document management systems · digital 2b s.n.c
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DocumentManagement
System
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Transfer 10% of government documents on digital media
generates every year, a savings of at least 3 billion euros
Pierluigi Ridolfi
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● Documents.– How many do we manage?
– How many do we store?
– How many did we find?
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● 85% of documents is never used again;
● 50% of documents is copied up to 6 times;
● About 7%
is lost.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● Sheets printed in Italy every year: 115 billion
... 20 billion
unused.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● Sheets printed in Italy every year: 115 billion
... 20 billion
unused.
287 billion €/year287 billion €/year
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● In I.T. everything changed.
● Not the need to store correctly informations.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Efficiently manage your information means to adopt tailor-made software to allow:● Fast search time
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Efficiently manage your information means to adopt tailor-made software to allow:● Massive operations on a big
amount of documents
AgreementAgreement QuoteQuote InvoiceInvoice
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Efficiently manage your information means to adopt tailor-made software to allow:● Access Control List● Operation Control List
Internal Correspondence
Internal Correspondence
ManagersSecretary
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Document Management
Systems
Your documents. Always. Now. With a Click.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● Digital 2B is your solution for scanning, archiving and managing documents.
25.000 fogli (50 stacks of paper = 125 kg)
1 DVD (4 gr).
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
DocumentoCartaceo
DocumentoCartaceo
ScannerScanner
Paper DocumentPaper Document
Digital DocumentDigital Document
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
A software and hardware platform that defines:
● Your document search pattern
● Your way of access to documents
● The allowed operations.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Advantages (1/2)● Archive space reduction
– 25.000 pages on a single DVD
● Reduction of management costs
– Google-like search
● Portability– All the archives always with
you
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Vantaggi (2/2)● Sharing
– Anyone can access...
● Confidentiality– ...se autorizzati!
● Integrity– Change Log (versioning)
● Security – 146 GB discs lifetime: 171 yr
– 146 GB = up to 700.000 docs
● Automated Workflow.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
● The most up to date.– Always new features
● The most secure.– Always under control
● The most seen.– Community Development
● The most yours.● Customization
Documento. Quanto mi costi.
Document Management Systems
Digitalizzazione: i Vantaggi.
Open-Source. Quanti vantaggi.
Protocollo informatico
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
The most adopted.
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
The most low-priced.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Generali Insurance● More than 1 mil. of sheets● ...on a single server!!
● Search time: 0,230 s
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
City of Marsala● More than 35 yr
...on a single server!
● Search time: 0,230 s● Cost of photocopies: 0● Cost of archives: 0● Moreover...
– automatic backup archives
– forwarding of documents by email
– documents are always available on the net
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Digital Paper● document management
service of
● Automatic logging of each document
● Custom Search on your requirements
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Digital Paper● Scanning the entire
historical archive (500+ pag/min)
● automatic backup
● Integration with fax / email.
● Open-Source !
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Yestarday is history.
Tomorrow is a mystery.
Today is a gift.
That's why it's called the present.
(Alice Morse Earle)
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
Digital 2B s.n.c. · Via dello Sbarco 98 91025 Marsala (TP) · www.digital2b.com
Telephone +3909231875564
Fax +3909231876039
info@digital2b.com
Doc. How much does it cost?
Document Management Systems
Digitization: Benefits.
Open-Source. Savings.
Electronic protocol.
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