board of commissioners agenda 2016-11-22 18-00

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Town of Swansboro

Board of Commissioners

April 25, 2017 Meeting Minutes

In attendance: Mayor Scott Chadwick, Mayor Pro Tem Phil Keagy, Commissioner Frank

Tursi, Commissioner Roy Herrick, and Commissioner Pat Turner. Commissioner John

Lister was absent due to a work obligation.

Call to Order and Opening Prayer

The meeting was called to order at 6:00 pm. Mayor Chadwick led the pledge of

allegiance and gave the invocation.

Public Comment

Citizens were offered an opportunity to address the Board regarding items listed on the

agenda.

Dr. Rick Welton/Walnut Street – asked that the power point slide which provided the

Board’s Priority List from March 15-16 Retreat Meeting be viewed for his comments.

Priority List

Sidewalks ⁄ Police Dept. Needs ⁄ Fire Dept. Needs ⁄ Employees ⁄ P&R Dept. Needs ⁄ Prop. Acquisition

Mayor Pro Tem Keagy 1 2 3 4 5

Commissioner Tursi 6 3 4 1 5 2

(property acquisition on NC24 over sidewalks – noting campus parking important so priority 2 given to property acquisition)

Mayor Chadwick 3 1 4 2

(felt police and fire were taken care of)

Commissioner Herrick 1 3 2 4 5

(campus plan listed last so priority 5 given to property acquisition)

Commissioner Turner 1 2 3 4 5

Commissioner Lister 1 2 3 4 5

Dr. Welton shared disappointment in the priorities ranking, not to mention

streets/parking issues not even making the list. In his opinion, adding sidewalks would

not help fix the street/traffic issues in Town and was appalled that sidewalks would be

a priority over the Town Staff, Police and Fire department needs. He further stated that

he was serving on the Strategic Operating Plan Committee and felt that their

recommendations had not been addressed nor did he feel that citizens would continue

to volunteer their time to serve on advisory boards and committees if the items

recommended continued to be ignored.

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Adoption of Agenda and Consent Items

On a motion by Commissioner Turner, seconded by Commissioner Herrick the Agenda

and Consent Items below were approved by unanimous vote noting that the

proclamations would be read for the record and employees recognized.

Meeting Minutes

March 28, 2017

Proclamations

Proclamations were read and staff recognized who were in attendance.

- Administrative Professional Day/Week – April 23 - 29

- Firefighters Day – May 4

- Municipal Clerks Week – May 7-13

- Military Appreciation Month - May

The Town of Swansboro would host a reception on May 1, 2017, 2-4pm at Old Town

Hall/Heritage Center in honor of the Echo Company, Second Battalion, Third Marine

Division. The Echo Company was one of the highest decorated units that served in

Vietnam from 1965-1969 and would be holding its annual reunion in Swansboro from

April 29 – May 4.

Public Hearings

UDO Text Amendments

At their April 3rd, 2017 meeting the Planning Board unanimously recommended the

following UDO text amendments:

• Article 2 Section 2.2 - adding a definition for Flexible Lot Development

• Section 11-1 Notes to the Table of Area, Yard, and Height Requirements -

adding an exception to Note 9 Maximum Building Square Footage to the 40,000 square

feet of gross square footage unless approved by a Special Use Permit or through the

Conditional Zoning Process and utilizing a flexible lot development

• Article 12-2: Specific Criteria for Certain Special Uses - adding Flexible Lot

Development

The purpose of this text amendments is to refine the UDO into a more cohesive code

through a methodical review of Swansboro’s ordinance that began in early 2016 by the

Planning Board.

Manager Chase reviewed those specific sections highlighted in Ordinance 2017-O6 and

noted that when the ordinances were amended regarding Special Uses, it was

discovered that there needed to be flexibility for site design so that development

designs could be enhanced with recommendations.

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Commissioner Tursi was concerned that the Board may exceed the law by requiring

more than the minimal stormwater requirements for example. Attorney Michael

Parrish shared that any recommendations would not be a made a requirement for

approval but the amendments, as proposed, gave flexibility to suggest items that may

be beneficial to development designs and may give the developer more flexibility in

some cases.

Commissioner Turner thought the Board already had the right to suggest design

improvements. Manager Chase clarified that the Board did have this right under the

Conditional Use review process, but the language needed to be added to the Special

Use review process.

