before starting the project listings for the coc priority listing for site_web design/coc/f… ·...

42
Before Starting the Project Listings for the CoC Priority Listing The FY 2019 CoC Consolidated Application requires TWO submissions. Both this Project Priority Listing AND the CoC Application MUST be submitted prior to the CoC Program Competition deadline as required by the FY 2019 CoC Program Competition NOFA. The FY 2019 CoC Priority Listing includes the following: - Reallocation forms – must be completed if the CoC is reallocating eligible renewal projects to create new projects as described in the FY 2019 CoC Program Competition NOFA. - New Project Listing – lists all new project applications created through reallocation, the CoC Bonus, and DV Bonus that have been approved and ranked or rejected by the CoC. - Renewal Project Listing – lists all eligible renewal project applications that have been approved and ranked or rejected by the CoC. - UFA Costs Project Listing – applicable and only visible for Collaborative Applicants that were designated as a Unified Funding Agency (UFA) during the FY 2019 CoC Program Registration process. Only 1 UFA Costs project application is permitted and can only be submitted by the Collaborative Applicant. - CoC Planning Project Listing – Only 1 CoC planning project is permitted per CoC and can only be submitted by the Collaborative Applicant. - YHDP Project Listing – lists the eligible YHDP renewal project for the CoC that must be approved and ranked or rejected by the CoC. - HUD-2991, Certification of Consistency with the Consolidated Plan – Collaborative Applicants must attach an accurately completed, signed, and dated HUD-2991. Things to Remember: - All new, renewal, and YHDP projects must be approved and ranked or rejected on the Project Listings. - Collaborative Applicants are responsible for ensuring all project applications are accurately appearing on the Project Listings and there are no project applications missing from one or more Project Listings. - If a project application(s) is rejected by the CoC, the Collaborative Applicant must notify the project applicant(s) no later than 15 days before the CoC Program Competition application deadline outside of e-snaps and include the reason for rejection. - For each project application rejected by the CoC the Collaborative Applicant must select the reason for the rejection from the dropdown provided. - If the Collaborative Applicant needs to amend a project application for any reason after ranking has been completed, the ranking of other projects will not be affected: however, the Collaborative Applicant MUST ensure the amended project is returned to the applicable Project Listing AND re-rank the project application BEFORE submitting the CoC Priority Listing to HUD in e-snaps. Additional training resources are available online on the CoC Training page of the HUD Exchange at: https://www.hudexchange.info/resource/2916/project-priority-listing-coc- consolidated-application/ Applicant: Utica/Rome/Oneida County CoC NY-518 Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704 Project Priority List FY2019 Page 1 09/27/2019

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Page 1: Before Starting the Project Listings for the CoC Priority Listing for site_web design/CoC/F… · Project Listing, click on the "Update List" button. This process may take a few minutes

Before Starting the Project Listings for the CoCPriority Listing

The FY 2019 CoC Consolidated Application requires TWO submissions.Both this Project Priority Listing AND the CoC Application MUST besubmitted prior to the CoC Program Competition deadline as required bythe FY 2019 CoC Program Competition NOFA.

The FY 2019 CoC Priority Listing includes the following:

- Reallocation forms – must be completed if the CoC is reallocating eligible renewal projects tocreate new projects as described in the FY 2019 CoC Program Competition NOFA. - New Project Listing – lists all new project applications created through reallocation, the CoCBonus, and DV Bonus that have been approved and ranked or rejected by the CoC. - Renewal Project Listing – lists all eligible renewal project applications that have been approvedand ranked or rejected by the CoC. - UFA Costs Project Listing – applicable and only visible for Collaborative Applicants that weredesignated as a Unified Funding Agency (UFA) during the FY 2019 CoC Program Registrationprocess. Only 1 UFA Costs project application is permitted and can only be submitted by theCollaborative Applicant. - CoC Planning Project Listing – Only 1 CoC planning project is permitted per CoC and can onlybe submitted by the Collaborative Applicant. - YHDP Project Listing – lists the eligible YHDP renewal project for the CoC that must beapproved and ranked or rejected by the CoC. - HUD-2991, Certification of Consistency with the Consolidated Plan – Collaborative Applicantsmust attach an accurately completed, signed, and dated HUD-2991. Things to Remember:

- All new, renewal, and YHDP projects must be approved and ranked or rejected on the ProjectListings. - Collaborative Applicants are responsible for ensuring all project applications are accuratelyappearing on the Project Listings and there are no project applications missing from one or moreProject Listings. - If a project application(s) is rejected by the CoC, the Collaborative Applicant must notify theproject applicant(s) no later than 15 days before the CoC Program Competition applicationdeadline outside of e-snaps and include the reason for rejection. - For each project application rejected by the CoC the Collaborative Applicant must select thereason for the rejection from the dropdown provided. - If the Collaborative Applicant needs to amend a project application for any reason after rankinghas been completed, the ranking of other projects will not be affected: however, theCollaborative Applicant MUST ensure the amended project is returned to the applicable ProjectListing AND re-rank the project application BEFORE submitting the CoC Priority Listing to HUDin e-snaps.

Additional training resources are available online on the CoC Training page of the HUDExchange at: https://www.hudexchange.info/resource/2916/project-priority-listing-coc-consolidated-application/

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 1 09/27/2019

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1A. Continuum of Care (CoC) Identification

Instructions:For guidance on completing this form, please reference the FY 2019 CoC Priority ListingDetailed Instructions and FY 2019 CoC Priority Listing Navigational Guide on the HUDExchange at https://www.hudexchange.info/programs/e-snaps/. Submit technical question to the HUD Exchange Ask A Question (AAQ) athttps://www.hudexchange.info/program-support/my-question/.

Collaborative Applicant Name: United Way of the Valley and Greater Utica

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 2 09/27/2019

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2. Reallocation

Instructions:For guidance on completing this form, please reference the FY 2019 CoC Priority ListingDetailed Instructions and FY 2019 CoC Priority Listing Navigational Guide on the HUDExchange at https://www.hudexchange.info/programs/e-snaps/. Submit technical question to the HUD Exchange Ask A Question (AAQ) athttps://www.hudexchange.info/program-support/my-question/.

2-1. Is the CoC reallocating funds from one ormore eligible renewal grant(s) that will expire

in calendar year 2020 into one or more newprojects?

No

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 3 09/27/2019

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Continuum of Care (CoC) New Project Listing

Instructions:Prior to starting the New Project Listing, Collaborative Applicants should carefully review theCoC Priority Listing Detailed Instructions and CoC Priority Listing Navigational Guide, both ofwhich are available at: https://www.hudexchange.info/resource/2916/project-priority-listing-coc-consolidated-application/

To upload all new project applications that have been submitted to this CoC Project Listing,click on the ""Update List"" button. This process may take a few minutes based upon the numberof new projects submitted by project applicant(s) to your CoC in the e-snaps system. TheCollaborative Applicant may update each of the Project Listings simultaneously. TheCollaborative Applicant can wait for the Project Listings to be updated or can log out of e-snapsand come back later to view the updated list(s). To review a project on the New Project Listing,click on the magnifying glass next to each project to view project details. To view the actualproject application, click on the orange folder. If there are errors identified by the CollaborativeApplicant, the project can be amended back to the project applicant to make the necessarychanges by clicking on the amend icon. The Collaborative Applicant has the sole responsibilityfor ensuring all amended projects are resubmitted, approved and ranked or rejected on thisproject listing BEFORE submitting the CoC Priority Listing in e-snaps.

ProjectName

DateSubmitted

CompType

Applicant Name

BudgetAmount

GrantTerm

Rank PH/Realloc

PSH/RRH

Expansion

NewBeginnings

2019-08-1411:18:...

PH Y.W.C.A.of theM...

$230,887 1 Year D17 DVBonus

RRH

ProjectHOME

2019-09-2512:32:...

PH KidsOneida,Inc.

$102,410 1 Year 16 PHBonus

RRH

Evelyn'sHousePl...

2019-09-2512:57:...

Joint TH& PH-RRH

KidsOneida,Inc.

$54,590 1 Year 15 PHBonus

Yes

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 4 09/27/2019

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Continuum of Care (CoC) Renewal Project Listing

Instructions:Prior to starting the New Project Listing, Collaborative Applicants should carefully review the"CoC Priority Listing Detailed Instructions" and the "CoC Project Listing Instructional Guide",both of which are available at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources.

