 3.4%, Budget Impacts & Next Steps: The draft 2020 budget presented on October 14th initially provided a total operating expenditures amount of $23,753,955, however, an overview of changes since that time are provided in the second table on page 3. This reflects a net increase of $1,491,160.

The Board members had no questions for Director Maule. Chair West solicited for public comment and none was provided. The Board closed the Public Hearing at 4:14 PM.




4. DISCUSSION ITEMS

B. Financial Report (September) – Finance Director Maule We are continuing to see the favorable budget variance. At month end, the balance of all funds was $3,377,700 more than the prior year. Operating revenues for the period were $2,728,000 higher than expected driven mainly by GEMT and other governmental revenues, service charges and interest earnings. Operating expenses were $1,038,800 or 6.8% under budget during the period, driven mainly by personnel costs, office supplies and professional services. Insurance costs reflect an unfavorable variance with rates increasing more than expected. Non-Operating Activity reflects a favorable budget variance primarily around capital purchases. Director Maule provided a brief overview of the GEMT Program at the request of Chair West. Discussion ensued on the program.

C. *Item Added: DRAFT Resolution 19-17 Regular Tax Levy – Finance

Director Maule The District’s levy from the previous year was $14,055,364. The Resolution indicates a 0% increase which is related to the base levy. In addition to the 0%, the District will be taking substantially all of new construction at 2.85% increase year-over-year.

D. DRAFT Resolution 19-18 EMS Levy – Finance Director Maule

The prior year levy was $3,752,467. The District will see $27,574 increase in the base levy, in addition to new construction. AV will continue to move around, and in November, the Resolution will reflect the most current number.

E. DRAFT Resolution 19-19 2020 Budget Certification – Finance Director Maule The Budget Certification Resolution allows the County to assess taxes for the District. The preliminary assessed valuations for 2020 are $10,404,155,680 (for the Regular Levy) and $10,435,019,385 (for the EMS Levy). Director Maule provided an overview of levy amounts in Article 3 of the Resolution (totaling $19,587,219 based on the Assessor’s figures provided on October 15, 2019). The Resolutions will be presented to the Board on November 12th for adoption.

A. Overtime Report – Chief Sorenson The District continues to see an increase in the positive variance in overtime. We went from 11.3% (last month) to 11.7% which equates to approximately $57,000. The positive variance has allowed the District to work towards increasing our level of service. We are now staffing with 20 firefighters, which is split between staffing a 3rd person on Engine 41 and staffing Aid 45 when we have 21 on shift. Chief Sorenson will continue to monitor the increased staffing. The District sent four firefighters down to California (Redding) today along with the Strike Team, from where they will be dispatched as reinforcements for wildfires. Our crew members include LT Madison, AO Oliver, PM Stanley, FF Dalle. Their deployment is expected to last at least two weeks. This is a reimbursable expense




through the EMAC Agreement. Chief Oliver confirmed that we were reimbursed in full for last year’s deployment.

F. DRAFT CKFR Capital Facilities Plan – Chief Oliver

Copies of the full draft Capital Facilities Plan (CFP) were provided to the Board. The plan was largely produced by Rice Fergus Miller along with a significant amount of Staff work. Chief Oliver encouraged Board members to take the document home for reading. The CFP includes plans for five (5) new fire stations and four (4) upgrades to existing stations for the total estimated cost of $63,157,245. Chief Oliver is aware of the impact on taxpayers that the projects could have, and is looking at reducing the amount to $58.5M to achieve a net zero tax increase to what taxpayers are currently paying (with the M&O Levy and Apparatus & Equipment Bond coming off). Assumptions are that assessed values will continue to rise. The Municipal Analyst has recommended doing a “level levy” which would result in a lower tax rate than the “level debt” option. Chair West welcomed Architect Dave Fergus to the meeting. Dave provided comments on the CFP. With the document still in draft form, there is room to discuss the scope of the projects. The cost estimates came in late into the projects and his office is continuing to review the numbers for accuracy. Questions about the CFP can be routed to Fire Chief who is working closely with Dave. November 12th is the target for the Board to finalize the dollar amount and scope of the projects. The next step are for Legal to begin drafting the related paperwork. The Fire Chief is scheduled out for community presentations over the next several months, and will be scheduling a Citizens Advisory Committee meeting in the near future.

G. Capital Facilities Bond Timeline – Chief Oliver This is a working document, narrowed down from our Master Calendar that outlines when Board action and participation would be required for a potential Bond in August of 2020.

5. CORRESPONDENCE

Included in the Board packet.




ATTENDANCE: Commissioner Dick West BC Brett Twomey Commissioner Bob Muhleman LT Dan King Commissioner Ken Erickson Volunteer Valerie Quill Commissioner Nate Andrews Volunteer Ted Fry Commissioner Guy Earle Fire Chief John Oliver Attorney Ken Bagwell Deputy Chief Jeff Sorenson Assistant Chief Mike Tague Finance Director Tim Maule HR Director Misty Tobin Division Chief Brian Danskin HR Assistant Manager Sam Luisi IT Manager Bob Morley Executive Assistant Serena Prince (minutes)

OTHER ATTENDEES: Deli Muhleman Curtis Perdue Dave Fergus John Fenwick Karen Henneman

Next Regular Meeting to be held on Tuesday, November 12, 2019 at 4:00 PM, Admin Building.

ADJOURNED AT 4:50 PM. Attested to:

By Kenneth Bagwell, District Secretary

Chairman

CHECK REGISTERCentral Kitsap Fire & Rescue Time: 11:49:49 Date: 11/07/2019MCAG #: 1162 11/12/2019 To: 11/12/2019 Page: 1Trans Date Type Acct # Chk # Claimant Amount Memo

3732 11/12/2019 Claims 1 EFT WA ST DEPT OF REVENUE 702.27 Written From Use Tax Report3733 11/12/2019 Claims 1 33427 ACTION COMMUNICATIONS

INC33.89 Radio Connectors

3734 11/12/2019 Claims 1 33428 AIRGAS USA LLC 474.67 O2 Tank Refill3735 11/12/2019 Claims 1 33429 ARAMARK 72.67 Laundry Services - Shop3736 11/12/2019 Claims 1 33430 ASSOCIATED PETROLEUM

PRODUCTS INC7,025.09 Gas & Diesel Fuel, Propane

3737 11/12/2019 Claims 1 33431 ASSOCIATION OF WASHINGTON CITIES

150.00 WAPELRA - Tobin & Luisi

3738 11/12/2019 Claims 1 33432 CASCADE NATURAL GAS CORP

614.84 Natural Gas

3739 11/12/2019 Claims 1 33433 CENTURYLINK 1,733.95 Phone Service3740 11/12/2019 Claims 1 33434 COLUMBIA FORD 32,111.33 2019 Ford Transit Passenger Van3741 11/12/2019 Claims 1 33435 COMMERCIAL BRAKE &

CLUTCH INC234.00 P Scan Cable

3742 11/12/2019 Claims 1 33436 DON SMALL & SONS OIL DIST CO

602.99 Engine Oil

3743 11/12/2019 Claims 1 33437 GUY H EARLE 27.10 WFCA Conference3744 11/12/2019 Claims 1 33438 ECMS INC 206.59 Bunker Gear Repair3745 11/12/2019 Claims 1 33439 ENDURIS 68.00 Add Transit Van To Policy3746 11/12/2019 Claims 1 33440 FIRECOM 671.16 Radio & Antenna3747 11/12/2019 Claims 1 33441 FISHERIES SUPPLY 62.15 Sealegs Access Hatch Cover3748 11/12/2019 Claims 1 33442 GCR TIRES & SERVICE 2,608.03 Tires3749 11/12/2019 Claims 1 33443 KENT D BRUCE CO LLC 8,812.55 Brust Truck Equipment3750 11/12/2019 Claims 1 33444 KENT D BRUCE CO LLC 547.26 Lights, Mounting Flange3751 11/12/2019 Claims 1 33445 KITSAP 911 PUBLIC

AUTHORITY17,782.92 Cencom Services

3752 11/12/2019 Claims 1 33446 KITSAP PUD #1 322.64 Water3753 11/12/2019 Claims 1 33447 KITSAP PUD #1 2,374.01 Tele-Contract Services3754 11/12/2019 Claims 1 33448 DAVE S KRAUSE 84.00 Per Diem - Stryker Gurney