The public hearing was opened at 6:31pm. No public comments were offered and the

hearing was closed.

On a motion by Commissioner Herrick, seconded by Commissioner Tursi, Ordinance

2017-O6 was adopted by unanimous vote amending the Unified Development

Ordinance as identified in Ordinance 2017-O6. Further finding that the proposed

amendments were reasonable and in the public interest because it provided structure

for Town staff to proactively address issues related to impacts caused by new

development to protect the health, safety, and welfare of the Town’s residents. The vote

was unanimous.

ORDINANCE 2017-06

AN ORDINANCE AMENDING THE UNIFIED DEVELOPMENT ORDINANCE (UDO)

SECTION 2.2: DEFINITIONS ADDING (114A) A DEFINITION OF FLEXIBLE LOT DEVELOPMENT

SECTION 11-1: NOTES TO THE TABLE OF AREA, YARD AND HEIGHT REQUIREMENTS ADDING

AN EXCEPTION TO NOTE 9 MAXIMUM BUILDING SQUARE FOOTAGE TO THE

40,000 SQUARE FEET OF GROSS SQUARE FOOTAGE UNLESS APPROVED BY A

SPECIAL USE PERMIT OR THROUGH THE CONDITIONAL ZONING PROCESS

AND UTILIZING FLEXIBLE LOT DEVELOPMENT

SECTION 12.2: SPECIFIC CRITERIA FOR CERTAIN SPECIAL USES ADDING FLEXIBLE LOT

DEVELOPMENT

WHEREAS North Carolina General Statute 160A-383 requires that zoning regulations shall be made in

accordance with a Comprehensive Plan; and

WHEREAS NCGS 160A-383 also states that when adopting or rejecting any zoning amendment, the governing

board shall approve a statement describing whether its action is consistent with an adopted Comprehensive Plan and any

other officially adopted plan that is applicable, and briefly explain why the board considers the action taken to be

reasonable and in the public interest; and

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WHEREAS the Board of Commissioners finds that the proposed amendments are consistent with the current

Comprehensive Plan and other applicable plans and policies, including, but not limited to, the Gateway Vision Plan, and

considers the action taken to be reasonable and in the public interest because it provides the structure, for Town staff to

proactively address issues caused by new development in order to protect the health, safety, and welfare of the Town’s

residents.

NOW BE IT ORDAINED by the Board of Commissioners of the Town of Swansboro:

Section 1. The Town of Swansboro Unified Development Ordinance is amended for Section 2.2: Definition of

Basic Terms adding definition (114a).

(114a) Flexible Lot Development. Is a development option utilized on an area of land under unified control, to be

developed as a single entity for a number and variety of dwelling and/or commercial units, according to a Master Plan

which is approved at the time that a conditional zoning or a special use is obtained. In return for greater flexibility in

site design requirements, flexible lot developments are expected to: deliver community designs that include items such

as low impact design principles or other implementation that preserve environmental resources; provide above average

open space amenities, incorporate creative design in the layout of buildings, open circulation; coordinate and unify design

elements of the project, including building materials, signage and architectural compatibility; assure compatibility with

surrounding land uses and neighborhood character; and provide greater efficiency in the layout and provision of roads,

utilities and other infrastructure.

Section 2. The Town of Swansboro Unified Development Ordinance is amended for Section 11-1: Notes to the

Table of Area, Yard, and Height Requirements Note 9.

Note 9. Maximum Building Square Footage – New Construction, Redevelopment and/or Substantial Improvement. New construction, redevelopment and/or substantial improvement of a building or structure shall not be built, erected

and/or installed that exceeds 40,000 gross square feet (unless approved by a Special Use Permit or through the

Conditional Zoning Process and utilizing a flexible lot development). This will also include any repair, reconstruction,

rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds fifty percent (50%) of

the market value of the structure before the “start of construction” of the improvement.

Section 3. The Town of Swansboro Unified Development Ordinance is amended for Section 12-2 Specific Criteria

for Certain Special Uses adding Flexible Lot Development.

Section 12-2: Specific Criteria for Certain Special Uses

Use- Flexible Lot Development

Special Use District: B1 and B2

Minimum Lot Area: Based On zoning classification lot standards.

