asset management visio's and table

FI – Asset ManagementProcesses

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AM01 – ASSET MASTER RECORD CREATION

No. Task Name Who Where When How1. Need arises to create an

asset master recordFinancial Manager Financial

DepartmentAd hoc The need arises to create a new asset master.

2. Complete new asset master document

Financial Manager Financial Department

Ad hoc Based on board-approved signing power limits, complete the document and authorise this transaction. The document may also take the form of e-mail or SAP/R3’s internal mail system.

3. Send new asset master document to Asset Accountant


Ad hoc Send the request to the Asset Accountant via internal mail, e-mail or SAP/R3’s internal mail.

Transfer See Transfer Process.Asset Master Record Change

See Asset Master Record Change Process.

Post Capitalisation See Post Capitalisation Process.Physical Asset Inventory See Physical Asset Inventory Process.Processing of Asset Acquisition

See Processing of Asset Acquisition Process.

4. Create new complex asset?

Asset Accountant Financial Department

Ad hoc Determine whether a simple asset or complex asset with sub-assets will need to be created.If no, go to step 5.If yes, go to step 7.

5. Is it a new sub-asset? Asset Accountant Financial Department

Ad hoc Determine whether a new sub-asset is required.If yes, go to step 8.If no, go to step 6.

6. Create Asset (AS01) Asset Accountant Financial Department

Ad hoc Use the Create Asset (AS01) transaction to create the assets.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Create > Asset.

7. Create Asset (AS01) Asset Accountant Financial Department

Ad hoc Use the Create Asset (AS01) transaction to create the assets.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Create > Asset.

8. Create Sub-Number (AS11)


Ad hoc Use the Create Sub-Number (AS11) transaction to create assets with sub-numbers.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Create > Sub-number > Asset.



AM01 – ASSET MASTER RECORD CREATION (CONTINUE)No. Task Name Who Where When How9. Select related process. Asset Accountant Financial

DepartmentAd hoc Select further related processes.

Transfer See Transfer Process.Processing of Asset Acquisition

See Processing of Asset Acquisition Process.

Post Capitalisation See Post Capitalisation Process.Asset Master Record Change




AM02 – ASSET MASTER RECORD CHANGE

No. Task Name Who Where When HowChange of Location See Change of Location Process.Manual Depreciation Planning

See Manual Depreciation Planning Process.

Physical Asset Inventory See Physical Asset Inventory Process.Post Capitalisation See Post Capitalisation Process.Depreciation See Depreciation Process.

1. Need arises to change an asset master


Ad hoc The need arises to change an asset master record.

2. Complete asset master change document



3. Send asset master change document to Asset Accountant



4. Is there a change in class?


Ad hoc Determine whether there is a class change according to the document received.If yes, go to the related process AA43 Asset Master Record Creation.If no, go to step 5.

AA43 Asset Master record Creation

Refer to the AA43 Asset Master Record Creation Process.

5. Change depreciation terms?


Ad hoc Determine whether depreciation terms are to be changed.If yes, go to step 7.If no, go to step 6.

6. Change Asset (AS02) Asset Accountant Financial Department

Ad hoc Use the Change Asset (AS02) transaction to process the changes to the asset records.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Change > Asset.

Depreciation See Depreciation Process.Manual Depreciation Planning

See Manual Depreciation Planning Process.

7. Change Asset (AS02) Asset Accountant Financial Department

Ad hoc Use the Change Asset (AS02) transaction to process the changes to the asset records.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Change > Asset.



AM03 – PROCESSING OF ASSET ACQUISITION

No. Task Name Who Where When HowInvoice Processing With Reference Goods

See Invoice Processing With Reference Goods Process.

1. Need arises to process an asset acquisition


Ad hoc The need arises for the Asset Accountant to process an asset acquisition. This process will be initiated on receipt of either an authorised invoice or purchase order.

2. Display Asset (AS03) Asset Accountant Financial Department

Ad hoc Use the Display Asset (AS03) transaction : Menu path: Accounting > Financial accounting > Fixed assets > Asset > Display > Asset.

3. Does asset master record exist?


Ad hoc Determine whether the asset master already exists.If yes, go to step 4.If no, go to the related process Asset Master Record Creation.

Asset Master Record Creation


Ad hoc See Asset Master Record Creation Process.

4. Does invoice exist? Asset Accountant Financial Department

Ad hoc Determine whether the invoice exists. The asset would have been created either automatically via the order generated by Materials Management, or as a result of an invoice received.If yes, go to step 5.If no, go to step 7.