Training3755 11/12/2019 Claims 1 33449 KRONOS INCORPORATED 9.18 IVR Service3756 11/12/2019 Claims 1 33450 LARSCO INC 139.90 Connectors3757 11/12/2019 Claims 1 33451 LAWSON PRODUCTS INC 257.99 AC O-Rings3758 11/12/2019 Claims 1 33452 LIFE ASSIST INC 2,461.39 Medical Supplies3759 11/12/2019 Claims 1 33453 LN CURTIS & SONS 964.23 Relief Valve Repair Kit, Badges,

Insignias, Name Plates3760 11/12/2019 Claims 1 33454 MES - NORTHWEST 1,915.52 Cooling Vests, Rehab Chair,

Uniform Boots3761 11/12/2019 Claims 1 33455 OFFICE DEPOT 123.06 Office Supplies3762 11/12/2019 Claims 1 33456 PACIFIC NORTHWEST FIRE

TRAINING LLC475.00 IFSAC Firefighter 2 Training -

Fassett

3763 11/12/2019 Claims 1 33457 PACIFIC OFFICE AUTOMATION

155.27 Usage Charges

3764 11/12/2019 Claims 1 33458 PLATT 635.80 Lighting, Repairs3765 11/12/2019 Claims 1 33459 OWEN P RHODES 2,430.00 Tuition Reimbursement - FIR

3307, 3305, 4301, 43023766 11/12/2019 Claims 1 33460 RICE FERGUS MILLER INC 100,078.65 On-Call Design Services3767 11/12/2019 Claims 1 33461 SAM BROWN SHIELDS INC 190.00 Helmet Shields3768 11/12/2019 Claims 1 33462 DANIEL SCHOLD 112.50 LEOFF 1 Medical

Reimbursement3769 11/12/2019 Claims 1 33463 SEA-WESTERN FIRE

APPARATUS & EQUIPMENT535.11 Compressor Service, Replace

Hose & Gauge

3770 11/12/2019 Claims 1 33464 SEA-WESTERN FIRE APPARATUS & EQUIPMENT

456.93 Quick Connect Adaptor

3771 11/12/2019 Claims 1 33465 SEATTLE SEWING SOLUTIONS INC

135.71 Bike Team Shirts

3772 11/12/2019 Claims 1 33466 SHANK, DEAN 176.20 LEOFF 1 Medical Reimb3773 11/12/2019 Claims 1 33467 SILVERDALE WATER

DISTRICT5,115.09 August 2019 Shared Costs

3B

CHECK REGISTERCentral Kitsap Fire & Rescue Time: 11:49:49 Date: 11/07/2019MCAG #: 1162 11/12/2019 To: 11/12/2019 Page: 2Trans Date Type Acct # Chk # Claimant Amount Memo

3774 11/12/2019 Claims 1 33468 BRANDIN S SKOVALD 84.00 Per Diem - Stryker Gurney Training

3775 11/12/2019 Claims 1 33469 SOUND GLASS SALES INC 475.64 Repair Broken Window3776 11/12/2019 Claims 1 33470 THOMAS J SULLIVAN JR 5,250.00 Tuition Reimbursement - ORGL

537, ORGL 6203777 11/12/2019 Claims 1 33471 TACOMA HYDRAULICS, INC 6,954.57 Shop Lift Repair3778 11/12/2019 Claims 1 33472 TELEFLEX, LLC 1,115.50 Needles3779 11/12/2019 Claims 1 33473 THE DOCTORS CLINIC 565.00 Physical Exams - Skovald;

Barry, Leahy, McGuire, Watson3780 11/12/2019 Claims 1 33474 THE FAB SHOP, LLC 25,631.84 Custom Bed And Tow Package

For Brush Truck3781 11/12/2019 Claims 1 33475 UNUM LIFE INSURANCE

COMPANY OF AMERICA532.37 LEOFF 1 Long Term Care

Insurance

3782 11/12/2019 Claims 1 33476 US BANK CORPORATE PAYMENT SYSTEM

31,107.32 October Statement

3783 11/12/2019 Claims 1 33477 VALLEY FREIGHTLINER INC 75.12 Expansion Valves, Gaskets3784 11/12/2019 Claims 1 33478 WA ST BOARD FOR

VOLUNTEER FIREFIGHTERS210.00 Relief And Pension Plan - Barry,

Bradley, Leahy, McGuire, McMichael, Meueller, Sweet

3785 11/12/2019 Claims 1 33479 WEST MARINE PRO 81.39 Sealegs Project Supplies3786 11/12/2019 Claims 1 33480 WESTBAY AUTO PARTS 748.80 Auto Parts3787 11/12/2019 Claims 1 33481 RICHARD E WEST 27.10 WFCA Conference

001 GENERAL FUND 199,303.17320 CAPITAL PROJECTS FUND- BOND 67,245.12

Claims: 266,548.29266,548.29

We, the undersigned of Central Kitsap Fire and Rescue, do hereby certify that the materials have been furnished, the services rendered, the labor performed as described, or that any advance payment is due and payable pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation. We certify and that the claims are just, due and unpaid obligation against the District and that the checks noted above are approved for payment.

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_____________________________ _____________________________

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Chairman Commissioner

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_____________________________ _____________________________

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Vice Chairman Commissioner

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_____________________________ _____________________________ Commissioner Fire Chief

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_____________________________

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Finance or HR Director

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2019 Calendar of Events for Fire Services | Page 1 of 2

November 2019Payroll/Voucher Assignment: WEST

Tuesday 5 1:00 PM LLPA (Loomis) Monthly Conference Call: EARLE, ANDREWS CKFR Small MPR

Wednesday 6 8:30 AM Chief’s Meeting: MUHLEMAN, WEST Chief’s Office

Wednesday 6 1:00 PM Chief’s Meeting: ERICKSON, _______________________ Chief’s Office

Wednesday 6 3:30 PM Chief’s Meeting: EARLE, ANDREWS Chief’s Office

Monday 11 Holiday Veterans Day (Admin Office Closed)

Tuesday 12 4:00 PM Board Meeting – Regular CKFR

Tuesday 19 8:00 AM Chief’s Meeting: ANDREWS, ______________________

Wednesday 20 8:30 AM Chief’s Meeting: MUHLEMAN, WEST Chief’s Office

Wednesday 20 1:00 PM Chief’s Meeting: ERICKSON, _______________________ Chief’s Office

Wednesday 20 3:30 PM Chief’s Meeting: EARLE, ______________________ Chief’s Office

Monday 25 4:00 PM Board Meeting – Study Session CKFR

Tuesday 26 7:00 PM Kitsap County Fire Commissioners Association Meeting CKFR

Thursday 28 Holiday Thanksgiving Day (Admin Office Closed)

Friday 29 Holiday Day after Thanksgiving (Admin Office Closed)

3C

2019 Calendar of Events for Fire Services | Page 2 of 2

December 2019

Payroll/Voucher Assignment: ANDREWS

Tuesday 3 1:00 PM LLPA (Loomis) Monthly Conference Call: EARLE, ANDREWS CKFR Small MPR

Wednesday 4 8:00 AM Chief’s Meeting: MUHLEMAN, _______________________ Chief’s Office

Wednesday 4 9:00 AM Kitsap Risk Management Group Meeting: ERICKSON CKFR

Wednesday 4 12:00 PM County Health & Safety Officers Meeting: EARLE CKFR

Wednesday 4 1:00 PM Chief’s Meeting: WEST, EARLE Chief’s Office

Wednesday 4 3:30 PM Chief’s Meeting: ANDREWS Chief’s Office

Saturday 14 12:00 PM KCFCA Annual Holiday Brunch / December Regular Meeting Clearwater Casino

Monday 9 4:00 PM Board Meeting – Regular CKFR

Wednesday 18 8:30 AM Chief’s Meeting: ______________________, _______________________ Chief’s Office

Wednesday 18 1:00 PM Chief’s Meeting: ______________________, _______________________ Chief’s Office

Wednesday 18 3:30 PM Chief’s Meeting: ______________________, _______________________ Chief’s Office

Monday 23 4:00 PM Board Meeting – Study Session CKFR

Wednesday 25 Holiday Christmas Day (Admin Office Closed)

BOC Memo Page 1 of 1

To: Board of Commissioners

From: Brian Danskin, Division Chief

Date: November 12, 2019

Re: Surplus List

Action Requested Please review the following surplus items:

Items Condition Estimated Value Disposal Method

Miscellaneous (Out of Date) Computer Software and Manuals Poor $0.00 Dispose

Air Cylinder Fill Station Fair $200.00 Sell / Action

Brake & Flywheel Lathe Good $200.00 Sell / Auction

Husky 5-Drawer Tool Cabinet Fair $10.00 Sell / Auction

Snap On HYTORC Wheel Torque Gun Fair $2,000.00 Sell / Auction

Microwave & Crosscut Saw (Both are broken) Poor $0.00 Dispose

Background The District continues to update and change out equipment as necessary. This is a normal, ongoing process that occurs throughout the year based on the District’s inventory and needs.

