Bio-based IndustriesJoint Undertaking

Call management rules and conditions

Project Officer

Brussels, 22 April 2020

Antonella CANALIS

Which actions for the BBI JU objectives?

Legal & and financial aspects

BBI JU calls follow H2020 rules for participation, but:

• No BBI JU funding for large industries in RIA & CSA !!!

All information in:

BBI JU Annual Work Plan 2020 (AWP)

BBI JU Guide for Applicants (GfA)

Frequently Asked Questions (FAQ)

https://www.bbi-europe.eu/participate/call-proposals-2020

promoting international cooperation in the research

community

opening up the innovation process to actors in fields

other than academia and science

spreading knowledge as soon as it is available

EU priorities under H2020

Open Access

Open access to publications

• Contractual obligation for all scientific publications generated from H2020 actions

Open access to research data

• It is not a contractual obligation, but shall be promoted

• Automatically opted-in, but can opt-out at any stage

• Implemented via the Data Management Plan

• It is not an evaluation criterion

Costs: are eligible for reimbursement during the project duration.

Rules for participation 1/2

Who can participate?

• Any legal entity from all over the world

Legal entity means natural or legal person created & registered under national law

e.g. large industry, SMEs, research organisations, universities, NGOs, etc.

• International organisations and JRC

Rules for participation 2/2

Eligibility conditions for participation

• RIA and IA: at least 3 legal entities established in 3 different EU

Member States and/or Associated Countries

The entities must be independent from each other!!!

• CSA: One single legal entity established in a EU Member State or

Associated Country

However, the size of the consortium can vary depending on the strategy

of your proposal

Eligibility for funding

Legal entities from all over the world can participate in H2020 and BBI JU calls, but …

• Automatically eligible for funding:

o EU and Horizon 2020 Associated Countries

o Countries listed in Annex A of the Horizon 2020 Work Programmes

• NOT automatically eligible for funding:

o Third countries not listed in Annex A (Industrialised countries and emerging economies)

Some countries have forms of co-funding mechanisms

Funding rates per type of action

for different entities

Participant RIA IA CSA

Large Industries 0% 70% 0%

SMEs 100% 70% 100%

Non-profit legal entities (e.g. universities, RTOs) 100% 100% 100%

Funding rates per type of action

for different entities

Participant RIA IA CSA

Large Industries 0% 70% 0%

SMEs 100% 70% 100%

Non-profit legal entities (e.g. universities, RTOs) 100% 100% 100%

Consortium own contribution

The consortium own contribution in BBI JU projects consists of:

• In-kind contributions

The eligible costs minus the requested BBI JU funding

When large industry is not funded: 100% of its contribution is in kind (this ensures industry commitment)

Consortium own contribution

The consortium own contribution in BBI JU projects consists of:

• In-kind contributions

The eligible costs minus the requested BBI JU funding:

When large industry is not funded: 100% of its contribution is in kind (this ensures industry commitment)

• Financial transfers

Financial transfers from one or more to one or more partners of a BBI JU project to carry out part of the action, outside the budget table of the project

Consortium own contribution

The consortium own contribution in BBI JU projects consists of:

• In-kind contributions

The eligible costs minus the requested BBI JU funding:

When large industry is not funded: 100% of its contribution is in kind (this ensures industry commitment)

• Financial transfers

Financial transfers from one or more to one or more partners of a BBI JU project to carry out part of the action, outside the budget table of the project

• Additional investments

Investments (e.g. infrastructure, facilities, durable equipment) that contribute to achieving the objectives of the projects and the BBI JU initiative (maximize impact), outside the budget table of the project

Consortium own contribution

The consortium own contribution in BBI JU projects consists of:

• In-kind contributions

The eligible costs minus the requested BBI JU funding:

When large industry is not funded: 100% of its contribution is in kind (this ensures industry commitment)

• Financial transfers

Financial transfers from one or more to one or more partners of a BBI JU project to carry out part of the action, outside the budget table of the project

• Additional investments

Investments (e.g. infrastructure, facilities, durable equipment) that contribute to achieving the objectives of the projects and the BBI JU initiative (maximize impact), outside the budget table of the project

Industry contribution matters !!!!

“Own contribution” in proposal?

• Part A:– ‘In-kind’: can be derived from budget table

– ‘Financial transfers’ and ‘Additional investments’: Call-specific questions

(not in the budget table)

“Own contribution” in proposal?

