City Counci lCi ty Counci l Regular MeetingJanuary 23, 2017Page | 1

City of Manassas, VirginiaCity Council Meeting

AGENDA

City Council Regular MeetingCouncil Chambers

9027 Center StreetManassas, VA 20110

Monday, January 23, 2017

Call to Order - 5:30 p.m.

Roll Call

Invocation and Pledge of Allegiance

Presentation of Colors by the Manassas City Police Department Honor Guard

Staff and Community Presentations

Presentation by Craig Hartley, Jr., Executive Director with the Commission onAccreditation of Law Enforcement (CALEA)(Staff: Douglas W. Keen, Chief of Police)

Manassas City Police Department Swearing-In and Promotion Ceremony(Staff: Douglas W. Keen, Chief of Police)

- Swearing-In of Officer S. Neal

- Promotion Ceremony: - Captain Larkin - Lieutenant Heilman - Lieutenant Hylton - Sergeant Clodfelter - Sergeant Daisy - Sergeant Lehman - Sergeant Martz

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City Counci lCi ty Counci l Regular MeetingJanuary 23, 2017Page | 2

Reports and Updates

City Attorney ReportCity Manager ReportChief of Police ReportCity Council RemarksMayor's Remarks

1. Consent Agenda

All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the consent agenda and consideredseparately.

SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings ofthe ordinances be dispensed."

SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agendaand be added as Items # and #, respectively, and that the remaining Consent Agenda itemsbe approved as it now appears and the readings of the ordinances be dispensed."

1.1 City Council Minutes: December 12, 2016 and January 9, 2017(Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk)Agenda Statement - MinutesMinutes: December 12, 2016Minutes: January 9, 2017

1.2 Agreement: Virginia Department of Health (VDH) Contract(Staff: W. Patrick Pate, City Manager)Agenda Statement - Virginia Dept. of Health ContractVirginia Department Health Contract - FY 2017

1.3 Agreement: Virginia Department of Transportation (VDOT) - Sudley RoadNorthbound Widening Project(Staff: Steven Burke, Public Works Director)Agenda Statement - VDOT Sudley Road ProjectVDOT Agreement - Sudley Road NB Widening

1.4 Performance & Erosion Bond Release: Prescott Court(Staff: Vanessa Watson, Development Services Coordinator)Agenda Statement - Prescott Court

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City Counci lCi ty Counci l Regular MeetingJanuary 23, 2017Page | 3

Certificate of Compliance - Prescott CourtExhibit: Prescott Court Aerial

1.5 Resolution 2017-07-R:

(A) Amending the FY 2017 Budget by Budgeting and Appropriating $2,700 inDonation Revenue from DR Horton to Rehabilitate a Deficient Storm Pipe onPrescott Avenue(Staff: Steven Burke, Public Works Director)

(B) Amending the FY 2017 Budget by Budgeting and Appropriating $16,000from Animal Shelter Donations for Stainless Steel Cages(Staff: Brian Larkin, Police Captain)

(C) Amending the FY 2017 Budget by Transferring $10,000 of General FundContingency for the Purchase of New Voting Machines, Laptop Poll Books,Storage Containers and Privacy Screens(Staff: Susan Reed, General Registrar)

Agenda Statement - Resolution 2017-07-RResolution 2017-07-R2017-07-R Animal Shelter Donations Balance2017-07-R Voting Machines & Supplies Back-Up

1.6 Policy #P-2017-01: City of Manassas Public Procurement Policy(Staff: James Falls, Purchasing Manager)Agenda Statement - Policy # P-2017-01Policy Statement # P-2017-01Policy #P-2017-01Policy #P-2009-02 (Previous Policy)

1.7 Policy #P-2016-03: Clarifying the Language in Section VI. Terms, Paragraph C.Regarding Interviews(Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk)Agenda Statement - Policy #P-2016-03 (Edit)Policy #P-2016-03: Boards, Committees and Commissions

1.8 Resolution #R-2017-28: Accepting the Results of the Annual Election of Officersof the Greater Manassas Volunteer Rescue Squad(Staff: Rob Clemons, Fire and Rescue Chief)Agenda Statement - Resolution #R-2017-28Resolution #R-2017-28GMVRS Letter Dated December 28, 2016

1.9 Resolution #R-2017-29: Appointments from the Greater Manassas VolunteerRescue Squad to the Fire and Rescue Committee(Staff: Rob Clemons, Fire and Rescue Chief)

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City Counci lCi ty Counci l Regular MeetingJanuary 23, 2017Page | 4

Agenda Statement - Resolution #R-2017-29Resolution #R-2017-29GMVRS Letter Dated December 28, 2016

1.10 Proclamation: Black History Month(Staff: Kisha Wilson-Sogunro, Neighborhood Services Manager)Agenda Statement - Black History Month ProclamationProclamation - Black History Month

1.11 Ordinance #O-2017-10: Tax Relief for the Elderly and Handicapped Program -Income Eligibility (Second Reading)(Staff: W. Patrick Pate, City Manager)Agenda Statement - Ordinance #O-2017-10

2. Ordinances and Resolutions

2.1 Ordinance #O-2017-08: Addition of New Voting Precinct and Revision ofCurrent Voting Precinct Boundaries (First Reading)(Staff: Susan Reed, General Registrar)Agenda Statement - Ordinance #O-2017-08Ordinance #O-2017-08Exhibit: Voting Precinct Map

3. New Business

3.1 Update: Social Services Department(Staff: Ronald King, Social Services Director)Agenda Statement - Social Services UpdatePresentation: Social Services Department

3.2 Update: Community Development Department(Staff: Elizabeth S. Via-Gossman, Community Development Director)Agenda Statement - Community Development Update

3.3 Update: Economic Development Department(Staff: Patrick J. Small, Economic Development Director)Agenda Statement - Economic Development Update

3.4 Report: Historic Manassas, Incorporated (HMI)(Staff: Patrick J. Small, Economic Development Director)(Presenter: Debbie Haight, HMI Executive Director)Agenda Statement - HMI Report

3.5 Report: Pavement Management Plan(Staff: Steven Burke, Public Works Director)

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City Counci lCi ty Counci l Regular MeetingJanuary 23, 2017Page | 5

Agenda Statement - Pavement Management Plan

4. Awards, Acknowledgments and Presentations - 7:15 p.m.

4.1 Community Emergency Response Team (CERT) Graduation Ceremony(Staff: James Hartnett, Fire Marshal)Agenda Statement - CERT Graduation

4.2 Presentation of Black History Month Proclamation(Staff: Kisha Wilson-Sogunro, Neighborhood Services Manager)Agenda Statement - Black History Month Proclamation

5. Citizens' Time - 7:30 p.m.

The citizens' time portion of the agenda is set aside for those citizens who wish to addressthe Council for less than three minutes each. Citizens need not give prior notice to the Cityto speak during the citizens' time portion of the agenda. Citizens may address the Councilfor longer than three minutes if they ask the City Manager for a place on the agenda atleast four working days before the meeting.

5.1 Anna Marie Robinson - Rink Management 5 Minutes

6. Authorize a Closed Meeting

6.1 Authorize a Closed Meeting to discuss the following topics:

1. Appointments to Boards, Committees and Commissions2. Prospective Business Considering Locating at Gateway3. Consultation with Legal Counsel Regarding the East End Mobile Home ParkAgenda Statement - Authorize a Closed Meeting

7. Certify the Closed Meeting

7.1 Certification of the Closed MeetingAgenda Statement - Certify a Closed Meeting

Adjournment

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: City Council Minutes: December 12, 2016 and January 9, 2017

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Minutes of December 12, 2016 and January 9, 2017 be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Andrea P. Madden, Assistant to the City Manager / City Clerkamadden@manassasva.gov(703) 257-8280

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Virginia Department of Health Contract

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Virginia Department of Health Contract be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

The City contracts annually with the Virginia Department of Health to provide services to the citizens of the City of Manassas. The Prince William County Health Department has sent the contract for FY 2017.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: FY 2017 Budget is $195,000Contract amount is $191,216

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Agreement: Virginia Department of Transportation (VDOT) - Sudley Road Northbound Widening Project

Recommendation: Approve VDOT Standard Project Administration Agreement and authorize City Manager to Sign the Agreement

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Virginia Department of Transportation (VDOT)Agreement for the Sudely Road Northbound Widening project from Dorsey Circle to Godwin Drive be approved and the City Manager be given the authorization to sign the Agreement.

Date Last Consideredby City Council: N/A

Summary and/orComments:

VDOT has approved $7.4 million in Smart Scale (HB2) funding to widen the northbound side of Sudley Road from Dorsey Circle to Godwin Circle to add a third through travel lane to match the three lane road section constructed by Prince William County. Approval of the Agreement is necessary to allow the City to proceed with the design of the project.

Board – Committee – or Commission Reviewed: N/A

Fiscal Impact: $7,400,000 VDOT Smart Scale (HB2) – 100% State FundingVDOT UPC 109293

Staff Contact: Steven Burke, PE, Director of Public Workssburke@manassasva.gov(703) 257-8476

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STANDARD PROJECT ADMINISTRATION AGREEMENT

Federal-aid Projects

THIS AGREEMENT made and executed in triplicate this ____ day of

_______________, 20__, by and between the City of Manassas, Virginia, hereinafter

referred to as the LOCALITY and the Commonwealth of Virginia, Department of

Transportation, hereinafter referred to as the DEPARTMENT.

WHEREAS, the LOCALITY has expressed its desire to administer the work

described in Appendix A, and such work for each improvement shown is hereinafter

referred to as the Project; and

WHEREAS, the funds shown in Appendix A have been allocated to finance each

Project; and

WHEREAS, the LOCALITY is committed to the development and delivery of

each Project described in Appendix A in an expeditious manner; and;

WHEREAS, both parties have concurred in the LOCALITY's administration of

the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with

applicable federal, state, and local law and regulations.

NOW THEREFORE, in consideration of the mutual premises contained herein,

the parties hereto agree as follows:

1. The LOCALITY shall:

a. Be responsible for all activities necessary to complete the noted phase(s) of

each Project shown in Appendix A, except for activities, decisions, and

approvals which are the responsibility of the DEPARTMENT, as required by

federal or state laws and regulations or as otherwise agreed to, in writing,

between the parties. Each Project will be designed and constructed to meet or

exceed current American Association of State Highway and Transportation

Officials standards or supplementary standards approved by the

DEPARTMENT

b. Meet all funding obligation and expenditure timeline requirements in

accordance with all applicable federal and state laws and regulations, and

Commonwealth Transportation Board and DEPARTMENT policies and as

identified in Appendix A to this Agreement. Noncompliance with this

requirement can result in deallocation of the funding, rescinding of state

funding match, termination of this Agreement, or DEPARTMENT denial of

future requests to administer projects by the LOCALITY.

Project Number UPC Local Government

0234-155-306 109293 City of Manassas

32

UPC 109293 Project # 0234-155-306

Locality: City of Manassas

OAG Approved 6/18/2012; Revised 2/5/2015 2

c. Receive prior written authorization from the DEPARTMENT to proceed with

preliminary engineering, right-of-way acquisition and utility relocation, and

construction phases of each Project.

d. Administer the project(s) in accordance with guidelines applicable to Locally

Administered Projects as published by the DEPARTMENT.

e. Maintain accurate and complete records of each Project’s development and

documentation of all expenditures and make such information available for

inspection or auditing by the DEPARTMENT. Records and documentation

for items for which reimbursement will be requested shall be maintained for

no less than three (3) years following acceptance of the final voucher on each

Project.

f. No more frequently than monthly, submit invoices with supporting

documentation to the DEPARTMENT in the form prescribed by the

DEPARTMENT. The supporting documentation shall include copies of

related vendor invoices paid by the LOCALITY and an up-to-date project

summary and schedule tracking payment requests and adjustments. A request

for reimbursement shall be made within 90 days after any eligible project

expenses are incurred by the Locality. For federally funded projects and

pursuant to 2 CFR 200.338, Remedies for Noncompliance, violations of the

provision may result in the imposition of sanctions including but not limited to

possible denial or delay of payment of all or a part of the costs associated with

the activity or action not in compliance.

g. Reimburse the DEPARTMENT all Project expenses incurred by the

DEPARTMENT if, due to action or inaction solely by the LOCALITY,

federally funded Project expenditures incurred are not reimbursed by the

Federal Highway Administration (FHWA), or reimbursements are required to

be returned to the FHWA, or in the event the reimbursement provisions of

Section 33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as

amended, or other applicable provisions of federal, state, or local law or

regulations require such reimbursement.

h. On Projects that the LOCALITY is providing the required match to state or

federal funds, pay the DEPARTMENT the LOCALITY’s match for eligible

Project expenses incurred by the DEPARTMENT in the performance of

activities set forth in paragraph 2.a.

i. Administer the Project in accordance with all applicable federal, state, or local

laws and regulations. Failure to fulfill legal obligations associated with the

project may result in forfeiture of federal or state-aid reimbursements

j. Provide certification by a LOCALITY official that all LOCALITY

administered Project activities have been performed in accordance with all

federal, state, and local laws and regulations. If the locality expends over 33

UPC 109293 Project # 0234-155-306

Locality: City of Manassas

OAG Approved 6/18/2012; Revised 2/5/2015 3

$750,000 annually in federal funding, such certification shall include a copy

of the LOCALITY’s single program audit in accordance with 2 CFR 200.501,

Audit Requirements.

k. If legal services other than that provided by staff counsel are required in

connection with condemnation proceedings associated with the acquisition of

Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an

attorney from the list of outside counsel approved by the Office of the

Attorney General. Costs associated with outside counsel services shall be

reimbursable expenses of the project.

l. For Projects on facilities not maintained by the DEPARTMENT, provide, or

have others provide, maintenance of the Project upon completion, unless

otherwise agreed to by the DEPARTMENT.

m. Ensure compliance with the provisions of Title VI of the Civil Rights Act of

1964, regulations of the United States Department of Transportation

(USDOT), Presidential Executive Orders and the Code of Virginia relative to

nondiscrimination.