Budget Implication Once declared surplus by the Board, the equipment listed above will be put up for auction on the public surplus website, donated, or disposed of, based on Staff’s recommended method of disposal. Any income realized from the sale will be put back into the District’s General Fund.

Policy Implication Staff are following Resolution 08-25 for the Disposal of District Property and SOP 2-06.

Recommendation Staff recommend Board approval to surplus the items listed above.

*Per Board direction, the surplus list has been moved to the consent agenda untilfurther notice.

3D

BOARD OF CENTRAL KITSAP FIRE AND RESCUE COMMISSIONERS Resolution 19-17 – Page 1 of 1

RESOLUTION 19-17

Regular Tax Levy – RCW 84.55.120

(District With a Population Over 10,000)

November 12, 2019

WHEREAS, the Board of Commissioners of Central Kitsap Fire & Rescue has met to consider

its proposed budget for the calendar year 2020; and

WHEREAS, the Board of Commissioners of Central Kitsap Fire & Rescue has held a Public

Hearing on October 28, 2019 and has duly considered all relevant evidence and testimony

presented; and

WHEREAS, the District’s actual levy amount from the previous year was $14,055,364; and

WHEREAS, the population of the District is more than 10,000; and

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the taxing

district that an increase in the regular property tax levy is hereby authorized for the levy to be

collected in the 2020 tax year.

The dollar amount of the increase over the actual levy from the previous year shall be $0.00

which is an increase of zero percent (0.0%) from the previous year.

This increase is exclusive of additional revenue resulting from new construction, improvement to

property, newly constructed wind turbines, solar, biomass, geothermal facilities and any increase

in the value of state assessed property, and annexations that have occurred and refunds made.

The District also hereby reserves all future levy capabilities of every kind and nature.

ADOPTED, this 12th day of November, 2019.

DICK WEST, Chairman BOB MUHLEMAN, Vice Chairman

NATE ANDREWS, Commissioner KEN ERICKSON, Commissioner

ATTEST:

KENNETH BAGWELL, District Secretary GUY EARLE, Commissioner

4C


RESOLUTION 19-18

EMS Tax Levy – RCW 84.55.120

(District With a Population Over 10,000)

November 12, 2019

WHEREAS, the Board of Commissioners of Central Kitsap Fire & Rescue has met to consider

its proposed budget for the calendar year 2020; and

WHEREAS, the Board of Commissioners of Central Kitsap Fire & Rescue has held a Public

Hearing on October 28, 2019 and has duly considered all relevant evidence and testimony

presented; and

WHEREAS, the District’s actual levy amount from the previous year was $3,752,467; and

WHEREAS, the population of the District is more than 10,000; and

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the taxing

district that an increase in the Emergency Medical Services (EMS) property tax levy is hereby

authorized for the levy to be collected in the 2020 tax year.

The dollar amount of the increase over the actual levy from the previous year shall be $27,574

which is an increase of zero point seven three four eight three percent (0.73483%) from the

previous year.

This increase is exclusive of additional revenue resulting from new construction, improvement to

property, newly constructed wind turbines, solar, biomass, geothermal facilities and any increase

in the value of state assessed property, and annexations that have occurred and refunds made.

The District also hereby reserves all future levy capabilities of every kind and nature.


DICK WEST, Chairman BOB MUHLEMAN, Vice Chairman

NATE ANDREWS, Commissioner KEN ERICKSON, Commissioner

ATTEST:

KENNETH BAGWELL, District Secretary GUY EARLE, Commissioner

4D


RESOLUTION 19-19

2020 Budget Certification

November 12, 2019

WHEREAS, the Board of Commissioners (“Board”) of Central Kitsap Fire & Rescue (“District”) has an

obligation to notify the Kitsap County Assessor regarding the District’s budgetary requirements for the

fiscal year 2020. In compliance therewith,

THEREFORE, BE IT RESOLVED as follows:

1. For information purposes, the County Assessor has notified the District’s Board that the

preliminary assessed valuation of real properties lying within the boundaries of the District for the

calendar year 2020 is $10,400,951,364 for Fire Protection (Regular Levy), and $10,431,815,069

for Emergency Medical Services (“EMS);

2. The attached Appendix “A” is hereby adopted as the District’s budget for the calendar year 2020.

By this reference, Appendix “A” is incorporated herein and made a part hereof;

3. The Board of County Commissioners for Kitsap County, Washington, is hereby requested to

make the following levies for the District*:

a. $14,455,940 into the Expense Fund of the District as regular levy funds;

b. $37,677 into the Expense Fund of the District as Administrative Refunds for regular levy;

c. $3,905,355 into the Emergency Medical Services Fund as special levy funds;

d. $11,852 into the Emergency Medical Services Fund as Administrative Refunds for

special levy; and

e. $1,176,395 into the Bond Debt Service Fund as special levy funds.

Total $19,587,219

*Amounts presented are based on the Kitsap County Assessor’s estimated figures provided as of

November 5, 2019 and may be adjusted.

4. One original and two copies of this Resolution and the referenced budget will be delivered to the

Kitsap County Administrative Office. One original copy of the same shall be delivered to the

Kitsap County Assessor’s Office.

4E.1



DICK WEST, Chairman

BOB MUHLEMAN, Vice Chairman

NATE ANDREWS, Commissioner

KEN ERICKSON, Commissioner

ATTEST:

KENNETH BAGWELL, District Secretary

GUY EARLE, Commissioner

2020 Operating &

Capital Budgets Presented to the Board of

Commissioners November 12, 2019

CEN

TRA

L K

ITSA

P F

IRE

& R

ESC

UE

Integrity

Loyalty

Duty

Respect

Appendix A4E.2

TABLE OF CONTENTS

ABOUT CENTRAL KITSAP FIRE & RESCUE

Budget Message…………………………………………………………………………………………………………………………..............3 Governance - Missions and Vision…………….…………………………………………………………………………………………….5 BOC and Fire Chief Biographies and Photos……………………………………………………………………………………………..6 Budget Assumptions……………………………………………………………………………………………………………………………..…8 Organizational Chart………………………………….……………………………………………………………………………………………11 Operating Budget Summary…………………………………………………………………………………………………………………...12 Capital Budget Summary..………………………………………………………………………………………………………………………14 Other Fund Budgets……………………………………………………………………………………………………………………………….15 Department Descriptions and Goals……………………………………………………………………………………………………….16

2020 Financial Vision

If one underlying theme resounds throughout our budget message, it is the guiding statement: “Grow our

agency responsibly.” Central Kitsap Fire and Rescue has always been a remarkable steward of public

funds, continuously demonstrating preparedness, performance and planning in every level of the

organization. As one of the largest emergency service providers in Kitsap County, we take considerable

pride in our focus on maximizing value to taxpayers. With over 115 square miles in our service area and

some of the highest commercial and residential growth on the Peninsula, our focus on proactive financial

and strategic planning is vital to our continued success.

Strengths

It is often said that employees are an agency’s most valuable asset. In Central Kitsap Fire and Rescue’s

case, we embody this statement through our actions and commitment to our people. Our employees

bring their best to the task at hand, whether providing aid on a call for service, fulfilling an administrative

request, or providing emergency preparedness services. CKFR is committed to its personnel and

community by providing state of the art equipment, safe working conditions, competitive salaries,

comprehensive benefits, and the highest quality health and wellness services.

Challenges to Service

The national standard for fire apparatus staffing is four personnel; we staff with only two. The elected

Board of Commissioners supports increased staffing, and we have steadily added personnel as revenue

allowed in the last five years. We will continue to grow the organization responsibly, ensuring the financial

sustainability to plan for additional staffing while continuing to provide exemplary service.

Facilities also are a challenge in the delivery of emergency services. Our community in 1942, when the fire

district started, is not the community we serve today. Many of our facilities are 60 years old, and do not

meet earthquake standards or fire code. Other stations are located away from population centers, which

increases response times. These issues impact the health and safety of our firefighters and community

members. Our goal is to consolidate, renovate, build or replace nine stations to meet this need while

reducing impacts to taxpayers to fund these capital needs.

Looking to the Future

Progressive organizations are routinely faced with the challenge of planning and implementing processes

and strategies that will ensure continued exemplary service through wide spread economic downturns.