To upload all renewal project applications that have been submitted to this Renewal ProjectListing, click on the "Update List" button. This process may take a few minutes based upon thenumber of renewal projects that need to be located in the e-snaps system. The CollaborativeApplicant may update each of the Project Listings simultaneously. The Collaborative Applicantcan wait for the Project Listings to be updated or can log out of e-snaps and come back later toview the updated list(s). To review a project on the Renewal Project Listing, click on themagnifying glass next to each project to view project details. To view the actual projectapplication, click on the orange folder. If there are errors identified by the CollaborativeApplicant, the project can be amended back to the project applicant to make the necessarychanges by clicking on the amend icon. The Collaborative Applicant has the sole responsibilityfor ensuring all amended projects are resubmitted and appear on this project listing BEFOREsubmitting the CoC Priority Listing in e-snaps.

The Collaborative Applicant certifies thatthere is a demonstrated

need for all renewal permanent supportivehousing and rapid

re-housing projects listed on the RenewalProject Listing.

X

The Collaborative Applicant does not haveany renewal permanent

supportive housing or rapid re-housingrenewal projects.

ProjectName

DateSubmitted

GrantTerm

Applicant Name

BudgetAmount

Rank PSH/RRH

CompType

ConsolidationType

ExpansionType

JPA 5 -FY2019

2019-08-0315:11:...

1 Year JCTODOutreach, I...

$116,000 3 PSH PH

JPA IV -FY2019

2019-08-0315:17:...

1 Year JCTODOutreach, I...

$113,593 1 PSH PH

Evelyn'sHousePl...

2019-09-0408:16:...

1 Year KidsOneida,Inc.

$223,170 NA Joint TH& PH-RRH

CombinedRenewalExpansion

Evelyn'sHousePlus

2019-09-0408:16:...

1 Year KidsOneida,Inc.

$168,580 E6 Joint TH& PH-RRH

Stand-AloneRenewalExpa...

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 5 09/27/2019

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OneidaCountyRap...

2019-09-1808:44:...

1 Year CentralNewYork ...

$160,385 9 RRH PH

OneidaCountyDua...

2019-09-1813:50:...

1 Year CentralNewYork ...

$205,196 4 PSH PH

OneidaCountyHom...

2019-09-1813:47:...

1 Year CentralNewYork ...

$160,456 10 HMIS

OneidaContractT...

2019-09-1813:31:...

1 Year CentralNewYork ...

$454,240 5 PSH PH

OneidaCountyTRA...

2019-09-1813:37:...

1 Year CentralNewYork ...

$457,232 8 PSH PH

OneidaCountyTRA...

2019-09-1813:34:...

1 Year CentralNewYork ...

$725,200 7 PSH PH

OneidaCountySup...

2019-09-1813:53:...

1 Year CentralNewYork ...

$109,948 13 PSH PH

OneidaCountySup...

2019-09-1813:55:...

1 Year CentralNewYork ...

$185,580 12 PSH PH

OneidaCountyHom...

2019-09-1814:37:...

1 Year CentralNewYork ...

$188,735 2 PSH PH

PSHCanastota

2019-09-2312:09:...

1 Year Community Action...

$43,140 14 PSH PH

NY-518Coordinate...

2019-09-2614:03:...

1 Year UnitedWay ofthe...

$63,750 11 SSO

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 6 09/27/2019

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Continuum of Care (CoC) Planning Project Listing

Instructions:Prior to starting the CoC Planning Project Listing, Collaborative Applicants should carefullyreview the "CoC Priority Listing Detailed Instructions" and the "CoC Project Listing InstructionalGuide," both of which are available at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources.

To upload the CoC planning project application that has been submitted to this CoC PlanningProject Listing, click on the "Update List" button. This process may take a few minutes as theproject will need to be located in the e-snaps system. The Collaborative Applicant may updateeach of the Project Listings simultaneously. The Collaborative Applicant can wait for the ProjectListings to be updated or can log out of e-snaps and come back later to view the updated list(s).To review the CoC Planning Project Listing, click on the magnifying glass next to view the projectdetails. To view the actual project application, click on the orange folder. If there are errorsidentified by the Collaborative Applicant, the project can be amended back to the projectapplicant to make the necessary changes by clicking on the amend icon.

Only one CoC Planning project application can be submitted by a Collaborative Applicant andmust match the Collaborative Applicant information on the CoC Applicant Profile. Any additionalCoC Planning project applications must be rejected.

Project Name Date Submitted Grant Term Applicant Name Budget Amount Comp Type

NY-518 CoCPlanni...

2019-09-2708:51:...

1 Year United Way ofthe...

$94,375 CoC PlanningProj...

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 7 09/27/2019

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Continuum of Care (CoC) YHDP Renewal ProjectListing

Instructions:Prior to starting the New Project Listing, Collaborative Applicants should carefully review theCoC Priority Listing Detailed Instructions and CoC Priority Listing Navigational Guide, both ofwhich are available at: https://www.hudexchange.info/resource/2916/project-priority-listing-coc-consolidated-application/

To upload all new project applications that have been submitted to this CoC Project Listing,click on the ""Update List"" button. This process may take a few minutes based upon the numberof new projects submitted by project applicant(s) to your CoC in the e-snaps system. TheCollaborative Applicant may update each of the Project Listings simultaneously. TheCollaborative Applicant can wait for the Project Listings to be updated or can log out of e-snapsand come back later to view the updated list(s). To review a project on the New Project Listing,click on the magnifying glass next to each project to view project details. To view the actualproject application, click on the orange folder. If there are errors identified by the CollaborativeApplicant, the project can be amended back to the project applicant to make the necessarychanges by clicking on the amend icon. The Collaborative Applicant has the sole responsibilityfor ensuring all amended projects are resubmitted, approved and ranked or rejected on thisproject listing BEFORE submitting the CoC Priority Listing in e-snaps.

ProjectName

DateSubmitted

ApplicantName

BudgetAmount

CompType

GrantTerm

Rank PSH/RRH Consolidation Type

This list contains no items

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 8 09/27/2019

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Funding Summary

InstructionsFor additional information, carefully review the "CoC Priority Listing Detailed Instructions" andthe "CoC Priority Listing Instructional Guide", both of which are available at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources.

This page contains the total budget summaries for each of the project listings for which theCollaborative Applicant approved and ranked or rejected project applications. The CollaborativeApplicant must review this page to ensure the totals for each of the categories is accurate. The"Total CoC Request" indicates the total funding request amount the Collaborative Applicant willsubmit to HUD for funding consideration. As stated previously, only 1 UFA Cost projectapplication (for UFA designated Collaborative Applicants only) and only 1 CoC Planning projectapplication can be submitted and only the Collaborative Applicant designated by the CoC iseligible to request these funds.

Title Total Amount

Renewal Amount $3,152,035

Consolidated Amount $0

New Amount $387,887

CoC Planning Amount $94,375

YHDP Renewal Amount $0

Rejected Amount $0

TOTAL CoC REQUEST $3,634,297

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 9 09/27/2019

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Attachments

Document Type Required? Document Description Date Attached

Certification of Consistency withthe Consolidated Plan

Yes NY-518 Consistenc... 09/24/2019

FY 2017 Rank (from ProjectListing)

No

Other No NY-518 Project Ra... 09/24/2019

Other No

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 10 09/27/2019

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Attachment Details

Document Description: NY-518 Consistency with Con Plan Documents2019

Attachment Details

Document Description:

Attachment Details

Document Description: NY-518 Project Ranking Policies and Procedures

Attachment Details

Document Description:

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 11 09/27/2019

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Submission Summary

WARNING: The FY2017 CoC Consolidated Application requires 2submissions. Both this Project Priority Listing AND the CoC Consolidated

Application MUST be submitted.

WARNING: The FY2017 CoC Consolidated Application requires 2submissions. Both this Project Priority Listing AND the CoC Consolidated

Application MUST be submitted.

