annual meeting december 8, 2009. agenda call to order determination of quorum approval of last years...
TRANSCRIPT
Canterwood Homeowners Association
Annual MeetingDecember 8, 2009
Agenda◦ Call to Order◦ Determination of Quorum◦ Approval of last year’s meeting minutes◦ Candidate Introduction◦ Voting◦ President’s Remarks◦ Committee Reports
Finance Security Grounds ACC Gig Harbor Community Developer’s Report Election Results Open Forum Adjourn
December 8, 2009
Canterwood Homeowners Association
President’s Report – Dennis Loewe2008 Year in Review
Restructured our staff & management company Resurfaced Canterwood Drive Installed gate swing arms Painted gates & installed new lamps Began new initiatives
Website Video cameras Integrated security system
Back flow testing discount program Gig Harbor Annexation
The housing developments south of Canterwood have been on hold for some time now due to the economy.
The City of Gig Harbor is cutting staff and is currently uninterested in our request to talk about annexation
Ready for snow!
December 8, 2009
Canterwood Homeowners Association
Financial Report – Bob Finch
◦ 2009 - A turnaround year
◦ 10 month results◦ $64,000 under budget on operations◦ $809,000 Reserve account balance◦ (after current expenses)
◦ $65,000 reserve expenditures YTD
December 8, 2009
Canterwood Homeowners Association
The Good News
NO FEE INCREASE in 2009
Operating budget down to $606,000 annually
Reserve contributions up to $213,000 annually
Were getting … MORE BANG FOR OUR BUCKS
December 8, 2009
Canterwood Homeowners Association
Thanks To …◦ Grounds committee
Chris Sadoian Raciel Day Kathy Hardman Christine Wells
◦ Finance committee John Walsh Keith Galpin John Watt Jerry Lee Dennis Loewe
◦ HOA Staff Holly Miller
◦ And others Scott Young
December 8, 2009
Canterwood Homeowners Association
Security Update – Jerry Lee ◦ Seven fulltime officers ◦ Duties preformed include
Home vacation checks Stop sign enforcement and studies Speed enforcement and studies with radar Security at the school bus stops when children are waiting for the bus and when they return home General patrol of the community Jump start service for disabled vehicles Alarm response to residents’ homes Response to calls for medical assistance Regular checks on the status of the elderly in Canterwood Maintain security at the Main gate Conduct inspections of Canterwood for HOA violations by contractors Placement of flyers in the mail receptacles at all of the mail boxes Direct traffic when necessary Providing rides for residents to and from the Main gate Frequent inspections of the RV lot Frequent inspections of the Country club including the tennis courts and swimming area Responding to all calls for service from the residents Taking crime reports and conducting further investigations to assist local LE Inspections of the HOA office as well as the stables and golf course maintenance building Sanding of the roads when necessary Securing packages for residents who are on vacation Delivering packages and reports to the HOA Board Inspecting predetermined locations throughout Canterwood on a regular basis Maintaining a geographical map of where incidents occur in Canterwood enabling them to concentrate their patrol
efforts where needed
December 8, 2009
Canterwood Homeowners Association
Comparisons of 2008 to 2009 Incidents
◦ 2008 - 557 incident reports written◦ 2009 - 533 reports to date
December 8, 2009
Canterwood Homeowners Association
Benefits:◦ Improve Security
Produce credentials for visitors Screen and Validate visitors and contractors Process vehicles with multiple passengers Accelerate the speed of processing visitors
◦ Improve Communications Pre-Registration of Visitors Notifications of Arrivals
◦ Advanced Reporting Logging and Tracking of all transactions Quick look up of visitor details
CapSure, Inc. Visitor Management System
◦ Flexible User Access WEB Access for all users Voice Mail Integration
◦ Easy to Use Officer Interface Touch Screen Interface Driver’s License Scanner
◦ Enhanced Security Watch List Pass and/or Badge Printing
◦ Integrated Access Control (optional) Single database to manage visitor and authorized user access Real time activity monitoring
◦ Real Time Reporting Administrators Officers
Visitor Management Features
Overview:Five Ways to Log In & Use the System
Officer at the Gate◦ Visitor Processing
Officer WEB◦ Security Incidents◦ Searches & Reports
Resident◦ Pre-Register Visitors◦ Update Own Profile
Administration◦ Manage All Aspects of the Program from the
Web Organization or Vendor
◦ Manage Clubhouse Employees◦ Builders, Contractors
DL Scanner makes it easy to gather information from visitors and contractors
Optical Character Recognition captures name, address, DL #, expiration date, and even picture
Far superior to Mag stripe reading, as OCR reads all 50 states and (optional) passports and other IDs
Transaction logging stores all of this information for historical needs
Easy To Use Officer Interface:Driver’s License Scanner
Passes printed on high speed thermal transfer printer◦ Will not fade!
Prints in 4-5 seconds Passes Include:
◦ Directions◦ Visitor Name◦ Host name◦ Expiration date◦ Optional bar code for egress
tracking
Actual size 4” X 10”
Enhanced Security: High Speed Vehicle Pass Printing
Up to 5 X faster than laser and
inkjet!