Central Kitsap Fire and Rescue has heeded many of the lessons learned in the most recent economic

collapse, prompting the organization to enact strategies focused on financial sustainability. The nature of

the economy during a recession results in increased demands for service and as requests for service

increase in tandem with decreases in revenue, our agency must maintain adequate financial reserves and

taxing capacity to keep up with service delivery demands in times of economic uncertainty for our

community.

2020 Budget Certification Appendix A, 3 of 20

In Closing

Several years ago, we set our sights on becoming the best fire department in the State of Washington.

Our financial position and policies, the strength of our people, our commitment to exemplary service and

our focus on adding personnel responsibly are on track to meet this commitment. Opportunity abounds

within the organization as we continue to foster a culture of creativity and ingenuity. We know who we

are as an organization. We know where we came from, and we remember the lessons learned and

appreciate the resulting resiliency. In all areas, we will continue to grow our agency responsibly to best

serve our community. Thank you.

Sincerely,

John Oliver Fire Chief


Our Mission:

Central Kitsap Fire and Rescue is dedicated to the preservation and protection of life, property and the

environment.

Our Vision:

We will provide the best possible life safety education, fire suppression, rescue and emergency medical

services to citizens in Kitsap County.

Our Values and Core Covenants:

We recognize that fulfilling our mission requires that we work effectively with one another. The following

values and core covenant statements demonstrate how we will act in relationship to ourselves, the District

and our community.

Integrity – We will remember that our first priority is to serve our citizens effectively and

efficiently in their time of need. We will adhere to a moral and ethical code to establish trust,

respect and cooperation.

Loyalty – We owe our allegiance to the citizens. We will fulfill our obligation by being faithful

to one another and to our mission.

Duty – We have chosen to submit the moral obligation of serving our community. We will

fulfill this duty to the best of our ability each and every day.

Respect – We understand that our community is diverse. In order to promote goodwill and

civility, we will treat others as we ourselves desire to be treated.

Central Kitsap Fire and Rescue (CKFR) is a Fire Protection District created under Title 52 of the Revised

Code of Washington (RCW). The District is governed by a five member Board of Fire Commissioners. The

Board is responsible for defining the Fire District’s long-term vision and for developing policies to be

implemented by the administrative staff. They also are responsible for hiring a Fire Chief to serve as the

Chief Executive Officer of the fire district. The Fire Chief serves at the discretion of the Board of Fire

Commissioners and is responsible for the day-to-day operations of the District.

Members of the Board of Fire Commissioners for Central Kitsap Fire & Rescue serve staggered six year

terms of office. Residents who are 18 years or older and live within the District’s boundaries are eligible

to run for office and serve on the Board.

The Board of Fire Commissioners meets on the second and fourth Monday of every month in the

Administrative Building at 4:00 PM. These meetings are open to the public and citizens are welcome to

provide input and feedback on District services during these meetings. The first meeting of the month is

a regular meeting where the majority of decisions are made, resolutions are passed, and reports are

provided. The second meeting of the month is considered a study session, where the Board will have

discussions to prepare for action at the next regular meeting.


NATE ANDREWS, M.Ed. Commissioner

Commissioner Andrews is the Athletic Director and Dean of Students for the Central Kitsap School District. He graduated from Washington State University and completed a Master’s Degree in Education Administration and earned an administrative certificate. When not at work, Commissioner Andrews enjoys spending time with his wife, three active boys and their pets while exploring the outdoors and boating.

GUY EARLE Commissioner

Commissioner Earle was raised in Michigan and attended Michigan State University (BS, MD). After medical practice and teaching in Michigan’s remote Upper Peninsula, he and his family moved to Kitsap County in 1984. During Commissioner Earle’s career in Occupational Medicine, he worked with CKFR and other Districts to preserve and improve the health of our firefighters. He retired from medicine in 2017 and now enjoys time in wilderness areas for hiking, paddling, and photography with his wife, Kathy.

RICHARD E. WEST Chairman & Commissioner

Retired, CKFR Fire Chief 20 years/40+ years of Fire Service.

Commissioner West helped form the CKFR Medic One Foundation in 1995 as a method for supporters to make tax deductible donations in support of EMS services. He has been an active member of the foundation for 11 years. Commissioner West’s interests consist of travel, primarily to warmer climates,


visiting friends and family, and spending as much time as possible with grandchildren and great grandchildren.

KEN ERICKSON Commissioner Commissioner Erickson has served as a Fire Commissioner since 2000. He moved to Kitsap County in 1966 after graduating from Washington State University. He worked as a nuclear power engineer at PSNS, and was a metallurgist, mechanical engineer, and materials engineer at Keyport and Bangor. He is presently employed by Olympic College part time as an adjunct professor of physics in the PSNS apprentice school and serves as a volunteer chaplain for CKF&R. He also serves on the board of West Sound Youth for Christ, and is a Trustee at his church. BOB MUHLEMAN Vice Chairman & Commissioner

Commissioner “Bob” Muhleman began his service to the Fire District as a volunteer Firefighter in 1976 and has served as a Board Commissioner since 1997. He was born in Bremerton and raised in the Central Kitsap area. He graduated from Central Kitsap High School and Olympic College. He also served in the USAF during the Vietnam War and retired after forty plus years from PSNS & IMF as a Supervisory Production Resource Manager. Commissioner Muhleman is married with two grown children and four grandchildren.

FIRE CHIEF JOHN OLIVER Fire Chief (December 2018) John Oliver became the Fire Chief of Central Kitsap Fire and Rescue on December 19, 2018. John’s fire service career began in 1984 as a volunteer firefighter and in 1989 he was hired as a Firefighter/Public Safety Officer in Grants Pass, Oregon. In 1994, he became a Firefighter/Paramedic with the second largest Fire District in the State of Oregon, Clackamas Fire District #1. In his 22 years at Clackamas, he was promoted to Lieutenant, Station Captain, and then in 2006, Shift Battalion Chief. During his 9 years as a Battalion Chief, John was assigned as the Chief of Training, leading the largest

Training Division in the State for 2 years. John retired from the State of Oregon and began his second career here at Central Kitsap Fire and Rescue.

John’s career path has provided opportunities to develop and lead nationally recognized programs in Technical Rescue, Water Rescue, and Urban Search and Rescue. John is a gifted instructor, mentor, and an advocate for Firefighter Safety, Wellness, and Peer-Support Teams. His accolades are numerous, including many Oregon Fire Chief Awards and Commendations for Excellence, Instructor of the Year Awards (from Oregon State and the Northwest Regional Fire Trainers Association), and numerous Unit Commendations. John is a proud grandfather and member of the Rotary Club of Silverdale, participating in many civic events. In his free time, he enjoys fishing and boating with his family.


The district makes certain revenue and expenditure assumptions when developing its budget for the coming

year. In general, these assumptions are conservative in their approach and are estimated based on past,

current and projected financial conditions. The main assumptions included in the district’s proposed

operating and capital budgets, along with major year-to-year budget variances, are described below.

REVENUES AND OTHER INFLOWS

Tax Revenue

Total levy revenues for 2020 are estimated at $18,346,600 which includes approximately $14,456,000 and

$3,890,600 from the regular and EMS levies respectively. Regular levy revenue is $406,000 or nearly three

percent higher than the prior year due to the passing of the levy lid lift proposition in 2019. However, overall

tax revenue is lower than the prior year because the maintenance and operations levy (M&O) will expire at

the end of 2019. The district plans to bank capacity in 2020 by not taking the full six percent increase allowed

by the new regular levy limit. Rather, it will only take new constructions estimated at 2.9%.

Total assessed value in 2020 is estimated at $10,404,155,700 which is an increase of 11.0% over 2019.

Regular and EMS levy rates are expected to be $1.39 and $0.37 respectively.

Intergovernmental Revenues & GEMT

Intergovernmental revenues – which primarily consist of revenues received from federal and state sources –

are projected to be significantly higher than budgeted in 2019. The district expects a total of $1,423,000 in

revenues from the Ground Emergency Medical Transport (GEMT) program which is nearly $500,000 more

than budgeted in 2019. The district also anticipates the receipt of $636,400 from a FEMA Assistance to Fire

Fighters grant (AFG) to reimburse the district’s capital apparatus fund for new rehabilitation unit and related

equipment purchased in 2019.

Charges for Goods & Services

The district projects a $93,800 or six percent increase in ambulance transport revenues compared with 2019.

The additional revenue will be offset slightly by the elimination of cost recovery billing. No revenue from un-

protected parcels (No Man’s Land) will be collected in 2020 to accommodate the new state requirements to

annex these properties into the fire district.