Page Last Updated

Before Starting No Input Required

1A. Identification 09/25/2019

2. Reallocation 09/25/2019

5A. CoC New Project Listing 09/25/2019

5B. CoC Renewal Project Listing 09/27/2019

5D. CoC Planning Project Listing 09/27/2019

5E. YHDP Renewal Project Listing No Input Required

Funding Summary No Input Required

Attachments 09/25/2019

Submission Summary No Input Required

Applicant: Utica/Rome/Oneida County CoC NY-518Project: NY-518 CoC Registration FY2019 COC_REG_2019_170704

Project Priority List FY2019 Page 12 09/27/2019

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1

HUD Continuum of Care Homeless Assistance Projects in

Cities of Utica and Rome and Oneida County, NY For FY2019 HUD Continuum of Care Application, September 2019

Projects serving Utica, Rome, and Oneida County, NY

Projects serving Utica, Rome, Oneida County, NY already

funded by HUD that we are applying to renew for another

year:

Homeless persons and/or

families served by this

project……………………..

in/from these locations

Permanent Supportive Housing Projects Serving Chronically

Homeless Persons ONLY

Johnson Park Center, 26 Johnson Park, Utica, NY JPA IV

Permanent Support Housing Project- 8 Units located in Johnson

Park, Utica.

Chronically Homeless Adult

Women with a MH disability

Utica, Rome, elsewhere in

Oneida County

Johnson Park Center, 26 Johnson Park, Utica, NY JPA V

Permanent Support Housing Project- 8 Units located in Johnson

Park, Utica (different from JPA IV above).

Chronically Homeless Adult

Women with a MH disability

Utica, Rome, elsewhere in

Oneida County

Permanent Supportive Housing Projects (Not serving 100%

chronically homeless.)

Central NY Services (Permanent) Oneida County Supportive

Living Program providing permanent supportive housing to 16

formerly homeless persons living in scattered site apartments.

Sponsor location is 1024 Park Ave., Utica NY

Adult men and women with a

SA disability

Utica, Rome, elsewhere in

Oneida County

Central NY Services (Permanent) Oneida County Supportive

Living Program 2 providing permanent supportive housing to 5

chronically homeless families with dependent children living in

scattered site apartments. Sponsor location is 1024 Park Ave.,

Utica NY

Chronically Homeless Families Utica, Rome, elsewhere in

Oneida County

Central NY Services: Oneida County Dual Recovery Supportive

Living Program, Sponsor location is 1006 Park Ave., Utica NY: 18

scattered site units.

Adult men and women with a

SA and MH disability (and their

children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA D-Contract

Renewal for 58 scattered site units. Project Sponsor location is

1006 Park Ave., Utica, NY

Adult men and women with a

substance abuse disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA E-contract

Renewal for 89 scattered site units. Project Sponsor location is

1006 Park Ave., Utica, NY

Adult men and women with a

substance abuse disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA F-contract

Renewals for 58 scattered site units- Utica, Rome, and

elsewhere in Oneida County. Project Sponsor location is 1006

Park Ave., Utica, NY

Adult men and women with a

mental health disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

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2

Projects serving Utica, Rome, Oneida County, NY already

funded by HUD that we are applying to renew for another

year:

Homeless persons and/or

families served by this

project……………………..

in/from these locations

Central NY Services Oneida County Homeless Assistance Case

Management Program providing case management services to

formerly homeless persons and families in the TRA-D and TRA-E

PSH Programs above. Sponsor location is 1006 Park Ave., Utica

NY

Adult men and women with a

SA disability and their children

Utica, Rome, elsewhere in

Oneida County

Permanent Supportive Housing-Rapid Re-Housing Projects

Central NY Services, Inc.: Renewal of the Oneida County Rapid

Re-Housing Program 1. Providing a minimum of 12 units and 21

beds for both individuals and families with children at a point in

time. Project Sponsor Location is 1006 Park Ave., Utica, NY

13501

Families and individuals who

come from the streets,

emergency shelters, or DV

situations.

Utica, Rome, elsewhere in

Oneida County

YWCA of the Mohawk Valley Project New Beginnings to provide

Rapid Re-Housing Services for homeless persons and families

fleeing domestic violence and sexual violence situations.

Project Sponsor Location is 7 Rutger Park, Utica, NY 13501.

Provides a minimum of 17 units with 38 beds for up to 38

persons and a point in time.

Single Adults and Families with

dependent children who are in

households that are homeless

due to flight from a DV

situation.

Utica, Rome, elsewhere in

Oneida County

ICAN/Kids Oneida: Project Home to provide Rapid Re-Housing

Services to homeless Transition Age Youth (TAY). Project

Sponsor Location is 310 Main Street, Utica, NY 13501. Project

will serve 7 households with 9 total persons at a point in time.

Designed in response to the CoC’s need for RRH services for this

population age group that has been growing in recent years.

Single Transition Age Youth (18-

25) and Transition Age Youth

with children.

Utica, Rome, elsewhere in

Oneida County

Transitional and Supportive Housing and Transitional/Rapid

Re-housing Combined Projects serving special populations

including domestic violence victims and youth.

ICAN/Kids Oneida: Evelyn’s House – total of 7 transitional

housing (TH) units @ 10 Barton Ave, Utica, NY (formerly Our

Lady of Lourdes Convent) coupled with 6 additional off-

site/scattered site Permanent Supportive Housing units for

those who are 18-25 years old.

Pregnant and parenting teens

and youth age 16-24 (TH)

Pregnant and parenting youth

age 18-25 (PSH-RRH)

Utica, Rome, elsewhere in

Oneida County

Expansion of Evelyn’s House TH/RRH Project (above) to add 3

additional units serving 6 youth persons who are 18-25 and

have children.

Parenting youth age 18-25 Utica, Rome, elsewhere in

Oneida County

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3

Projects to Support Continuum of Care Planning and CoC

Operations

NY-518 Continuum of Care Planning Project: Managed by

United Way of the Valley and Greater Utica Area- the

Collaborative Applicant for the Utica/Rome/Oneida and

Madison County CoC. United Way office is located at 201

Lafayette St., Utica, NY 13502

All homeless persons and

families; those at imminent risk

of homelessness

Utica, Rome, elsewhere in

Oneida and Madison

Counties

Central NY Services, Main Office at 518 James St., Syracuse, NY

/ Utica Office is 1411 Genesee St., Utica. Oneida County

Homeless Management Information System II: This is a

renewal of the HUD-required wide area network with

specialized software to manage data for homeless programs.

All homeless persons and

families in CoC funded

programs are entered into the

HMIS

Utica, Rome, elsewhere in

Oneida and Madison

Counties

NY-518 Coordinated Entry Project: This is the first-time renewal

of this project designed to meet HUD requirements for a

regulation-compliant Coordinated Entry/Access System for

Homeless Persons and Families in all CoCs. Managed by United

Way of the Valley and Greater Utica Area. United Way office is

located at 201 Lafayette St., Utica, NY 13502

All homeless persons and

families in the CoC

Utica, Rome, elsewhere in

Oneida and Madison

Counties

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1

HUD Continuum of Care Homeless Assistance Projects in

Cities of Utica and Rome and Oneida County, NY For FY2019 HUD Continuum of Care Application, September 2019

Projects serving Utica, Rome, and Oneida County, NY

Projects serving Utica, Rome, Oneida County, NY already

funded by HUD that we are applying to renew for another

year:

Homeless persons and/or

families served by this

project……………………..

in/from these locations

Permanent Supportive Housing Projects Serving Chronically

Homeless Persons ONLY

Johnson Park Center, 26 Johnson Park, Utica, NY JPA IV

Permanent Support Housing Project- 8 Units located in Johnson

Park, Utica.

Chronically Homeless Adult

Women with a MH disability

Utica, Rome, elsewhere in

Oneida County

Johnson Park Center, 26 Johnson Park, Utica, NY JPA V

Permanent Support Housing Project- 8 Units located in Johnson

Park, Utica (different from JPA IV above).

Chronically Homeless Adult

Women with a MH disability

Utica, Rome, elsewhere in

Oneida County

Permanent Supportive Housing Projects (Not serving 100%

chronically homeless.)

Central NY Services (Permanent) Oneida County Supportive

Living Program providing permanent supportive housing to 16

formerly homeless persons living in scattered site apartments.

Sponsor location is 1024 Park Ave., Utica NY

Adult men and women with a

SA disability

Utica, Rome, elsewhere in

Oneida County

Central NY Services (Permanent) Oneida County Supportive

Living Program 2 providing permanent supportive housing to 5

chronically homeless families with dependent children living in

scattered site apartments. Sponsor location is 1024 Park Ave.,

Utica NY

Chronically Homeless Families Utica, Rome, elsewhere in

Oneida County

Central NY Services: Oneida County Dual Recovery Supportive

Living Program, Sponsor location is 1006 Park Ave., Utica NY: 18

scattered site units.

