campus card access: outsourcing your data management
TRANSCRIPT
www.automatemycampus.com
SwiftData Technology, LLC
Outsourcing Your Data Management
with
HIGHER EDUCATION SOLUTIONS
Why outsource your data management?
• Dining
• Facilities
• Housing Management
• Bookstore
• Print & Copy Shop
• Security
• IT
Campuses already outsource:
But not your data integrations.
Why outsource your data management?
D.I.Y.
Why outsource your data management?
Well, you can always just do it yourself.
‣ Relies on homegrown or vendor tools
‣ Demands resources to maintain—what happens when the originator leaves/retires?
‣ Vendor tools can be costly
‣ You must be concerned with and budget for support and upgrades from multiple vendors
D.I.Y.
Why outsource your data management?
But….
Someone (or more than one person) on your campus likely must create a text file, database script or other manual import process.
Why outsource your data management?
๏ Inefficient; not a dynamic real-time process
๏ Labor intensive ๏ Lots of room for error at
multiple points ๏ With data demands
increasing, greater responsibility for accurately updating and modifying files
The problem with flat-files
Why outsource your data management?
✓ Reduces operating expenses—one company handles all data integrations
✓ Eliminates bad and duplicate data entry caused by human error—along with security risks
✓ Reduces use of disparate shadow data systems
✓ Increased time savings
✓ Ability to replace an existing system without needing to rewrite the data integration
✓ Gives PEACE OF MIND... one number to call
Outsourcing to SwiftData:
Why outsource your data management?
Trusted by these fine institutions…
What is Pinwheel DME ?
The Pinwheel Data Management Engine, or DME, is a standalone, vendor-neutral platform that automates the assignment and management of privileges in connected 3rd-party systems
What is Pinwheel DME ?
Huh?
What is Pinwheel DME ?
Here’s Gary Rodman, Director of IT at Ripon College to better explain:
“It’s the middleware that converts business rules into transactions that keep our systems synchronized. That’s important because without it I have multiple people entering similar pieces of data into multiple systems, which is a time waste, it’s a productivity waster, and you don’t know what the truth is.
With Pinwheel DME, I tell you what I want the data to do, you go in, grab the data, manipulate it, and put it into the system the way we want with the outcome the way we want it. The time savings is incalculable.”
badginghousing/
scheduling
one card door access
ERP
Disconnected admin systems that need to “talk” to each other
Here’s the Typical Campus:
badginghousing/
scheduling
one card door access
ERP
Pinwheel DME
And now with Pinwheel DME:
Continuous, bi-directional
transfer of manipulated data
Use Case Examples
Oregon State University uses Pinwheel DME to seamlessly automate their online room reservations to their wireless door locks.
“SwiftData lives up to their name. From the design phase through the implementation and into ongoing support, SwiftData always responded to my calls or emails the same day, most of the time within the hour. They communicated clearly, in detail, and provided exactly what we had agreed upon. I would recommend SwiftData for anyone in need of data integration work.”
- Kirk Wydner, Network Analyst
CLICK ME to read the case
study!
College of Saint Rose increased staff efficiency by 76% and eliminated a major security risk by outsourcing their data integrations.
“The customization capabilities of the Pinwheel DME are excellent. The flexibility allows for adaptation between all systems where in the past we were confined to doing it specifically one way, or not at all. Additionally, SwiftData offered wide industry knowledge, excellent support, execution, availability and response.”
- Tara Steelman, One Card Manager
Use Case Examples
CLICK ME to read the case
study!
Virginia Union University uses Pinwheel DME to track event attendance and directly update their ERP to automate distribution of credits.
“Upgrading to Pinwheel DME from our existing integration has made our card system more stable and reliable. SwiftData has taken a lot of work and worry off my plate regarding the operation of the card system. Plus, if we ever decide to put in a new card system Pinwheel makes it very easy for us to migrate.”
- Rob Gray, Director of IT
Use Case Examples
Pinwheel Data Management Engine
How it works...
Pinwheel DME connects to your admin systems
of record (ERP, housing, scheduling,
etc.)
The DME Client Program pulls
authoritative data into the AES 256-bit encrypted DME
database
The DME manipulates the data to process
your unique business rules
Only necessary updates are pushed out to
connected 3rd-party systems
Client ProgramSqlCommand command = new SqlCommand(queryString); command.Parameters.AddWithVacommand.Parameters.AddWithVa
DME Database
DME Plug-In
DME Plug-In
SIS/ERP System
Housing System
Badging System
3rd-Party System
3rd-Party System
(i.e. Door Access)
(i.e. Transaction)
DME Plug-In 3rd-Party System
(i.e. Door Access)
Pinwheel DME
What else can Pinwheel DME do?
A lightweight activity tracking application that serves two purposes: record and store campus activity history in Pinwheel DME, and provide privilege control at campus locations.
SwiftPass
1200654289
Pull data from connected systems and provide a snapshot of static history
Pinwheel DME Table
Name
ID
Transaction
Res. Hall
Major
Year
GPA
Race
Classification
one card
SwiftPass
door access retention
engagement
security
What else can Pinwheel DME do?
Use for:Pull from:
A few questions to ask yourselves...
‣ How much time do we spend managing the data between our ERP and local enterprise systems?
‣ Where on campus are staff/faculty duplicating data efforts?
‣ Do we have any security gaps because of time lags in updates?
‣ Is business intelligence on student activity important to us?
Contact us today for a free data management assessment.
LEARN MORE AT
www.automatemycampus.com
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