BENEFITSDolphin customers have seen significant ROI from Accounts Payable automation, including: • Operational productivity

increased by 40–80%

• Cost per invoice reduced by 40–60%

• Near elimination of human error from data entry through OCR software and e-Invoicing

• Real-time visibility for confident cash management

• Decrease in inquiry response time of 60% or more

• Reduced cost

AUTOMATE AND OPTIMIZE SAP® ACCOUNTS PAYABLE

THE BUSINESS CHALLENGEDespite economic recovery, for many businesses, the key to success is to retain the lean efficiencies forced by the downturn, while investing in strategic programs that improve process effectiveness and contain costs. Standardizing and automating business processes such as Accounts Payable will ensure that your organization is ready for the upswing. Efficiency is critical to keep ahead of your competition and contribute to the bottom line.

Even in the best of times, automating Accounts Payable is a smart move. It directly supports an organization’s strategic mission to be productive regardless of the volume of processing or business levels, while conforming to financial directives such as reducing paper and waste, eliminating errors and improving throughput. The ultimate objective is optimization.

The bottom line is this: Efficient, effective Accounts Payable automation and optimization can have a dramatic impact on costs, productivity, risk management and the bottom line.

THE DOLPHIN SOLUTIONDolphin builds the right solution for each customer, faster, to take significant time and cost out of the Accounts Payable process. Our Accounts Payable solution suite provides real-time information and includes an array of configurable options to fit each customer’s needs.

The solution leverages the Dolphin Process Tracking System framework which is also the foundation for our Accounts Receivable, Order Management and Human Resources solutions and has earned SAP® certification.

Multiple Invoice Inputs – Dolphin automates receipt of invoice documents and data into SAP, integrating scanning, optical character recognition (OCR) and e-Invoicing, along with robust analysis and reporting.

Provide easily accessible andactionable AP intelligence.

• User-controlled secure data access• Customizable executive reporting• ‘Accruals in Minutes’• Workload analysis• Audit simplicity• In-depth performance reporting

ANALYZE3

Invoice Optimization Process

Phase 3: Analyze & Status Tracking

Robust search, retrieve and print tool to quickly and effortlessly meet audit needs

b

StatusTracking

DataRetrieval

Audit/Compliance

ExecutiveDashboards

InfoCenter

Easy access to storeddocuments from SAP GUI or web

d

Invoice life cycle detail including image, notes, history and related documents

c

Real-time informationproviding actionableintelligence

a

D

SAP ERP2

DolphinInvoiceGateway

AP workflow

Exceptions

Storage

DolphinProcess

TrackingSystem

Faster invoice processing.

• Improved control & collaboration• Immediate transparency• Eliminate lost documents• Best practice workflow models• Central repository for all invoice information• Focus attention on exceptions

PROCESSING2

Initial & Secondary collaborative workflow to

speed approvals andexception handling

Bridge from the datacapture process (Phase 1)

b

a

Automated storagefor data security

d

Invoice Optimization Process

Phase 2: Process Data

Rules-based exceptionhandling to focus staffattention for quickresolution

c

D

SAP ERP

Invoice Optimization Process

Phase 1: Capture Data

Ensure the reliability, accuracy, and timeliness of invoice data entering the workflow process.

• Proven interface regulates input• Improved data accuracy• Reduced cycle time• Improved productivity• Increased cash discounts• Accepts EDI transactions

CAPTURE1Configurable process toaccomodate any type ofincoming invoice format

Automated e-invoicesystem can reduce expenses and increaseaccuracy

paper invoices

e-invoices

aOptical Character Recognition (OCR) extracts and applies business rules at invoice header or line item detail

b

c

First step validation processd

Bridge from validation process to PTS-AP in SAP application

e

email

fax

hard

cop

y

OCR

data

Validation

AutomatedEntryInterface(AEI)

D

email

fax

hard

cop

y yp

yyh

ardco

py

hard

cop

y

paper invoices

e-invoices

OCR

CAPTURE

Invoice Optimization Process

Ensure the reliability, accuracy,and timeliness of invoice dataentering the workflow process.