2. The DEPARTMENT shall:

a. Perform any actions and provide any decisions and approvals which are the

responsibility of the DEPARTMENT, as required by federal and state laws

and regulations or as otherwise agreed to, in writing, between the parties and

provide necessary coordination with the FHWA as determined to be necessary

by the DEPARTMENT.

b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 1.f.,

reimburse the LOCALITY the cost of eligible Project expenses, as described

in Appendix A. Such reimbursements shall be payable by the

DEPARTMENT within 30 days of an acceptable submission by the

LOCALITY.

c. If appropriate, submit invoices to the LOCALITY for the LOCALITY’s share

of eligible project expenses incurred by the DEPARTMENT in the

performance of activities pursuant to paragraph 2.a.

d. Audit the LOCALITY’s Project records and documentation as may be

required to verify LOCALITY compliance with federal and state laws and

regulations.

e. Make available to the LOCALITY guidelines to assist the parties in carrying

out responsibilities under this Agreement.

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UPC 109293 Project # 0234-155-306

Locality: City of Manassas

OAG Approved 6/18/2012; Revised 2/5/2015 4

3. Appendix A identifies the funding sources for the project, phases of work to be

administered by the LOCALITY, and additional project-specific requirements

agreed to by the parties. There may be additional elements that, once identified,

shall be addressed by the parties hereto in writing, which may require an

amendment to this Agreement.

4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the

DEPARTMENT’s agent for the purpose of conducting survey work pursuant to

Section 33.2-1011 of the Code of Virginia, 1950, as amended.

5. Nothing in this Agreement shall obligate the parties hereto to expend or provide

any funds in excess of funds agreed upon in this Agreement or as shall have been

included in an annual or other lawful appropriation. In the event the cost of a

Project is anticipated to exceed the allocation shown for such respective Project

on Appendix A, both parties agree to cooperate in providing additional funding

for the Project or to terminate the Project before its costs exceed the allocated

amount, however the DEPARTMENT and the LOCALITY shall not be obligated

to provide additional funds beyond those appropriated pursuant to an annual or

other lawful appropriation.

6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY’s or

the Commonwealth of Virginia’s sovereign immunity.

7. The Parties mutually agree and acknowledge, in entering this Agreement, that the

individuals acting on behalf of the Parties are acting within the scope of their

official authority and the Parties agree that neither Party will bring a suit or assert

a claim against any official, officer, or employee of either party, in their

individual or personal capacity for a breach or violation of the terms of this

Agreement or to otherwise enforce the terms and conditions of this

Agreement The foregoing notwithstanding, nothing in this subparagraph shall

prevent the enforcement of the terms and conditions of this Agreement by or

against either Party in a competent court of law.

8. The Parties mutually agree that no provision of this Agreement shall create in the

public, or in any person or entity other than the Parties, rights as a third party

beneficiary hereunder, or authorize any person or entity, not a party hereto, to

maintain any action for, without limitation, personal injury, property damage,

breach of contract, or return of money, or property, deposit(s), cancellation or

forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement

or otherwise. Notwithstanding any other provision of this Agreement to the

contrary, unless otherwise provided, the Parties agree that the LOCALITY or the

DEPARTMENT shall not be bound by any agreements between either party and

other persons or entities concerning any matter which is the subject of this

Agreement, unless and until the LOCALITY or the DEPARTMENT has, in

writing, received a true copy of such agreement(s) and has affirmatively agreed,

in writing, to be bound by such Agreement.

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UPC 109293 Project # 0234-155-306

Locality: City of Manassas

OAG Approved 6/18/2012; Revised 2/5/2015 5

9 This Agreement may be terminated by either party upon 30 days advance written

notice. Eligible Project expenses incurred through the date of termination shall be

reimbursed in accordance with paragraphs 1.f, 1.g., and 2.b, subject to the

limitations established in this Agreement and Appendix A. Upon termination, the

DEPARTMENT shall retain ownership of plans, specifications, and right of way,

unless all state and federal funds provided for the Project have been reimbursed to

the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have

ownership of the plans, specifications, and right of way, unless otherwise

mutually agreed upon in writing.

10. Prior to any action pursuant to paragraphs 1.b or 1.g of this Agreement, the

DEPARTMENT shall provide notice to the LOCALITY with a specific

description of the breach of agreement provisions. Upon receipt of a notice of

breach, the LOCALITY will be provided the opportunity to cure such breach or to

provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty

(60) days after receipt of the written notice of breach, the LOCALITY has neither

cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction

of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice

from the DEPARTMENT stating that the breach has neither been cured, nor is the

LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any

remedies it may have under this Agreement.

THE LOCALITY and DEPARTMENT acknowledge and agree that this

Agreement has been prepared jointly by the parties and shall be construed simply and in

accordance with its fair meaning and not strictly for or against any party.

THIS AGREEMENT, when properly executed, shall be binding upon both

parties, their successors, and assigns.

THIS AGREEMENT may be modified in writing by mutual agreement of both

parties.

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UPC 109293 Project # 0234-155-306

Locality: City of Manassas

OAG Approved 6/18/2012; Revised 2/5/2015 6

IN WITNESS WHEREOF, each party hereto has caused this Agreement to be

executed as of the day, month, and year first herein written.

CITY OF MANASSAS, VIRGINIA:

_____________________________________

_____________________________________

Typed or printed name of signatory

Date

Title

________________________________________________________________

Signature of Witness Date

NOTE: The official signing for the LOCALITY must attach a certified copy of his or her

authority to execute this Agreement.

COMMONWEALTH OF VIRGINIA, DEPARTMENT OF

TRANSPORTATION:

________________________________________________________________

Chief of Policy Date

Commonwealth of Virginia

Department of Transportation

________________________________________________________________

Signature of Witness Date

Attachments

Appendix A UPC 109293

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Date: 12/30/2016

UPC: CFDA # 20.205 Locality:

Project Narrative

From:

To:

● This project shall be administered in accordance with VDOT's Locally Administered Projects Manual

● In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the LAP Manual, the locality shall complete project scoping on or before 12-15-2017.

● This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $7,400,000 (if applicable)

Typed or printed name of person signing

● The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without

approval of the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department.

Typed or printed name of person signing

Authorized Locality Official and Date Authorized VDOT Official and Date

and Urban Manual.

Total CN $4,000,000 $4,000,000

$7,294,000

$7,400,000

$7,400,000

$7,400,000 $7,294,000

$3,936,000

Total Maximum Reimbursement by VDOT to Locality (Less Local Share)

$0

$7,400,000 $7,400,000

Smart Scale (HB2)

DGP

Total Estimated Cost $0

Project Financing

Aggregate

Allocations

Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses)

Total RW $3,000,000 $2,998,000$3,000,000$0

$4,000,000

$360,000

$0 $3,000,000

$400,000$0

Smart Scale (HB2)

$7,400,000

$106,000

Project Estimates

Estimated Total Project Costs

Estimated Reimbursement

to Locality

(Max. Reimbursement - Est.

VDOT Expenses)

$64,000

Estimated Locality Project Expenses

$4,000,000

$3,936,000

Estimated VDOT Project Expenses

$2,998,000

$2,000

$360,000

$3,000,000

$40,000

$400,000

Preliminary Engineering

Phase Estimated Project Costs

Locality Address (incl ZIP+4):

9027 Center Street

Manassas, VA 20110-5445

#HB2. FY17 Sudley Road NB Widening

Project Number: 0234-155-306

$7,294,000

City of Manassas

Project Cost and Reimbursement

109293

Locality Project Manager Contact info:

Godwin Drive

Preliminary Engineering ConstructionRight of Way and Utilities Total Estimated Cost

sburke@ci.manassas.va.us

Appendix A

Locality DUNS# 30342448

Derick Undan 703-259-3347 Rhoderick.Undan@VDOT.Virginia.govDepartment Project Coordinator Contact Info:

Dorsey Circle

Project Location ZIP+4: 20110-3865

Steve Burke 703-257-8476

Scope:

0%

Local % Participation for

Funds Type

$0$400,000

Local Share Amount

$400,000

Maximum Reimbursement

(Estimated Cost - Local

Share)Funds type

(Choose from drop down box)

0%

$400,000

$4,000,000 Smart Scale (HB2) 0% $0Construction

Total PE

Smart Scale (HB2)Right of Way & Utilities $3,000,000

• Project estimate, schedule and commitment to funding are subject to the requirements established in the Commonwealth Transportation Board Policy and Guidelines for Implementation of a

Project Prioritization Process, Code of Virginia, and VDOT’s Instructional and Informational Memorandums.

• This project shall be initiated and at least a portion of the programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other

projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the Commonwealth Transportation Board, the

locality or metropolitan planning organization may be required, pursuant to § 33.2-214 of the Code of Virginia, to reimburse the Department for all state and federal funds expended on the

project.

• This project has been selected through the Smart Scale (HB2) application and selection process and will remain in the SYIP as a funding priority unless certain conditions set forth in the

Commonwealth Transportation Board Policy and Guidelines for Implementation of a Project Prioritization Process arise. Pursuant to the Commonwealth Transportation Board Policy and

Guidelines for Implementation of a Project Prioritization Process and HB2 Implementation Policy Guide, Section 5.3, this project will be re-scored and/or the funding decision re-evaluated if any

of the following conditions apply: a change in the scope, an estimate increase prior to contract advertisement or award, or a significant reduction in the locally/regionally leveraged funds.

Applications may not be submitted in a subsequent annual HB2 prioritization cycle to account for a cost increase on a previously prioritized project.

Margaret Duker

Program and Project Specific Funding Requirements

Revised: June 15, 2016

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent Agenda

Agenda Title: Performance & Erosion Bond Release: Prescott Court

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Performance & Erosion Bonds for Prescott Court be released in accordance with the Certificate of Compliance

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Request authority to release the Performance and Erosion & Sediment Bonds for the following project – Prescott Court – SP#13-00000045

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Vanessa A. Watson, Development Services Coordinatorvwatson@manassasva.gov(703) 257-8204

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Resolution 2017-07-R

(A)Amending the FY 2017 Budget by Budgeting and Appropriating $2,700 in Donation Revenue from DR Horton to Rehabilitate a Deficient Storm Pipe on Prescott Avenue

(B)Amending the FY 2017 Budget by Budgeting and Appropriating $16,000 from Animal Shelter Donations for Stainless Steel Cages

(C)Amending the FY 2017 Budget by Transferring $10,000 of General Fund Contingency for the Purchase of New Voting Machines, Laptop Poll Books, Storage Containers and Privacy Screens

Recommendation: Approve Resolution 2017-07-R

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution 2017-07-R be approved.

Date Last Consideredby City Council: N/A

Summary and/orComments: Items included in this Resolution were reviewed by Finance Committee.

Board – Committee – or Commission Reviewed: Finance Committee – January 11, 2017 (Recommended Approval 3/0)

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Fiscal Impact: (A) $2,700 – Donation Revenue

(B) $16,000 – Animal Shelter Donations

(C) $10,000 from General Fund Contingency Reserve

Staff Contact: (A) Patrick Moore, Assistant Director Public Works, (703) 257-8266 (B) Brian Larkin, Manassas City Police Department, (703) 257-8003

(C) Susan N. Reed, General Registrar, (703)-257-8230

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RESOLUTION 2017-07-R

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 23rd

day of January, 2017, that the following funds be budgeted and appropriated as shown.

ACCOUNT NO. AMOUNTSTORMWATER UTILITY FUNDRevenues:55097700-318000 Donations/Contributions $ 2,700

Expenditures:55042511-439000 Other Purchased Services $ 2,700

For: Contribution for Lining of Deficient Pipe at Prescott Square Development

ACCOUNT NO. AMOUNTGENERAL FUNDRevenues:10097717-318450 Donations/Contributions $ 16,000

Expenditures:10031713-462028 Animal Shelter Supplies $ 16,000

Actual Transfer:

100-216003 $16,000.00 Deposits - Animal Shelter Donations

For: Donations for Stainless Steel cages at the Animal Shelter

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Resolution 2017-07-RJanuary 23, 2017Page 2

1/23/2017

ACCOUNT NO. AMOUNTGENERAL FUNDExpenditures:10010081-495001 General Fund Contingency $ (10,000)10010701-461000 Supplies $ 7,700 10010701-471000 Capital Equipment $ 2,300

$ -

For: Use of General Fund Contingency for Additional Funding for Replacement of Voting Machines

This resolution shall take effect upon its passage.

Harry J. Parrish II MAYOR On Behalf of the City Council

of Manassas, VirginiaATTEST:

__________________________________Andrea P. Madden City Clerk

45

46

Machines ESO Quantity Cost TotalOptical Scanners 10 $6,255.00 $62,550.00Plastic Bin for the Optical Scanner 1 $5,410.00 $5,410.00ADA Optical Scanners 6 $3,990.00 $23,940.00Discount/Trade In ($3,000.00)Total $88,900.00One Time Charges Quantity Cost TotalShipping and Handling 1 $2,300.00 $2,300.00Spare TM/USB 2 $85.00 $170.00Installation and Training 1 $2,400.00 $2,400.00Machine Purchase Total $93,770.00Supplies for Precincts Quantity Cost TotalPrivacy Booths (set of 10ct) 7 $200.00 $1,400.00Ballot Boxes LG 6 $175.00 $1,050.00Signs 2 $100.00 $200.00Scanners and Stands 20 $100.00 $2,000.00Laptop Pollbooks 4 $585.00 $2,340.00Laptop Sleeves 18 $20.00 $360.00Supply Bag Red 1 $20.00 $20.00Plastic Rolling Tote 1 $50.00 $50.00Rolling Canvas Bag LG 1 $160.00 $160.00Total $7,580.00Misc Quantity Cost TotalOffice Supplies 1 $150.00 $150.00Total $150.00

One Time Cost $101,500.00

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Policy #P-2017-01: City of Manassas Public Procurement Policy

Recommendation: Approve Public Procurement Statement #P-2017-01

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Policy #P 2017-01 be approved.