Other Financing Sources and Appropriation of Ending Fund Balance

Other Financing sources will decrease by $149,200 in 2020 to just under $39,500 primarily because all

projected retirement payouts will come from the general fund. The budget for insurance recoveries has been

increased by $20,000 due to higher receipts for sick leave buy-backs as allowed by the CBA.

CKFR will appropriate nearly $2,564,600 in existing general fund balance to balance the 2020 budget. Of this

amount $621,900 in M&O levy overlap funds will be rolled over to purchase medic units and complete seismic

work which was identified and approved in the 2019 budget. The remaining amount will be appropriated


from the favorable budget variance which is primarily from the unanticipated GEMT 2017 retroactive Fee for

Service /Managed Care (FFS/MC) revenue received in 2019.

EXPENDITURES AND OTHER OUTFLOWS

Personnel Costs

The district expects to add seven

additional Firefighter / EMTs in 2020 and

also add a new medical officer position to

administration.

Total salary and benefits costs in 2020 are

estimated at just under $18,917,000 or

roughly 9.6% higher than 2019. The main

reason for the increase is the additional

Firefighters / EMTS. The budget also

denotes a new Assistant Chief and Daytime

Medical Officer position in

Administration. However, other staffing

changes in Operations, Administration

and Training limit net new staffing to

eight. See the organizational chart for

more information.

The district participates in the Washington

Fire Commissioners medical plan which

does not expect an increase in costs for

2020; however a six percent increase in

dental premiums is expected. The total

overtime budget has been increased to

$646,400 or 2.3% over the 2019 total.

Administrative Expenses

Overall costs for administrative services and supplies are projected to increase compared with the 2019

budget primarily because lower projected election and software support costs. This savings has been offset

by higher contingency costs. General liability and property insurance costs have also increased significantly

by $29,300 or 29% compared with the 2019 budget.

Election costs are significantly lower as no Board Commissioners are up for election in 2020. The district will

run a capital facilities bond initiative at an estimated cost of $50,000. Costs for legal have been held at 2019

levels while the contingency is approximately 1.9% of total budget expenditures. Software support costs are

lower mainly because First Due Size Up costs will be included in the Kitsap 911 contract and from moving to

ESO from ePCR (records management software).

Above: The district will add net eight additional FTE in 2020. Below: Personnel services cots trends over time.

Position Title(Excludes Temp. Labor,

Volunteer & BOC

2018

Actual

2019

Budget

2020

Budget

Increase

(Decrease)

Administration 18.5 18.0 19.0 1.0

Operations 81.0 84.0 91.0 7.0

Public Information 1.0 1.0 1.0 -

Training 2.0 2.0 2.0 -

Facilities 3.0 3.0 3.0 -

Fleet Maintenance 4.0 4.0 4.0 -

Total All Divisions 109.5 112.0 120.0 8.0

Full Time Equivalent (FTE) Staffing Summary


Operations

Combined operating service and equipment expenses are anticipated to

increase by more than $27,500 or three percent in the coming year

mainly from costs related to outfitting and equipping new Firefighter

/EMTs. The wildland program will also see an expansion with $21,400 in

equipment budgeted for 2020.

The Kitsap 911 contract is anticipated to increase by $12,200 or 5.7%

compared with 2019. Roughly $10,000 of this increase is from First Due

Size Up (first responder software) being included in the cost which is a

change from last year.

Training

Total costs for internal training, including training staff, will increase by

$50,400 or 7.6% in 2020. Overall internal training and travel costs will

decrease by $41,000 primarily from performing more district training in-

house. However, recruit academy costs will increase by $55,000 to

accommodate additional career and volunteer personnel.

Facilities & Fleet

Combined Facilities and Fleet supply and equipment expenditures are

expected to remain relatively flat in the coming year. Supply costs are

projected to increase by 18.4% in fleet while decreasing significantly in

Facilities. Both changes should reflect actual historical usage.

The Fleet division anticipates a $28,800 increase in general maintenance

and supply parts in 2020 due to additional vehicles and previously under

estimating costs compared with those actually incurred in 2018 and 2019.

Capital Expenditures and Fund Transfers

The district anticipates spending nearly $3,926,700 for capital projects

during 2020 with $1,786,000 being paid for from the general fund. Of

this amount, nearly $622,000 will be rolled over from 2019 for two medic

units and seismic upgrades funded with the M&O overlap revenues. The

capital budget summary provides more information on capital costs.

CKFR plans to transfer $1,077,100 from the general fund out to other

funds in 2020. $636,400 of this will come from FEMA AFG to reimburse

the capital apparatus fund for the rehab unit. An additional $230,500 will

go to the capital apparatus fund per the Capital Apparatus Plan. $200,000

will be transferred to the capital facilities fund pursuant to the 2020

Budget Directives.

CKFR VOLUNTEER

PROGRAM

Central Kitsap Fire and

Rescue believes that

the proper operation of

the district is

dependent on services

received from its

volunteer members.

CKFR currently has over

40 active volunteer

members serving the

district and anticipates

that number to increase

to more than 50 by the

beginning of 2020.

The district uses a point

system to reimburse

volunteers for costs

incurred while

providing service to the

district and allocated a

total of $70,000 for this

in its 2020 budget.

The district has also

budgeted nearly

$79,600 in 2020 for

additional cost for

testing, staffing

software, training,

memberships, fire

academies and

insurance to support its

volunteer program.


Deputy Chief

Emergency Services

Executive Assistant Fire Chief

Assistant Chief

Operations

(3) Shift BC’s

Public Information

Officer/Pub. Ed.

Company Officer

Operations

Staffed Stations

41, 42, 45, 51,

53, 56, 64

Finance Director

Budget & Records

Assistant

(2) Accounting

Specialist

Purchasing Agent

Administrative

Assistant

CKFR 2020 Organizational Chart Central Kitsap Citizens _________________________________________

Board of Fire Commissioners

HR Director

HR Asst. Manager

Administrative

Assistant (HR)