Adult men and women with a

SA and MH disability (and their

children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA D-Contract

Renewal for 58 scattered site units. Project Sponsor location is

1006 Park Ave., Utica, NY

Adult men and women with a

substance abuse disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA E-contract

Renewal for 89 scattered site units. Project Sponsor location is

1006 Park Ave., Utica, NY

Adult men and women with a

substance abuse disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA F-contract

Renewals for 58 scattered site units- Utica, Rome, and

elsewhere in Oneida County. Project Sponsor location is 1006

Park Ave., Utica, NY

Adult men and women with a

mental health disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

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Projects serving Utica, Rome, Oneida County, NY already

funded by HUD that we are applying to renew for another

year:

Homeless persons and/or

families served by this

project……………………..

in/from these locations

Central NY Services Oneida County Homeless Assistance Case

Management Program providing case management services to

formerly homeless persons and families in the TRA-D and TRA-E

PSH Programs above. Sponsor location is 1006 Park Ave., Utica

NY

Adult men and women with a

SA disability and their children

Utica, Rome, elsewhere in

Oneida County

Permanent Supportive Housing-Rapid Re-Housing Projects

Central NY Services, Inc.: Renewal of the Oneida County Rapid

Re-Housing Program 1. Providing a minimum of 12 units and 21

beds for both individuals and families with children at a point in

time. Project Sponsor Location is 1006 Park Ave., Utica, NY

13501

Families and individuals who

come from the streets,

emergency shelters, or DV

situations.

Utica, Rome, elsewhere in

Oneida County

YWCA of the Mohawk Valley Project New Beginnings to provide

Rapid Re-Housing Services for homeless persons and families

fleeing domestic violence and sexual violence situations.

Project Sponsor Location is 7 Rutger Park, Utica, NY 13501.

Provides a minimum of 17 units with 38 beds for up to 38

persons and a point in time.

Single Adults and Families with

dependent children who are in

households that are homeless

due to flight from a DV

situation.

Utica, Rome, elsewhere in

Oneida County

ICAN/Kids Oneida: Project Home to provide Rapid Re-Housing

Services to homeless Transition Age Youth (TAY). Project

Sponsor Location is 310 Main Street, Utica, NY 13501. Project

will serve 7 households with 9 total persons at a point in time.

Designed in response to the CoC’s need for RRH services for this

population age group that has been growing in recent years.

Single Transition Age Youth (18-

25) and Transition Age Youth

with children.

Utica, Rome, elsewhere in

Oneida County

Transitional and Supportive Housing and Transitional/Rapid

Re-housing Combined Projects serving special populations

including domestic violence victims and youth.

ICAN/Kids Oneida: Evelyn’s House – total of 7 transitional

housing (TH) units @ 10 Barton Ave, Utica, NY (formerly Our

Lady of Lourdes Convent) coupled with 6 additional off-

site/scattered site Permanent Supportive Housing units for

those who are 18-25 years old.

Pregnant and parenting teens

and youth age 16-24 (TH)

Pregnant and parenting youth

age 18-25 (PSH-RRH)

Utica, Rome, elsewhere in

Oneida County

Expansion of Evelyn’s House TH/RRH Project (above) to add 3

additional units serving 6 youth persons who are 18-25 and

have children.

Parenting youth age 18-25 Utica, Rome, elsewhere in

Oneida County

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Projects to Support Continuum of Care Planning and CoC

Operations

NY-518 Continuum of Care Planning Project: Managed by

United Way of the Valley and Greater Utica Area- the

Collaborative Applicant for the Utica/Rome/Oneida and

Madison County CoC. United Way office is located at 201

Lafayette St., Utica, NY 13502

All homeless persons and

families; those at imminent risk

of homelessness

Utica, Rome, elsewhere in

Oneida and Madison

Counties

Central NY Services, Main Office at 518 James St., Syracuse, NY

/ Utica Office is 1411 Genesee St., Utica. Oneida County

Homeless Management Information System II: This is a

renewal of the HUD-required wide area network with

specialized software to manage data for homeless programs.

All homeless persons and

families in CoC funded

programs are entered into the

HMIS

Utica, Rome, elsewhere in

Oneida and Madison

Counties

NY-518 Coordinated Entry Project: This is the first-time renewal

of this project designed to meet HUD requirements for a

regulation-compliant Coordinated Entry/Access System for

Homeless Persons and Families in all CoCs. Managed by United

Way of the Valley and Greater Utica Area. United Way office is

located at 201 Lafayette St., Utica, NY 13502

All homeless persons and

families in the CoC

Utica, Rome, elsewhere in

Oneida and Madison

Counties

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HUD Continuum of Care Homeless Assistance Projects in

Cities of Utica and Rome and Oneida County, NY For FY2019 HUD Continuum of Care Application, September 2019

Projects serving Utica, Rome, and Oneida County, NY

Projects serving Utica, Rome, Oneida County, NY already

funded by HUD that we are applying to renew for another

year:

Homeless persons and/or

families served by this

project……………………..

in/from these locations

Permanent Supportive Housing Projects Serving Chronically

Homeless Persons ONLY

Johnson Park Center, 26 Johnson Park, Utica, NY JPA IV

Permanent Support Housing Project- 8 Units located in Johnson

Park, Utica.

Chronically Homeless Adult

Women with a MH disability

Utica, Rome, elsewhere in

Oneida County

Johnson Park Center, 26 Johnson Park, Utica, NY JPA V

Permanent Support Housing Project- 8 Units located in Johnson

Park, Utica (different from JPA IV above).

Chronically Homeless Adult

Women with a MH disability

Utica, Rome, elsewhere in

Oneida County

Permanent Supportive Housing Projects (Not serving 100%

chronically homeless.)

Central NY Services (Permanent) Oneida County Supportive

Living Program providing permanent supportive housing to 16

formerly homeless persons living in scattered site apartments.

Sponsor location is 1024 Park Ave., Utica NY

Adult men and women with a

SA disability

Utica, Rome, elsewhere in

Oneida County

Central NY Services (Permanent) Oneida County Supportive

Living Program 2 providing permanent supportive housing to 5

chronically homeless families with dependent children living in

scattered site apartments. Sponsor location is 1024 Park Ave.,

Utica NY

Chronically Homeless Families Utica, Rome, elsewhere in

Oneida County

Central NY Services: Oneida County Dual Recovery Supportive

Living Program, Sponsor location is 1006 Park Ave., Utica NY: 18

scattered site units.

Adult men and women with a

SA and MH disability (and their

children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA D-Contract

Renewal for 58 scattered site units. Project Sponsor location is

1006 Park Ave., Utica, NY

Adult men and women with a

substance abuse disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA E-contract

Renewal for 89 scattered site units. Project Sponsor location is

1006 Park Ave., Utica, NY

Adult men and women with a

substance abuse disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

Central NY Services, Inc. Oneida County TRA F-contract

Renewals for 58 scattered site units- Utica, Rome, and

elsewhere in Oneida County. Project Sponsor location is 1006

Park Ave., Utica, NY

Adult men and women with a

mental health disability (and

their children if applicable)

Utica, Rome, elsewhere in

Oneida County

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2

Projects serving Utica, Rome, Oneida County, NY already

funded by HUD that we are applying to renew for another

year:

Homeless persons and/or

families served by this

project……………………..

in/from these locations

Central NY Services Oneida County Homeless Assistance Case

Management Program providing case management services to

formerly homeless persons and families in the TRA-D and TRA-E

PSH Programs above. Sponsor location is 1006 Park Ave., Utica

NY

Adult men and women with a

SA disability and their children

Utica, Rome, elsewhere in

Oneida County

Permanent Supportive Housing-Rapid Re-Housing Projects

Central NY Services, Inc.: Renewal of the Oneida County Rapid

Re-Housing Program 1. Providing a minimum of 12 units and 21

beds for both individuals and families with children at a point in

time. Project Sponsor Location is 1006 Park Ave., Utica, NY

13501

Families and individuals who

come from the streets,

emergency shelters, or DV

situations.

Utica, Rome, elsewhere in

Oneida County

YWCA of the Mohawk Valley Project New Beginnings to provide

Rapid Re-Housing Services for homeless persons and families

fleeing domestic violence and sexual violence situations.