Date Last Consideredby City Council: N/ASummary and/orComments: Items included were reviewed by Finance Committee.

Board – Committee – or Commission Reviewed: Finance Committee – January 11, 2017 (Recommended Approval 3/0)

Fiscal Impact: N/A

Staff Contact: James Fall, Purchasing Managerjfalls@manassasva.gov(703) 257-8368

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POLICY STATEMENT #P-2017-01

REGULAR COUNCIL MEETINGJanuary 23, 2017

RE: CITY OF MANASSAS PUBLIC PROCUREMENT POLICY

The City of Manassas (the “City”) and its governing body, the City Council (the “Council”), has a fiduciary responsibility to the City's citizens to prudently safeguard and properly account for allpublic funds, to manage City finances wisely and to plan for the adequate funding of servicesdesired by the public, including the provision and maintenance of public facilities. As part of this fiduciary responsibility, it is incumbent that the City complies with the provisions of the Virginia Public Procurement Act (VPPA), Chapter 7 of Title 11, Section 2.2-4300 through 2.2-4377 of the Virginia Code (1950), as amended, for all City purchases. To insure proper compliance with the VPPA, it is recommended that a new procurement policy be adopted to replace Policy Statement #P-2009-02 Adopted by Council September 22, 2008.

This new procurement policy is attached and establishes alternative policies to the City’s Purchasing Policy as allowed by the VPPA under the Virginia Code. These alternative policies are more favorable to the City in: the determination of responsible bidders; protest of award; contractual disputes; and competitive negotiation. The procurement policy also establishes procedures for local preference in the case of tie bids; negotiations when all bids exceed available funds; debarment and suspension of bidders; and withdrawal of bids due to error. Section 10, “Small Purchase Procedures”, establishes a policy with the dollar limits in line with the VPPA. It also raises the City’s current small purchase dollar bid limit for goods and services from $3,000.00 to $5,000.00. Section 15, “Delegations of Procurement Authority and Responsibilities”, removes the Mayor from the signature process; changes the City Manager’s signature authority from a limit of $500,000.00 to signing all contracts over $250,000; raises the purchasing manager’s signature limit from $100,000.00 to $250,000.00; and removes the signature requirement on purchase orders. All proposed changes have been reviewed with the City Attorney and are consistent with the VPPA.

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POLICY SUPERCEDES OTHER POLICIES

It is the intent of this policy to repeal any inconsistent policy or practice adopted prior to this date, specifically #P-2009-02, #P-2006-01, #P-98-02, #P-97-01 and any inconsistent regulation promulgated in the City of Manassas Purchasing Policies Manual approved by Council on December 12, 2005.

Harry J. Parrish II MAYOROn Behalf of the City Council

of Manassas, Virginia

ATTEST:

___________________________Andrea Madden City Clerk

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CITY OF MANASSAS PUBLIC PROCUREMENT POLICY

Section 1. Title, purposes. A. The following may be cited as the Manassas Public Procurement Policy, hereinafter “this policy”.

B. The City’s procurement division will oversee the procurement of goods and services for the entire City,

except the Manassas Public Schools. This oversight shall include the Manassas Volunteer Fire Company and the Greater Manassas Volunteer Rescue Squad. Accordingly, the word "city" when used in this policy shall be construed to mean all City departments, except Manassas Public Schools.

C. The purposes of this policy are (i) to prescribe how the city is to conduct procurements from

nongovernmental sources; (ii) to prescribe policies and procedures based on competitive principles generally applicable to the city's procurement of goods and services that the city adopts as policies in lieu of certain provisions of the Virginia public procurement act, as allowed by Va. Code § 2.2-4343; and (iii) to adopt and supplement other provisions of the Virginia public procurement act.

Section 2. Definitions. A. The definitions contained in the Virginia public procurement act, including without limitation, those at Va.

Code §2.2-4301, apply to this policy.

B. In addition to the definitions contained in the Virginia public procurement act, the following definitions apply to this policy:

1. "Business day" means a day that the city of Manassas governments’ offices are officially open for

business.

2. “City manager” means the city manager of the city of Manassas or designee(s), and, if the city manager is absent or unable to carry out his duties, the person acting as city manager during such period of absence or incapacity.

3. “City attorney” means the city attorney of the city of Manassas or designee(s), and if the city attorney is absent or unable to carry out his duties, the person acting as city attorney during such period of absence or incapacity.

4. “Claim” means a demand or assertion by a contractor seeking, as a matter of right, adjustment or interpretation of contract terms, payment of money, extension of time, or other relief with respect to the terms of a contract with the city. “Claim” also includes other disputes and matters in question between the contractor and the city arising out of, or relating to, a contract between the contractor and the city.

5. “Contractor” means the person entering into a contract with the city, as well as any successor, authorized assign, surety, or insurance company claiming contractor’s rights through contractor’s privity of contract with the city. “Contractor” does not include subcontractors, vendors, suppliers, or lower tier subcontractors lacking privity of contract with the city.

6. “Day” means calendar day unless otherwise indicated.

7. "Occurrence" is an event when a condition is encountered by a contractor that may result in a claim by the contractor against the city. In construction, an "occurrence" is a condition encountered as a project progresses (including without limitation, a differing site condition, alleged delay in, or interference with, contractor’s performance by the city or its architect, engineer, or consultant or alleged errors or

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omissions in plans or specifications) that the contractor contends would entitle it to a change in the contract's price, schedule, or manner of performance.

8. “Principal” means any officer, partner, managing member, or other person with responsibility for the operation of a business, however designated.

9. “Purchasing manager” means the purchasing manager for the city of Manassas or their designee(s), and, if the purchasing manager is absent or unable to carry out his duties, the person acting as purchasing manager during such period of absence or incapacity.

Section 3. Methods of city procurement from nongovernmental sources. Unless otherwise authorized by law and approved by the city manager or purchasing manager, all procurement by the city from nongovernmental sources shall be conducted pursuant to this policy. Section 4. Provisions of Virginia public procurement act that are and are not part of the Manassas public procurement policy. A. All provisions of the Virginia public procurement act applicable to local government shall be a part of the

Manassas public procurement policy except the following: Va. Code § 2.2-4302.2, Va. Code § 2.2-4303.G., Va. Code § 2.2-4359 through § 2.2-4363, Va. Code § 2.2-4364 A, C, E, and F, and Va. Code § 2.2-4365 through § 2.2-4366.

B. In lieu of Va. Code § 2.2-4359 the city has adopted the policies and procedures in Section 5.

C. In lieu of Va. Code § 2.2-4360 through § 2.2-4363, Va. Code § 2.2-4364 A, C, E, and F, and Va. Code § 2.2 -4365 through §2.2-4366, the city has adopted the policies and procedures in Sections 6 and 7.

D. In lieu of Va. Code § 2.2-4302.2, the city has adopted the policies and procedures in Section 8

E. Pursuant to Va. Code § 2.2-4303.G., the city has adopted small purchase policies and procedures in

Section 10. Section 5. City’s policies on determination of non-responsibility in lieu of Va. Code § 2.2-4359. The following are the procedures for a bidder to protest a determination by the city that the bidder is not responsible: A. Following the public opening and announcement of bids received on an Invitation to Bid, the city shall

evaluate the bids in accordance with element 4 of Va. Code § 2.2-4302.1. Following bid opening, the city also shall determine whether the apparent low bidder is responsible. If the city so determines, then it may proceed with an award in accordance with element 5 of VA. Code § 2.2-4302.1. If the city determines that the apparent low bidder is not responsible, it shall proceed as follows: 1. The city first shall (i) notify the apparent low bidder in writing of its initial determination, (ii) disclose the

factual support for the determination, and (iii) allow the apparent low bidder an opportunity to inspect any documents that relate to the determination, if so requested by the bidder within five (5) business days after receipt of the notice. The notification shall state that the initial determination shall become final unless, within ten (10) business days after delivery of the notice, the bidder submits rebuttal information challenging the city’s determination.

2. If timely rebuttal information is submitted by the bidder, the city shall issue its final written determination of responsibility based on all information in the city’s possession, including any rebuttal information timely received from the bidder, within fifteen (15) business days after the city received the bidder’s rebuttal information. The city shall notify, with return receipt requested, the bidder in writing of the city’s final determination stating the basis for the determination which shall be final and conclusive.

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3. Notwithstanding the existence of information from which the city could determine the bidder not to be

responsible, the bidder may offer the city additional assurances of responsible performance if it were to be awarded the contract, either pending the city's final written determination of whether bidder is responsible or during pendency of any appeal of a final determination of the bidder's non-responsibility, which the city, in its sole discretion, may consider and accept as curing the city's concerns with bidder's apparent non-responsibility.

B. The provisions of this Section 5, shall not apply to procurements involving the prequalification of bidders, VA. Code 2.2-4317, and the rights of any potential bidders under such prequalification to appeal a decision that such bidders are not responsible.

C. If, upon appeal to the Prince William County circuit court, it is determined that the final determination of non-responsibility by the city was not (i) an honest exercise of discretion, but rather was arbitrary or capricious or (ii) in accordance with applicable state law or regulation, or the terms or conditions of the invitation to bid, the sole relief shall be a finding that the bidder is a responsible bidder for the contract in question.

D. A bidder contesting a determination that he is not a responsible bidder for a particular contract shall

proceed under this section and may not protest the award or proposed award under the provisions of Section 6.

E. No bidder shall have the right to challenge the responsibility of another bidder.

F. Nothing contained in this section shall be construed to require the city, when procuring by competitive

negotiation, to furnish a statement of the reasons why a particular proposal was not selected. Section 6. City’s policies on protest of award or decision to award a contract in lieu of Va. code § 2.2-4360 through § 2.2-4362 and Va. code § 2.2-4364.A, and C. A. The following are the procedures for a bidder or offeror to protest the city's award or decision to award a

contract: 1. Any protest to award a contract shall be in writing and shall be delivered so that it is received by the

purchasing manager not later than five (5) business days after announcement of the award or decision to award, whichever comes first. Otherwise any such protest shall be deemed to be waived. Public Notice of the award or the announcement of the decision to award shall be given by the City in the manner prescribed in the Invitation to Bid or Request for Proposal.

2. Except for a protest of an emergency or sole source procurement, a protest of a city award or decision to award a contract may only be made by a person who submitted a bid or proposal for the procurement at issue and who was reasonably likely to have its proposal accepted but for the city's decision. In the case of an emergency or sole source procurement, a protest may only be made by a person who can show that he was reasonably likely to have submitted a successful bid or proposal if the procurement had been other than emergency or sole source.

3. Protests shall only be granted if (1) the protester has complied fully with this Section 6 and there has been a violation of law, the Manassas public procurement policy, or mandatory terms of the solicitation that clearly prejudiced the protestor in a material way, or (2) a statute requires voiding of the decision.

4. The purchasing manager shall issue a written decision on a protest within fifteen (15) business days of its receipt by the purchasing manager. The purchasing manager's decision shall be final and conclusive.

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5. The city should defer award of a contract where the decision to award has been protested unless there is a written determination by the purchasing manager that proceeding without delay is necessary to protect the public interest or unless the bid or offer of the prospective awardee would expire.

6. The validity of a contract awarded and accepted in good faith shall not be affected by the fact that a protest or appeal is filed.

7. The exclusive relief allowed if a protest is granted is to void the decision being protested. If a contract has already been awarded and performance under the contract has begun, the contract need not be voided if not in the public interest to do so. Under no circumstances will any monetary amount be allowed to the protestor as part of any relief granted.

8. Strictly following these procedures shall be a mandatory prerequisite for protest of the city's award or decision to award a contract. Failure by a bidder to follow these procedures strictly shall preclude that bidder's protest and be deemed to constitute a waiver of any protest.

B. A protest may not be based upon the alleged non-responsibility of a person to whom the city awards or makes a decision to award a contract.

Section 7. City’s policies on contractual claims in lieu of Va. code § 2.2-4363, Va. code § 2.2-4364 E, and Va. code § 2.2-4365 through § 2.2-4366. Unless otherwise provided in the contract, any contractual claims by a contractor or anyone claiming on the contractor’s behalf against the city arising under or relating to any contract between the city and the contractor shall only be resolved as follows: A. Initial notice, submission of claim, and consideration.

1. The contractor shall give the city written notice of any claim within seven (7) days of the beginning of

the occurrence of the event leading to the claim being made. The written notice shall be a document from the contractor addressed to the purchasing manager or employee designated by the contract to receive such notice, or if no one is so designated, to the city manager. The written notice shall clearly state the contractor's intention to make a claim, shall describe the occurrence involved, and shall be transmitted in a manner to ensure receipt by the purchasing manager or employee designated in the contract to receive such notice, or if no one is so designated, by the city manager, within the seven (7) days. The contractor shall submit the claim and any supporting data to the city within thirty (30) days after the occurrence giving rise to the claim ends. The burden shall be on the contractor to substantiate that it has given written notice and submitted its claim in accordance with this provision.

2. The claim must be certified under oath as true and correct by a principal of contractor; must be for specific relief; if any money is sought, must specify the dollar amount sought; and must contain sufficient supporting documentation to reasonably allow its consideration, including without limitation, any documentation required by the contract. The burden shall be on the contractor to substantiate the claim.

3. In circumstances where the terms and conditions of a contract require the contractor to submit a claim to an architect, engineer, or consultant for decision or to appeal a decision of an architect, engineer, or consultant, or to provide additional supporting documentation for its claim, the contractor shall comply with such terms and conditions in addition to these procedures. No decision by the architect, engineer, or consultant shall be binding on the city, but such decision shall have whatever effect on the contractor that the contract provides.