5. Determine asset value Asset Accountant Financial Department

Ad hoc Determine the asset value from the invoice received.

6. Asset acquis. autom. Offset posting (ABZO)


Ad hoc Use the Asset acquis. autom. Offset posting (ABZO) transaction to post offset values to the applicable general ledger accounts.Menu path: Accounting > Financial accounting > Fixed assets > Postings > Acquisition > External acquisition > Aut.offsetting entry.

7. Determine posting data Asset Accountant Financial Department

Ad hoc Determine the acquisition date and period asset number from the original Purchase Order.

8. Acquisition from purchase w: Header data (F-90)


Ad hoc Use the Acquisition from purchase w: Header data (F-90) transaction to enter the applicable vendor purchase information.Menu path: Accounting > Financial accounting > Fixed assets > Postings > Acquisition > External Acquisition > With vendor.

9. Invoice and acquisition posted

System Financial Department

Ad hoc The system automatically generates the applicable transactions.

10. Select related process Asset Accountant Financial Department

Ad hoc Select some of the related processes.

Transfer of Balance Sheet Items to EC-PCA

See Transfer of Balance Sheet Items to EC-PCA Process.

Automatic Payment See Automatic Payment Process.



2. Need arises toReceive request to

create an asset

3. Does the assetexist?

4. Inform the Buyer(MM) of the existing

asset via internalmail

Yes

No

5. Is the requestfor a leased

asset?

NoAsset MasterRecord Creation

Creation ofLeased Asset

6. Notify the Buyer(MM) of the new

asset number

7. Receivenotification of the

new asset numberfrom Asset Clerk

8. "Maintainpurchase order

(MM)

Yes

Related Processes Buyer (MM) Asset Clerk

AM04 - Purchase order processing for fixedasset

1. Send request tocreate an Assetvia internal mail



AM04 – PURCHASE ORDER PROCESSING FOR FIXED ASSET

No. Task Name Who Where When How

1. Send Request to Create an Asset via internal mail

Buyer Financial Department

Ad hoc Send a request to create an Asset via internal mail

2. Need arises to Receive request to create an asset

Asset Clerk FinancialDepartment

Ad hoc The need arises to receive a request to create an asset

3. Does the asset exist Asset Clerk Financial Department

Ad hoc Determine if asset already exist or is the asset to be created

4. Inform the Buyer (MM) of the existing asset via internal mail

Asset Clerk Financial Department

Ad hoc Inform the Buyer (MM) if the asset already exist via internal mail

5. Is the request for a leased asset


Ad hoc Determine if the request is for a leased asset

6. Notify the Buyer (MM) of the new asset number


Ad hoc If an new asset is created inform Buyer (MM) of new asset number

7. Receive notivication of the new asset number from asset Clerk

Buyer (MM) Financial Department

Ad hoc The buyer will receive notivication of the new asset number as was created for the new asset

8. “Maintain purchase order (MM)

Buyer (MM) Financial Department

Ad hoc The Buyer will now maintain the purchase order



AM05 - CHANGE OF LOCATION

No. Task Name Who Where When HowPhysical Asset Inventory See physical Asset Inventory process.Transfer See Transfer process.

1. Need arises to change asset location

Line Managers Financial Department

Ad hoc The need arises to change the physical location of an asset, i.e., inter-Solvents

2. Complete change of asset location document

Line Manager Financial Department

Ad hoc Based on Business decision the Financial Manager might Authorise change of location. The change of location document will send to Accountant via e-mail, internal mail physically

3. Send change of asset location document to Asset Accountant



4. Determine change to organisational units


Ad hoc Determine whether the asset class, cost centre or plant has changed. The inter-company or intra-company transfer of the asset will be identified on the received instructional document.

5. Is it a class change? Asset Accountant Financial Department

Ad hoc Determine whether a class change is required. Only leased assets can change class when it becomes an owned asset, this involves transferring the leased asset to an owned asset. A change for a fixed asset that has incorrectly been allocated to an asset class will require retiring the existing asset and creating/acquiring a new one. If yes, go to the related process TransferIf no, go to step 6

Transfer See Transfer Process.6. Has the physical location

changed?Asset Accountant Financial

DepartmentAd hoc Determine whether the physical asset location has changed.

If yes, go to Asset master record change process.If no, go to step 7.

7. Has the cost centre changed?


Ad hoc Determine whether the cost centre has changed.If no, the process ends.If yes, go to Asset master record change process.