IT Manager

IT Tech

Lead Facilities

Tech

Facilities Tech

Fleet Manager

Lead EVT

LAST REVISED: September 12, 2019

Company Officer

Volunteer Program

Volunteer Captain

West

Volunteer Captain

East

Volunteer Captain

EMS

Medical Officer

(3) PM Shift Leads

Assistant Chief

Support Services Division Chief

Training

Volunteer Officer

Training

Company Officer

Training

Central Supply

Volunteer Captain

Community Services

(3) EVT Mechanic


Account

2018

Actual

2019

Budget

2020

Budget

$

Variance

%

Variance Note

REVENUES & OTHER ADDITIONS

310 TAXES 16,732,396$ 19,601,405$ 18,346,565$ (1,254,840)$ -6.4% 1

330 INTERGOVERNMENTAL REVENUES 917,522 1,003,900 2,243,265 1,239,365 123.5% 2

340 CHARGES FOR GOODS & SERVICES 1,833,067 1,753,650 1,813,800 60,150 3.4% 3

360 INTEREST & OTHER EARNINGS 202,355 186,720 219,920 33,200 17.8%

390 OTHER FINANCING SOURCES 118,181 188,650 39,485 (149,165) -79.1% 4

308 APPROPRIATED FUND BALANCE 173,974 888,200 2,564,590 1,676,390 188.7% 5

TOTAL FUND SOURCES 19,977,494$ 23,622,525$ 25,227,625$ 1,605,100$ 6.8%

EXPENDITURES AND OTHER USES

10 ADMINISTRATION

010 ADMIN SALARIES 2,062,348$ 2,000,775$ 2,214,385$ 213,610$ 10.7% 6

020 ADMIN BENEFITS 668,951 767,640 796,520 28,880 3.8% 6

030 ADMIN SUPPLIES 19,745 20,700 23,500 2,800 13.5%

040 ADMIN SERVICES 520,646 1,349,260 1,327,065 (22,195) -1.6% 7

-

TOTAL ADMINISTRATION 3,271,690 4,138,375 4,361,470 223,095 5.4%

20 OPERATIONS

210 OPERATIONS SALARIES 9,518,622 10,236,455 11,239,935 1,003,480 9.8% 6

220 OPERATIONS BENEFITS 2,764,391 3,037,900 3,392,270 354,370 10.4% 6

230 OPERATIONS SUPPLIES 466,114 462,910 494,050 31,140 6.7% 8

240 OPERATIONS SERVICES 337,698 390,800 387,225 (3,575) -0.9% 8

TOTAL OPERATIONS 13,086,826 14,128,065 15,513,480 1,385,415 9.8%

30 FIRE PREVENTION

310 FIRE PREVENTION SALARIES 81,562 81,860 85,660 3,800 4.6%

320 FIRE PREVENTION BENEFITS 21,176 21,455 32,530 11,075 51.6%

330 FIRE PREVENTION SUPPLIES 19,149 19,400 20,100 700 3.6%

340 FIRE PREVENTION SERVICES 3,013 2,080 4,080 2,000 96.2%

-

TOTAL FIRE PREVENTION 124,900 124,795 142,370 17,575 14.1%

40 TRAINING

440 TRAINING SERVICES (EXTERNAL) 32,384 35,500 90,500 55,000 154.9% 8

451 TRAINING SALARIES 261,861 279,470 292,020 12,550 4.5%

452 TRAINING BENEFITS 74,936 81,575 76,205 (5,370) -6.6%

453 TRAINING SUPPLIES 9,452 19,900 49,095 29,195 146.7% 8

454 TRAINING SERVICES (INTERNAL) 138,686 246,100 205,165 (40,935) -16.6% 9

TOTAL TRAINING 517,319 662,545 712,985 50,440 7.6%

CENTRAL KITSAP FIRE & RESCUE

2020 GENERAL FUND OPERATING BUDGET


Account

2018

Actual

2019

Budget

2020

Budget

$

Variance

%

Variance Note

CENTRAL KITSAP FIRE & RESCUE

2020 GENERAL FUND OPERATING BUDGET

50 FACILITIES

510 FACILITIES SALARIES 183,318 174,625 185,635 11,010 6.3%

520 FACILITIES BENEFITS 78,930 82,800 83,595 795 1.0%

530 FACILITIES SUPPLIES 118,915 146,945 126,135 (20,810) -14.2%

540 FACILITIES SERVICES 402,983 419,670 398,170 (21,500) -5.1%

TOTAL FACILITIES 784,146 824,040 793,535 (30,505) -3.7%

60 VEHICLE MAINTENANCE

610 VEHICLE MAINTENANCE SALARIES 343,250 338,390 360,070 21,680 6.4%

620 VEHICLE MAINTENANCE BENEFITS 152,895 162,550 158,040 (4,510) -2.8%

630 VEHICLE MAINTENANCE SUPPLIES 156,623 172,125 203,715 31,590 18.4%

640 VEHICLE MAINTENANCE SERVICES 31,370 16,825 25,925 9,100 54.1%

TOTAL VEHICLE MAINTENANCE 684,138 689,890 747,750 57,860 8.4%

NON-OPERATING EXPENDITURES

740 AMBULANCE BILLING SERVICES 73,689 85,000 90,000 5,000 5.9%

580 NON EXPENDITURES 3,270 2,600 2,900 300 11.5%

594 CAPITAL EXPENDITURES & TRANSFERS OUT 1,431,516 2,967,215 2,863,135 (104,080) -3.5% 10

TOTAL NON-OPERATING EXPENDITURES 1,508,475 3,054,815 2,956,035 (98,780) -3.2%

TOTAL EXPENDITURES & OTHER USES 19,977,494$ 23,622,525$ 25,227,625$ 1,605,100$ 6.8%

NET SURPLUS (DEFICIT) - - -

1. Overall tax revenues are reduced due to exclusion of the M&O levy which expired in 2019 and planned banked capacity in 2020.

2. GEMT budgeted higher than in 2019. Also includes a total of $636,400 in FEMA grant payment for rehab unit.

3. Higher overall transport revenue will be offset slightly by zero cost recovery and no-man's land billing. See budget assumptions.

4. Retirement payouts will not be funded from the liability fund in 2020.

6. Reflects costs for net eight additional FTE. See budget assumptions.

7. Reduced election and software support costs offset by higher insurance costs and contingency.

8. Cost increases primarily reflect equipping and training new FF/EMT positions.

9. Lower costs primarily in operations training due to performing some training in-house.

10. Fewer capital costs compared to 2019 M&O levy overlap.

5. Funded primarily from unbudgeted 2019 GEMT revenue. Includes rollover of $621,900 for medic units and seismic upgrades

originally funded with the 2019 M&O levy overlap.

Notes to Major Variance Explanations:


Fund Activity

Capital

Apparatus &

Equipment

Fund - 305

Capital

Facilities

Fund -310

Fire

Mitigation

Fund - 315

Bond

Project

Fund - 320

Subtotal

Capital

Funds

General

Fund - 001

Total

Capital

Costs

FUND SOURCES

Tax Levy Revenue - - - - - 2,216,520 2,216,520

Fund Transfers In (Out) 230,500 200,000 - - 430,500 (430,500) -

Interest Earned 15,500 77,760 915 2,700 96,875 - 96,875

TOTAL FUND SOURCES 246,000 277,760 915 2,700 527,375 1,786,020 2,313,395

FUND USES

Fiscal Fees 540 2,715 30 3,595 6,880 - 6,880

Apparatus - - - - - 1,360,000 1,360,000

Equipment - 233,800 - - 233,800 217,145 450,945

Building and Structure Upgrades - 1,900,000 - - 1,900,000 208,875 2,108,875

TOTAL FUND USES* 540 2,136,515 30 3,595 2,140,680 1,786,020 3,926,700

NET INCREASE (DECREASE)

IN FUND BALANCE 245,460 (1,858,755) 885 (895) (1,613,305)


2020 Capital Budgets

2020 Capital Costs at a Glance

Fiscal Fees, 6,880 , 0%

Apparatus, 1,360,000 , 35%

Equipment, 450,945 , 11%

Building and Structure Upgrades,

2,108,875 , 54%

2020 CKFR Capital Costs: $3,926,700

Fiscal Fees

Apparatus

Equipment

Building and StructureUpgrades

The district normally capitalizes all equipment costing more than $5,000 and having a useful life of more than one year. The district may also capitalize costs under $5,000 if it is part of placing a vehicle or apparatus in service. Hard and soft costs for buildings and improvements are capitalized in generally the same way.

The 2020 capital budget primarily consists of building upgrades, apparatus and equipment purchases and includes $1.90 million to upgrade the main office building. The office building costs will be shared with the Silverdale Water District and be paid from the facilities fund.

The district also plans to upgrade its fuel dispensary system as well as improve station security with keycard access points. The total estimated cost is $233,800 and will also be paid from the facilities fund.

Just over $465,000 will be used from the general fund for general station and IT upgrades along with medical, fleet service and other equipment. The district will also carry over $621,880 in M&O overlap funds for two medic units and to complete seismic


Fund Activity

General Liability

Fund - 002

Technical Rescue

ILA Fund - 003

Bond Debt Service

Fund - 201

Subtotal Other

Funds

FUND SOURCES

Tax Levy Revenue $ - -$ 1,176,395$ 1,176,395$

Fund Transfers In (Out) - - - -

Interest Earned 55,100 - 11,400 66,500

Other Revenues & Fees Earned - 15,000 17,375 32,375

TOTAL FUND SOURCES 55,100 15,000 1,205,170 1,275,270

FUND USES

Debt Service & Fiscal Fees

Interest Payments - - 24,040 24,040

Principal Payments - - 1,448,010 1,448,010

Fiscal and County Fees 1,930 - 630 2,560

Total Debt Service & Fiscal Fees 1,930 - 1,472,680 1,474,610

Capital Expenditures

Prop Building for Technical Rescue - 5,000 - 5,000

Total Capital Equipment - 5,000 - 5,000

Supplies & Equipment

Supplies for Technical Rescue Program - 11,500 - 11,500

Total Supplies & Equipment - 11,500 - 11,500

Training & Travel

Confined Space, Trench Rescue and Misc. Training - 25,500 - 25,500

Total Training & Travel - 25,500 - 25,500

TOTAL FUND USES* 1,930 42,000 1,472,680 1,516,610

NET INCREASE (DECREASE) IN CAPITAL FUND BALANCE 53,170$ (27,000)$ (267,510)$ (241,340)$

FUND BALANCE PROJECTION

Estimated Beginning Fund Balance 3,057,395$ 102,745$ 339,325$ 3,499,465$

Increase (Decrease) in Fund Balance 53,170 (27,000) (267,510) (241,340)

Projected Ending Fund Balance 3,110,565$ 75,745$ 71,815$ 3,258,125$


2020 Other Fund Budgets

The "other fund" budget consist of the generally liability fund, the Technical Rescue ILA fund and the bond debt service fund. The liability fund is a

reserve established for known and unforeseen liabilities such as retirements. The liability fund's balance is estimated to be $3.11 million at the end

of 2020. The ILA fund was established to track the activity of fire districts participating Kitsap County Technical Rescue program. The debt service

fund reflects the last year of activity of principal and interest payments for the district's 2015 fire and life safety bond.