Buffering: As specified in Article 24 of this Ordinance, buffering shall be required

By the Board of Commissioners.

Plans are required and must show:

Topography: Topography of the site at contour intervals not greater than two (2) feet.

Structures: Location and approximate size of all existing and proposed buildings and structures within the site and on

the lots adjacent thereto.

Circulation: Proposed points of access and egress and pattern of internal circulation.

Other Details:

Utilization of Environmentally Sensitive Development Principles such as:

(A) Propose stormwater management options in excess of the minimum State stormwater requirements. (i.e.

additional or oversized bmps (best management practice(s)) designed to detain stormwater runoff from larger storm

events than required by the State).

(B) Utilization of methods that promote infiltration rather than detention. For example, utilizing pervious pavement.

(C) Utilization of Low Impact Design principles to promote infiltration, dis-connectivity and decrease

runoff volumes from the proposed site. Utilization of Community Sensitive Development Principles include, but are not limited to:

(A) Size and proposed location of any signs.

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Business Non-Consent

Budget Workshop (#3) Discussion

Mayor Chadwick addressed those comments made by Dr. Welton during the public

comment period stating that the priorities given during the Annual Budget Retreat

were a spur of the moment reaction to discussion at the time. The priorities were not

written in stone and could be modified at any time and most likely would be as budget

deliberations took place. Manager Chase agreed but did indicate that if this was not the

priority list, discussion should take place to assist the staff with budget finalization.

Mayor Chadwick also informed that the Town’s budget was tied closely to the County

budget which was further tied to the State budget.

Manager Chase gave an overview of a “very preliminary budget” for FY 17-18 Budget.

(Note: The Power Point slides viewed during the meeting are attached to the minutes in the

Minute Book available at Town Hall)

The purpose was to solicit input for further development and subsequent budget

proposal to be made available for review in May. The preliminary budget did not

include a proposed tax increase however did include projected fee increases for the

Town’s Enterprise Funds (Solid Waste and Stormwater). Primarily, the increases in both

funds included covering cost for debt service, capital and non-capital outlay related to

implementation of those services and labor funding changes. If increases were not

considered within the respective funds, capital expenditures would have to be deferred

or assumed through capital set aside without an increase in ad valorem.

The preliminary budget proposed an increase to residential solid waste fees from

$15.00/month to $15.70/month (an annual increase per resident = $8.40). The increase

covered ¼ of new capital expenditures for public works, ¼ of debt service payments for

previously purchased equipment, non-capitalized outlay of $1,120 and labor costs

(shifting from inmate labor to seasonal and benefits for FT) totaling $29,000. An

increase was proposed from $25.00/cart to $30.00/cart for small commercial. The fee

increase was due to the minimum number of carts for small commercial which only

produced nominal offsetting revenue.

The proposed stormwater budget included an increase of $37,044 from last year’s

budget that included ¼ of new capital expenditures for public works, ¼ of debt service

payments for previously purchased equipment, expenditures for level of service

expansion for grass/swale/right-of-way maintenance along DOT rights-of-way in Town

and labor costs (a shift from inmate labor to seasonal and benefits for fulltime).

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Manager Chase noted that the Onslow County Fire Commission had been asked to

revisit their recommended amounts for each municipality within the County.

The Board was asked and all agreed to amend its Budget Schedule – Fiscal Year 2017-

2018 to reflect the proposed budget being available for public inspection on May 9

instead of May 2. Blue Cross/Blue Shield (BCBS) had not released its final insurance

renewal rates which would result in a delay in finalizing the proposed budget.

Finance Director Sonia Johnson reviewed the proposed differences between the FY

16/17 Budget and the proposed FY 17/18 Budget, Capital Items Funded in FY 16/17 and

those proposed for funding in FY 17/18, and Capital Improvement Plan (CIP) Unfunded

Items for FY 17/18. During discussion, Manager Chase indicated that it would require

approximately $470,000 to install all the sidewalks in town that were felt needed.

Funding for sidewalk/bicycle path projects from NCDOT had been lumped into

transportation and at the bottom of the priority lists for NCDOT now. If the Town

wanted to make process in pedestrian access it would have to fund such projects with

or without NCDOT funding. Other items reviewed were the 2013-2016 Tax Rate

Change/Lost Revenue. In 2013, the Board of Commissioners lowered the tax rate 4

cents resulting in a loss of revenue to date of $725,523. The preliminary budget

provided for Merit and COLA increases at proposed at 1.5% for each.