Project Sponsor Location is 7 Rutger Park, Utica, NY 13501.

Provides a minimum of 17 units with 38 beds for up to 38

persons and a point in time.

Single Adults and Families with

dependent children who are in

households that are homeless

due to flight from a DV

situation.

Utica, Rome, elsewhere in

Oneida County

ICAN/Kids Oneida: Project Home to provide Rapid Re-Housing

Services to homeless Transition Age Youth (TAY). Project

Sponsor Location is 310 Main Street, Utica, NY 13501. Project

will serve 7 households with 9 total persons at a point in time.

Designed in response to the CoC’s need for RRH services for this

population age group that has been growing in recent years.

Single Transition Age Youth (18-

25) and Transition Age Youth

with children.

Utica, Rome, elsewhere in

Oneida County

Transitional and Supportive Housing and Transitional/Rapid

Re-housing Combined Projects serving special populations

including domestic violence victims and youth.

ICAN/Kids Oneida: Evelyn’s House – total of 7 transitional

housing (TH) units @ 10 Barton Ave, Utica, NY (formerly Our

Lady of Lourdes Convent) coupled with 6 additional off-

site/scattered site Permanent Supportive Housing units for

those who are 18-25 years old.

Pregnant and parenting teens

and youth age 16-24 (TH)

Pregnant and parenting youth

age 18-25 (PSH-RRH)

Utica, Rome, elsewhere in

Oneida County

Expansion of Evelyn’s House TH/RRH Project (above) to add 3

additional units serving 6 youth persons who are 18-25 and

have children.

Parenting youth age 18-25 Utica, Rome, elsewhere in

Oneida County

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3

Projects to Support Continuum of Care Planning and CoC

Operations

NY-518 Continuum of Care Planning Project: Managed by

United Way of the Valley and Greater Utica Area- the

Collaborative Applicant for the Utica/Rome/Oneida and

Madison County CoC. United Way office is located at 201

Lafayette St., Utica, NY 13502

All homeless persons and

families; those at imminent risk

of homelessness

Utica, Rome, elsewhere in

Oneida and Madison

Counties

Central NY Services, Main Office at 518 James St., Syracuse, NY

/ Utica Office is 1411 Genesee St., Utica. Oneida County

Homeless Management Information System II: This is a

renewal of the HUD-required wide area network with

specialized software to manage data for homeless programs.

All homeless persons and

families in CoC funded

programs are entered into the

HMIS

Utica, Rome, elsewhere in

Oneida and Madison

Counties

NY-518 Coordinated Entry Project: This is the first-time renewal

of this project designed to meet HUD requirements for a

regulation-compliant Coordinated Entry/Access System for

Homeless Persons and Families in all CoCs. Managed by United

Way of the Valley and Greater Utica Area. United Way office is

located at 201 Lafayette St., Utica, NY 13502

All homeless persons and

families in the CoC

Utica, Rome, elsewhere in

Oneida and Madison

Counties

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Certification of Consistency with the Consolidated Plan

U.S. Department of Housing and Urban Development

Name of

"'""'"'« Jurisdiction:

Official

ofthe Jurisdiction

Name:

Title:

Date:

and Greater

HUD Continuum of Care See attached list

Madison NY

HUD Continuum of Care - See attached list

Michael Weber

Senior Advisor

OMB Approval No. 12 9{3012020)

Madison County, NY

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HUD Continuum of Care Homeless Assistance Projects in

Madison County, NY For FY2019 HUD Continuum of Care Application, September 2019

Projects serving Madison County, NY

Projects serving Madison County, NY Homeless persons and/or

families served by this

project……………………..

in/from these locations

Community Action Partnership of Madison County: PSH

Canastota: Renewal of Permanent Supportive Housing (2 units)

located in Madison County for Chronically Homeless Families

with dependent children managed by project sponsor located

at 1001 New Market Drive, Canastota, NY (same agency that

manages the NYS STEPH Program for Madison County)

Families with dependent

children who are homeless and

have a history of repeat or long-

term (chronic) homelessness

Madison County, NY

Projects to Support Continuum of Care Planning and CoC

Operations in Madison County

NY-518 Continuum of Care Planning Project: Managed by

United Way of the Valley and Greater Utica the Collaborative

Applicant for the Utica/Rome/Oneida and Madison County CoC

(NY-518). United Way office is located at 201 Lafayette St.,

Utica, NY

All homeless persons and

families; those at imminent risk

of homelessness

Utica, Rome, elsewhere in

Oneida and Madison

Counties

Central NY Services, Inc. Homeless Management Information

System II (HMIS Phase II): CNY Services Main Office at 518

James St., Syracuse, NY. This project is located in Oneida

County at 1411 Genesee St. , Utica, NY. This is the HUD-

required wide area network with specialized HUD-compliant

software to manage data for homeless programs serving

Madison County homeless programs including the Madison

County STEPH program funded by HUD and NYS and the

Morrisville PSH project (above).

All homeless persons and

families in CoC funded

programs are entered into the

HMIS

Utica, Rome, elsewhere in

Oneida and Madison

Counties

NY-518 Coordinated Entry Project: This is the first-time renewal

of this project designed to meet HUD requirements for a

regulation-compliant Coordinated Entry/Access System for

Homeless Persons and Families in all CoCs. Managed by United

Way of the Valley and Greater Utica Area. United Way office is

located at 201 Lafayette St., Utica, NY 13502

All homeless persons and

families in the CoC

Utica, Rome, elsewhere in

Oneida and Madison

Counties

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Mohawk Valley Housing and Homeless Coalition Utica/Rome/Oneida and Madison Counties HUD Continuum of Care (NY-518)

Collaborative Applicant: United Way of the Valley and Greater Utica, 201 Lafayette St., Utica, NY 13502

www.mvhomeless.org Steve Darman, Chair: 315-316-0114 [email protected]

NY-518 HUD CONTINUUM OF CARE PROJECT PROPOSAL REVIEW AND RANKING POLICIES AND PROCEDURES

Updated in July/August 2019 to reflect new or updated HUD Project Acceptance and Project Evaluation,

Scoring and Ranking and Policies for New Projects

NOTE: All italicized text below is taken directly from the HUD NOFA

Why is Project Ranking Necessary and Important? 1. HUD requires our CoC to rank (by number) all applications for CoC funding (except CoC Planning

Projects) 2. Higher ranked projects have a better chance of receiving CoC funding than the lowest ranked projects. 3. In past year’s our CoC’s annual cost to fully fund all renewal applications exceeds the total amount of

funds available from HUD due to Congressional funding cuts. For FY 2018, HUD has stated that The available amount of funding may not be sufficient to fund anticipated eligible renewal projects in FY 2019,

4. HUD will continue to require Collaborative Applicants to rank all projects, except CoC planning and UFA Costs, in two tiers. Tier 1 is equal to 94 percent of the CoC’s FY 2019 Annual Renewal Demand (ARD) approved by HUD on the final HUD-approved Grant Inventory Worksheet (GIW). Tier 2 is the difference between Tier 1 and the CoC’s ARD plus any amount available for the permanent housing bonus. [NOTE: Renewal projects in Tier 2 this year must be approximately $190K (or less) to meet the Tier 2 seven percent (6%) minimum.] See www.mvhomeless.org for additional details.

5. For FY 2019 HUD is making up to 6% of a CoC’s Annual Renewal Demand (ARD) available (approximately $192,000 for our CoC – NY-518) in what is called a “bonus” new project funding category for two supportive housing project types only: 1.) New Rapid Re-housing projects that serve homeless families and individuals coming directly from the streets or emergency shelters (including domestic violence victims who are fleeing a DV situation). 2.) PSH for 100% chronically homeless persons. (3) CoCs may create new Joint TH and PH-RRH component projects as defined in Section III.A.3.h. of the HUD NOFA to better serve homeless individuals and families, including individuals or families fleeing or attempting to flee domestic violence. Also eligible for “bonus” new project funding in FY2018 CoCs may create a new dedicated Homeless Management Information System (HMIS) project for the costs at 24 CFR 578.37(a)(2) that can only be carried out by the HMIS Lead and CoCs may create a new supportive services only project to develop or operate a new centralized or coordinated assessment system.