4. Following consideration by the architect, engineer, or consultant, if applicable, and following initial, informal consideration by the city manager or purchasing manager, the parties shall endeavor to resolve any claim through direct negotiations.

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5. Should the claim remain unresolved for more than sixty (60) days after it is submitted, then the city manager shall, within no later than ninety (90) days after the claim's submission, render a written decision on the claim on behalf of the city. The contractor may not institute any legal action with respect to the claim until after the city manager renders his written decision or ninety (90) days from its receipt by the purchasing manager has passed, whichever comes first.

B. Appeal of denial of claim.

1. If the city denies in whole or part a claim by a contractor or more than ninety (90) days have passed since the claim was received by the purchasing manager but no written decision has been issued, the contractor may appeal denial of the claim by instituting a lawsuit in the Prince William County circuit court, Manassas, Virginia, and may thereafter pursue all available appeals in Virginia state courts, to the extent they have jurisdiction.

2. The contractor must initiate its appeal of the claim within sixty (60) days of the date it first has the right to do so or the claim will be barred and the city manager’s decision will be binding and conclusive.

C. In the event of any claim arising, contractor shall continue its performance diligently during such claim's pendency and thereafter as if no claim had arisen. During the pendency of any claim in connection with the payments of moneys, contractor shall be entitled to receive payments for non-disputed items, subject to any right of set-off by the city.

D. Any purportedly binding arbitration provision in a contract with the city shall be void and of no effect unless the arbitration has expressly been considered and specifically approved in writing by the city manager and city attorney.

E. These procedures shall be deemed automatically incorporated by reference into any contract entered into

by the city. However, the purchasing manager or designee(s) should ensure this section is referenced or included in all the city's contracts.

F. Complete satisfaction of this Section 7 is a prerequisite for contractor to pursue a claim arising under or

relating to the contract. Failure by contractor to satisfy any provision of this Section 7 shall constitute a waiver by contactor of the claim and shall preclude the contractor’s further pursuit of such claim.

Section 8. City’s policies on the process for competitive negotiation in lieu of Va. code § 2.2-4302.2. A. The process for competitive negotiation shall include the following:

1. Issuance of a written Request for Proposal indicating in general terms that which is sought to be

procured, specifying the factors that will be used in evaluating the proposal and containing or incorporating by reference the other applicable contractual terms and conditions, including any unique capabilities, specifications or qualifications that will be required. In the event that a numerical scoring system will be used in the evaluation of proposals, the point values assigned to each of the evaluation criteria shall be included in the Request for Proposal or posted at the location designated for public posting of procurement notices prior to the due date and time for receiving proposals;

2. Public notice of the Request for Proposal at least ten (10) days prior to the date set for receipt of proposals by posting on the city’s and state’s websites or publishing in a newspaper of general circulation in the area in which the contract is to be performed so as to provide reasonable notice to the maximum number of offerors that can be reasonably anticipated to submit proposals in response to the particular request. In addition, proposals may be solicited directly from potential contractors; and

3. For goods, nonprofessional services, and insurance, selection shall be made of two or more offerors deemed to be fully qualified and best suited among those submitting proposals, on the basis of the factors involved in the Request for Proposal, including price if so stated in the Request for Proposal. Negotiations shall then be conducted with each of the offerors so selected. Price shall be considered,

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but need not be the sole or primary determining factor. After negotiations have been conducted with each offeror so selected, the city shall select the offeror which, in its opinion, has made the best proposal and provides the best value, and shall award the contract to that offeror. When the terms and conditions of multiple awards are so provided in the Request for Proposal, awards may be made to more than one offeror. Should the city determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that offeror; or

4. For professional services, the city shall engage in individual discussions with two or more offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services. Repetitive informal interviews shall be permissible. The offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. The Request for Proposal shall not, however, request that offerors furnish estimates of man-hours or cost for services. These discussions may encompass nonbinding estimates of total project costs, including, but not limited to, design, construction, life-cycle costing, and where appropriate, nonbinding estimates of price for services. Proprietary information from competing offerors shall not be disclosed to the public or to competitors. At the conclusion of discussion, outlined herein, on the basis of evaluation factors published in the Request for Proposal and all information developed in the selection process to this point, the city shall select in the order of preference two or more offerors whose professional qualifications and proposed services are deemed most meritorious. Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the city can be negotiated at a price considered fair and reasonable, and pursuant to contractual terms and conditions acceptable to the City, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price. Notwithstanding the foregoing, if the terms and conditions for multiple awards are included in the Request for Proposal, the city may award contracts to more than one offeror. Should the city determine in writing and in its sole discretion that only one offeror is fully qualified or that one offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror.

B. Multiphase professional services contracts satisfactory and advantageous to the completion of large, phased, or long term projects may be negotiated and awarded based on a fair and reasonable price for the first phase only, where the completion of the earlier phases is necessary to provide information critical to the negotiation of a fair and reasonable price for succeeding phases. Section 9. Preference for local products and firms. The Manassas city council, in the case of a tie bid, gives preference to goods, services and construction produced in Manassas, Manassas Park, or Prince William County or provided by persons, firms or corporations having principal places of business in Manassas, Manassas Park, or Prince William County, if such a choice is available, otherwise the tie shall be decided by lot, unless Va. code § 2.2-4324 applies. This provision shall apply only to bids submitted pursuant to a written Invitation to Bid. Section 10. Small purchase procedures. Goods and Services Subject to such small purchase procedures as are established in the procurement manual adopted by the purchasing manager pursuant to Section 14, the purchasing manager may enter into single or term contracts for goods and services other than professional services without requiring competitive sealed bids or competitive negotiation if the aggregate or sum of all phases is not expected to exceed one hundred thousand dollars ($100,000.00). Such small purchase procedures shall provide for competition wherever practicable, 56

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including, without limitation, when such small purchases are for over five thousand dollars ($5,000.00), use of three quotes wherever practicable. Transportation – Related Construction Subject to such small purchase procedures as are established in the procurement manual adopted by the purchasing manager pursuant to Section 14, the purchasing manager, may enter into single or term contracts for transportation – related construction without requiring competitive sealed bids or competitive negotiation if the aggregate or sum of all phases is not expected to exceed twenty-five thousand dollars ($25,000.00), however, such small purchase procedures shall provide for competition wherever practicable. Professional Services Subject to such small purchase procedures as are established in the procurement manual adopted by the purchasing manager pursuant to Section 14, the purchasing manager may enter into single or term contracts for professional services without requiring competitive negotiations, provided the aggregate or the sum of all phases is not expected to exceed sixty thousand dollars ($60,000.00), however, such small purchase procedures shall provide for competition wherever practicable. Section 11. Negotiations when all bids exceed available funds. A. Unless cancelled or rejected, a responsive bid from the lowest responsible bidder shall be accepted as

submitted, except that, if such bid exceeds available funds, and if the city deems it appropriate to do so rather than cancel the solicitation, the city may negotiate with the lowest responsive, responsible bidder to obtain a contract price within available funds using the procedures set out in this section. 1. If the using agency wishes to conduct negotiations pursuant to this section, it shall provide the

purchasing manager with a written determination that the bid from the lowest responsive, responsible bidder exceeds available funds. The using agency shall also provide the purchasing manager with suggested measures to bring the proposed purchase within budget through negotiations with the lowest responsive, responsible bidder, including reductions in scope, changes in quality, changes in quantity, value engineering, changes in terms and conditions, or changes in schedule.

2. The purchasing manager shall advise the lowest responsive, responsible bidder, that the proposed purchase exceeds available funds. He shall further invite proposed measures, such as a reduction in scope, change in quality, change in quantity, value engineering, changes in terms or conditions, or changes in schedule for the proposed purchase, and invite the lowest responsive, responsible bidder to amend its bid based upon the proposed measures to bring the purchase within available funds.

3. Informal discussions between the city and the lowest responsive, responsible bidder, either in person, by e-mail, by telephone, or by other means, may be used to attempt to obtain a contract within available funds.

4. Following any successful negotiations, the lowest responsive, responsible bidder shall submit a proposed addendum to its bid, which addendum shall include the specific changes in the proposed purchase, the reduction in price, and the new contract value. The addendum shall be reviewed by the purchasing agency, and the purchasing manager for acceptability.

5. If an addendum is acceptable to the city, the city may award a contract within funds available to the lowest responsive, responsible bidder based upon the amended bid proposal.

6. If the city and the lowest responsive, responsible bidder cannot negotiate a contract within available funds, all bids shall be rejected.

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B. These procedures shall be deemed to be incorporated automatically in all Invitations to Bid issued by the city. However, the purchasing manager or designee(s) should ensure this section is set out in all Invitations to Bid.

Section 12. Debarment and Suspension. The purchasing manager may, in the public interest, debar individuals or firms for any of the causes in subsection A, using the debarment procedures in subsection B. The existence of a cause for debarment under subsection A, however, does not necessarily require that individuals or firms be debarred. The seriousness of the individual’s or firm’s acts or omissions showing non-responsibility; the ability and willingness of individuals or firms to promptly correct them; any mitigating factors; and the public interest should be considered in making any debarment decision. Debarment does not relieve the contractor from its responsibilities for existing obligations to the city. A. Causes for debarment. The purchasing manager may debar an individual or firm for any of the causes

listed in paragraphs 1 through 4 following: 1. Conviction of or civil judgment of the firm or any of its principals within the last five years for:

a. commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or

performing a public contract or subcontract;

b. violation of federal or state antitrust statutes; c. commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making

false statements, or receiving stolen property; or d. commission of any other offense indicating a lack of moral or business integrity or business honesty

that seriously and directly affects the present responsibility of a government contractor or subcontractor.

2. Violation of the terms of a government contract or subcontract, including but not limited to:

a. deliberate failure without good cause to perform in accordance with the terms of one (1) or more

contracts; or

b. a history of failure to perform, or of unsatisfactory performance of, one (1) or more contracts; provided that failure to perform or unsatisfactory performance caused by acts beyond the control of the contractor shall not be considered to be a basis for debarment.

3. Any other cause indicating that the individual or firm is not a responsible bidder or offeror as defined in

Va. Code § 2.2-4301.

4. Violation of the ethical standards set forth in the Code of Virginia.

B. Procedures for debarment. The following procedures governing the debarment decision-making process are designed to be as informal as practicable, consistent with principles of fundamental fairness:

1. Debarment shall be initiated by the purchasing manager, after coordinating with the city attorney,

notifying the individual or firm by certified mail, return receipt requested, that debarment is being considered. This notice shall include: a. The reasons for the proposed debarment in terms sufficient to place the individual or firm on notice

of the circumstances upon which it is based; 58

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b. The procedures the individual or firm may take to examine evidence the city has supporting the proposed debarment;

c. The procedures the individual or firm may take to oppose the proposed disbarment; and d. The potential effect of the proposed debarment.

2. The individual or firm may submit to the purchasing manager, within ten (10) business days after receipt of notice, written information and argument to the proposed debarment, including any additional specific information that raises a genuine dispute over a material fact. The individual or firm may request a hearing in person, with counsel present, before the purchasing manager and city attorney.

3. The purchasing manager, may in his discretion, hold a hearing in person with the individual or firm and the individual’s or firm’s attorney and take such other action on the debarment as the evidence and circumstances warrant.

4. Debarment shall be for a period not to exceed three (3) years and a debarred individual or firm may be reinstated by the purchasing manager during the term of debarment at any time it is in the city’s best interest.

C. The purchasing manager may temporarily suspend from consideration for award of any city contract an individual or firm whom the city notifies that it is considering for debarment if the public interest so requires. 1. A notice of suspension, including a copy of such determination, shall be sent to the suspended

prospective contractor. Such notice shall state that:

a. the suspension is for the period it takes to complete an investigation into possible debarment including any appeals of a debarment decision but not for a period in excess of three months; and

b. bids or proposals will not be solicited from the suspended prospective contractor, and, if they are received, they will not be considered during the period of suspension.

2. The suspended prospective contractor may submit information and argument over the proposed suspension, and request a hearing in person, as with a proposed debarment.

3. The suspended prospective contractor may appeal the suspension to circuit court as provided with

debarments in this policy. If the suspended prospective contractor is also debarred and appeals the debarment, the appeal of the suspension and the appeal of the debarment will be consolidated as a single action.

D. The purchasing manager shall maintain and update a list of debarred and suspended persons. Section 13. Procedures for withdrawal of bid due to error. A. To withdraw a bid after bid opening due to error, a bidder must satisfy the substantive requirements of Va.

Code §2.2-4330. In addition, the following procedures shall apply: 1. The bidder shall give notice in writing of his claim of right to withdraw his bid within two (2) business

days after the conclusion of the bid opening procedure and shall submit original work papers with such notice.

2. The mistake shall be proved only from the original work papers, documents and materials delivered as required herein. The work papers, documents and materials submitted by the bidder shall, at the bidder’s request, be considered trade secrets or proprietary information subject to the conditions of subsection F of 2.2-4342 if, and only if, the bidder, at or before the time the work papers, documents and materials are delivered to the City, (a) designates all or part of the work papers, documents and

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File name: H:/misc/Purchasing Policy - City of Manassas Public - 10 - Revised date: January 5, 2017

materials as trade secrets or proprietary information and (b) states the reasons why protection is necessary.

B. This section shall be deemed to be incorporated automatically into all Invitations to Bid issued by the city. Nonetheless, the purchasing manager or designee(s) should ensure that this section is set out in all Invitations to Bid.

Section 14. Adoption of procurement manual. The purchasing manager is authorized to establish and adopt procedures, which may be in the form of a procurement manual, to implement and supplement the provisions of this policy. Section 15. Delegations of procurement authority and responsibilities. A. Subject to the restrictions in Section 15.C. city manager, purchasing manager and city attorney are

delegated the authority by city council to take all actions for the city pursuant to this policy.