There was discussion on the future replacement need of Engine 1705 – a costly piece of

equipment to replace. Fire Chief Mark Tessing had shared with the Board in March that

he had a potential buyer for 1704 once the new fire truck arrived. He hoped to sell the

old 1704 for $45-50,000. Those funds could then be set aside towards the future

replacement of 1705. The Board agreed to earmark the revenue from the sale towards

the future purchase of a new 1705.

Enterprise Fund Fiscal Year to Date Revenues - Manager Chase stated that $88,000 was

estimated for collection. To date, approximately $11,400 was remaining to collect.

Those fees not collected could be submitted for collection through a lien on property by

law. Letters/bills had been very customer friendly to date. The last letter/bill mailed

was written with straight forward terms that it was the last bill for the fiscal year.

Randy Baker/Pineland Drive questioned the Manager/Board on why the fee needed to

be charged at all. She shared that she did not have a ditch in her front yard that

generated runoff and refused to pay the current bill of $27/year for her property. She

further stated that Swansboro caters to the tourist, not its long-term residents.

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Mayor Chadwick explained that citizens should know and be billed for the exact cost to

maintain storm water and solid waste too. The staff had done a fantastic job this past

year of tackling some of the storm water issues in town with the fees collected. In

response to Ms. Baker, he informed that although she may not have a ditch in her front

yard there was still storm water runoff to handle/maintain. Citizens benefit from all the

good done with improvements. The Board was charged to do what was right for all the

citizens not just one. The rate structure had been set up based on the square footage of

each property.

Manager Chase further shared that the Town had 12 miles of drainage easements to

maintain. However, very little maintenance had been done prior to implementing the

fee structure. Funds were used to make corrections and purchase equipment needed to

make those corrections. The rate structure was one of the lowest in the state. The

Town had adopted a Watershed Plan this year that would assist with the future

stormwater development and possible grant funding. Manager Chase reviewed fee

structures within the state - most had a flat rate – the Town’s was structured on a tiered

system to assist with fees for smaller properties. Swansboro was the second lowest in

immediate area, but fourth highest for commercial. Mayor Chadwick also pointed out

that the funds collected were all earmarked to for stormwater improvements.

Commissioner Turner shared that she was not in favor of a stormwater fee increase

because of the negative comments she had received. She did understand it could have

just as easily been a tax increase though but would rather offer scenarios/education

sessions than increase the fees this year. Manager Chase reviewed the proposed rate

increase, how it would affect residential units and what the additional revenue would

fund - noting those capital items needed for stormwater repairs. He shared that many

citizens who did not understand the fee had met with him and once they understood

the purpose the improvements, felt better about what they were paying. Commissioner

Tursi asked Manager Chase to explain the credit program. A credit program was put

into place for those residents who provided stormwater treatment/improvement such as

Best Management Practices sites (BMP’s) or Low Impact Development (LID’s). Site

visits were made to assure the BMP/LID was in place and properly utilized each year to

receive the credit. As an example, just having a rain barrel with no means to utilize the

water was not a creditable item.

Manager Chase informed the Board that ONWASA had not correctly billed for the solid

waste increase adopted with the 2017/2018 Fee Schedule so the Town had missed out on

that revenue – staff had contacted those businesses regarding the collection amounts

outstanding. In addition, conversations with ONWASA Executive Director Jeff Hudson

suggested that the Town would have to do the stormwater billing separately again for

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FY 17/18. ONWASA was still transitioning to its new utility software and could not

take on adding the stormwater billing to its system. The Town may consider a

quarterly billing for stormwater in FY 17/18 instead of monthly. Mayor Chadwick was

interested in the lost revenue figure.

The Laymon Group would attend the next meeting to discuss health insurance renewal

rates. After discussion with Mr. Laymon today, Manager Chase shared that the quotes

could come in 2% more than projected with the BCBS. The current plan was age

banded and zip code driven, Manager Chase did not believe the costs were claims

driven.

Coastal Resource Advisory Council Nomination

In a memo from Rudi Rudolph - Carteret County Shore Protection Officer, the Town

was informed that the Coastal Resources Commission (CRC) was seeking nominations

from local jurisdictions to serve on the Coastal Resources Advisory Council (CRAC)

which worked with the Governor and General Assembly appointed Coastal Resources

Commission (CRC) to balance and foster the protection and wise development of the

State’s coastal resources through both planning and regulation.