6. Also new in FY2018, HUD is making what they call a “DV Bonus” available based on a percentage of our CoC Preliminary Pro Rata Need amount. For CoC NY-518 this translates to up to $252,000 in additional funds available to projects that exclusively serve victims of domestic violence. DV Bonus funds are available for “rapid re-housing projects and supportive service projects providing coordinated entry and for eligible activities that the Secretary determines are critical in order to assist survivors of domestic violence, dating violence, and stalking.” In the FY 2018 CoC Program Competition, CoCs will be able to apply for a DV Bonus for PH-RRH projects, Joint TH and PH-RRH component projects, and

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SSO projects for coordinated entry (SSO-CE). A CoC may apply for up to 10 percent of its Preliminary Pro Rata Need (PPRN).

7. Also new in FY2018, HUD is accepting what they call Transition Grants and Consolidated Grants that allow project renewal applicants to either transition from one project type to another or to consolidate multiple grants for similar projects into a single grant. For details see the FY2018 CoC NOFA pages 8-9.

FY 2019 CoC Program Competition NOFA. CoCs and applicants should read the FY 2019 CoC Program Competition NOFA in its entirety in conjunction with the CoC Program interim rule (24 CFR part 578) in order to ensure a comprehensive understanding of and compliance with all CoC Program requirements. CoCs should consider the policy priorities established in this NOFA in conjunction with local priorities to determine the ranking of new and renewal projects requests. Guiding Principles for Setting Priorities and Selecting and Ranking CoC Projects: Our CoC is guided by principles developed and promoted by HUD and shaped by our local understanding of how to best prevent and end homelessness in our region of Central Upstate New York. We practice what we believe in, and we believe in:

• Engaging and involving a wide, representative cross section of our community, including currently and formerly homeless persons, in homeless needs assessment, program planning, public education and advocacy, and funding decisions.

• Using current research on the most effective long-terms solutions to homelessness including the Federal Strategic Plan to Prevent and End Homelessness (Opening Doors available from the US Interagency Council on Homelessness at http://usich.gov/index.php/opening_doors/) and reflected in HUD’s annual Notice of Funding Availability for homeless assistance programs.

• Prioritizing our most vulnerable populations for homeless assistance services when funds are limited and promoting racial and gender justice by ensuring that our programs and services are available to and effectively serving all people, regardless of race, gender, and sexual orientation.

• The importance of designing and supporting a homeless assistance continuum of care that includes housing and support services that effectively address all populations experiencing homelessness in our area.

• The reality that many homeless persons and families need more than a housing unit to achieve long term housing stability. A wide range for support services (employment readiness, health care, life skill training, benefits counseling and advocacy, transportation, childcare support, etc.) tailored to the individual needs of homeless persons and families is critical for ending homelessness and preventing future homeless episodes.

Rules that affect how HUD evaluates CoC Project applications: Past Performance In evaluating applications for funding, HUD will consider an applicant’s past performance in managing funds. Items HUD may consider include, but are not limited to:

a. The ability to account for funds appropriately; b. Timely use of funds received from HUD; c. Timely submission and quality of reports submitted to HUD; d. Meeting program requirements; e. Meeting performance targets as established in the grant agreement; f. The applicant’s organizational capacity, including staffing structures and capabilities; g. Timelines for completion of activities and receipt of promised matching or leveraged funds; and h. The number of persons to be served or targeted for assistance.

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HUD may deduct points from the rating score or establish threshold levels as specified under the Factors for Award in the NOFA. Each NOFA will specify how past performance will be rated or otherwise used in the determination of award amounts. Whenever possible, HUD will obtain past performance information from staff with the greatest knowledge and understanding of each applicant’s performance. If this evaluation results in an adverse finding related to integrity or performance, HUD reserves the right to take any of the remedies provided in Section III.C.2.b.(5), Pre-selection Review of Performance, above. See the HUD NOFA pages 33-41 for a detailed list of criteria for evaluation CoC Projects and the CoC Consolidated Application.

CoC NY-518 Evaluation and Ranking of New and Renewal Project Applications;

The evaluation of CoC new and renewal project proposals is based on a combination of HUD-guided project

performance measures, locally guided project quality and performance measures, and Continuum strategic

housing priorities.

For FY 2019, our CoC will follow HUD priorities we adopted in previous years as a guide to ranking projects. The

CoC Performance Review and Ranking Committee will;

• Review all renewal project applications to ensure they meet threshold requirements as outlined in the

FY2019 HUD CoC NOFA, Section V.C.3.b-d.

• Ensure any past deficiencies have been addressed by the applicant

• Rank applications by program category and type, based off the Tier I and Tier II priorities listed below

• Rank applications, in priority category order, according to the score of the application based off the

Performance Assessment Tool.

CoC New and Renewal Project category/type priorities are as follows, in rank, from highest to

lowest:

Tier I Priorities of Ranking for the FY 2019 CoC Application 1. Renewal permanent supportive housing projects (PSH) dedicated exclusively to chronically homeless

persons or families;

2. Renewal Rapid Re-housing projects serving individuals and families, including unaccompanied youth and DV victims;

3. Renewal TH/RRH Projects that exclusively serve DV victims or homeless youth

4. Renewal permanent supportive housing (PSH) projects serving homeless persons with disabilities that prioritize all their turnover beds for the chronically homeless;

5. Renewal permanent supportive housing (PSH) projects serving homeless persons with disabilities that prioritize fewer that all their turnover beds for the chronically homeless;

6. Renewal and any New HMIS or Coordinated Entry Projects essential to compliance with the HEARTH Act and to maintaining CoC operations and eligibility for HUD homeless assistance funding;

Note: CoC Planning Projects are not ranked per HUD guidelines.

Tier II Priorities and Ranking: All other renewal and new project proposals will be assigned to Tier II in order

of HUD’s Tier II funding priorities in combination with the CoC Tier II funding priorities. In the unlikely event

that there are multiple applications for a single program type for Tier II, the CoC Board will decide how best to

rank these applications based on provider capacity, geographical needs, and the overall strength of the

proposal.

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Tier II Funding Priorities for the FY 2019 CoC Application: [NOTE: Tier II projects will only be funded by HUD to the extent HUD has available funds and that our CoC Application receives a high enough score to qualify for funding available for Tier II projects:

1. Renewal PSH Projects that did not rank high enough to be included in Tier I;

2. Renewal transitional housing for homeless youth not ranking in Tier I;

3. New rapid re-housing projects serving homeless households with children exclusively;

4. New rapid re-housing projects serving both homeless households with children and homeless individuals;

5. Supportive services only projects for centralized or coordinated assessment;

6. New PSH projects for 100 percent chronically homeless.

NY-518 New and Renewal Project Application Quality and Performance Metrics

New Project Evaluation:

New project proposal evaluations are based on a combination of HUD project applicant and project quality standards, and project priority measures, and our local CoC Applicant standards.

See Appendix B for the full New Project Scoring Document.

Renewal Project Performance Metrics for Project Ranking: 1. Prioritizing those with Severe Service Needs: Chronically Homeless, Multiple Disabilities,

and History of Domestic Violence and Victimization; 2. Program Participants Entering from Coordinated Entry System; 3. Housing Stability: Remaining in Permanent Supportive Housing or exiting to Permanent

Housing Destinations from Permanent Supportive Housing and Transitional Housing projects; 4. Jobs and Income Growth: Increasing income from employment and other sources from

program entry date to exit; 5. Mainstream Benefits: Obtaining food stamps, Medicaid and other mainstream benefits from

program entry date to exit; 6. HMIS Participation and Data Quality; 7. Effective Use of HUD Resources: Effectively using all HUD project funds and Average Daily Bed

Utilization Rate; 8. Rapid Rehousing: Average time from program entry to move-in date for Rapid Rehousing

projects; 9. Reducing Barriers to Housing, Housing First, Dedicated to Chronically Homeless, and

Dedicated to serving Victims of Domestic Violence; 10. Evaluating projects submitted by victim service providers: Projects submitted by victim service

providers that utilized data generated from a comparable database will also be evaluated based on the

degree they improve safety for the population they serve. The CoC’s metrics for assessing the “degree

they improve safety for the population they serve” are integrated with the measures the CoC uses to

assess project performance for other CoC-funded projects including measures for housing stability,

jobs and income growth, and reducing barriers to housing and the use of the Housing First approach

for PSH and PSH/RRH projects. Deidentified data for these measures will be taken from the

Comparable Database used by the victim service provider.