Asset Master Record Change




AM06– MASS CHANGE


1. 2.3.4.5.6.7.8.9.



RelatedProcesses

General Manager/Director

Asset Clerk

1. Need arises todistribute and settle

an Asset underConstruction (AUC)

2. Send settlementinstructions to

Asset Clerk

AM07 - AUC Distribution andSettlement

3. DisplayProject: WBS

ElementOverview (CJ03)

4. Determine theAUC to be

distributed andsettled

5. DisplayAsset: Initial

Screen (AS03)

6. Establish thedistribution and

settlement assetreceivers

7. Have receivingassets been

created?

AA43 AssetMaster Record

Creation

No

Yes

8. MaintainSettlement Rule:Overview (AIAB)

9. AuCSettlement:

Initial Screen(AIBU)



AM07– AUC DISTRIBUTION AND SETTLEMENT


1. Need arises to distribute and settle an Asset under Construction


Ad hoc The need arrises to distribute and settle an Asset under Construction

2. Send settelement instructions to Asset Clerk

Asset Accountant FinancialDepartment

Ad hoc Send settlement instructions to Asset Clerk

3. Display Project: WBS Element Overview


Ad hoc Display Project: WBS Element Overview

4. Establish the AUC to be distributed and settled


Ad hoc Establish the AUC to be distributed and settled

5. Display Asset: Initial Screen


Ad hoc Display Asset: Initial Screen

6. Establish the distribution and settlement asset recievers


Ad hoc Establish the distribution and settlement asset recievers

7. Have receiving assets been created?


Ad hoc Determine if receiving assets have been created

8. Maintain Settlement Rule: Overview


Ad hoc Maintain Settlement Rule: Overview

9. AUC Settlement: Initial Screen


Ad hoc AUC Settlement: Initial Screen



AM08 – POST CAPITALISATION

No. Task Name Who Where When HowWrite-up See Write-up Process.

1. Need arises to authorise a post capitalisation document


Ad hoc The need arises to authorise a post capitalisation document. An asset is subsequently discovered but does not exist on the asset register and needs to be capitalised.

2. Complete post capitalisation document



3. Send authorised notification to Asset Accountant


Ad hoc Send the document to the Asset Accountant via internal mail, e-mail or SAP/R3’s internal mail.

4. Receive post capitalisation document.


Ad hoc Receive the authorised document to perform the post capitalisation.

5. Is it a subsequent acquisition?


Ad hoc Determine whether this is an extension to an existing asset.If yes, go to step 8.If no, go to step 6.

6. Is a new master required? Asset Accountant Financial Department

Ad hoc Determine whether a new asset master needs to be created.If yes, go to the related process AA43 Asset Master Record Creation.If no, go to step 7.



Ad hoc See Asset Master Record Creation Process.

7. Calculate depreciation for various depreciation areas


Ad hoc Determine how much depreciation needs to be posted against the new asset.Go to step 10.

8. Is a new sub-number necessary?


Ad hoc Determine whether a new sub-number is required.If no, go to step 10.If yes, go to step 9.

9. Create sub-number (AS11)


Ad hoc Use the Create sub-number (AS11) transaction to set the new asset up as a sub-asset.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Create > Sub-number > Asset.

10. Post capitalisation (ABNA) Asset Accountant Financial Department

Ad hoc Use the Post capitalisation (ABNA) transaction to post the new asset/sub-asset. Menu path: Accounting > Financial accounting > Fixed assets > Postings > Post capitalisation.


Ad hoc Select the necessary related processes.

12. Asset Master Record Change


13. Transfer of Balance Sheet Items to EC-PCA

See Transfer of Balance Sheet Items to EC-PCA Process.



AM09 – TRANSFER POSTING

No. Task Name Who Where When How1. Need arises to execute

transfer postingSenior Accountant Financial

DepartmentAd hoc The need arises to execute a transfer posting of an asset within the same

company, i.e. intracompany transfer between business areas.2. Complete transfer posting

request documentSenior Accountant Financial

DepartmentAd hoc Based on board-approved signing power limits, complete the document and

authorise this transaction. The document may also take the form of e-mail or SAP/R3’s internal mail system. Both the receiving and sending parties are to be copied with this document of authorisation.

3. Send transfer posting request document to Asset Accountant

Senior Accountant Financial Department


4. Was fixed asset rebuilt? Asset Accountant Financial Department

Ad hoc Determine whether the asset was rebuilt.If yes, go to step 5.If no, go to step 7.