Commissioner Tursi was asked of his interest in the nomination. He shared jokingly

that nominating him may be a risk as he had been written several critical articles on the

CRAC but would serve if appointed to the CRAC. Commissioner Tursi was nominated

for consideration on the CRAC.

Public Comments

Citizens were offered an opportunity to address the Board regarding items not listed on

the agenda.

Suzanne Tesh/Harborview asked if the personnel/vehicle requests for the Police

Department and another in Permitting to meet the demands from the Walmart to be

opened 2018 had been funded. Manager Chase shared that requests in the Police

Department were unfunded because the actual opening date for Walmart was still

unknown. A budget amendment could be sought if the demand presented itself after

Walmart opened. The Inspector position would be funded and ultimately the salary

paid through the collection of permit fees allowed by state law.

Randy Baker/Pineland Drive questioned why a $27,000 passenger van was needed for

the Recreation Center – stating that people could drive themselves to the Rec Center.

Manager Chase shared that the van would be used for programs for children and senior

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adults. Offsetting revenues from the programs at the Recreation Center would pay for

the van. Ms. Baker further asked if a used school bus could not provide the same use.

It was noted that a school bus would require a CDL License to operate – a passenger

van would not.

Manager’s Brief/Reports

Manager Chase had no report but shared that the EPA 319 Grant for the Town Hall

Campus Parking was moving through the progress – the Campus parking lot had been

identified for funding – a 40% matching grant and in-kind services could be utilized.

The Tourism Development Authority had awarded funding for a Way Finding Signs

project. On a recommendation, the Board agreed that a committee be put together to

review areas of need for the signs. Mayor Chadwick shared that Onslow County Board

of Commissioners had interest in funding the Way Finding Sign Project also but may

trade funding that project instead of the Mullet Festival.

Board Comments

Board members thanked the staff for the budget preparations to date and to the public

for inquiries and comments made.

Commissioner Tursi was happy the newly adopted Watershed Plan was a resource for

the Town now and in the future with development and funding. The point of the plan

was to keep the water we love clean for all to enjoy.

Mayor Chadwick gave reminders of upcoming events:

April 29 Historic Homes Tour – Museum open. $20/person 10-4

May 6 Derby Day Downtown 3-10

May 21 Swan Fest Concert Series begins (Sundays at 6:30/Downtown)

May 13 Pirate Fest Downtown 10-4

June 15 Emerald Fest Concert Series begins (Thursdays at 6:30/Islander Access)

Adjournment

On a motion by Commissioner Herrick, the meeting adjourned at 7:56 pm.

Attest: Approved by the Board of Commissioners:

_____________________________ ______________________________________

Paula W. Webb, Town Clerk Scott Chadwick, Mayor

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Town of Swansboro • Friendly City by the Sea

1. Please turn cell phones to “off” or “vibrate.”

2. The Board offers the public three opportunities to speak during the meeting:

A comment period is offered and the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing.

Public Hearing(s) – There is one (1) public hearing scheduled for this meeting.

3. Individuals making presentations or comments are asked to adjust the microphone as necessary and to speak directly into the microphone.


Regular MeetingApril 25, 2017

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1. Please turn cell phones to “off” or “vibrate.”

2. The Board offers the public three opportunities to speak during the meeting:

A comment period is offered and the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing.

Public Hearing(s) – There is one (1) public hearing scheduled for this meeting.

3. Individuals making presentations or comments are asked to adjust the microphone as necessary and to speak directly into the microphone.


PUBLIC COMMENT

Citizen opportunity to address the Board for items listed on the agenda.