• Part A:– ‘In-kind’: can be derived from budget table

– ‘Financial transfers’ and ‘Additional investments’: Call-specific questions

(not in the budget table)

• Part B:More detailed description on “own contribution” shoul be included:

– Section 3.4 ‘resources to be committed’ - how they help to achieve the

objectives of the project - For ‘Additional investments’ and ‘Financial transfers’:

description in the specific tables

– Section 2.1 (Impact)

Example of “In-Kind”: RIA & CSA

Partici-

pant

(A)

Direct

personn

el

costs/€

(B)

Other

direct

cost/€

(F)

Indirect

Costs/€

=0.25 (A+B)

(H)

Total

estimated

[eligible]

costs/€

(I)

Reimb

rate (%)

(J)

Max grant

(=H*I)

(K)

Requeste

d grant/€

RTO 400 300 175 875 100 875 875

Large

Industry*600 400 250 1250 0* 0 0

SME 350 50 100 500 100 500 400

University 800 300 275 1375 100 1375 1375

Total 4000 2750 2650

Example of “In-Kind”: RIA & CSA

Partici-

pant

(A)

Direct

personn

el

costs/€

(B)

Other

direct

cost/€

(F)

Indirect

Costs/€

=0.25 (A+B)

(H)

Total

estimated

[eligible]

costs/€

(I)

Reimb

rate (%)

(J)

Max grant

(=H*I)

(K)

Requeste

d grant/€

RTO 400 300 175 875 100 875 875

Large

Industry*600 400 250 1250 0* 0 0

SME 350 50 100 500 100 500 400

University 800 300 275 1375 100 1375 1375

Total 4000 2750 2650

Example of “In-Kind”: RIA & CSA

Partici-

pant

(A)

Direct

personn

el

costs/€

(B)

Other

direct

cost/€

(F)

Indirect

Costs/€

=0.25 (A+B)

(H)

Total

estimated

[eligible]

costs/€

(I)

Reimb

rate (%)

(J)

Max grant

(=H*I)

(K)

Requeste

d grant/€

RTO 400 300 175 875 100 875 875

Large

Industry*600 400 250 1250 0* 0 0

SME 350 50 100 500 100 500 400

University 800 300 275 1375 100 1375 1375

Total 4000 2750 2650

* as per Derogation from H2020 Rules of Participation

Example of “In-Kind”: RIA & CSA

Partici-

pant

(A)

Direct

personn

el

costs/€

(B)

Other

direct

cost/€

(F)

Indirect

Costs/€

=0.25 (A+B)

(H)

Total

estimated

[eligible]

costs/€

(I)

Reimb

rate (%)

(J)

Max grant

(=H*I)

(K)

Requeste

d grant/€

RTO 400 300 175 875 100 875 875

Large

Industry*600 400 250 1250 0* 0 0

SME 350 50 100 500 100 500 400

University 800 300 275 1375 100 1375 1375

Total 4000 2750 2650

Example of “In-Kind”: RIA & CSA

Partici-

pant

(A)

Direct

personn

el

costs/€

(B)

Other

direct

cost/€

(F)

Indirect

Costs/€

=0.25 (A+B)

(H)

Total

estimated

[eligible]

costs/€

(I)

Reimb

rate (%)

(J)

Max grant

(=H*I)

(K)

Requeste

d grant/€

RTO 400 300 175 875 100 875 875

Large

Industry 600 400 250 1250 0* 0 0

SME 350 50 100 500 100 500 400

University 800 300 275 1375 100 1375 1375

Total 4000 2750 2650

In-Kind: € 1350 (34%)

* as per Derogation from H2020 Rules of Participation

Partici-

pant

(A)

Direct

person-

nel

costs/€

(B)

Other

direct

cost/€

(F)

Indirect

Costs/€

=0.25

(A+B)

(H)

Total

estimated

[eligible]

costs/€

(I)

Reimb

rate (%)

(J)

Max

grant

(=H*I)

(K)

Reque-

sted

grant/€

University 200 300 125 625 100 625 625

1. Large

Industry4000 6000 2500 12500 70 8750 4500

2. Large

Industry1000 1000 500 2500 70 1750 1750

SME 350 650 250 1250 70 875 675

Total 16875 12000 7550

In-Kind: € 9325 (55%)

Example of “In-Kind”: IAFunding Rates 70% (but 100% for non-profit org)

Example of Financial Transfers

Part A: Section 5 - Call Specific Questions

Example of Financial Transfers

Part A: Section 5 - Call Specific Questions

Part B: Section 3.4 'Resources to be committed'

Beneficiary providing

financial transfers

Beneficiary receiving

financial transfers

Amount of financial

transfers (€)

List of activities to be

performed by the

receiving beneficiary

Large industry X SME Z € 250, 000Upscale

production of …

Large industry Y University of A € 300, 000 Lab Activities

Example of Additional Investments

Part A: Section 5 - Call Specific Questions

Part B: Section 3.4 'Resources to be committed'

€ 3,000,000

Large industry X, SME Z

Overview of the additional investments

Beneficiary

Activity (Description

of the Additional

Investment)

Contribution

to the BBI

objectives

Estimated private

investment

Other EU

funding for this

Activity (if any)

Estimated

value public

investment (if

any)

Large industry

X

Infrastructures /

FacilitiesKPI 1,2 & 6 € 2,500,000

SME ZUpscaling

equipment for ..KPI 1,2 & 6 € 500,000

Conclusions• BBI follows H2020 rules and financial regimes, except:

No BBI JU funding for large industries in RIA & CSA

• BBI JU is an industry-driven programme:

Leveraging of private investments is crucial

• Consortium own contribution

Assessed during the evaluation - Industry contribution matters

• The MUST: read carefully the AWP 2020, GfA & FAQs

To guide you in preparing a successful proposal

Thank you!