Faster invoice processing andefficient exception handling.

Provide easily accessible andactionable AP intelligence.

PROCESS ANALYZE

data

1 2 3

Validation

AP workflow

Exceptions

Storage

DolphinProcess

TrackingSystem

StatusTracking

DataRetrieval

Audit/Compliance

ExecutiveDashboards

InfoCenter

D

DolphinInvoiceGateway

SAP ERP

888.305.9033www.dolphin-corp.comcontact@dolphin-corp.com

© Dolphin 2013. SAP, SAP NetWeaver, ArchiveLink, ABAP and all SAP logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries. All other product and service names mentioned are the trademarks of their respective companies.

Real-time Information and Exception Handling – Dolphin’s unique Process Tracking System for Accounts Payable (PTS-AP) InfoCenter is the central point of access and exception handling to all Accounts Payable invoice data in the SAP system, regardless of the status (not posted, held, parked, blocked) or the delivery channel (EDI, e-Invoice, OCR, inter-company, ERS, Web). It essentially opens up the black box from within the SAP solution, providing visibility to where the invoices are in the routing process and fast access to the full invoice history, approval status and original document images.

Contain Costs, Optimize Cash Flow – Ideally, an efficient AP process should enable the department to control costs and optimally manage cash flow. Dolphin continuously enhances the PTS-AP platform with new tools and more analytics to help customers accomplish just that, including:

• Invoice processing features to speed and track invoices in the system.

• EnhancedSAPworkflow to streamline and customize the process.

• An InfoCenter Dashboard to assess invoice status, analyze productivity and forecast cash.

• Advanced reporting features to track volumes, status and departmentproductivity.

• Dynamic Discounting and vendor portal.• UniqueOptionsforSpecificNeeds–Every company has specific needs. Dolphin offers an array of add-on components that work within SAP to handle specific AP challenges, including:

• Check Requests eliminates the disruption of emergency check requestswith an orderly, integrated check request process as part of the standardinvoice receipt, approval and payment processes.

• EDI Interface and Image enables PTS-AP users to handle exceptionsfor both EDI and regular invoices with one tool.

• Block resolution clears blocked invoices faster using SAP workflow andWeb Approval resolution processes.

• Service entry and acceptance streamlines entry, evaluation andacceptance of service details or timesheets.

• Pre-approval/Auto-Coding/Pay within Range enables dynamic evaluationof non-PO invoice details to allow approval under defined parameterswithout routing via the workflow.

ABOUT DOLPHINDolphin leads the way in SAP business performance improvement and is the one partner that manages both data and processes. From data and information lifecycle management to end-to-end solutions for SAP procure-to-pay and order-to-cash processes, Dolphin delivers a competitive advantage that drives cost savings, optimizes cash flows and fosters a lower total cost of ownership. Leveraging SAP technology, Dolphin’s data lifecycle and business process management solutions, and SAP-certified add-on applications, have built-in flexibility and are designed to be tailored to each customers’ specific business processes and IT environments.

The company was founded in 1995 and has offices in San Jose, CA, Philadelphia, PA and Toronto, Canada. Dolphin’s smart, adaptable and proven solutions are implemented by hundreds of companies across North America and around the world. Among Dolphin customers are more than one-third of Fortune 100™ companies running SAP systems. To learn more, email us at contact@dolphin-corp.com or visit www.dolphin-corp.com.

CUSTOMER SUCCESS: LARGE TIER 1 AUTOMOTIVE SUPPLIER

The Problem• Significant processing costs from

two Shared Service Centers

• Process inefficiencies causeddelays in posting

• Little or no visibility or in-housecontrol of the process

The SolutionDolphin Process Tracking System for Accounts Payable with header/line item OCR to create a centralized global process to meet the needs of 180 plants worldwide; vendor portal.

The Results • Streamlined AP process – cost

savings $7 million and still saving!

• Improved control and visibility • Processing more than 2.5 million

invoices/year

• OCR recognition rate > 70% for allEuropean languages

• Lower invoice process costs,shorter process cycle time, fewerlate payments and short inquiryresponse time

• Short implementation timeline –< 4 months to pilot