B. Subject to the restrictions in Section 15.C. and to the procedures adopted by the purchasing manager pursuant to Section 14, the purchasing manager may delegate any of his duties and authority he has under this policy to other city officials and employees.

C. The following authority may NOT be delegated:

1. The purchasing manager’s authority under Section 12 to take final action on a debarment.

2. The authority given in Section 15.D. to sign contracts and contract modifications.

D. The authority to commit the city is vested with the council and is delegated as follows:

1. The city manager is authorized to sign all procurement contracts. The city manager is further

authorized to sign contract modifications, however, no fixed price contract may be increased by more than twenty-five percent (25%) of the original contract amount or $50,000, whichever is greater, without council approval.

2. The purchasing manager is authorized to sign procurement contracts up to an estimated or actual amount not to exceed $250,000. The purchasing manager is further authorized to sign contract modifications less than $250,000, however, no fixed price contract may be increased by more than twenty-five percent (25%) of the original contract amount or $50,000, whichever is greater, without council approval.

3. Purchasing Card (Pcard) holders are delegated individual levels of purchasing authority, up to the cardholder’s limits, recommended by the cardholder’s department director and approved by the Finance Director for the procurement of goods and services as described in the Purchasing Card Procedures in the procurement manual.

E. All personnel delegated purchasing authority shall be responsible for using that authority in conformance with this policy.

F. All contracts shall be reviewed and approved by the city attorney as per Policy Statement P-99-08 before signature by the delegated authority.

G. The city manager may place such conditions and restrictions deemed appropriate on the exercise of any authority granted to the purchasing manager by this policy and on the exercise of any authority delegated by the purchasing manager to any city official or employee pursuant to this policy.

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File name: H:/misc/Purchasing Policy - City of Manassas Public - 11 - Revised date: January 5, 2017

H. Nothing in this Section 15 shall be construed as granting authority to any person to incur any contract obligation on behalf of the city beyond appropriations available for that purpose or otherwise beyond an individual’s authority.

Section 16. Severability. If any provision of this policy or any application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of this policy that can be given effect without the invalid provision or application, and to this end, the provisions of this policy are declared to be severable.

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POLICY STATE ME NT #P-2009-02

REGULAR CITY COUNCIL MEETING September 22, 2008

Re: CITY OF MANASSAS PURCHASING POLICY

It is the policy of the City, that pursuant to provisions of the Virginia Public Procurement Act (Chapter 7 of Title 11, §2.2-4300 through 2.2-4377 of the Virginia Code (1950), as amended) the following be adopted.

METHOD OF PROCUREMENT

1. All public contracts over $30,000 with nongovernmental contractors for the purchase or lease of goods, or for the purchase of services, insurance, or construction shall be awarded after competitive sealed bidding or competitive negotiation as required by the Virginia Public Procurement Act, unless otherwise authorized by law. Professional services shall be procured by competitive negotiation.

2. All public contracts over $3,000 with nongovernmental contractors for the purchase or lease of goods or for the purchase of nonprofessional services or construction shall be awarded based on competitive principles and competition shall be sought to the maximum feasible degree, unless otherwise exempted or authorized by law.

3. The following items are exempted from the City's competitive procurement policy and are in addition to exceptions allowed by the Virginia Public Procurement Act.

a. Books, Manuscripts, Maps and Pamphlets b. Dues, Subscription and Publications c. Educational Films d. Used Vehicles, Machinery and Equipment e. Insurance Claims f. Perishable Foodstuffs g. Postage h. Training, Educational Services and Conferences 1. Travel, Room and Board J. Tuition

CAPITAL PURCHASES

4. Goods valued at $5,000 are considered capital assets. Purchase of Capital Assets must be approved by Council specifically in the budget process. If the Capital Asset has not been specifically identified and approved in the budget process, the department must submit a resolution to Council for approval of purchase prior to award of purchase order or contract.

PAGE 1

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AUTHORIZATIONS

5. The Authority to sign Purchase Orders, Sole Source Procurements, Emergency Procurements and Contracts to commit the City is vested with the Council and is delegated as follows:

a. City Council delegates authority to the Mayor to sign all Purchase Orders, Sole Source Procurements, Emergency Procurements and Contracts for which funds have been budgeted and appropriated by City Council and which have been reviewed and approved by the City Attorney's Office as per Policy Statement #P-99-08.

b. City Council delegates authority to the City Manager to sign Purchase Orders, Sole Source Procurements, Emergency Procurements and Contracts up to an estimated or actual amount not to exceed $500,000 for which funds have been budgeted and appropriated by City Council and which have been reviewed and approved by the City Attorney's Office as per Policy Statement #P-99-08.

c. City Council delegates authority to the Purchasing Manager to sign Purchase Orders, Sole Source Procurements, Emergency Procurements and Contracts up to an estimated or actual amount not to exceed $100,000 for which funds have been budgeted and appropriated by Council and which have been reviewed and approved by the City Attorney's Office as per Policy Statement #P-99-08.

POLICY SUPERCEDES OTHER POLICIES

ATTEST:

6. It is the intent of this policy to repeal any inconsistent policy or practice adopted prior to this date, specifically #P-2006-01, #P-98-02, #P-97-01, and any inconsistent regulation promulgated in the City of Manassas Purchasing Policies Manual approved by Council on December 12, 2005.

e alf of the City Council of Manassas, Virginia

Q rxjA eetJ=' A ) rJ;d cltzXJ Andrea Madden City Clerk

PAGE 2

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Policy #P-2016-03: Clarifying the Language in Section VI. Terms, Paragraph C. Regarding Interviews

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the proposed clarifying language to Policy #P-2016-03 be approved.

Date Last Consideredby City Council: February 8, 2016

Summary and/orComments:

The Personnel Committee met on January 19, 2017 to review Policy #P-2016-03, specifically the provision regarding the interview process. A recommendation to clarify the language was discussed with the following addition (in red font) proposed:

C. To promote broad participation, new ideas and perspectives, and to provide an opportunity for the Board, Committee or Commission to represent the community, interviews will be conducted for all available positions. Individuals who wish to serve another term on a Board, Committee or Commission, shall submit a letter of interest and, if multiple qualified candidates exist, may interview with the Personnel Committee.

Board – Committee – or Commission Reviewed: Personnel Committee – January 19, 2017 (Recommended approval 3/0)

Staff Contact: Andrea P. Madden, Assistant to the City Manager / City Clerkamadden@manassasva.gov(703) 257-8280 64

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POLICY STATEMENT #P-2016-03

REGULAR COUNCIL MEETINGFEBRUARY 8, 2016

RE: Appointments to Boards, Committees and Commissions

I. PURPOSE

Policy Statement #P-2016-03 shall establish a policy and process regarding appointments to themany City Boards, Committees and Commissions.

II. BACKGROUND

The City of Manassas has approximately forty Boards, Committees and Commissions, including multi-jurisdictional boards and authorities, which provide technical, advisory and administrative services to the City and its residents. The City Council recognizes that Boards, Committees and Commissions are an integral and important component of local government and citizens provide the City with a vast resource of talent and expertise.

III. POLICY

The City Council is responsible for appointing citizens to the various Boards, Committees and Commissions and intends to encourage interested citizens to serve and participate in their community. All appointments and removals are made at the discretion of the City Council.

IV. CRITERIA

The Code of Virginia, City of Manassas Code of Ordinances and adopted by-laws shall determine eligibility of individuals applying to serve on Boards, Committees and Commission. Applicants shall not be delinquent in any taxes, fees or fines due to the City.

In making appointments, the City Council shall consider interest, diversity of background, relevant experience and expertise, and any unique qualifications of the applicant.

V. PROCESS

The following process shall be followed to recommend and ultimately approve appointments:

A. NOTIFICATION – Sufficient notice shall be given to the individual whose term is expiring; if he or she wishes to serve another term, a letter expressing this interest to the City Clerk is required.

B. ADVERTISING – Openings on the City’s Boards, Committees and Commissions will be advertised on the website and on the government access channel. 65

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C. APPLICATION – Applications are available on the City’s website and may be completed and submitted to the City Clerk’s Office electronically. In addition, applications are available in the City Clerk’s Office and can be mailed, faxed or hand delivered once completed.

Applications received for a Board, Committee or Commission that does not have a vacancy will be kept on file for one year or until a vacancy occurs. The applicant will then be contacted to determine if he or she remains interested in the position.

D. INTERVIEW – The City Clerk’s Office will process all applications in a timely manner and will contact the applicant to schedule an interview with the Personnel Committee. Interviews are generally brief, but provide an opportunity for the Personnel Committee to ask questions and discuss an applicant’s experience and interest in serving on a Board, Committee or Commission. The Personnel Committee may make a recommendation to the City Council at a future Regular Meeting.

E. APPOINTMENT / REAPPOINTMENT – The City Council may discuss appointments and any recommendations of the Personnel Committee during a closed session at a Regular Meeting. A motion, a second, and a majority vote of the Council are required to approve appointments and reappointments. The City Clerk’s Office will notify individuals appointed or reappointed by mail and will share contact information with the Staff Liaison or Chairman of the Board, Committee or Commission. The term of office and other relevant information will be provided to the new or reappointed member prior to or during the first meeting.

VI. TERMS

A. The standard term for each appointment is four years unless another term is established by State Code or another jurisdiction (multi-jurisdictional appointments). Terms of office shall begin on July 1 of each year.

B. Members shall serve staggered terms to promote continuity and preserve institutional history.

C. To promote broad participation, new ideas and perspectives, and to provide an opportunity for the Board, Committee or Commission to represent the community, interviews will be conducted for all available positions. Individuals who wish to serve another term on a Board, Committee or Commission, shall submit a letter of interest and, if multiple qualified candidates exist, may interview with the Personnel Committee.

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VII. ATTENDANCE

Section 2-301, paragraph (b), of the Manassas City Code of Ordinances:

If any member of a board, commission, committee or authority shall be absent from three regular meetings consecutively, except under emergency circumstances approved by the City Council, or shall be absent from 50 percent of the meetings held during any six-month period for any reason, that member’s seat may be deemed vacant by resolution of the City Council, and thereupon the unexpired term shall be filled according to law.

VIII. GENERAL PROVISIONS

A. Appointed members of the City’s Boards, Committees and Commissions are expected to fulfill their responsibilities and duties and comply with all requirement and applicable laws.

B. Members of the Economic Development Authority, the Planning Commission, the Boards of Zoning Appeals, and the Upper Occoquan Sewage Authority (UOSA) are required by the Code of Virginia to submit Financial and Real Estate disclosure forms to the City Clerk on an annual basis.

C. Boards, Committees and Commissions with by-laws that contradict Policy #P-2016-03 shall amend such by-laws to ensure compliance.

D. The City Council may amend Policy #P-2016-03 as it deems necessary.

_________________________________ Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia

ATTEST:

__________________________________Andrea P. Madden City Clerk

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Resolution #R-2017-28: Accepting the Results of the Annual Election of Officers of the Greater Manassas Volunteer Rescue Squad

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution #R-2017-28 be approved.

Date Last Consideredby City Council:

January 11, 2016

Summary and/orComments:

In accordance with the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, Article III, Section 60-24, “all officers of the Rescue Squad shall be annually elected by members of the company. Officers so elected shall be certified to the City Council immediately after election, and before they assume the responsibilities of their respective offices, together with a complete and correct roster of the company listing each member by name and giving that member’s level of certification(s).”

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Rob Clemons, Fire and Rescue Chiefrclemons@manassasva.gov(703) 257-8465

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MOTION: January 23, 2017Regular Meeting

SECOND: Res. No. R-2017-28

RE: RESOLUTION ACCEPTING THE RESULTS OF THE ANNUAL ELECTION OF OFFICERS OF THE GREATER MANASSAS VOLUNTEER RESCUE SQUAD FOR THEYEAR BEGINNING JANUARY 1, 2017

WHEREAS, in accordance with the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, Article III, Section 60-24, “all officers of the Rescue Squad shall be annually elected by members of the company. Officers so elected shall be certified to the City Council immediately after election, and before they assume the responsibilities of their respective offices, together with a completed and correct roster of the company listing each member by name and giving that member’s level of certification(s);”

WHEREAS, the elected noted above for officers of the Greater Manassas Volunteer Rescue Squad for the year beginning January 1, 2017 was held on December 28, 2016; and

WHEREAS, the officers elected by the Greater Manassas Volunteer Rescue Squad possess the certifications to serve, as required by the adopted Fire and Rescue System Uniform Rank Structure Policy.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby accept the results and certifications as presented.

________________________________ Harry J. Parrish II Mayor On behalf of the City Council Of Manassas, Virginia

ATTEST:

_____________________________Andrea P. Madden City Clerk

Votes:Ayes:Nays:Absent from Vote:Absent from Meeting:

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70

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Resolution #R-2017-29: Appointments from the Greater Manassas Fire and Rescue Committee

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution #R-2017-29 be approved.

Date Last Consideredby City Council:

January 11, 2016

Summary and/orComments:

In accordance with the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, Article III, Section 60-27, “the Rescue Squad shall nominate two members for service on the Fire and Rescue Committee for appointment by the City Council.”

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Rob Clemons, Fire and Rescue Chiefrclemons@manassasva.gov(703) 257-8465

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MOTION: January 23, 2017Regular Meeting

SECOND: Res. No. R-2017-29

RE: RESOLUTION REGARDING NEW APPOINTMENTS TO THE FIRE AND RESCUE COMMITTEE AS A RESULT OF THE ANNUAL ELECTION OF OFFICERS OF THE GREATER MANASSAS VOLUNTEER RESCUE SQUAD (GMVRS) FOR THE YEAR BEGINNING JANUARY 1, 2017

WHEREAS, in accordance with the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, Article II, Section 60-27, “The Rescue Squad shall nominate two members for service on the Fire and Rescue Committee for appointment by the City Council;” and

WHEREAS, at the election noted above held on December 28, 2016, Nancy Orndoff was elected Chief of the Greater Manassas Volunteer Rescue Squad (GMVRS) for the year beginning January 1, 2017; and

WHEREAS Chief Nancy Orndoff and Board Member David Burns have been nominated by the Greater Manassas Volunteer Rescue Squad (GMVRS) to serve on the Fire and Rescue Committee.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby appoint Chief Nancy Orndoff and reappoint David Burns to serve on the Fire and Rescue Committee effective January 1, 2017.