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AGENDA AND CONSENT ITEMS

Action Needed: Motion to Adopt the Agenda as prepared (or amended) and approval of the Consent Items

Appointments/Recognitions/Presentations


Administrative Professional Day/WeekMotorcycle Safety Awareness Month

Military Appreciation Month Firefighters Day

Municipal Clerks Week

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Public HearingUDO Text Amendment ‐ Flexible Lot DesignAt their April 3rd, 2017 meeting, the Planning Board unanimously recommended the following UDO text amendments:•Article 2 Section 2.2 adding a definition for Flexible Lot Development•Section 11‐1 Notes to the Table of Area, Yard, and Height Requirements adding an exception to Note 9 Maximum Building Square Footage to the 40,000 square feet of gross square footage unless approved by a Special Use Permit or through the Conditional Zoning Process and utilizing a flexible lot development.•Article 12‐2: Specific Criteria for Certain Special Uses adding Flexible Lot DevelopmentThe purpose of this text amendment is to refine the UDO into a more cohesive code through a methodical review of Swansboro’s ordinance that began in early 2016 by the Planning Board.

Action Needed: 1. Hold Public Hearing; and2. Motion to adopt Ordinance 2017‐O6 effectively amending the Unified Development Ordinance (UDO) to add the recommended changes.

Presenter: J. Scott Chase, AICP/Town Manager


Text Amendments Include:

• Article 2 adding a definition of Flexible Lot Development

• Section 11-1 Note 9 adding an exception to the 40,000-squarefoot maximum square footage requirement unless approved by aSpecial Use Permit or through the Conditional Zoning processutilizing flexible lot development.

• Adding flexible lot development to Article 12-2 SpecificCriteria for Certain Special Uses.

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Section 1.(114a) Flexible Lot Development. Is a development optionutilized on an area of land under unified control, to be developedas a single entity for a number and variety of dwelling and/orcommercial units, according to a Master Plan which is approved at the time that a conditional zoning or a special use is obtained. In return for greater flexibility in site design requirements, flexiblelot developments are expected to: deliver community designs thatinclude items such as low impact design principles or otherimplementation that preserve environmental resources; provideabove average open space amenities, incorporate creative designin the layout of buildings, open circulation; coordinate and unifydesign elements of the project, including building materials,signage and architectural compatibility; assure compatibility withsurrounding land uses and neighborhood character; and providegreater efficiency in the layout and provision of roads, utilitiesand other infrastructure.


Section 2.

11-1: Notes to the Table of Area, Yard, and HeightRequirements

Note 9. Maximum Building Square Footage – New Construction, Redevelopment and/or Substantial Improvement.

New construction, redevelopment and/or substantial improvement of a building or structure shall not be built, erected and/or installed that exceeds 40,000 gross square feet (unless approved by a Special Use Permit or through the Conditional Zoning Process and utilizing a flexible lot development).

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Section 3.Section 12-2: Specific Criteria for Certain Special Uses

Use- Flexible Lot Development

Special Use District: B1 and B2

Minimum Lot Area: Based on zoning classification lot standards.

Buffering: As specified in Article 24 of this Ordinance, buffering

shall be required by the Board of Commissioners.

Plans are required and must show:

Topography: Topography of the site at contour intervals not greater than two (2) feet. Structures: Location and approximate size of all existing and proposed buildings and structures within the site and on the lots adjacent thereto.Circulation: Proposed points of access and egress and pattern of internal circulation.


Section 3. (Continued)Section 12-2: Specific Criteria for Certain Special UsesOther Details:Utilization of Environmentally Sensitive Development Principles such as:(A) Propose stormwater management options in excess of the minimum State stormwater requirements. (i.e. additional or oversized bmps (best management practice(s)) designed to detain stormwater runoff from larger storm events than required by the State).(B) Utilization of methods that promote infiltration rather than detention. For example, utilizing pervious pavement.(C) Utilization of Low Impact Design principles to promote infiltration, dis-connectivity and decrease runoff volumes from the proposed site.

Utilization of Community Sensitive Development Principles include, but are not limited to:

(A) Size and proposed location of any signs

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TOWN OF SWANSBORO PLANNING AND ZONINGBOARD STATEMENT OF CONSISTENCY

The Town's Planning Board finds that the proposedamendments are consistent with the current ComprehensivePlan and other applicable plans and policies, including, butnot limited to, the Gateway Vision Plan, and considers theaction taken to be reasonable and in the public interestbecause it provides the structure, for Town staff to proactivelyaddress issues related to impacts caused by new developmentin order to protect the health, safety, and welfare of theTown's residents.