Partial Reference List
Video Camera Surveillance – Dave ShawThe need -◦ Gate runners and crashers◦ Vandalism◦ Sporadic theft◦ Home invasion◦ Deter potential of increased crime as area population
increases
Canterwood Homeowners Association
A secure community is vital to our family safety and to maintain our property values
Leverages technology to augment our security staff’s surveillance of community◦ Frees up staff for other less repetitive tasks
Captures sporadic incidents in a way that augments traditional emergency response and intelligence gathering
Potential full interoperability with local and area law enforcement assets
Leads to a safer and more secure community – Invisible Fence
Reduces cost of increased personnel to monitor and protect the community
Full audit trail – better risk management
What Our System Does
Notification of real time alarms Capturing odd events at odd times Behavioural triggers – minimise checking data Many systems and functions integrated into one
◦ “Swiss army knife” approach
◦ Save power weight and space
◦ Train for one system to deliver many functions Resource & equipment sharing – true interoperability Extensive forensics and audit trail - risk management True cost of ownership – minimal on going costs Flexibility for the future – expandable - reusable
Real Benefits
ADSECC – Community Surveillance Systems
Lancaster, PA
Tacoma, WA
◦ Hilltop Surveillance System
◦ Video Capture – incident monitoring
◦ Significantly reduced crime and increased value of homes and commercial entities
Tukwila, WA
◦ Key to reducing crime where installed and increased commercial business
Success Stories
The Canterwood System
The Backbone
• Long Range Wireless Network• Multipoint Meshed Network• High Powered Routers• Directional Antennas• Far more bandwidth than cable
modem
SecurityCentral Control
CWD System
Remote Location IP Cameras Owned
By Others
Remote PTZ & Static Cameras Owned by HOA
Local Service Contracted by HALO
Remote Analogue Cameras
Owned By Others
Remote Location IP Cameras Owned
By HOA
Remote SensorsOwned By HOA/Others
Internet
Browser Access To Video
Access Control
CWD Syste
m
RFID
GPSSensor Data Video
Multiple Users
Multiple Systems Can Talk and Work with
Each Other
Camera Locations Main Gate 3 Cameras +
Server
Peacock Gate 2 Cameras
Nuthatch Park (next to HOA Office) 2 Cameras
HOA Parking Lot/ Maintenance Lot 1 Camera
RV Lot 1 or 2 Cameras
Baker Gate 2 Cameras
Resident Gate 2 Cameras
Club Parking Lot 2 Cameras
HOA Office Backup to Server
Total Cost = $25,000
December 8, 2009
Canterwood Homeowners Association
QUESTIONS?
Garden & Grounds Committee – Chris Sadoian
2009 Projects Main Resident Gate
Tree and Miscellaneous Plant Material Replacement and Enhancement
Baker Way Gate Area Re-landscaped Relocated many existing plants
December 8, 2009
Canterwood Homeowners Association
Baker Way Triangle◦ Re-landscaped◦ Added boulders and Dry Rock Riverbeds◦ Relocated Many Existing Plants
Towhee Circle◦ Re-landscaped◦ Added Boulders and Rock Riverbed
December 8, 2009
Canterwood Homeowners Association
Peacock Monument Area◦ Re-landscaped◦ Added Boulders◦ New Monument Spotlights
Gates◦ All Four Gates Painted Black◦ New Black Light Fixtures
December 8, 2009
Canterwood Homeowners Association
Seasonal Flowers
Foxglove Retention Pond◦ Added Boulders and Shrubs
Foxglove and 53rd
◦ Removed Poplar Trees
December 8, 2009
Canterwood Homeowners Association
Nuthatch and Nuthatch Pond Areas◦ Pruned Laurel Hedge◦ Removed Damaged and Dying Plum Trees
Nuthatch Playground and Tennis Courts
Island on 47th and the Stonebridge Circle◦ Landscaping Improvements
December 8, 2009
Canterwood Homeowners Association
Irrigation and Grounds Maintenance
Gate Area Maintenance
Holiday Lights
December 8, 2009
Canterwood Homeowners Association
Seasonal Flowers at all Entrances and Gate Areas
The Point at Baker Way and Old Stump
Nuthatch Island at Canterwood Drive◦ Re-landscape, Add Boulders, River Rock and Up
Lighting
December 8, 2009
Canterwood Homeowners Association
Nuthatch Park Improvements
HOA Office Improvements◦ Exterior Trim Paint, Canopy, Landscaping
Foxglove and 53rd
◦ New Trees (Maples) Remaining Trees to be Planted in 2011
December 8, 2009
Canterwood Homeowners Association
Additional Plant Material at Gate Areas
Irrigation and Grounds Maintenance
December 8, 2009
Canterwood Homeowners Association
NEW CANTERWOOD WEBSITENew Image and Access
www.canterwood.org
Old Website poor image of community Difficult to access and navigate Could not upgrade with revised data
Why New Website
Home Page
Sample Banner Ad
DomesticAnimal Rules
News Letters
Canterwood Services
Architectural Control Committee – George Milliken
Many thanks for the cooperation we have been given by the homeowners
and the good nature by which you take our comments, suggestions anddecisions. Our only goal is to keep Canterwood as beautiful it can beand to adhere to our chartered standards and practices. The one thingwe really need in the coming year is a few more volunteers for ourcommittee. All it takes is about an hour and a half at 9:30 in themorning two Wednesdays a month and when necessary about the sameamount of time those afternoons at 3:30. Right now the responsibilityfalls on the shoulders of a very small number of us and we wouldsincerely appreciate a greater participation. Please call Holly atthe HOA office if you are willing to volunteer.
December 8, 2009
Canterwood Homeowners Association
Results of the Vote
December 8, 2009
Canterwood Homeowners Association
Emphasis for 2010◦ Complete website construction◦ Install video cameras◦ Install integrated security system◦ Continue to monitor & control costs
December 8, 2009
Canterwood Homeowners Association
New Business◦ Open Discussion
Call for Adjournment
December 8, 2009
Canterwood Homeowners Association