5. Identify target asset Asset Accountant Financial Department

Ad hoc Establish the primary asset which has incurred additional rebuilding costs from the information on the document.

6. Is a sub-number required? Asset Accountant Financial Department

Ad hoc Determine whether the rebuilding of an existing asset requires a new sub-asset to be created.If yes, go to step 8.If no, go to step 10.

7. Is a sub-number required? Asset Accountant Financial Department

Ad hoc Determine whether to create the new asset separately from the original, or attach it as a sub-asset.If no, go to step 9.If yes, go to step 8.

8. Create sub-number (AS11)


Ad hoc Use the Create sub-number (AS11) transaction to set the new asset up as a sub-asset.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Create > Sub-number > Asset.Go to step 10.

9. Create asset (AS01) Asset Accountant Financial Department

Ad hoc Use the Create asset (AS01) transaction to create a new asset.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Create > Asset.

10. Transfer (ABUM) Asset Accountant Financial Department

Ad hoc Use the Transfer (ABUM) transaction to physically post the transfer.Menu path: Accounting > Financial accounting > Fixed assets > Postings > Transfer > Inter-company transfer.



AM10 – WORK LIST CREATION

No. Task Name Who Where When HowRetirement See Retirement Process.

1. Need to create a work list arises


Ad hoc The need arises to create a work list in order to perform changes to, or retire a number of assets or sub-assets in one session, rather than doing them one at a time.

2. Determine fixed assets to be included


Ad hoc Determine which assets are to be included in the work list.

3. Asset Balance (AR01) Asset Accountant Financial Department

Ad hoc Use the Asset Balance (AR01) transaction to create the work list.Menu path: Accounting > Financial accounting > Fixed assets >Tools > Work list > Generate.

4. Edit Work List (AR31) Asset Accountant Financial Department

Ad hoc Use the Edit Work List (AR31) transaction to edit and print the work list for verification purposes.Menu path: Accounting > Financial accounting > Fixed assets >Tools > Work list > Edit.


FI – Asset Management Processes

AM11 – RETIREMENT

No. Task Name Who Where When HowPhysical Asset Inventory See Physical Asset Inventory Process.

1. Need arises to retire an asset


Ad hoc The need arises to retire an asset.

2. Complete retirement document



3. Send retirement document to Asset Accountant


Ad hoc Send the request to the Asset Accountant via internal mail, e-mail SAP/R3’s internal mail.

4. Is the asset being sold? Asset Accountant Financial Department

Ad hoc Determine whether the asset is being sold or being retired.If yes, go to step 7.If no, go to step 5.

5. Are there many assets affected?


Ad hoc Determine whether there are a number of assets/sub-assets affected and whether to use a work list or not.If yes, go to step 6.If no, go to step 11.

6. Is it one asset with sub number?


Ad hoc Determine whether to use a work list or not.If no, go to the related process AA5 Work List Creation.If yes, go to step 11.

AA5 Work List Creation Financial Department

Refer to the AA5 Work List Creation Process.

7. Is the asset sold to customers?


Ad hoc Determine whether the asset is being sold to a customer.If yes, go to step 8.If no, go to step 10.

8. Asset ret. from sale w/cust. (F-92)


Ad hoc Use the Asset ret. from sale w/cust. (F-92) transaction to post the retired asset with revenue to a valid customer. Menu path: Accounting > Financial accounting > Fixed assets > Postings > Retirement > Retirement with revenue > With customer.


Ad hoc Select further related processes.

Sundry Invoice See Sundry Invoice Process.



AM11 – RETIREMENT (CONTINUE)No. Task Name Who Where When How10. Asset ret. from sale w/out

customer (ABAO)Asset Accountant Financial

DepartmentAd hoc Use the Asset ret. from sale w/out customer (ABAO) transaction to post the

retired asset with revenue to a non-valid SAP R/3 customer. Menu path: Accounting > Financial accounting > Fixed assets > Postings > Retirement > Retirement with revenue > No customer.

11. Asset retirement by scrapping (ABAV)


Ad hoc Use the Asset retirement by scrapping (ABAV) transaction to scrap the retired asset.Menu path: Accounting > Financial accounting > Fixed assets > Postings > Retirement > Retirement without revenue.

12. Are there subsequent costs/revenue?


Ad hoc Determine whether there are subsequent costs or revenue according to the document received.If yes, go to step 13.If no, the process ends.