Recommended Action: Motion to adopt Ordinance 2017-O6 effectively amending theUnified Development Ordinance (UDO):• Article 2 adding a definition of Flexible Lot Development• Section 11-1 Note 9 adding an exception to the 40,000-square

foot maximum square footage requirement unless approved by aSpecial Use Permit or through the Conditional Zoning processutilizing flexible lot development

• Adding flexible lot development to Article 12-2 Specific Criteriafor Certain Special Uses. Further finding that the proposedamendments are consistent with the Comprehensive Plan beingreasonable and in the public interest because it provides structurefor Town staff to proactively address issues related to impactscaused by new development in order to protect the health, safety,and welfare of the Town’s residents.

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New Business/Non‐ConsentBudget Workshop #3This review is considered the “preliminary budget” review and Budget Workshop #3 for the FY 17‐18 Budget. The purpose is to conduct a public hearing and solicit input for further development and subsequent budget proposal available for review in May (TBD). The preliminary budget does not include a proposed tax increase however does include fee increases for the Town’s Enterprise Funds (Solid Waste and Stormwater). Primarily, the increases in both funds includes covering cost for debt service, capital and non‐capital outlay related to implementation of those services.

Action Needed: Upon receiving public input, the Board can provide further direction with regard to development of the budget.

Presenters: Sonia Johnson/Finance DirectorJ. Scott Chase, AICP/Town Manager

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PROPOSED DIFFERENCES IN FY 17/18DEPARTMENT FY 16/17 FY 17/18 DIFFENCES CHANGES

GOVERNING BODY $ 35,499.00 $ 34,014.00 $ (1,485.00) CONTRIBUTIONS‐AGENCIES

ADMIN SERVICES $ 319,088.00 $ 329,294.00 $ 10,206.00 MERIT/COLA, SERVICES‐PROFESSIONAL

HUMAN RESOURCES $ 18,400.00 $ 16,700.00 $ (1,700.00)

DECREASE IN TUITION REIMBURSEMENT, TRAVEL/CONFERENCE

FINANCE $ 174,415.00 $ 187,344.00 $ 12,929.00 GROUP HEALTH INSURANCE

LEGAL $ 41,000.00 $ 51,000.00 $ 10,000.00 CONTINGENCY

PUBLIC BUILDINGS $ 342,694.00 $ 326,080.00 $ (16,614.00) PERSONNEL SHIFT

FIRE $ 509,687.00 $ 648,132.00 $ 138,445.00 DEBT SERVICE PAYMENTS

PERMITTING $ 178,428.00 $ 292,170.00 $ 113,742.00 PERSONNEL, PROFESSIONAL SERVICES,CONSULTANT,

POLICE $ 762,679.00 $ 864,483.00 $ 101,804.00 POLICE VEHICLE, DEBT SERVICE PAYMENT, COMP TIME

PUBLIC WORKS STREETS $ 102,691.00 $ 209,838.00 $ 107,147.00

NON‐CAPITAL & CAPITAL OUTLAY, DEBT SERVICE PAYMENT,

PARKS & RECREATION $ 287,864.00 $ 321,479.00 $ 33,615.00 PASSENGER VAN

CAPITAL ITEMS FUNDEDFY 16/17

DEPARTMENT ITEM AMOUNT

STREETS‐PUBLIC WORKS EXCAVATOR $ 77,000 DUMP TRUCK $ 65,000

EQUIPMENT TRAILER $ 16,000 AERIAL BOOM $ 15,000

POLICE DEPARTMENT 2 POLICE INTERCEPTORS $ 72,000

FIRE DEPARTMENT SLEEPING QUARTERS $ 250,000 FIRE TRUCK $ 425,000

ROLLER RACK UNIT $ 8,394

TOTAL $928,394

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CAPITAL ITEMS FUNDED INFY 17/18 BUDGET PROPOSALDEPARTMENT ITEM AMOUNT

PUBLIC BUILDINGS SERVICE TRUCK (1/4 COST)

$ 6,750

PUBLIC BUILDINGS METAL BUILDING (1/4 COST)

$11,000

STREETS SERVICE TRUCK $ 6,750

STREETS METAL BUILDING (1/4 COST)