_____________________________ Harry J. Parrish II MAYOR

On behalf of the City Council of Manassas, Virginia

ATTEST:

________________________________Andrea P. Madden City Clerk

Votes:Ayes: Nays: Absent from Vote: Absent from Meeting: 72

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Proclamation: Black History Month

Recommendation: Approve

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that the Proclamation recognizing February 2017 as Black History Month be approved.

Date Last Consideredby City Council:

February 8, 2016

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Kisha Wilson-Sogunro, Neighborhood Services Managerkwilson@manassasva.gov(703) 257-8240

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ProclamationWHEREAS, Black History Month is observed in February of each year; and

WHEREAS, Black History Month seeks to emphasize Black history and its cultural contributions to American life, andis designed to recognize and pay tribute to the many contributions of African Americans to the history, society and culture of the United States of America; and

WHEREAS, Black History Month celebrates the achievements of African Americans in the Arts, Civil Rights, Education, Entertainment, Government, History, Law, Literature, Medicine, Military, Music, Politics, Science, Sports, and other endeavors; and

WHEREAS, Black History Month allows us an opportunity to recognize the heroes of African American history including James West, U.S. inventor of more than 250 patents and Professor at John Hopkins University; Marie M. Daly, the first African-American woman to receive a Ph.D. in chemistry in the U.S., who taught and conducted research regarding foods and diet and their effect on the heart and the circulatory system; and Katherine G. Johnson, one of NASA's human computers who performed the complex calculations that enabled humans to successfully achieve space flight; and

WHEREAS, special recognition is given to our local well-known African Americans, including Jason and DeAnna Davidson, owners and Executive Officers of Tracen Technologies, who were awarded the 2016 Prince William Chamber Tech Company of the Year Award for delivering cutting-edge products such as COMMANDmoblie—Tracen’s flagship data collection platform to the industry; Audra E. Ryan-Jones, Vice President of Hewlett Packard Enterprise, who has used her leadership, skills and talents to positively affect the Manassas Boys and Girls Club members by generously supporting the Club to ensure that youth can reach their full potential; and two-time Congressional Award recipient, Corliss Udoema, President and Chief Executive Officer of Contract Solutions Incorporated, whose passion for community drives her to serve in her local community and nationwide through her “Hope in a Bag” project and the “Wisdom Meets Technology” initiative in the Greater Manassas community; and

WHEREAS, a display recognizing the contributions celebrating Black History Month will be featured in the lobby at City Hall during the month of February.

NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim the month of February 2017 as

Black History Month

in the City of Manassas, and the City Council, City Agencies and Staff hereby acknowledge and celebrate the contributions to the City of Manassas, Commonwealth of Virginia and United States of America made by African Americans.

ATTEST:

_________________________________Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: Consent

Agenda Title: Ordinance #O-2017-10: Tax Relief for the Elderly and Handicapped Program – Income Eligibility (Second Reading)

Recommendation: Approve Ordinance #O-2017-10 on Second Reading

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Ordinance #O-2017-10 regarding the tax relief program for elderly and handicapped program relating to income eligibility be approved on second reading.

Date Last Consideredby City Council: December 12, 2016

Summary and/orComments:

At the December 5, 2016 City Council Work Session, the Council directed staff to move forward with amending income eligibility guidelines for the tax relief for the elderly and handicapped program as detailed in Ordinance #O-2017-10. On December 12, 2016, the City Council approved on first reading Ordinance #O-2017-10.

Board – Committee – or Commission Reviewed: Finance Committee – October 12, 2016 (Reviewed Only)

Fiscal Impact: The program recommended would have provided $1,017,899 in tax relief for the elderly and handicapped in 2017.

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 5 Minutes

Agenda Title: Ordinance #O-2017-08: Addition of New Voting Precinct and Revision of Current Voting Precinct Boundaries (First Reading)

Recommendation: Approve Ordinance #O-2017-08

Motion: I move that Ordinance #O-2017-08 to add a new voting precinct and revise the current precinct boundaries be approved on first reading.

Date Last Consideredby City Council:

August 22, 2016

Summary and/orComments:

City of Manassas Voter Registration is adding a sixth precinct to meet the requirement in Virginia Code Section 24.2-307 that no precinct have more than 5,000 voters. This will change existing boundary lines and create a new precinct named Round precinct.

Board – Committee – or Commission Reviewed:

Electoral Board – February 1, 2016 (Recommended Approval of Sixth Precinct)

Fiscal Impact: Postage to notify registered voters and addition of new equipment for new precinct.

Staff Contact: Susan N Reed, Director of Elections, General Registrarsreed@manassasva.gov703-257-8462

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ORDINANCE #O-2017-08

First Reading ________Second Reading ________Enacted ________Effective ________

AN ORDINANCE TO AMEND AND REENACT THE CODE OF ORDINANCES, CITY OF MANASSAS, VIRGINIA (2002), AS AMENDED,

BY AMENDING IN CHAPTER 50, ELECTIONS, SECTION NUMBERS 50-1 AND 50-2RELATING TO VOTING PRECINCTS

WHEREAS, the City of Manassas, Virginia, is committed to providing fair elections and

equal representation for all of its citizens and to upholding the one-person, one-vote principle

guaranteed by the United States Constitution; and

WHEREAS, the City of Manassas has determined that amending the ordinance is

necessary and desirable, in order to comply with the requirements of Virginia Code Section

24.2-307 that no precinct shall have more than 5,000 registered voters; and

NOW THEREFORE, BE IT ORDAINED by the Council of the City of Manassas, Virginia,

meeting in ___________ session this ____________ day of ______________, 2017 that the

Code of Ordinances, City of Manassas, Virginia (2002), Chapter 50, Elections, Section Numbers

50-1 and 50-2, relating to voting precincts, is hereby amended and reenacted as follows:

Chapter 50 – ELECTIONS

Sec. 50-1. - Precincts established.

The following precincts in the city are provided for, established and laid off:

(1) Dean precinct: Beginning at the point of intersection of South Grant Avenue (Route 702) and the south corporate limits and running clockwise in a southwesterly and northwesterly direction with the corporate limits to a point

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in the easterly right-of-way line of Cloverhill Road; thence continuing with the corporate limits and the Cloverhill Road right-of-way in a southwesterly direction to a point in the westerly right-of-way line of Godwin Drive; thence continuing with the corporate limits and the Godwin Drive right-of-way in a northwesterly direction to its intersection with the main line of the Norfolk Southern Railway System; thence continuing with the corporate limits and the Norfolk Southern Railway System main line in a southwesterly direction to its intersection with the property now owned by the City of Manassas (formerly B.O. Wakeman); thence continuing with the corporate limits and the City of Manassas property in a southeasterly, southwesterly and northwesterly direction to its intersection with Nokesville Road (Route 28); thence continuing with the corporate limits and Nokesville Road and Godwin Drive in a northeasterly direction to the intersection with Wellington Road; thence in a southeasterly direction with Wellington Road to its intersection with SouthGrant Avenue; thence in a southeasterly direction with South Grant Avenue to the point of beginning.

Beginning at a point of intersection at Grant Avenue and Sudley Road (Rte. 234) and running in a clockwise direction with Grant Avenue and in a southerly direction to its intersection with Wellington Road; thence in a westerly direction with Wellington Road to its intersection with Winters Branch creek line; thence in a southwesterly direction with Winters Branch creek line to the most southwest property corner of 9501 Dean Park Lane; thence in a northwesterly direction along the most western parcel lines of 9501 Dean Park Lane and 9913 Godwin Drive to the Norfolk-Southern Railway System; thence in a southwesterly direction with the Norfolk-Southern Railway System to western right-of-way line of Godwin Drive which is the City of Manassas corporate limits; thence continuing in southwesterly direction with the Norfolk-Southern Railway System which is the City of Manassas corporate limits to the eastern property line of 10453 Wakeman Drive; thence continuing south and along the City of Manassas corporate limits to the southernmost point of the City of Manassas; thence continuing in a northerly direction and along the City of Manassas corporate limits to the northern right-of-way line of Nokesville Road (Rte. 28); thence in a northeasterly direction with Nokesville Road (Rte. 28) to Godwin Drive; thence in a northeasterly direction with Godwin Drive to Wellington Road; thence in a southeasterly direction with Wellington Road to Nokesville Road (Rte. 28); thence in an easterly with Nokesville Road which becomes Center Street to Stonewall Road; thence in a northerly direction with Stonewall Road to Sudley Road (Rte. 234); thence in a southeasterly with Sudley Road to the point of beginning (Intersection of Grant Avenue and Sudley Road).

(2) Baldwin precinct: Beginning at the point of intersection of Wellington Road and Stonewall Road and running clockwise in a northeasterly direction with

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Stonewall Road to its intersection with Sudley Road (Route 234); thence with Sudley Road in a southeasterly direction to its intersection with Prescott Avenue; thence with Prescott Avenue in a southeasterly direction to its intersection with Center Street; thence with Center Street in a westerly direction to its intersection with Fairview Avenue; thence with Fairview Avenue in a southeasterly direction to its intersection with Richmond Avenue; thence with Richmond Avenue in a southwesterly direction to its intersection with Wellington Road; thence with Wellington Road in a northwesterly direction to the point of beginning.

Beginning at a point of intersection at Grant Avenue and Sudley Road (Rte. 234) and running in a clockwise direction with Sudley Road and in a southeasterly direction to Portner Avenue; thence in a northeasterly direction with Portner Avenue to Public Works Drive/Breeden Avenue; thence in a northwesterly direction with Public Works Drive to the intersection with the City of Manassas corporate limits; thence in a southeasterly direction along the City of Manassas corporate limits to the centerline of Norfolk-Southern Railway System; thence in a southerly direction with the City of Manassas corporate limits to Richmond Avenue; thence in a southwesterly direction with Richmond Avenue to Fairview Avenue; thence in a southerly direction with Fairview Avenue to Wellington Road; thence in a southwesterly direction with Wellington Road to Grant Avenue; thence in a northerly direction with Grant Avenue to the point of beginning (Intersection of Grant Avenue and Sudley Road).

(3) Weems precinct: Beginning at the point of intersection of Portner Avenue and Sudley Road and running clockwise in a northwesterly direction to its intersection with Stonewall Road; thence with Stonewall Road in a northeasterly direction to its intersection with the northeasterly corporate limits; thence with the corporate limits in a southeasterly, southwesterly and southeasterly direction to its intersection with Portner Avenue; thence with Portner Avenue in a southwesterly direction to a point being the easterly boundary limits of the Point of Woods townhouse development; thence with the Point of Woods townhouse development in a southeasterly and southwesterly direction to its intersection with Liberia Avenue; thence with Liberia Avenue in a northwesterly direction to its intersection with Portner Avenue; thence with Portner Avenue in a northwesterly direction to the point of beginning.Beginning at a point of intersection at Grant Avenue and Sudley Road (Rte. 234) and running in a clockwise direction with Sudley Road and in a northwesterly direction to Stonewall Road; thence in a northeasterly direction with Stonewall Road to Liberia Avenue; thence in a northwesterly direction with Liberia Avenue to the City of Manassas corporate limits; thence in a northeasterly direction with the City of Manassas corporate limits to the northernmost corner of the City of

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Manassas; thence in a southeasterly direction with the City of Manassas corporate limits to the easternmost corner of 9680 Public Works Drive; thence in a southwesterly direction with the City of Manassas corporate limits to Public Works Drive; thence in a southerly direction with Public Works Drive to Sudley Road (Rte. 234); thence in a northwesterly direction with Sudley Road to the point of beginning (Intersection of Grant Avenue and Sudley Road).

(4) Haydon precinct: Beginning at the point of intersection of the northwesterly corporate limits and Wellington Road and running clockwise in a northeasterly direction with the northerly corporate limits to its intersection with Stonewall Road; thence with Stonewall Road in a southwesterly direction to its intersection with Sudley Road; thence with Sudley Road in a southeasterly direction to its intersection with Stonewall Road; thence with Stonewall Road in a southwesterly direction to its intersection with Wellington Road; thence with Wellington Road in a northwesterly direction to the point of beginning.

Beginning at a point of intersection at Liberia Avenue and Stonewall Road and running in a clockwise direction with Stonewall Road and in a southwesterly direction to Sudley Road (Rte. 234); thence in a southerly direction and continuing with Stonewall Road to Center Street (Rte. 28); thence in a westerly direction with Center Street which becomes Nokesville Road (Rte. 28) to Wellington Road; thence in a northwesterly direction with Wellington Road to Godwin Drive which is also the City of Manassas corporate limits; thence in a northeasterly direction with Godwin Drive/City of Manassas corporate limits to Sudley Road (Rte. 234) which is also the City of Manassas corporate limits; thence in an easterly direction with Sudley Road/City of Manassas corporate limits to the western property line of 8621 Sudley Road which is also the City of Manassas corporate limits; thence in a northeasterly direction with the City of Manassas corporate limits to Liberia Avenue; thence in a southeasterly direction with Liberia Avenue to the point of beginning (Intersection of Liberia Avenue and Stonewall Road).