Also, in addition to the above metrics used to evaluate projects submitted by victim service providers,

the CoC assigns points to project applications based on the percentage of adults served who have a

history of victimization such as domestic violence as specified in the pages below.

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Time Period for all Performance Domains and Metrics:

• Performance Domain #1-#6: The most recent 12-month period ending within 90 days of the

NOFA release (May 1st, 2018 – April 30th, 2019)

• Performance Domain #7 Measure #1: The most recent completed project year

• Performance Domain #7 Measure #2: 2019 Housing Inventory Chart (HIC)

• Performance Domain #8: The most recent 12-month period, as Domain’s #1-6

• Performance Domain #9: The FY 2019 Renewal Application

Project applications will be assessed by the Performance Review and Ranking Committee, using the point

system outlined below. Projects will be ranked in descending order according to the overall score. The

Committee will also consider past performance and policy priorities when determining the initial ranking. The

CoC Board has the discretion to determine the final ranking for all renewal project applications.

Calculating Scores for Different Renewal Project Types (See Appendix A. for this complete document.)

Permanent Supportive Housing (PSH), Rapid Re-Housing (RRH) and

Support Service Only (SSO) Performance Objectives/Domains Total Maximum

Points

1. Prioritizing Severe Service Needs: Chronic Homeless, multiple disabilities, and history of victimization including DV

20

2. Participants Entering from Coordinated Entry System 10

3. Housing Stability 10

4. Jobs and Income Growth 10

5. Mainstream Benefits 5

6. HMIS (Or Comparable Database) Participation and Data Quality 20

7. Effective Use of HUD Funding and Program Capacity 10

8. RRH Average Time to Move-In 5

9. CoC Project Priorities Relating to Renewal Project Proposal 20

TOTAL 110

Transitional Housing (TH), and Transitional/Rapid Re-Housing

(TH/RRH) Performance Objectives/Domains

Total Maximum Points

1. Prioritizing Severe Service Needs: Multiple Disabilities and history of victimization including DV

10

2. Participants Entering from Coordinated Entry System 10

3. Housing Stability 10

4. Jobs and Income Growth 10

5. Mainstream Benefits 5

6. HMIS (Or Comparable Database) Participation and Data Quality 20

7. Effective Use of HUD Funding and Program Capacity 10

8. RRH Average Time to Move-In Date 5

9. CoC Project Priorities Relating to Renewal Project Proposal 20

TOTAL 100

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FY 2019 HUD CoC Application Review and Ranking Schedule: Date Time

CoC Application Details and Funds Available to our CoC Announced and posted on the CoC website www.mvhomeless.org

July 15, 2019

CoC Renewal and New Project Applications Due to CoC Chair August 15 12:00 PM

(noon)

CoC Performance Management and Ranking Committee meeting to review and rank CoC applications.

August 22 1:30-3:30 PM

CoC Performance Management and Ranking Committee forwards project acceptance and/or rejection and project ranking recommendations to CoC Board members via email

September 5 By 12:00 PM

(noon)

CoC Board reviews application scores and application rankings submitted by CoC Performance Management and Ranking Committee and votes on project rankings in CoC Consolidated Application

September 10 1:15-3:15 PM

CoC Application along with all Project Applications Submitted to HUD September 27 By 5:00 PM

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APPENDIX A. FY 2019 CoC Renewal Project Performance Assessment Tool

(Updated August 16th, 2019)

Performance Domain I: Prioritizing Severe Service Needs

Measure #1: Serving Chronic Homeless Persons Applies To:

• PSH Projects, PH-RRH Projects Data Source: APR Data Q5a Measure: PSH projects are scored on the percentage of persons served in the period who were identified as chronically homeless. This includes new clients entering during the time period and clients who entered prior to the time period but were still receiving services. Percentage is calculated by dividing the total number of chronically homeless persons served by the total number of persons served.

Percentage of Persons Served in the Program Who Are Chronically Homeless

Points

Greater than 75% 10

50% to 75% 9

25% to 49% 7

10% to 24% 5

5% to 9% 3

1% to 4% 2

Less than 1% 0

Measure #2: Serving Persons with Multiple Disabilities Applies To:

• PSH, PH-RRH, TH/TH-RRH, and TH Projects Data Source: APR Data Q13a2 Measure: All projects are scored on the percentage of adults with more than one disability. Percentage is calculated by dividing the total number of adults with more than one disability (APR data Q13a2) by the total number of heads of household adults (APR data Q5a).

Percentage with more than 1 disability Points

75% or more with more than 1 disability 5

65%-74% with more than 1 disability 4

55%-64% with more than 1 disability 3

45%-54% with more than 1 disability 2

35%-44% with more than 1 disability 1

Less than 35% with more than 1 disability 0

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Measure #3: Serving Persons with a History of Victimization including Domestic Violence Applies To:

• PSH, PH-RRH, TH/PH-RRH and TH Projects Data Source: APR Data Q14a Measure: All projects are scored on the percentage of adults served during the time period that have a known history of victimization to include being victims of domestic violence, sexual assault, dating violence, or stalking.

Percentage of Adults that have a History of Victimization to include Domestic Violence

Points

75% or more 5

50%-74% 4

25%-49% 3

10%-24% 2

5%-9% 1

Less than 5% 0

Performance Domain #2: Participants Entering Project from Coordinated Entry System

Measure #1: Percentage of Persons Entering Project from Coordinated Entry System Master List:

Applies To:

• PSH, PH-RRH, TH/TH-RRH, and TH Projects Data Source: HMIS Data Measure: All projects are scored on the percentage of persons entering the project that come the Coordinated Entry System Master List during the rated period.

Percentage of Persons Entering Project from CES List Points

95% or more 10

85%-94% 8

75%-84% 5

65%-74% 3

<65% 0

Measure #1a: Permanent Supportive Housing Stability: Applies To:

• PSH Projects Data Source: APR Data Q23a, Q23b, and Q5a Measure: Housing stability is now defined by HUD as PSH residents (adults and children) who remained in PSH projects or who exited a PSH project to a Permanent Housing situation. This

Performance Domain #3: Housing Stability

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measure is calculated by adding the number of adults and children who remained in PSH projects (Q5a-Stayers) or exited a PSH project to a Permanent Housing situation (Q23a + Q23b), then dividing by the total number of participants served during the time period. Ex: Q5a (Stayers) +Q23a (Total w/pos. housing dest.) +Q23b (Total w/ pos. housing dest.) Q5a (Total number of persons served) Measure #1b: Housing Stability: Applies To:

• PH-RRH, TH/PH-RRH, and TH Projects Data Source: APR Data Q23a, Q23b, and Q5a Measure: Housing stability for RRH, TH/RRH, and TH is defined as the number of persons leaving the program who exited to a Permanent Housing situation during the time period. Ex: Q23a (Total w/pos. housing dest.) + Q23b (Total w/positive housing dest.) Q5a (Total number of persons served)

Measure #1: Percentage of Adults with Increased Income from Employment: Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: APR Data Q19a3 (Top 2 data rows) Measure(s): Adults only with increased earned income from employment at the end of the time period or at program exit; calculated by the total number of adults who had increased income from employment divided by the total number of adults served during the time period. NOTE: The HUD goal for this Measure is:

• 20% of adults increased earned income from program entry to exit

Percentage of PSH Residents with Housing Stability Points

Greater than 90% 10

85-89% 8

80-84% 5

75-79% 3

Less than 75% 0

Percentage of Residents with Housing Stability Points

Greater than 90% 10

80-89% 8

70-79% 5

60-69% 3

Less than 60% 0

Performance Domain #4: Jobs and Income Growth

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Measure #2: Percentage of Adults with Increased Income from All Sources: Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: APR Data Q19a3 (Bottom 2 data rows) Measure(s): Adults only with increased total income from all sources at the end of the time period or at program exit; calculated by the total number of adults with an increase in income from all sources divided by the total number of adults served during the time period. NOTE: The HUD goal for this Measure is:

• 54% of adults increased their income from other sources from program entry to exit

Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: APR data Q20b, APR data Q5a Measure(s): Percentage of persons that are participating in one or more mainstream benefit upon exiting the program. Percentage is calculated by the number of leavers participating in one of more mainstream benefit (Q20b) divided by the total number of program leavers (Q5a). NOTE: The HUD goal for this domain is 56%.