Central Kitsap Fire Rescue

2020 Department Descriptions and Goals

Vision and direction. Complete “State of the District” presentation. Complete four (4) Chiefs Chats per station annually. Produce new organizational structure.

Plan, implement and execute a Capital Facilities Bond.

Complete a comprehensive Capital Facilities document. Build and execute Bond calendar.Message Bond prior to election.

Emphasize succession planning. Produce a CKFR master career path document. Implement the Leadership Architect program.

The Administration team is responsible for the implementation and management of staff functions and provide all the support functions for the Fire Department. Administration includes Finance, Human Resources, Procurement, and Information Technology.

10: Administration Total FTE: 19 Total Operating Budget: $4,361,470

Division Goal Key Performance Measurements (KPM)

ExecutiveThe Fire Chief is responsible for management of the district and oversees all operational and support staff. The Fire Chief reports directly to the

Board of Commissioners.

Evaluate the feasibility of using electronic records management for the Accounts Receivable/Cash Receipting process; begin implementation if viable.

Review current workflows and physical document generation points; identify whichdocuments can be converted and maintained digitally. Evaluate future equipment needs and purchase as necessary. Begin digitizing cash receipting documents; evaluate using scan and toss policy forhistorical cash receipting documents.

Human Resources (HR)HR is responsible for, but not limited to, the following areas: hiring and retention, employee relations, labor relations, collective bargaining and

contract management, legal risk and compliance, and benefit administration.

Compliant HR recordkeeping. Organize personnel files & file room. Purge unnecessary or expired documents. Update required documentation/employee information.

Solidify internal HR protocols. Create an effective and efficient HR Manual.Meet weekly as a team to ensure continued compliance and evaluate protocols.

FinanceFinance is responsible for oversight of the district’s financial and other resources. The primary functions include budgeting, payroll, accounts

payable, accounts receivable, purchasing, records management, compliance monitoring, and financial reporting.

Develop and maintain a high-level financial model that projects the District’s financial position out to a minimum of six years.

Develop relevant assumptions for major revenue and expenditure categories. Create flexibility in the model to allow input of multiple scenarios and potentialcircumstances. Update the model as needed with current expenditure trends and known and/or potentialobligations.

Update the District’s Purchasing Procedures. Update content to reflect recent legislative changes in procurement and bid-law. Add appropriate language concerning “piggyback” purchases. Evaluate and update purchasing limit thresholds by position as appropriate.

Create and maintain desk manuals for established Accounting staff positions.

Individual staff to provide information on how to complete major job functions of theirrespective position. Ensure each backup has adequate internal training to successfully complete the task duringunexpected turnover. Test manuals through actual performance of back-up duties; modify as needed.

Enhance HR/Employee relations.

Survey staff on perception, effectiveness, and competence of HR department, use date forgrowth. Create opportunities for professional learning for department administrative staff.

Leadership Competencies. Develop a process for assimilation of core and shared leadership traits. Query identified sections of employee base and identify core and shared competencies forEntrance Level Firefighter and all Chief Officer rank.




Improve infrastructure.

Increase server storage capacity. Replace all aging tablets and laptops. Add mobile phones for all positions. Install redundant/backup cellular in all stations.

Improve data resilience. Implement cloud backup.Move redundant backup to KPUD Data Center.

Prepare for the future. Investigate 3D printing for Shop and Maintenance. Assist in development and design of Admin IT and MPR expansion.

Information Technology (IT)The IT department oversees the installation and maintenance of computer network systems and installs the proper hardware and software

necessary to keep the network functioning properly. IT provides technical support to all users within the organization. IT is responsible for putting information security measures in place to keep CKFR’s data secure. This includes backing up data, securing applications from malicious intent, and

training users to recognize security related issues.

Improve security.

Implement onboarding security training, and continue staff security awareness training. Improve IT policies to address security best practices. Replace District firewalls and implement redundant horizontal firewalling. Implement hard drive encryption on mobile workstations. Implement Microsoft Azure Multi Factor Authentication for full-time staff.

Create metrics for analyzing response data for display on dashboards.

Analyze TDU effectiveness in Q4 2019. Gather data from ESO. Build template for display. Push information out to all dashboards.

Complete rollout of marketing plan. Ensure all apparatus are properly marked. Complete the station signage project. Begin process of standardizing uniforms.

Increase daily shift staffing. Train new firefighters to count as staffing by Q3. Evaluate impact to minimum staffing. Train current firefighters to staff HDR and Ladder.

The Operations department consists of Firefighters, EMT’s and Paramedics. These members are trained for all-hazards emergency responses, such as fire suppression, emergency medical response, hazardous materials response, fire prevention, and education.

20: Operations Total FTE: 88 Total Operating Budget: $ 15,513,480


Produce a comprehensive Standards of Coverage document.

Complete a risk assessment. Build a framework for annual compliance. Establish measurement tools and data.

Continue to evaluate and improve Incident Management.

Develop a vehicle for officer evaluation. Expand the scope of the training. Include mutual aid agencies in CKFR training. Develop a process for crew/shift evaluation.

Emergency Medical Services (EMS)

Implement Quality Assurance and Quality Improvement.

EMS Shift Leads collate information gained from Q3 2019 chart reviews to targetshortcomings in our reporting system. EMS Shift Leads develop and distribute a QA/QI list at the beginning of Q4 2019 to allCKFR responders that address data entry shortcomings for immediate corrective action. EMS Shift Leads review and monitor 2020 reports for correct/compliant data entry in ESO.

Review and plan for replacement cardiac monitors. Evaluate mutual aid partners’ acquisitions. R&D on all appropriate models and develop a recommendation. Implement recommendation into 2021 budget.




Evaluate effective and efficiency of EMS capital safety devices.

Evaluate mutual aid partners’ acquisitions. R&D on all appropriate equipment and develop a recommendation. Implement recommendation into 2021 budget.

Place into service new transport units. Identify equipment needed to ensure operational ability. Purchase identified equipment. Install all purchased equipment and stock units appropriately for a timely in-service process.

Volunteer Program

Recruit and retain volunteers. Implement the recruitment master plan. Evaluate the challenges in the program as the plan is executed. Refine the program to address the challenges and improve the program.


Social media growth. Grow our current Facebook audience by 15% Implement Live Video Streaming for incidents, training, and public education. Launch our CKFR Instagram account.

Grow community outreach events.

Add 3 physical and didactic safety demos to Kids’ Day (sprinkler trailer, EDITH, techrescue drill). Hold Fire Safety-themed contest for a Little Miss Fire Prevention and Little Fire Chief toride in Whaling Days Parade. Hold additional Open House events at non-traditional stations for rural communities – inviteother agencies such as KCSO.

Formalize and implement a three-track volunteer career path program.

Process new volunteers via the newly adopted onboarding process. Integrate new members into the volunteer career path work flow process. Identify appropriate track for each new member. Evaluate the performance of each new member to ensure safe and appropriate career trackchoice.

Host a Regional Fire Service Chaplain Certification Training Program.

Adopt a recognized Chaplain Certification curriculum. Identify the program instructor(s). Sponsor and host a training session that will certify Chaplains to a Fire Service ChaplainCompetency standard.

The Public Information Officer gathers facts and distributes them to the media. They produce printed and video material about their organization for dissemination to the public. They are also responsible for organizing special events such as CKFR annual Kid’s Day.

30: Public Information/Education Total FTE: 1 Total Operating Budget: $ 142,370


Ensure a safety focus is integrated into the training curriculum, documents, and activities.

Review all classes each quarter to improve content and ensure safety considerations are partof the class. Review all documents associated with each class for appropriate safety messages. Integrate a safety briefing into the annual training calendar, and schedule quarterly.

Update 2 nd Grade lessons.

Create new Poison Prevention visuals. Implement Bike Safety audio and visuals. New Escape Plan visuals.

Continue annual Citizen’s Advisory Committee meetings and build panel of participants.

Work with the Fire Chief to set 1 or 2 meetings throughout the year. Continue recruitment of new members.

Creates content for all assigned training classes on a quarterly basis, and plans, schedules, and organizes the assigned training to meet WAC requirements. This is done for Career Line Staff and for Volunteers. They set qualification standards for Operations level

personnel by creating, maintaining, and updating task books based on the latest industry standards.

40: Training Total FTE: 2 Total Operating Budget: $712,985




Improve the quality of content for all assigned training.

Integrate training request approvals with assignments to improve assigned training. Improve the learning management system to allow personnel to more easily locate trainingclasses and content.Modify the LMS to improve line personnel ownership and accountability for qualityassigned training.

Incorporate statistical information/safety messages into the Dashboard that will assist CKFR personnel in accident prevention.