$11,000

PARKS & RECREATION PASSENGER VAN $27,547

POLICE POLICE VEHICLE $36,000

SET ASIDE UNDESIGNATED $93,992

TOTAL CAPITAL OUTLAY $193,039

SET ASIDEUNFUNDED FY 17/18 BUDGET PROPOSAL

DEPARTMENT PROJECT TITLE AMOUNT

PARKS & RECREATION PROPERTY ACQUISITION/PARK ENHANCEMENTS

$ 25,000

WATERFRONT IMPLEMENTATION $ 10,000

PIP (POUR IN PLACE) RUBBER SURFACING TRANSITION

$ 30,300

FIRE 1705 REPLACEMENT $ 45,000

PUBLIC WORKS CASE BACKHOE,BOBCAT SKID STEER,FORD F‐150, CHEVROLET C4500 S/GRAPPLE, TOYOTA

TUNDRA

$ 32,233

POLICE REPLACE NEW PATROLL CAR #1 $ 12,000

REPLACE NEW PATROLL CAR #2 $ 12,000

FINANCE FINANCE SOFTWARE $ 20,000

PUBLIC BUILDINGS PARKING LOT $136,800

PUBLIC WORKS SIDEWALKS (AS NOTED IN RETREAT) $150,000

TOTAL $523,333

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Merit/Cola Funded FY 17/18

Merit‐1.5% $15,665

Cola‐ 1.5% $21,898

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2013‐2016TAX RATE CHANGE = LOSS REVENUE

YEAR PROPERTY VALUATION

RATE TOTAL LEVY RATE TOTAL LEVY DIFFERENCE IN RATE

6/30/2014 $ 412,320,357 0.393$

1,620,419 0.35 $ 1,443,121 $ 177,298

6/30/2015 $ 415,877,143 0.393$

1,634,397 0.35 $ 1,455,570 $ 178,827

6/30/2016 $ 427,534,572 0.393$

1,680,211 0.35 $ 1,496,371 $ 183,840

6/30/2017 $ 431,530,000 0.393$

1,695,913 0.35 $ 1,510,355 $ 185,558 TOTAL $ 725,523

PUTS STRAIN ON CAPITAL EXPENDITURES

ENTERPRISE FUNDSFY 16/17 YTD REVENUES

• SOLID WASTE $226,276

• STORMWATER $71,175

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ENTERPRISE FUNDSPROJECTED RATE INCREASE –

SOLID WASTE

Present $15.00/month for Residential Trash Service (FY 16‐17) /$25.00/month (Commercial)

Proposing $15.70/month (Residential) / $30.00/month (Commercial)

(Increase proposed for Capital Expenditures): ¼ of debt service, ¼ utility truck, ¼ works building

ENTERPRISE FUNDSPROJECTED RATE INCREASE –

STORMWATERFor FY 17‐18, based on the number of residential units (1560) the following fee adjustments could occur producing the following revenue:

.25/month increase = $4,680 (annual increase per home = $3)

.50/month increase = $9,360 (annual increase per home = $6)

.75/month increase = $14,040 (annual increase per home = $9)1.00/month increase = $18,720 (annual increase per home = $12)

Commercial more complicated, the larger the property (not many) will have to compensate for adjusting smaller properties and/or credit across board

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2017 NC STORMWATER RATES DASHBOARD

https://efc.sog.unc.edu/reslib/item/2017‐north‐carolina‐stormwater‐rates‐dashboard

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New Business/Non‐ConsentCoastal Resources Advisory Council (CRAC) NominationThe Coastal Resources Advisory Council (CRAC) works with the Governor and General Assembly appointed Coastal Resources Commission (CRC) to balance and foster the protection and wise development of the State’s coastal resources through both planning and regulation.

At present, there are 16 CRAC members, with 4 vacancies. 7 of the 16 CRAC members are active local government officials (employed or elected) and in the spirit of CAMA, and because local governments are tasked with implementing and enforcing CRC/DCM policies; they are generally looking to fill the 4 vacancies with local government representatives, or individuals recommended by local governments.

Action Needed:Make nomination to CRAC.

Presenters: J. Scott Chase, AICP/Town Manager

PUBLIC COMMENT

Citizen opportunity to address the Board.


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MANAGER’S COMMENTS

J. Scott Chase, Town Manager


BOARD COMMENTS

Mayor Scott ChadwickMayor Pro Tem Phil KeagyCommissioner John ListerCommissioner Pat TurnerCommissioner Frank TursiCommissioner Roy Herrick

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ADJOURN

board of commissioners agenda 2016-11-22 18-00

Documents