Percentage of Residents with Increased Income from Employment

Points

Greater than 20% 5

15-19% 3

10-14% 2

5-9% 1

Less than 5% 0

Percentage of Residents with Increased Income From All Sources

Points

Greater than 54% 5

50-54% 3

45-49% 2

35-44% 1

Less than 35% 0

Performance Domain #5: Mainstream Benefits

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Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: HMIS Data

HMIS (Or Comparable Database) Participation and Data Quality Sub-Component Points

All Case Managers are entering HMIS within 30 days. Max of 5 points – minus 1 pt. for every

worker/HMIS user exceeding the 30 days.

5

All required data for program entry and exit is entered into the HMIS within the 7-day period

required by HUD. If entered within 15 days- only 3 points. If more than 15 days- 0 points

5

At least 97% of the Universal Data Elements (UDEs) in HMIS are complete (average of all UDEs). 4

Completion of the Self-Sufficiency Matrix for at least 90% of all clients entering into the

program. MV-HHC encourages all programs complete the SSM for all clients using minimally

the following domains: Income, Housing, and Employment. Applies to: Renewal Projects.

3

Attendance at 75% or more of HMIS Data meetings during the past 12 months. 3

Total Points Possible 20

Percentage of Residents Participating in Mainstream Programs: Percent with one or more source

Points

100% 5

90-99% 4

80-89% 3

70-79% 2

60-69% 1

Less than 60% 0

Performance Domain 6: HMIS (Or Comparable Database) Participation and Data Quality

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Measure #1: Percentage of HUD Funds Underspent during Program Year: Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: Most recent complete Program Year APR financial data Measure #2: Program Bed Utilization Rate: Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: 2019 Housing Inventory Chart (HIC) Uploaded into HUD HDX

Measure #1: Average length of time from program entry to movie-in date

Applies to:

• RRH, RRH portion of TH/PH-RRH Projects

Data Source: APR Data Q22c

Percentage of HUD Budget NOT SPENT and recaptured by HUD at the end of the program year.

Points

Less than 5% of the project budget 5

6-10% of project budget 3

11-15% of project budget 1

More than 15% of project budget 0

Utilization of Housing Resources from HUD: Average Daily Bed Utilization

Points

Greater than 100% 5

95-99% 4

90-94% 3

85-89% 2

80-84% 1

Less than 80% 0

RRH Average length of time from program entry to move-in date

Points

0-14 days 5

15-30 days 3

31-60 days 1

61 or more days 0

Performance Domain 7: Effective Use of HUD Resources

Performance Domain 8: Rapid Rehousing Average Time to Move-In Date

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Measure #1: Reducing Barriers to Housing Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: FY 2019 Renewal Project Applications submitted to CoC

Project will have no barriers to entry for people with the following conditions

Points

Too little income 1

Active history of substance abuse 1

Criminal record (with exceptions for sex offenders)

1

Fleeing Domestic violence 1

Meets all four conditions above 1

Total Number of Points = Score for this domain 5 max.

Measure #2: Housing First

Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: FY 2018 Renewal Project Applications submitted to CoC.

Project will use the Housing First Approach Points

Yes 5

No 0

Measure #3: Dedicated to Serving Chronically Homeless Persons:

Applies To:

• PSH Projects Data Source: FY 2018 Renewal Project Applications submitted to CoC.

Project is Dedicated Exclusively to Serving Only Chronically Homeless Persons Points

Yes 5

No 0

Performance Domain 9: CoC Project Priorities Relating to Renewal Project Proposal

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Measure #4: Dedicated to Serving Victims Fleeing Domestic Violence:

Applies To:

• PSH, PH-RRH, TH/PH-RRH, and TH Projects Data Source: FY 2018 Renewal Project Applications submitted to CoC.

Project is Dedicated Exclusively to Serving Victims Fleeing Domestic Violence Points

Yes 5

No 0

NOTE: The CoC Board has the discretion to determine the final ranking number for all renewal and new projects.

APPENDIX B. CoC New Project Performance Assessment Tool

(Updated August, 2019)

Our CoC Evaluation of CoC New Project Proposals is based on a combination of HUD project applicant and

project quality, and project priority measures and our local CoC Applicant and project quality measures.

Project applications will be assessed by the CoC’s Performance Management and Ranking Committee using a

point system as outlined below. New projects with a higher point total will be ranked higher than projects

with a lower point total.

NEW PROJECT PROPOSAL EVALUATION CRITERIA FOR FY2019 COC APPLICATIONS

1. HUD Threshold Requirements for New Project Applications Points

Applic. Item

Number

a. Does the type, scale, and location of the housing fit the needs of the program participants? 5 3B-1

b. Does the type and scale of the supportive services fit the needs of the program participants–this includes all supportive services, regardless of funding source? 5 4A-4

c. Does the specific plan for ensuring program participants will be individually assisted to obtain the benefits of the mainstream health, social, and employment programs for which they are eligible to apply meets the needs of the program participants? 5

4A-5a,b,c

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d. Is there a good plan to ensure that program participants are assisted to obtain and remain in permanent housing in a manner that fits their needs? 5 4A-2

e.-1 Will at least 75 percent of the proposed PSH program participants come from the street or other locations not meant for human habitation, emergency shelters, safe havens, or fleeing domestic violence? 5 5C-1

e.-2 Will 100% percent of the proposed Rapid Re-housing program participants come from the street or other locations not meant for human habitation, emergency shelters, safe havens, or fleeing domestic violence? 5 5C-1

MAXIMUM FOR THRESHOLD REQUIREMENT (HUD Minimum is 15 points) 25

2. HOUSING FIRST AND LOW BARRIER PROJECT DESIGN

1. Will the project quickly move participants into permanent housing? 1 3B - 5a

Which of the following barriers to accessing housing and services will this project remove?

a. Having too little or little income 1 3B - 5b

b. Active or history of substance abuse or mental health disability 1 3B - 5b

c. Having a criminal record - with exceptions for state-mandated restrictions (e.g. sex offenders). 1 3B - 5b

d. Fleeing domestic violence 1 3B - 5b

Will the project remove the following reasons for termination?

a. Failure to participate in support services 1 3B - 5c

b. Failure to make progress on a service plan 1 3B - 5c

c. Loss of income or failure to make improve income 1 3B - 5c

d. Fleeing domestic violence 1 3B - 5c

e. Any other activity not covered in a lease agreement typically found in the project's geographic area. 1 3B - 5c

TOTAL HOUSING FIRST/LOW BARRIER POINTS 10

3. EXPERIENCE OF APPLICANT 2B.

a. Effectively utilizing federal OR state funds 5 2B-1

b. Leveraging other federal, state, local, and private sector funds 5 2B-2

c. Management structure and adequate financial accounting system 5 2B-3

d. No unresolved monitoring or audit findings for any HUD or ESG grants. 5 2B-4

e. Quality of the Project Applicant with regard to their past performance in serving survivors of domestic violence, dating violence, sexual assault, or stalking including their ability to house survivors and meet safety outcomes. 5

TOTAL APPLICANT EXPERIENCE POINTS 25

4. SERVICES FOR PARTICIPANTS RELATED TO INCOME AND EMPLOYMENT

Is there a good plan for assisting participants to increase their employment and/or income and to maximize their ability to live independently; 10 4A-3

TOTAL HOUSING AND SERVICES PLAN 10

5. MEETS ONE OR MORE OF HUD'S HOMELESS POLICY AND PROGRAM PRIORITIES (See NOFA)

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a. Ending chronic homelessness: All units are dedicated to chronically homeless persons 5 4B-3

c. Ending veteran homelessness; ending youth homelessness; or ending homelessness for DV victims 5

d. Using a Housing First approach: If score for Housing First/Low Barrier above is 10: 5

e. Increases the CoC’s rapid rehousing units for households with children 5

f. Addresses a policy priority gap not currently addressed with existing CoC funding 5

TOTAL HUD POLICY AND PROGRAM PRIORITY POINTS 25

6. MEETS HUD AND COC CRITERIA FOR ACTIVE PARTICIPATION IN THE CONTINUUM OF CARE

Actively participated in CoC meetings in the past 2 years 5

Agency is a local advocate for homeless persons in the community at large 5

Agency has a strong history of collaborative work with other CoC partners 5

Agency is currently using the CoC's HMIS system or is currently engaged in bringing one or more of its programs into the HMIS. 5

TOTAL CoC PARTNERSHIP POINTS 20

TOTAL POINTS 115