13. Is there subsequent revenue?


Ad hoc Determine whether there is subsequent revenue.If yes, go to step 14.If no, go to step 16.

14. Subsequent revenue (ABNE)


Ad hoc Use the Subsequent revenue (ABNE) transaction to post revenue from retirement of asset.Menu path: Accounting > Financial accounting > Fixed assets > Postings > Retirement > Subsequent revenue.



Revenue Transfer to EC-PCA

See Revenue Transfer to EC-PCA Process.

Sundry Invoice See Sundry Invoice Process.16. Subsequent costs (ABNK) Asset Accountant Financial

DepartmentAd hoc Use the Subsequent costs (ABNK) transaction to post additional costs for the

asset being retired.Menu path: Accounting > Financial accounting > Fixed assets > Postings > Retirement > Subsequent costs.



AM12 - Mass Retirement

Asset Accountant Financial ManagerRelated Processes

1. Need arises toretire mass assets

4. Was plantsection sold?

No

5. Was plantsection shut

down?

No

6. Should assetsbe posted jointly?

No

7. Has work listbeen created?

8. Edit work list(AR31)

Yes

Yes

Yes

No

Yes

Work ListCreation

Retirement

2. Complete massretirement request

document

3. Send massretirement requestdocument to Asset

Clerk

RelatedProcesses

Sundry Invoice9. Select related

process

Physical AssetInventory



AM12– MASS RETIREMENT


1. 2.3.4.5.6.7.8.9.



AM13 – PHYSICAL ASSET INVENTORY

No. Task Name Who Where When How1. Need arises to perform

physical inventoryUser Financial

DepartmentAd hoc The need arises to perform an inventory of all assets.

2. Send request to Asset Accountant

User Financial Department

Ad hoc Request a list of the existing asset register to be printed and distributed. Send this request to the Asset Accountant via internal mail, e-mail or SAP’s internal mail system.

3. Application tree report selection Asset accounting (SART)


Ad hoc Use the Application tree report selection Asset accounting (SART) transaction to print the asset register.Menu path: Accounting > Financial accounting > Fixed assets > Info system > Report selection > Inventory lists > Inventory lists > By cost centre/locat/asset class/plant.

4. Send report to user Asset Accountant Financial Department

Ad hoc Send the printed report to the various user areas concerned.

5. Perform physical inventory User Financial Department

Ad hoc Perform a physical asset inventory, manually update the printed list accordingly and send the authorised corrections to the Asset Accountant.

6. Asset lost? Asset Accountant Financial Department

Ad hoc Determine whether an asset has been lost according to the updated list.If yes, go, to step 7.If no, go to step 8.

Retirement See Retirement Process.7. New asset found? Asset Accountant Financial

DepartmentAd hoc Determine if new assets have been found.

If yes, go to the related process AA43 Asset Master Record Creation.If no, go to step 9.


See Asset Master Record Creation Process.

8. Change of existing asset location?


Ad hoc Determine whether an existing asset has changed location.If yes, go to step 10.If no, go to step 11.

Change of Location Asset Accountant Financial Department

Ad hoc See Change of Location Process.

9. Other existing asset changes


Ad hoc Determine whether other changes are required to existing assets.If no, the process ends.If yes, go to step 12.





AM14 – MANUAL DEPRECIATION PLANNING

No. Task Name Who Where When How1. Need arises to set out

manual depreciationFinancial Manager Financial

DepartmentAd hoc The need arises to set out manual depreciation. As a rule, the system

automatically determines the planned depreciation for the current fiscal year by means of the depreciation keys entered in the master record. If you need to specifically set the amount of depreciation, the system offers a manual depreciation forecasting option. This means you can manually increase the planned values managed for the asset. You can generate manual depreciation amounts for all depreciation types, but it is more common to manually generate unplanned depreciation and the transfer of reserves

2. Complete the manual depreciation planning document



3. Send manual depreciation planning document to Asset Accountant



4. Display asset (AS03) Asset Accountant Financial Department

Ad hoc Use the Display asset (AS03) transaction to determine the depreciation key and to see if manual depreciation can be performed on the asset or not.Menu path: Accounting > Financial accounting > Fixed Assets > Asset > Display > Asset.

5. Is depreciation unplanned?


Ad hoc Determine whether depreciation is planned or unplanned.If yes, go to step 6.If no, go to step 7.