(5) Metz precinct: Beginning at the point of intersection of the southerly corporate limits and South Grant Avenue and running clockwise in a northwesterly direction to its intersection with Richmond Avenue; thence with Richmond Avenue in a northeasterly direction to its intersection with Fairview Avenue; thence with Fairview Avenue in a northeasterly and northwesterly direction to its intersection with Center Street; thence with Center Street in a northeasterly direction to its intersection with Prescott Avenue; thence with Prescott Avenue in a northwesterly direction to its intersection with Sudley Road; thence with Sudley Road in a northwesterly direction to its intersection with Portner Avenue; thence with Portner Avenue in a northeasterly direction to its

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intersection with Liberia Avenue; thence with Liberia Avenue in a southeasterly direction to a point being the southerly boundary limits of Point of Woods townhouse development; thence with the Point of Woods townhouse development in a northeasterly and northwesterly direction to its intersection with Portner Avenue; thence with Portner Avenue in a northeasterly direction to its intersection with the easterly corporate limits; thence with the corporate limits in a southeasterly, northeasterly, southeasterly, southwesterly,southeasterly, southwesterly direction to the point of beginning.

Beginning at a point of intersection at Hendley Road and Wellington Road and running in a clockwise direction with Wellington Road and in a northeasterly direction to Fairview Avenue; thence in a northerly direction with Fairview Avenue to Richmond Avenue; thence in a northeasterly direction with Richmond Avenue to Liberia Avenue which is also the City of Manassas corporate limits; thence in a southerly direction with Liberia Avenue which becomes Prince William Parkway to Hastings Drive which is also the City of Manassas corporate limits; thence in a southwesterly direction with the City of Manassas corporate limits to Dumfries Road (Rte. 234) which is also the City of Manassas corporate limits; thence in a northwesterly direction with the City of Manassas corporate limits to Lucasville Road which is also the City of Manassas corporate limits; thence in a northerly direction with Lucasville Road to Hastings Drive which is the City of Manassas corporate limits; thence in an easterly direction with Hastings Drive to Hendley Road; thence in a northerly direction with Hendley Road to the point of beginning (Intersection of Hendley Road and Wellington Road).

(6) Round precinct: Beginning at a point of intersection at Hendley Road and Wellington Road and running in a clockwise direction with Hendley Road and in a southerly direction to Hastings Drive; thence in a westerly direction with Hastings Drive to Lucasville Road; thence in a southerly direction with Lucasville Road to the City of Manassas corporate Limits; thence in a westerly direction with the City of Manassas corporate limits to Cloverhill Road which is also the City of Manassas corporate limits; thence in a southwesterly direction with Cloverhill Road/City of Manassas corporate limit to Godwin Drive which is also the City of Manassas corporate limits; thence in a northwesterly direction with Godwin Drive/City of Manassas corporate limits to the intersection of Godwin Drive and Hastings Drive which is also the City of Manassas corporate limits; thence in a westerly direction with Godwin Drive/City of Manassas corporate limits to the Norfolk-Southern Railway System which is the City of Manassas corporate limits; thence in a northeasterly direction with the Norfolk-Southern Railway System to the westernmost property corner of 9313 Godwin Drive; thence in a southeasterly direction with the western property lines of 9913 Godwin Drive and 9501 Dean Park Drive to the most southwest

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property corner of 9501 Dean Park Drive which is also the Winters Branch creek line; thence in a northeasterly direction with the Winters Branch creek line to the intersection of Wellington Road; thence in a southwesterly direction with Wellington Road to the point of beginning (Intersection of Hendley Road and Wellington Road).

(7) Central absentee voter precinct: A central absentee voter precinct is hereby established for the purpose of receiving, counting and recording absentee ballots cast within the city for all city, Commonwealth and national elections.

(Code 1978, § 8-1)

State Law reference— Election precincts, Code of Virginia, §§ 24.2-101, 24.2-305 et seq., 24.2-712.

Sec. 50-2. - Polling places.

The polling places for the precincts established by section 50-1 shall be as follows:

(1) Dean precinct: Dean Elementary School at the end of Prince William Street.(2) Baldwin precinct: Baldwin Elementary School on Main Street.(3) Weems precinct: Weems Elementary School on Weems Road.(4) Haydon precinct: Haydon Elementary School on Park Avenue.(5) Metz precinct: Metz Middle School on Richmond Avenue.(6) Round precinct: Round Elementary School on Hastings Drive.(7) Central absentee voter precinct: Conference Room, City Hall annex, 9025

Center Street, Manassas.

2. The City Council directs the Assistant to the City Manager – City Clerk to comply with the provisions of Virginia Code Sections 24.2-304.3 and 30-264.

3. This ordinance shall take effect upon ______________.

BY ORDER OF THE COUNCIL

_________________________Harry J. Parrish, II, MayorOn Behalf of the City Council ofManassas, Virginia

83

ATTEST:

__________________________City Clerk

MOTION: Date: February 13, 2017Regular Meeting

SECOND: Ord. No. O-2017-08

RE:

ACTION:

Votes:Ayes:Nays:Absent from Vote:Absent from Meeting:

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N22 2221 2120 2019 1918 1817 1716 1615 1514 1413 1312 1211 1110 109 98 87 76 65 54 43 32 21 1

CITY HALL

Mayor: Harry J. (Hal) Parrish IIVice Mayor: Jonathan L. WayCouncil Members: Marc T. Aveni Ian Lovejoy Sheryl L. Bass Mark D. Wolfe Ken D. Elston

GN

MN

Horizontal Datum: NAD83, State Plane, Virginia, North, FeetMagnetic Declination, -10.51(as of 2013 changing 0.02 W per year)Elevation, 317.00 ftLongtitude, 77.46915 degrees EastLatitude, 38.75052 degrees NorthEarth Datum, North American 1983UTM Easting, 285.429 kmUTM Northing, 4291.987 kmUTM Zone, 18UTM Convergence, -1.55 ¢ City of Manassas

VOTING DISTRICT MAP

VERTICAL &

Date:

1 inch = 2,867 feet0 2,250 4,500 6,750 9,0001,125

Feet

0 0.55 1.1 1.65 2.20.275

Kilometers

0 0.55 1.1 1.65 2.20.275

Miles

1/18/2017

A ABBOTT CT K-19 BENTFIELD DR M-16 CARIBOU LN K-06 DEBLANC PL L-12 FOUNTAIN CIR J-18 HOOD RD I-16 LIBERTY ST J-13 N NAGLE ST L-15 POE DR J-18 SCHOOL ST H-14 TEMPO CT I-16 WHISPERING PINE CT J-04ABBOTT RD K-18 BERKSHIRE ST H-15 CARLTON DR K-06 DECKERT PL L-13 FOXBOROUGH CT K-18 HOSPITAL WAY G-06 LIBERTY TRL L-15 NANETTE DR L-16 POINT OF WOODS DR K-06 SEBASTIAN CT G-16 TERRACE VIEW CT J-04 WHITWORTH LN I-18ABINGTON WAY I-18 BERNARD CT J-20 CARMEL WAY G-17 DEVONSHIRE CT H-05 FRANK CT K-19 HUTCHISON LN K-15 LINCOLN AVE H-13 NANTUCKET CT L-18 POMPOM CT H-17 SELWYN DR H-03 THORNWOOD CT J-02 WILLA LN K-17ACER LN I-14 BERTHA CT L-14 CAROLINA DR B-17 DIANE CT L-07 FRANK MARSHALL LN C-20 LINDEN CT I-05 NASH DR H-03 PONDEROSA PINE CT I-19 SEVENTH REGIMENT DR J-18 THORNWOOD LN J-02 WILLOW GLEN CT J-04ADAMSON ST K-06 BETHANY CT H-17 CARRIAGE LN K-09 DIGGES RD H-06 FREDERICKSBURG PL H-12 I I BEAM LN M-10 LITHO LN L-11 NATCHEZ TRAIL CT F-16 PORTNER AVE K-08 SHADIA PL K-11 TILLETT LOOP I-04 WILLOW GROVE TRL F-07ADRIENNE PL L-05 BIRCHWOOD CT I-06 CASPIAN WAY J-20 DITMARS CT K-07 FREELAND MEWS L-16 IMPALLA DR PWC LONG HILL CT L-18 NATURAL BRIDGE CT L-12 POWERS ST L-13 SHADY GROVE CIR J-03 TIMBERWOOD CT J-04 WILLOWBROOK CT J-04AFTON CT G-10 BOND CT G-08 CATHER AVE K-16 DONNER DR J-20 FRINGE TREE LN H-14 INKBERRY CT I-02 LONGSTREET CT I-07 NELSON LN H-10 PRESCOTT AVE K-11 SHANNON LN G-18 TITO CT K-19 WILSON AVE K-08ALLEN ST J-18 BONHAM CIR F-09 CAVALRY LN J-05 DORCHESTER PL J-19 FRY ST J-17 IRVING ST J-11 LONGSTREET DR J-08 NEW BRITAIN CIR K-04 PRIM LN L-09 SHERMAN CT J-05 TOWN LN I-15 WIMBLEDON CT L-17ALLWOOD CT I-16 BRACKETS FORD CIR G-20 CEDAR RIDGE DR F-18 DORSEY CIR H-05 IVY GLEN CT J-03 LUCASVILLE RD I-19 NEWMAN CT G-09 PRINCE WILLIAM PKWY M-17 SIGNAL HILL RD L-13 TRAVELLER ST K-06 WINDGATE CT L-18ALMOND ST G-10 BRAGG LN I-14 CENTER POINT LN G-12 DOUGLAS ST I-13 G GAITHER MEWS G-04 NICOL LN K-15 PRINCE WILLIAM ST I-13 SILLS CT G-11 TRELLIS CT H-17 WINDSOR AVE K-12ALMOND TREE CT F-20 BRAMBLE CT F-08 CENTER ST K-12 DUMFRIES RD J-17 GAITHER ST H-03 J JACKSON AVE J-06 M MADISON AVE H-13 NIKI PL J-19 PRINCETON PARK DR I-13 SILVER MAPLE CT J-04 TRINITY LN H-18 WINFIELD CT L-18ALPHA CT G-11 BRANCHVIEW CT G-17 CENTRAL PARK DR E-16 DUTCHMAN CT L-15 GARDEN ST K-14 JAMES PAYNE CT B-19 MAGNOLIA CT J-03 NINEBARK CT H-14 PRISTINE CT I-16 SORRELL DR G-20 TROUTMAN CT M-15 WINTERSET DR J-17AMARYLLIS AVE H-16 BRANCHVIEW LN G-17 CENTREVILLE RD K-09 GARLAND CT G-09 JANJA CT K-19 MAGNOLIA GROVE DR I-19 NITTANY DR M-12 PROFESSIONAL PL H-07 SOUTH CLARK PL K-15 TRUSLER CT G-09 WINTERWOOD CT F-09AMBERLEIGH CT H-18 BRAXTED LN H-05 CHAMPION CT H-06 E EARLY ST I-08 GARNET CT F-10 JASMINE CT G-08 MAHOGANY CT L-07 NOKESVILLE RD E-13 PUBLIC WORKS DR L-05 SOUTH GRANT AVE K-17 TUDOR LN K-12 WISTLEWOOD CT H-19ANITA CT K-07 BREEDEN AVE L-06 CHANCELLORSVILLE LN H-12 EAST ST J-12 GARST DR I-16 JAYESELLE DR G-20 MAIN ST J-11 PWC PKWY 234  BYPASS B-15 SOUTH HALL TERR H-12 TUDOR OAKS DR L-12 WITCH HAZEL WAY H-15ANTIQUE WAY M-09 BRENDEL WAY G-17 CHAPMAN OAK DR I-13 EASTON CT I-13 GATEWAY BLVD C-17 JAYHAWK TER M-12 MAKELYS WAY G-19 O OAKENSHAW DR M-13 SOWARDS LN G-19 TYLER CT E-09 WOOD DRIFT CIR K-15ANTONIA AVE K-17 BRENT ST J-14 CHARLESTON DR I-17 ELDERBERRY CT F-07 GEIST CT M-13 JEFFERSON AVE H-13 MALLOW CT F-08 OAKGLEN CT J-02 Q QUARRY RD L-11 SPEEDWELL CT I-15 WOODBROOKE CT G-18ARIEL CT K-07 BRETTON WOODS DR K-07 CHERRY ST K-11 ELLICOTT LN K-14 GENT CT I-16 JERRYS CIR M-09 MALLOW ST F-08 OAKGLEN RD I-02 QUARRY ST J-11 SPICE GLADE CT I-18 V VARNEY MEWS M-16 WOODLEA CT I-13ARTILLERY RD J-05 BRIGADE CT J-04 CHERRY TREE LN K-16 ENGLISH OAK CT I-13 GEORGE ST I-14 JOYCE CT D-15 MALVERN CT H-18 OAKGROVE CT J-03 SPRAGGINS CT H-19 VERBENA CT I-15 WOODLINE CT J-03ASHTON AVE F-09 BRIGANTINE LN L-12 CHERVIL CT I-16 ERIN CT H-18 GEORGIAN CT H-05 JUSTIN LN F-17 MANASSAS MILL RD I-19 OAKVIEW DR M-18 R RACHELL CT J-07 SPRINGHOUSE CT K-17 VERIDAN DR I-16 WOODMONT CT L-17ASPEN PL I-14 BRINKLEY LN G-11 CHESWICK CT H-18 EUCLID AVE L-10 GINNY WAY F-17 MANOR VIEW PL G-19 OBSERVATION RD B-21 RACQUET CIR L-17 SPRUCE WOOD CT I-19 VICKSBURG LN K-04AUSTIN WAY G-17 BRISTOW RD PWC CHINA GROVE CT I-14 EUCLID CT L-10 GLADSTONE ST H-08 K KAMLEA DR K-03 MAPLE ST K-11 OCONNELL CT I-16 REB YANK DR K-08 STATION CROSSING WAY L-12 VINNIA CT G-16 Y YARROW LN I-15AUTUMN PL G-17 BROWNING CT J-19 CHURCH ST I-12 EWELL ST J-10 GLOXINIA WAY H-16 KAO CIR M-08 MARKET CIR M-16 OLD HICKORY CT K-04 REDOUBT RD A-19 STEVENS CT F-10 VIRGINIA AVE K-16 YODER ST M-14AVIATION LN C-20 BROZ CT K-19 CLARK PL K-15 GODWIN CT D-16 KARLO ST K-19 MARKET ST M-16 OLD LEWIS CT K-12 RESIDENCY RD A-19 STILSON DR I-04 YOHR CT M-14AZALEA GROVE DR I-18 BRUTON PARISH CT H-05 CLEARRIDGE LN M-13 F FAIRFAX ST K-05 GODWIN DR D-11 KERSHAW CT F-10 MASSIE ST J-18 OLD WELLINGTON RD H-14 REYNOLDS PL F-09 STILSON MEWS I-04 W WAKEMAN CT B-18AZURE CT J-14 BUCKEYE CT J-03 CLEARY ST J-17 FAIRVIEW AVE K-13 GOOSEBERRY DR H-15 KEY COMMONS CT K-10 MATHIS AVE K-10 OLDE MILL RUN K-17 RICHMOND AVE M-13 STODDARD DR I-04 WAKEMAN DR D-21 Z ZEBEDEE ST K-12

