aiesec portugal - nst 15.16 booklet

National Support Team

Dear AIESEC in Portugal,

„Leadership is not a position or a title, it is an action & example”. We are very happy to provide you with the opportunity of joining National Support Teams for the term 2015/2016. Are you ready to join the team that will shape the future of our entity? We dare you to discover the experience with us. Let’s sail beyond limits!

Your MC Galleon

20/07 26/07, 23:59 31/07

27-29/07

Finance

Check the LC’s reality and situation in terms of financial management Offer solutions for issues of financial planning, investments plans and for programs sustainability Help LC’s on how to manage operations and peaks of results Tracking and coaching the LC’s Monthly tracking to the LCVP’s Finance

Sustainability of National and Local Projects; Improved financial control and tracking of LCs

Previous EB or Finance Experience;

Experience on project management;

Effective communication;

Coaching Experience;

Good knowledge of finance procedures and financial management;

Strategic thinking

Physcial avalaibility

6-8 h / week

Knowledge in Project Management

Knowledge in Organizational strategy

Tracking and communication skills

Coaching Capabilities from 1/08 to 31/01

Help on creation and implementation of the education plan to the LC’s (specific for LCVP’s, TL’s and TM’s) Tracking of the implementation of the education plan Help and educate the LC’s with financial documentation management Monthly meetings with LCVP’s Finance

Creation and implementation of Education Plan Finance Principles clear to everyone

Previous EB or Finance Experience

Experience on project management

Effective communication

Coaching Experience

Good knowledge of finance procedures and financial management


6-8 h / week

Knowledge and experience in implementing an education cycle

Tracking and communications skills

Coaching capabilities

from 1/08 to 31/01

Research national and international funds that AIESEC in Portugal could apply Make and manage the application process of AIESEC in Portugal to those funds Research about foundations that could be partners with AIESEC in Portugal Attend Meetings with foundations and possible sponsors Attend Network Events Monthly meetings with the MCVP F&L

#Number of Funds Application #Number of Application with success Updated Funds database containing the grants opportunities

Finance or/and Sales Experience

Portuguese Speakers;

Good Communication Skills

Organization Skills

6-8 h / week

Knowledge in Finance Area

Knowledge in organizational strategy

Improvement of Communication Skills

from 1/08 to 31/01

Outgoing Exchange

Plan the project Shape Colombia Manage the partnership with NST iGIP Colombia Manage the contacts with professors unions (Sindicatos) Plan the logistic of the event(s) and prepare the agenda of the day Create the criteria of allocation of EPs to LCs and Tracking Manage the matching process Guarantee the standards and satisfaction in the experience Project Reporting & weekly meetings with MC VP OGX

# of people attending to the event % Conversion rate from Open-Realization

Knowledge about OGX process;

Knowledge in project management


Strong belief in the purpose of the project


6-8 h / week


Knowledge in Partnership Management


Conference and Agenda Management Skills from 1/08 to 31/03

Plan Global Entrepreneurs Implementation in AIESEC in Portugal Responsible to plan with VPs/TLs of the Pilot LCs Create and Implement the Education Cycle for G.E. Contact possible alliances for the project Might attend to PR events to promote G.E. Manage entity partners Track and coach the LCs throughout the implementation timeline – Open-MA-RE Project Reporting and weekly Meeting with MC VP OGX

# of realizations through Global Entrepreneurs % of Conversion Rate

Previous EB or Finance Experience;

Experience on project management;

Effective communication and coaching experience;

Good knowledge of finance procedures and financial management.


6-8 h / week

Knowledge and experience in implementing an education cycle

Tracking and communications skills and coaching capabilities

Improvement in communication skills

Knowledge in partnerships management from 1/08 to 31/01

Incoming GCDP

Create the specific objectives and timelines of the project with a focus on innovation and training the OCPs/OC members on different aspects of the project Research on possible Learning and Financial partners for the project Manage the sales process for high sales productivity Ensure delivery of high standards to EPs and TN takers Creating a final report with recommendations for the next edition

Numbers of TNs raised Conversion rates Satisfaction of EPs and TN takers Impact delivered by the project

Previous EB or iGCDP experience;

Experience in project management;


Good knowledge of the project and iGCDP processes

Creativity and excellent team management

skills

6-8 h / week


Planning and management skills

from 1/08 to 31/03


Creating the framework of LEAD implementation in iGCDP; Tracking LEAD delivery; Improvement and tracking of the buddy system; Prepare national EP materials such as the trainees booklet; Create innovative solutions to accommodation bottlenecks; Revamp the Global Host Campaign and its delivery Evaluate Standards delivery during summer peak and make recommendations for the next peak Deliver training to OCPs/ OC members when necessary