6. Unplanned depreciation (ABAA)


Ad hoc Use the Unplanned depreciation (ABAA) transaction to set the parameters for unplanned depreciation.Menu path: Accounting > Financial accounting > Fixed Assets > Postings > Manual val. correct. > Unplanned deprec.


See Asset Master Record Change Process.Go to step 8.



AM15 – DEPRECIATION SIMULATION/FORECAST

No. Task Name Who Where When HowYear-end Closing Ad hoc See Year-end Closing Process.Recalculation of Depreciation

Ad hoc See Recalculation of Depreciation Process.

1. Need arises to simulate depreciation


Ad hoc The need arises to simulate/forecast depreciation based on various keys.

2. Simulate individual asset? Asset Accountant Financial Department

Ad hoc Determine whether to simulate an individual asset or all assets relative to an area key.If yes, go to step 6.If no, go to step 3.

3. Determine Simulation Version (OAV7)


Ad hoc Use the Determine Simulation Version (OAV7) transaction to select a version key, which will be used in a simulation report for one or several years.Menu path: Accounting > Financial accounting > Fixed assets > Info systems > simulation version.

4. Appl. Tree Selection Report Asset Management (SART)


Ad hoc Use the Appl. Tree Selection Report Asset Management (SART) transaction to select the required report to process simulation for the current year.Menu path: Accounting > Financial accounting > Fixed assets > Info system > Report selection > Depreciation forecast > Depreciation simulation : Current year > SAP : Depr. forecast curr. Year.



Index Series See Index Series Process.Year-end Closing See Year-end Closing Process.

6. Display Asset Values (AW01)


Ad hoc Use the Display Asset Values (AW01) transaction to select the individual asset concerned. Menu path: Accounting > Financial accounting > Fixed assets > Asset > Asset value display.

7. Is this for revaluation? Asset Accountant Financial Department

Ad hoc Determine whether revaluation must be processed.If yes, go to the related process AA40 Index Series.If no, go to step 8.

Index Series See Index Series Process.



AM16 – RECALCULATION OF DEPRECIATION

No. Task Name Who Where When HowYear-end Closing See Year-end Closing Process.Index Series See Index Series Process.Depreciation Simulation/Forecast

See Depreciation Simulation/Forecast Process.

1. Need arises to recalculate depreciation

Snr Accountant Assets

Financial Department

Ad hoc The need arises to recalculate depreciation due to the following conditions/reasons :- depreciation does not correspond at year-end closing- mass changes have been made - there is a shortened fiscal year- depreciation area has changed - index series in a valuation area has changed.

2. Complete depreciation recalculation document




3. Send depreciation recalculation document to Asset Accountant




4. Recalculate Depreciation (AFAR)


Ad hoc Use the Recalculate Depreciation (AFAR) transaction to process recalculation of depreciation.Menu path: Accounting > Financial accounting > Fixed assets > Tools > Recalculate Values.

5. Select Background Jobs (SM37)


Ad hoc Use the Select Background Jobs (SM37) transaction to display the job log created by the recalculation function. This transaction will produce a list of assets where depreciation has been recalculated.Menu path: Accounting > Financial accounting > Fixed assets > Systems > Services > Jobs > Jobs overview.

6. Have errors occurred? Asset Accountant Financial Department

Ad hoc Determine if any errors have occurred by viewing the log/report. Process the applicable correctional transactions.If yes, go to the related process AA39 Depreciation Simulation/Forecast.If no, go to step 7.

Depreciation Simulation/Forecast




Year-end Closing See Year-end Closing Process.Index Series See Index Series Process.Depreciation See Depreciation Process.



AM17 – DEPRECIATION

No. Task Name Who Where When HowCost Transfer Posting See Cost Transfer Posting Process.Recalculation of Depreciation

See Recalculation of Depreciation Process.

Year-end Closing See Year-end Closing Process.Periodic Reports See Periodic Reports Process.

1. Need arises to post depreciation


Ad hoc The need arises to post Depreciation. This process occurs at month-end, for recalculation and year-end.

2. Depreciation Posting Run (AFAB)


Ad hoc Use the Depreciation Posting Run (AFAB) transaction to process a depreciation run. Run depreciation in test mode by setting the ‘test run’ indicator until results are satisfactory.Menu path: Accounting > Financial accounting > Fixed assets > Period processing > Depreciation run >Execute> Program > Execute in background.

3. Select Background Jobs (SM37)


Ad hoc Use the Select Background Jobs (SM37) transaction to print a list of depreciation that is to be posted to assets. It will also identify any errors.Menu path: System > Services > Jobs > Job overview.Then press enter.