Develop an effective electronic format to deliver safety data and messages via theDashboard. Utilize bi-monthly Safety Committee KRMG reviews to develop safety messages. Implement safety messages into the department’s dashboard system.

Work with labor to collaboratively develop a comprehensive wellness/fitness program.

Identify targets for budget inclusion. Implement budgeted items.

Improve completion statistics related to assigned training.

Make expectations related to assigned training clear and concise. Run reports of completed training on a regular basis. Publish completion statistics by Shift and Station.

Create a Training Manual and accompanying Task Books.

Identify necessary skills and abilities that require a published training standard. Establish a committee or work with line staff to establish SME’s to create needed IPS’s,CPS’s, and MPS’s. Review submitted training standards and follow up to create videos. Have the Training CO work directly with line staff to improve and update task books toreflect meaningful qualification standards.

Safety

Work collaboratively with other agencies to develop a countywide rehab policy.

Schedule a meeting with interested County agencies. Develop a Countywide Rehab policy. Implement the agreed upon plan.

Provides for the majority of all District vehicle maintenance including preventative maintenance, new vehicle specifications, moderate to major vehicle servicing, fabrication, small tools and equipment maintenance, generator maintenance, budgeting and planning for

future vehicle replacement and equipment.

60: Vehicle Maintenance Total FTE: 4 Total Operating Budget: $747,750


Branding. Replace station signs at 64 and 56. Research, procure, and install reader board at 51.

Risk Assessment. Complete a Capital Asset Evaluation for compliance risks. ADA and Gender Compliant bathrooms at all facilities.

Maintenance Schedule. Develop a 10-year maintenance and replacement schedule for all capital facilities.

Cover all facility maintenance that falls within the scope of our facilities personnel which includes but is not limited to electrical work, painting, equipment repair and maintenance, trouble shooting, roof, exterior and interior maintenance, plumbing, grounds, contracting

out applicable work in accordance with current laws and policies, and planning for future buildings and facilities.

50: Facilities Total FTE: 3 Total Operating Budget $793,535


Reconfigure Central Supply. Assess and define stock verse order inventory. Reduce inventory by 50% and institute “just in time” ordering practices. Relocate Central Supply to a more applicable building.

Improve organizational safety through the implementation of “Crew Resource Management” philosophy.

Identify and adopt curriculum that provides the best practice of CRM philosophy for CKFRand its mission. Provide initial training to all management team members including Shift Battalion Chiefs. Provide training to all department personnel.




Retrofit vehicle safety back up devices. Complete a fleet survey of all missing and applicable modern safety devices related tobacking operations. Research, purchase, install and train on applicable devices.

Complete Standard Operating Procedures (SOP’s)

Research SOP requirements.Write SOP’s for maintenance department and submit for approval. Train maintenance personnel and document training. Put SOP’s into action.

Place 5 new apparatus in service.

Inspect, both at factory and local before receiving apparatus. Set up all compartments with proper equipment. Set up the safety and lighting package. Install all communication devices.

Establish a business plan for conducting work for other fire departments.

Determine the need for assistance for other fire departments. Determine a marketable rate schedule for outside work. Build a business plan for services delivered.


Central Kitsap Fire & Rescue

Capital Facilities Plan

November 1, 201952 57 53 51 45 64 41 56 42

Target Election Date: August 2020 Anderson Hill Coho Run Seabeck Silverdale North Perry Chico Meadowdale Seabeck Hwy Island Lake

# NEW NEW REPLACE REPLACE REPLACESEISMIC

UPGRADE

MAJOR

REMODEL

SEISMIC

UPGRADE

MINOR

REMODEL

SITEWORK &

STO. BLDG.

SEISMIC

UPGRADE

Project Sequence 1 2 3 4 5 6 7 8 8 8 9

Target Bid Date 4/1/2021 6/1/2021 4/1/2022 6/1/2022 4/1/2023 6/1/2023 4/1/2024 6/1/2024 6/1/2024 6/1/2024 4/1/2025

Robinson Estimates

Building Improvements 4,355,419$ 4,355,419$ 4,355,419$ 7,834,805$ 4,355,419$ 182,457$ 4,024,197$ 364,791$ 337,006$ 866,235$ 81,675$

Site Improvements 1,440,445$ 1,070,862$ 1,400,000$ 1,843,282$ 1,080,226$ -$ -$ -$ -$ 1,036,701$ -$

Raw Construction Budget 5,795,864$ 5,426,281$ 5,755,419$ 9,678,087$ 5,435,645$ 182,457$ 4,024,197$ 364,791$ 337,006$ 1,902,936$ 81,675$

Construction Cost Escalation 351,537$ 366,969$ 593,264$ 1,067,815$ 800,140$ 28,235$ 777,550$ 73,347$ 67,760$ 382,615$ 19,679$

Target Bid Date at 4.0% per year since October 2019

Construction Budget, including Inflation 6,147,401$ 5,793,250$ 6,348,683$ 10,745,902$ 6,235,785$ 210,692$ 4,801,747$ 438,138$ 404,766$ 2,285,551$ 101,354$

Soft Costs

Washington State Sales Tax @ 9.0% 553,266$ 521,393$ 571,381$ 967,131$ 561,221$ 18,962$ 432,157$ 39,432$ 36,429$ 205,700$ 9,122$

Architecture and Engineering Fees @ 9% 553,266$ 521,393$ 571,381$ 967,131$ 561,221$ 18,962$ 432,157$ 39,432$ 36,429$ 205,700$ 9,122$

Specialty Consultants @ 4% 245,896$ 231,730$ 253,947$ 429,836$ 249,431$ 8,428$ 192,070$ 17,526$ 16,191$ 91,422$ 4,054$

Permits, Testing, Inspections @ 3% 184,422$ 173,798$ 190,460$ 322,377$ 187,074$ 6,321$ 144,052$ 13,144$ 12,143$ 68,567$ 3,041$

Furnishings and Equipment @ 2% 122,948$ 115,865$ 126,974$ 214,918$ 124,716$ 4,214$ 96,035$ 8,763$ 8,095$ 45,711$ 2,027$

Temporary Housing / Accomodations @ 4% -$ -$ -$ 429,836$ 249,431$ 8,428$ 192,070$ 17,526$ 16,191$ -$ 4,054$

Moving Expenses @ 1% 61,474$ 57,933$ 63,487$ 107,459$ 62,358$ 2,107$ 48,017$ 4,381$ 4,048$ 22,856$ 1,014$

Contingency @ 10% 614,740$ 579,325$ 634,868$ 1,074,590$ 623,578$ 21,069$ 480,175$ 43,814$ 40,477$ 228,555$ 10,135$

Total Soft Costs 2,336,012$ 2,201,435$ 2,412,499$ 4,513,279$ 2,619,030$ 88,490$ 2,016,734$ 184,018$ 170,002$ 868,509$ 42,569$

Property Acquisition -$ -$ 500,000$ -$ -$ -$ -$ -$ -$ -$ -$

Anticipated Property Acquisition Costs

Phase 1 Phase 2 Phase 3

TOTAL ANTICIPATED PROJECT BUDGET 8,483,413$ 7,994,685$ 9,261,182$ 15,259,181$ 8,854,814$ 299,182$ 6,818,481$ 622,156$ 574,768$ 3,154,060$ 143,923$

Total all Projects: 57,737,017$

4G

1

Serena Prince

From: Ileana LiMarziSent: Friday, November 1, 2019 3:19 PMTo: John Oliver; Jeff Sorenson; Serena PrinceSubject: FB message

I wanted to share this message I received through our Facebook page last night. I messaged bac and forth with Mr. Carisle for a while, but I thought this might be nice to include in the board packet?

Ileana LiMarzi Public Information Officer

CENTRAL KITSAP FIRE & RESCUE Direct: (360) 447-3603 Cell: (360) 536-8678 Office: (360) 447-3550 5300 NW Newberry Hill Road Suite 101 | Silverdale, Washington 98383

Central Kitsap Fire & Rescue is dedicated to the preservation and protection of life, property, and the environment.

CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential, proprietary, and/or privileged information protected by law. If you are not the intended recipient, you may not use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply

5A

2

e-mail and telephone immediately and destroy all copies of the original message. PUBLIC RECORDS LAW DISCLOSURE: This e-mail is a public record of Central Kitsap Fire & Rescue and is subject to public disclosure unless exempt from disclosure under Washington Public Records Law. This e-mail is subject to the State Retention Schedule.

agenda board of commissioners regular meeting 4:00 pm ... · tuesday, november 12, 2019 – 4:00 pm...

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