Fulfillment of standards in iGCDP Strong LEAD framework and implementation High satisfaction for EPs

Previous EB or iGCDP Experience

Proactivity and attention to detail


Good knowledge of current iGCDP projects and frameworks

6-8 h / week

Experience in managing customer satisfaction;

Planning and strategic thinking skills;

Network management from 1/08 to 31/01


Incoming GIP

Plan the project Global Entrepreneurs Manage the international partnerships and the national team and ensure goals achievement Coach and support the OCPs in the planning, implementation and management of the project Coordinate the communication and work between LC OCs and MC Develop and implement strategies to increase the results of the project Contact possible alliances for the project and might attend to PR events to promote G.E. Support the matching process andtrack S&S in each LC during the project Ensure the National Project Report and weekly meetings with MC VP iGIP

# Realizations % Conversion rate from Open-Realization

Knowledge about ICX GIP process

Knowledge in project management


Strong belief in the purpose of the project

Physical Availability

6-8 h / week


Knowledge on Start-ups Market

Knowledge in Partnership Management


Networking skills

from 1/08 to 31/03

Manage the international partnerships Coach the LCVPs in the sales and Matching and of the project Support TLs in the implementation of the national strategy at local level Develop and implement strategies to increase the results of the project Support the matching process Ensure the National Project Report Weekly meetings with MC VP iGIP

# of realizations % of Conversion Rate

Experience on iGIP


Coaching Experience

6-8 h / week

Tracking and communications skills

Coaching capabilities

Knowledge in partnerships management

from 1/08 to 29/02

Talent Management

Expa/OP Support and Tracking Review with TM Network the Selection process and materials Educating and Coaching to the network Tracking Tool Creation Weekly meetings with the MCVP TM Final Report Creation and Delivery

Structures completely fulfilled No dropouts from Consideration phase to Value Delivery phase Whole structures on Expa


Coaching Experience

Good knowledge on recruitment and selection processes

Strategic and rational thinking

8-10 h / week




Solution Orientation

Coaching Capabilities

from 1/08 to 13/11

Framework Creation; Educating and Coaching to the Network; Tracking Tool Creation; LDM and Quality Assessment Tool Creation and racking the Implementation at Local Level; Tracking of the Assessment Results; Weekly Meetings with the MCVP TM; Quarterly Reports and final Report Creation and Delivery

All LCs implementing LEAD in every program High Results on LDM stages and Quality of experiences Improvement on reintegrated EPs and TLP/EB Position Applicants

Portuguese speaker

Non Active Member

Effective communication and Coaching Experience

Knowledge on our LDM

Experience at least as EB member

Strategic thinking

6-8 h / week




Coaching Capabilities

from 1/08 to 30/06

Marketing

Managing national blog’s content Preparing content (for national blog, website and social media Creating and managing national digital marketing campaigns Managing other online platforms (eg. landing pages) according to B2B Marketing strategies Delivering trainings (virtual or physical) for the marketing network about digital marketing Final report creation and delivery

# of articles published on blog # of visits on national blog # of visits on national website

Content creating skills (writing, editing)

Creativity

Analytic skills

Portuguese speaking applicant


8-10 h / week

Experience in creating and managing inbound and content marketing campaigns

Creating and developing a national blog

Knowledge and skills of how to run digital marketing campaigns

Facilitating experience

Co-creating national marketing strategies

Experience of working in the best NST MKT ever!

from 1/08 to 30/06

Managing daily communication on social media Preparing content for social media (together with designers) Creating and managing social media campaigns Managing digital advertising (Facebook Ads) Delivering trainings (virtual or physical) for the marketing network about social media Final report creation and delivery

# of likes # of followers # of subscribers

Content creating skills (copywriting)

Creativity

Flexibility and mobility

Analytic skills


6-8 h / week

Experience in preparing, delivering and tracking social media campaign

Knowledge about social media effectiveness and conversion

Opportunity to develop national social media channels

Facilitating experience


Experience of working in the best NST MKT ever!!

from 1/08 to 30/06

Editing the website and updating content Technical support Implementing new website template Monitoring site analytics Co-creating national marketing strategies Final report creation and delivery

# of visits on the website

IT skills and knowledge

Web design knowledge

Flexibility and mobility

Analytic skills

6-8 h / week

Experience in managing national website

Knowledge and skills of website optimization and website analytics

Experience in implementing new website design



from 1/08 to 30/06

Establishing and managing national media partnerships Generating and monitoring media publications Managing national media database Managing presence on networking events Delivering trainings (virtual or physical) for the marketing network about Public Relations Final report creation and delivery