4. Any errors? Asset Accountant Financial Department

Ad hoc Determine whether any errors were identified.If no, go to step 5.If yes, go to step 7.

5. Batch Input (SM35) Asset Accountant Financial Department

Ad hoc Use the Batch Input (SM35) transaction to post values into the GL and AA Ledgers. Menu path: Accounting > Financial accounting > Fixed assets > Period processing > Depreciation run > Execute > System > Services > Batch input > Edit.



Transfer of Primary Costs See Transfer of Primary Costs Process.Periodic Reports See Periodic Reports Process.

7. Display Asset Values (AW01)


Ad hoc Use the Display Asset Values (AW01) transaction to identify changes required to the configuration.Menu path: Accounting > Financial accounting > Fixed assets > Asset > Asset value display.



AM17 – DEPRECIATION (CONTINUED)No. Task Name Who Where When How


See Asset Master Record Change process.

8. Batch Input (SM35) Asset Accountant Financial Department

Ad hoc Use the Batch Input (SM35) transaction to delete the previous job in the system. Menu path: Accounting > Financial accounting > Fixed assets > Period processing > Depreciation run > Execute > System > Services > Batch input > Edit.Go to step 2.



AM18 – PERIODIC REPORTS

No. Task Name Who Where When HowDepreciation See Depreciation Process.

1. Need arises to produce periodic reports


Ad hoc The need arises to produce periodic reports.

2. Are year-end closing reports required?


Ad hoc Determine whether year-end reports are required.If yes, go to step 3.If no, go to step 4.

3. Year-end closing completed?


Ad hoc Determine whether the year-end closing has been run. If no, go to the related process AA34 Year-end Closing.If yes, go to step 6.

Year-end Closing Asset Accountant Financial Department

Ad hoc See Year-end Closing Process.

4. Are month-end reports required?


Ad hoc Determine whether the month-end reports are required.If yes, go to step 5.If no, the process ends.

5. Is month-end depreciation complete?


Ad hoc Determine whether the month-end depreciation has run.If no, go to the related process AA29 Depreciation.If yes, go to step 6.

Depreciation Asset Accountant Financial Department

Ad hoc See Depreciation Process.

6. Application Tree Choose report (SART)


Ad hoc Use the Application Tree Choose report (SART) transaction to select the required fixed assets reports. Menu path: Accounting > Financial accounting > Fixed assets > Info system > Report selection > Balance Sheet Explanations > Asset history sheet > SAP: Standard variant.

7. Application Tree Choose report (SART)


Ad hoc Use the Application Tree Choose report (SART) transaction to select the list of GL account balances report. Menu path: Accounting > Financial accounting > General ledger > Periodic processing > Information system > Account information > List of account balances > GL account balances > SAP: minimal variant.

8. Compare totals Asset Accountant Financial Department

Ad hoc Compare the asset reports to the General Ledger to ensure that the various postings have been made correctly.



AM19 – YEAR-END CLOSING

No. Task Name Who Where When HowRecalculation of Depreciation




1. Need arises to process year-end closing


Ad hoc The need arises to process year-end closing.

2. Is closed fiscal year to be re-opened?


Ad hoc Determine whether a previously closed fiscal year is to be re-opened. Re-opening a closed fiscal year could be required at any time, but this process would normally be carried out at year-end. If you have closed a fiscal year too soon, and still need to make corrections, you can reset the last closed fiscal year. If no go to step 3.If yes, go to step 4.

3. Has the year-end depreciation been run?


Ad hoc Determine whether the year-end depreciation has been run for the current fiscal year.If yes, go to the related process AA33 Periodic Reports.If no, go to the related process AA29 Depreciation.

Depreciation Asset Accountant Financial Department

Ad hoc See Depreciation Process.

Periodic Reports Asset Accountant Financial Department

Ad hoc See Periodic Reports Process.

4. Reverse year-end closing (OAAQ)


Ad hoc Use the Reverse year-end closing (OAAQ) transaction to re-open the last closed fiscal year, either for selected depreciation areas in a company code, or for all depreciation areas in a company code. Menu path: Accounting > Financial accounting > Fixed assets > Periodic processing > Year-end closing > Undo > Entire company code.

5. Post document: Header Data (FB01)


Ad hoc Use the Post document: Header Data (FB01) transaction to carry out accounting corrections using journal postings to relevant ledgers.Menu path: Accounting > Financial accounting > Accounts payable > Postings > Invoice Document > Open held document > Enter new document.