BUCKNER RD J-15 CLOUDBERRY WAY H-16 FALCON POINT WAY F-20 GRANT AVE I-09 KINCHELOE DR L-07 MAURY LN J-15 OLDE TOWN CT J-12 RICHMOND ST L-13 STONEWALL CT I-05 WALL ST H-12 ZIMBRO AVE G-10B BAINBRIDGE CT L-14 BUCYRUS CT M-08 CLOVERHILL CT I-17 FARMINGTON CT L-18 GRAPEWOOD CT G-06 KING CARTER ST K-05 MAXWELL CT H-17 OLDEN CT G-09 RIVER CREST RD H-18 STONEWALL RD J-04 WARFIELD MEWS H-04

BALLANTRAE ST M-13 BURLINGTON CT L-06 CLOVERHILL RD H-18 FAWNLILY CT H-15 GRAYS MILL CT M-13 KIRBY ST J-06 MAYFIELD CT M-12 OLIVER CT K-07 RIVERDALE PL L-13 STRAWFLOWER LN H-16 WARFIELD ST H-04BANKHEAD DR I-04 BURNET CT I-15 COCKRELL RD G-11 FEEG CT L-13 GREEN BROOK CT F-06 MCCLELLAN CMN F-09 OPERA ALY J-12 ROBIN LYNN CT G-10 STUART AVE I-09 WASHINGTON AVE H-08BANKHEAD MEWS I-04 BURNSIDE RD F-08 COGGS BILL DR L-11 FELSTED LN H-04 GREENGATE CT F-10 L LAKE JACKSON DR M-17 MCDOWELL CMN E-08 ORCHARD LN J-16 ROBNEL AVE I-10 SUDLEY RD H-07 WATERBURY CT K-18BARNETT ST J-07 BUSINESS CENTER CT D-16 COLONEL CT D-15 FENDALL ST M-16 GREENLEAF DR F-19 LAMONT CT K-06 MCKENZIE CIR J-03 OTTERBURN MEWS M-16 ROBSON DR I-09 SUGARWOOD LN G-06 WATERFORD DR H-18BARRINGTON PARK CIR J-19 BUSINESS WAY F-11 COMMERCE CT L-09 FENDELL MEWS M-16 GREGORYS GROVE CT J-17 LANDGREEN ST J-05 MCKINLEY AVE H-14 ROLLING RD G-06 SULLIVAN CT L-06 WAX MYRTLE WAY H-14BARTOW PL I-11 BUTTERNUT CIR I-19 CONFEDERATE TRL F-09 FERNWOOD CT I-02 GRETCHEN CT G-18 LANE SCOTT CT L-12 MCRAE CT F-09 P PARK AVE G-08 ROSEWOOD ST G-08 SUMNER LAKE BLVD I-04 WEEMS RD J-08BARTOW ST J-14 BUTTERNUT ST F-07 CONSTANCE PL I-17 FIELD CT F-17 GRIST MILL CT L-17 LAURELWOOD CT J-04 MEADOWVIEW DR K-16 PARK ST G-09 RUFFNER ST H-03 SURVEYOR CT H-07 WEEPING WILLOW DR H-19BATTERY HEIGHTS BLVD M-11 BUTTONBUSH CT I-19 COREY DR H-17 FIRETHORN CT J-05 LAVENDER FLOWER CT H-15 MERCEDES DR M-14 PATRIOT MEWS L-15 RUNALDUE ST I-13 SWEETBRIAR ST F-07 WEIR ALY J-11BATTLE CT K-04 BUTTRESS LN M-11 CORIANDER CIR I-15 FITZGERALD FARMS CT M-13 H HAAG ST L-14 LAWS DR L-16 MERIT CT G-09 PATTERSON PL F-09 RUSKIN CT L-16 WEIR PL K-10BATTLE ST J-11 BYRD DR I-14 CORPORATE CIR F-11 FLANAGAN CT I-16 HAMPTON RD J-16 LAYTON CT L-16 MERRIMACK DR J-15 PEABODY ST I-09 T TACKETT AVE K-05 WEIR ST I-07BATTLEFIELD DR G-17 CORYDALIS CT H-16 FLOWERDEN LN G-17 HARRY J PARRISH BLVD D-21 LEANDER LN M-16 MERRYBELLE CT I-16 PENHOOK CT M-12 S SADDLE CT K-05 TALL OAKS CT H-09 WELLINGTON CONN. RD G-12BAYBERRY AVE I-02 C CAITLIN CT F-09 COUNTRY LN F-06 FLOWERREE LN J-18 HARVEST PL F-17 LEANDER MEWS M-16 METCALF BLVD M-12 PEONY CT G-16 SAFFRON HILL CT I-18 TANEY RD I-15 WELLINGTON RD H-15BAYBERRY CT I-01 CALADIUM DR H-16 CROZIER DR M-11 FOREST HILL CIR L-16 HASTINGS DR K-18 LEE AVE I-12 MILES PL F-09 PETTUS PL G-16 SANDALWOOD DR J-15 TANGLEWOOD LN G-06 WESLEY AVE K-14BEAUREGARD AVE I-10 CALYPSO DR I-16 FOREST POINT CIR I-07 HAZEL DR H-08 LEE CT H-12 MILIC ST J-20 PHOENIX DR M-07 SANDERLING DR L-12 TAPOK DR M-11 WEST COURTHOUSE RD H-12BECK LN M-14 CAMPHOR CT H-15 D DAHLIA CT H-16 FORESTWOOD LN I-07 HENDLEY RD I-18 LEE MANOR DR G-18 MILROY CT E-09 PICKETT LN J-15 SANDY CT F-16 TARRA LN I-13 WEST ST J-11BEE ST J-14 CANDY CT F-19 DAMASK CT G-07 FORT DR J-08 HILL PL K-08 LEHR CT L-13 MINE GAP WAY H-12 PINEY POINT CT J-04 SARAJEVO CT K-19 TARRAGON CT F-07 WESTFIELD RD I-13BEECH PL I-14 CANNON RIDGE DR K-04 DAYLILY CT H-16 FORT PL J-07 HOLLAND CT F-17 LEIGHTON PL J-19 MOCK ORANGE CT H-15 PIPER LN A-22 SASSAFRAS CT H-15 TAYLOR ST J-09 WESTWOOD CT L-17BENNETT DR I-11 CANNONEER CT M-11 DEAN DR F-14 FORUM WAY H-06 HOLLOWBROOK WAY L-13 LIBEAU DR L-16 MORAIS CT D-14 PLACID ST G-10 SCARLET OAK DR I-13 TEA BERRY CT H-14 WHARTON CT F-09BENS WAY G-16 CAPITAL CT B-16 DEAN PARK LN G-15 FOSTER DR F-13 HOLLY GROVE CT J-03 LIBERIA AVE L-08 MOSBY ST I-11 PLANTATION LN H-05 TECHNOLOGY DR F-13 WHEATLAND MEWS L-16

:

DRAFTVoting Districts LegendVoting Districts

District

Baldwin Elementary

Dean Elementary

Haydon Elementary

Metz Middle

Round Elementary

Weems Elementary

85

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 10 Minutes

Agenda Title: Update: Department of Social Services

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: February 8, 2016

Summary and/orComments:

Ronald King, Director of Social Services, will present a report detailing the department’s activities and its support of the goals and objectives identified in the City Council’s Strategic Plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Ronald King, Director of Social ServicesRonald.King@dss.virginia.gov(703) 257-2329

86

The City of Manassas Department of Social Services strives to provide opportunities which promote the stability, self –sufficiency and well being of its residents by:

Assisting with basic needs

Protecting children

Providing information and referrals to community resources

Annual ReportFiscal Year 2016

87

Departmental overview

CSA Coordinator(1)

Admin Coordinator(1)

Director

Benefit ProgramsManager

(2)

Benefit Programs Specialist III

(2)

Benefit Programs Specialist II

(8)

Benefit Programs Specialist II Seasonal

Cooling/Heating(1) Part-time

Program Coordinator

(1)

Fiscal Services Manager

Admin Asst. II(.60)Part-time

(1)

Human Services Supervisor

(1)

Human Service Specialist III

(4)

Service Programs Manager

Family Service Worker III

(1)

Family Service Worker II

(5)

Family Service Worker I

(1)

(1) Family Service Case Aide

(.50) Part-time

Self –Sufficiency Specialist II

(2)

Family Service Case Managers

(2)

Housing Program Supervisor

Housing Agent I(1)

88

ADULT PROTECTIVE SERVICES (APS)

• Financial Exploitation• Neglect• Abuse

89

CHILD PROTECTIVE SERVICES (CPS)

90

Administrative and Program Expenditure Summary

Medicaid* & * FAMIS $35,819,313

Supplemental Nutrition Assistance Program (SNAP)* $5,816,017

TANF $387,350

Housing Assistance* $3,846,465

State Energy Assistance Programs* $50,751

Department Operations $3,311,384

Day Care Programs* $1,694,806

Benefit Programs $356,120

Service Programs $96,641

Employment Programs $51,086

Housing Choice Voucher Program $208,418

Local Programs $97,500

Comprehensive Services $1,175,618

VJCCCA $192,018

TOTAL $53,103,487

*Requires a local eligibility determination but are not budgeted locally and no local match is required.

91

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 10 Minutes

Agenda Title: Update: Community Development Department

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: January 11, 2016

Summary and/orComments:

Elizabeth S. Via-Gossman, Community Development Director, will present a report detailing the department’s activities and its support of the goals and objectives identified in the City Council’s Strategic Plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Elizabeth S. Via-Gossman, Community Development Directorevia-gossman@manassasva.gov(703) 257-8224

92

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 10 Minutes

Agenda Title: Update: Economic Development Department

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: January 11, 2016

Summary and/orComments:

Patrick Small, Economic Development Director, will present a report detailing the department’s activities and its support of the goals and objectives identified in the City Council’s Strategic Plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Patrick J. Small, Economic Development Directorpsmall@manassasva.gov(703) 257-8881

93

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 5 Minutes

Agenda Title: Report: Historic Manassas, Incorporated (HMI)

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: N/A

Summary and/orComments:

Debbie Haight, HMI Director, will present a report detailing the organization’s activities and its support of the City through its promotion of tourism and economic development.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Patrick J. Small, Economic Development Directorpsmall@manassasva.gov(703) 257-8881

94

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 10 Minutes

Agenda Title: Report: Pavement Management Plan

Recommendation: Information Only

Motion: N/A

Date Last Consideredby City Council: N/A

Summary and/orComments:

The City has recently had our roads inventoried by a contractor using video monitoring and motion sensors to evaluate the condition of the road surface. The ratings were sought to allow the City to prioritize our future maintenance activities. The Pavement Management Program details the findings of this inventory and identifies the planned three-year paving plan.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: The Pavement Management Plan will be implemented with funding in the Annual Budget.

Staff Contact: Steve Burke, Public Works Directorsburke@manassasva.gov(703) 257-8476

95

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 15 Minutes

Agenda Title: Community Emergency Response Team (CERT) Graduation Ceremony

Recommendation: Recognize the CERT Graduating Class

Motion: N/A

Date Last Consideredby City Council:

N/A

Summary and/orComments:

City staff and members of previous CERT classes will be recognizing the current graduating class. School is approximately ten (10) weeks and covers topics such as first aid, CPR, and disaster relief. The final exam consists of an exercise with live role players to help simulate a disaster. Students collectively put the skills they learned to work during the exercise.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: James Hartnett, Fire MarshalJhartnett@manassasva.gov(703) 257-8233

96

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 15 Minutes

Agenda Title: Presentation of Proclamation: Black History Month

Recommendation: Present Proclamation

Motion: N/A

Date Last Consideredby City Council:

February 8, 2016

Summary and/orComments:

N/A

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Kisha Wilson-Sogunro, Neighborhood Services Managerkwilson@manassasva.gov(703) 257-8240

97

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: 30 Minutes

Agenda Title: Authorization of a Closed Meeting

Recommendation: Authorize a Closed Meeting

Motion: I move that Council convene in a closed meeting to: discuss appointments to Boards, Committees or Commissions; to consult with legal counsel employed or retained by a public

body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the East End Mobile Home Park;

and to discuss a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community, specifically at Gateway,

as permitted by Virginia Code Sec. 2.2-3711 Paragraph A (1), A (7) Part 2, and A (5), for which the Virginia Freedom of information Act permits discussion in a closed meeting.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

98

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: January 23, 2017

Time Estimate: N/A

Agenda Title: Certification of the Closed Meeting

Recommendation: Certify the Closed Meeting

Motion: I move that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

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