# of media publications # of established partnerships

Copywriting skills

Market research skills and Media knowledge

Creativity


Physical availability

8-10 h / week

Experience in managing national website

Knowledge and skills of website optimization and website analytics

Experience in implementing new website design



from 1/08 to 30/06

Business Development

National Alumni Database: coordination with AAP to build the tool, develop and deliver attraction strategies to ensure registrations Alumni Engagement: organize engagement activities and create mentorship program. Manage social media

# of alumni registered # of alumni involved in AIESEC activities


Portuguese speaking applicants

5-6 h / week

Understanding about AIESEC in Portugal’s history and the impact of our XPs in the future,

Marketing strategies and customer experience

management

from 1/08 to 31/01


Entity Control Board

Entity Control Board (ECB) is last decision making body on national level in regards to Exchange policies, TMP&TLP Standard and Satisfaction and national standards regulation principles. ECB is independent body working directly with its EBs, MC and ICB to ensure that the best Standards and Customer Experience is delivered to every customer and stakeholder in each entity.

CHAIR

ICX FIREFIGHTING

OGX FIREFIGHTING

STANDARDS & SATISFACTION

Team Management of the ECB Creation of the strategies and ECB implementation plan Reviewing and reporting quality cases Direct communication with MC and ICB Creation of evaluation tools (as replacement for NPS) Ensure delivery of evaluated materials Manage creation/review of national quality regulation principles Bi-weekly meetings with the MCVP OD Presence on national meetings Final Report Creation and Delivery

TMP, TLP, GIP, GCDP NPS score (replacement tool score) No. of solved cases/no of. cases

AIESEC Way, BHAG, AIESEC 2015, AIESEC Business model, XPP knowledge

Team management and effective communication skills;

Excellent English knowledge;

Previous experience with ICB,ECB (preferred)

Previous LCP, LCVP X experience (required)

From Portugal, Lisbon (preferred)

8-10 h / week


Customer experience management

Communication skills and Solution Orientation

Team Management from 1/08 to 30/06

Team strategy creation and implementation Reviewing and reporting quality cases from ICX side Problem solving Provide parties with official clarifications & solutions Manage implementation of XPP & quality regulation principles Providing consultancy & support for local entities on case and issues Direct communication with LCVP ICX, ECB Chair, MCVP IC GIP&GCDP and ICB Creation of evaluation tools (as replacement for NPS) Weekly meetings with the ECB team and final Report Creation and Delivery

ICX GIP, GCDP NPS score (replacement tool score) No. of solved cases/no of. cases


Team work and effective communication skills;


Previous ICX experience (required)

Previous LCP, LCVP X experience (preferred)

8-10 h / week



Communication skills

Solution Orientation from 1/08 to 30/06

Team strategy creation and implementation Reviewing and reporting quality cases from OGX side Problem solving Provide parties with official clarifications & solutions Manage implementation of XPP & quality regulation principles Providing consultancy & support for local entities on case and issues Direct communication with LCVP OGX, ECB team, MCVP OGX and ICB Creation of evaluation tools (as replacement for NPS) Weekly meetings with the ECB team Final Report Creation and Delivery

OGX GIP, GCDP NPS score (replacement tool score) No. of solved cases/no of. cases




Previous OGX experience (required)


8-10 h / week





Team strategy creation and implementation Main responsible for creation of evaluation tools for GIP, GCDP, TMP and TLP (as replacement for NPS) Implementation and evaluation of tools Analysis and audit for local committees and education of the network on Standards and Satisfaction Provide materials and education on how to work and plan based on detractor issues and providing consultancy & support for local entities for standards and satisfaction Direct communication with ECB team, MCVP Operations and ICB Weekly meetings with the ECB Chair and final Report Creation and Delivery

TMP, TLP, GIP, GCDP NPS score (replacement tool score) No. of responses




Previous TM experience (required)


8-10 h / week





https://podio.com/webforms/12912313/880554

Deadline for submitting the application is:

https://podio.com/webforms/12912313/880554

FINANCE

TM

MARKETING

BD

ECB

IGCDP

IGIP

OGX

Diogo Dias Carolina Lage Lorna Kanyuga Ana Silvério Rudolfo Forte

Karolina Waligóra Jéssica Rosas

Duje Papić

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

Good luck!

aiesec portugal - nst 15.16 booklet

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