6. Does depreciation correspond with GL?


Ad hoc Determine whether depreciation figures on the asset ledger correspond with the General Ledger figures.If no, go to step 7.If yes, go to step 8.





AM19 – YEAR-END CLOSING (CONTINUE)No. Task Name Who Where When How



Recalculation of Depreciation


Periodic Reports See Periodic Reports Process.Go to step 6.

8. Fiscal Year Change (AJRW)


Ad hoc User the Fiscal Year Change (AJRW) transaction to change the fiscal year.Menu path: Accounting > Financial accounting > Fixed assets > Periodic processing > Fiscal year change.

9. Year-end Closing Asset Accounting (AJAB)


Ad hoc Use the Year-end Closing Asset Accounting (AJAB) transaction to close a fiscal year.Menu path: Accounting > Financial accounting > Fixed assets > Periodic processing > Year-end closing > Execute.

Year-end Closing General Ledger

See Year-end Closing Process in the General Ledger.



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AM21 – ACQUISITION EX CASHBOOK/VENDOR INVOICE

No. Task Name Who Where When How1. Receive acquisition

information through cashbook/vendor invoice

Related process Financial Department

Ah hoc Receive acquisition information through cashbook/vendor invoice

2. Capital/cost value cleared from vendor account to interim asset clearing account 191400


Ad hoc Capital/cost value cleared from vendor account to interim asset clearing account 191400

3. Info received of posting to 191400i.e. budget/investment application

Asset Accountant/clerk

FinancialDepartment

Ad hoc Info received of posting to 191400i.e. budget/investment application

4. GL amount line item display



Ad hoc FS10

5. Create asset master Asset Accountant/clerk


Ad hoc AS01

6. Capitalise asset Asset Accountant/clerk


Ad hoc F-91/ABZON



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AM22 – ACQUISITION EX MIMMS INTERFACENo. Task Name Who Where When How1. Receive acquisition

information through MIMMS


Ah hoc Receive acquisition information through MIMMS

2. Capital asset cost posted to interim asset clearing account 191400


Ad hoc Capital asset cost posted to interim asset clearing account 191400

3. AUC costs posted to WBS Related process FinancialDepartment

Ad hoc AUC costs posted to WBS

4. Display interim asset clearing account 191400


FinancialDepartment

Ad hoc FS10

5. Display asset Asset Accountant/clerk


Ad hoc AS03

6. Does asset master record exist



Ad hoc

7. Asset master record creation



Ad hoc AM01

8. Capitalise asset Asset Accountant/clerk


Ad hoc F-91/ABZON

9. Determine AUC/receivers to be distributed and settled from WBS



Ad hoc Determine AUC/receivers to be distributed and settled from WBS

10. Have receiving assets been created



Ad hoc

11. AUC asset master record creation



Ad hoc AS01

12. Maintain settlement rule overview



Ad hoc AIAB

13. AUC settlement initial screen



Ad hoc AIBU



RelatedProcesses

Asset Accountant / AssetClerk

1. Recieveauthorization for

Capitaalisation of AUC

AM23 - AUC Overwiew

2. Clear anyexisting open down

payments

3. Define Distributionrules

4. Createdistribution rules

7. Settle AUC tocapitalised asset

(AIBU)

8. Confirmdeactivation of AUC

5. Create AssetMaster under relevant

Capital account(AS01)

6. Maintain SettlementRule AUC to capitalised

asset(AIAB)

9. Display GL Accountbalance(FS10)



AM23 – AUC OVERVIEW

No. Task Name Who Where

When How

1. Receive authorisation for capitalisation of AUC



Ah hoc Authorisation is received for capitalisation of AUC

2. Clear any existing open down payments



Ad hoc Clear any existing open down payments

3. Define Distribution rules Asset Accountant/clerk

FinancialDepartment

Ad hoc Define Distribution rules

4. Create distribution rules Asset Accountant FinancialDepartment

Ad hoc Create distribution rules

5. Create asset master under relevant capital account



Ad hoc AS01

6. Maintain settlement rule AUC to capitalised asset (AIAB)



Ad hoc AIAB

7. Settle AUC to capitalised asset



Ad hoc AIBU

8. Confirm deactivation of AUC



Ad hoc Confirm deactivation of AUC


asset management visio's and table

Documents

balance sheet

secsas1 data2 sap

fixed assets

info system

external acquisition

inventory

period processing

define distribution