Collaboration and Content Management withAlfresco Enterprise & JBoss Portal

Phil RobinsonDirector of Strategic Channels, Alfresco

Mike VertalPresident & CEO, Rivet Logic Corp.

Agenda

● Too Much Content?

● Introducing Alfresco

● Alfresco & JBoss Portal

● Case Study: CRIX International

● Alfresco and the Government

● For More Information…

Open Source is the Solution

● Updated Feb 2007 – "Exceed $3.9 billion in 2008 with 19% CAGR"

● Yet only ~10% of employees are using ECM

● Collaboration / Web 2.0 technologies only add to the content problem

● How to address the remaining 90%?

● Open Source is now acceptable (Gartner: “95% of G2000 by 2008”)

The ECM Market “More content created in the next two years than in the entire previous history of humankind. And over 93% of it will be electronic.”

Accenture, 2006

Alfresco ‐ At a Glance

● Mission● To be the world’s best ECM

platform, 5 x faster and 10 x more cost effective

● 1 Million Downloads● 39,000 Registered

Community Members● 21,000 Active Installations

● 400+ Customers● Governments, Banks,

Media, Education, Professional Services

Alfresco –A Proven Management Team

● John Newton – Founder of Documentum

● John Powell – COO of Business Objects

● Kevin Cochrane – VP Web Content Management at Interwoven

● Dr. Ian Howells – VP Marketing at SeeBeyond

● Matt Asay – Organizer of Open Source Business Conference

● Documentum Java Web Development and Portal Team

● Interwoven Team Site and Open Deploy Engineers

● Investors - Accel Partners, Mayfield Fund & SAP Ventures

Alfresco –Sample Customers

OtherProfessional Services Publishing & Media

Education & NFPGovernmentFinancial Services

Commercial Open Source

● Alfresco Community● Free to download and use● GPL Licensed● Daily Builds, Fast Paced Development ("Bleeding Edge")● No support from Alfresco or partners● Only major releases (no maintenance releases) ● No third party application support● Ingres & Alfresco Community Bundle available today for download

● Alfresco Enterprise● Annual Subscription Model● Product, Support, Maintenance● Commercial License with Indemnification● Q&A, Testing, Certification● Alfresco Customer Portal, Alfresco Call Tracking (ACT) Case Management● Training & System Integration Services

The Model

● Core Pricing Philosophy:● Charge ONLY for support & maintenance

Large Upfront LicenseLarge Upfront License

No Upfront LicenseNo Upfront License

Support & Maintenance

Support & Maintenance

Support& Maintenance

Support& Maintenance

● Traditional Enterprise Software Vendors

● Alfresco’s Open Source Approach

● Alfresco must focus on providing a high quality product and customer service to survive!!!

Simplifying Document ManagementMass Deployment

● Replace shared file drives with Virtual File System

● Automatic Metadata Extraction

● Simple Rules Automate Manual Processing

● Portals Integration

● Google-like search, Yahoo-like browsing

● Folder-Based Workflow

● SmartSpaces● Folders, Content, Rules

● Zero Footprint Client

Simple Office IntegrationWork Entirely in Office

● Functionality● Space Browsing● Search● Checkin/out● Create New● Version History● Properties● Workflow Tasks● Compare

● Actions● Transform PDF● Email out URL

SimplifyingRecords Management

● Designed to DOD 5015.2 Requirements

● Automated metadata extraction and classification

● Easy records scheduling and file plan maintenance

● Drag and drop capture with easy Outlook integration

● Complete auditing and workflow integration

● Automated conversion to PDF and ODF

● Easy export for archival

Alfresco – The Most Scalable Standards Based ECM

● Benchmark● Conducted by Unisys Corporation● 100 million objects● 140 objects per second● Sub-Second Access - CIFS, Web Client● Linear Scalability Search

● No Artificial Limits● Multiple Site Collections● Performance Degradation

● New APIs● New Web Services extensions● REST: ATOM Publishing● New SQL-based Query Language

Rivet Logic Overview

● Award-winning professional services focused on enabling:● Enterprise Collaboration and Communities● Enterprise Content Platforms● Using Leading Open Source Software

● Certified technology partnerships● Alfresco● JBoss● MySQL● Other leading open source vendors

● Headquartered in Reston, VA● Founded in 2005● 50+ clients throughout North America● Fortune 1000 and Federal/State government clients

2008 Innovator of the Year

Partner of the Year - 2006, 2007

Alfresco / JBoss Portal

● Portals - Features & Benefits

● JBoss Portal overview

● Alfresco / JBoss Portal integration

● Case study: CRIX International

Portal Features & Benefits

● Basic Features● Application & information aggregation● Personalization● Collaboration & communities● Automated business processes● Straightforward integration

● Benefits● Streamlined operations & improved productivity● Minimal IT involvement & support requirements● Adapt to evolving business requirements● Leverage and enable emergent behavior

JBoss Portal Overview

● Features● Zero-license fee platform

• Flexible & scalable yet cost effective● Dynamic information easily accessible

• JBoss Enterprise Application Platform assures performance & scalability● Enterprise-class reliability & scalability

• Clustering, caching, fail-over, load balancing, and distributed deployment features

● Themes & personalization• Create & destroy portlets at runtime• Ability to change themes/layouts and portlet behavior at runtime

JBoss Portal Overview

● Features (cont.)● Single sign-on support across portal● Web-based administration

• User and group creation, editing and deletion• Layout modification• Email validation

● Interoperability & Flexibility• JSR168 specification• Integration of dynamic web pages & applications within reusable portlets• Open Internet standards support (WSRP)

● SOA deployment• Agility at the presentation layer with WSRP support

JBoss Portal Overview 

● Features (cont.)● Supported standards

• JSR-168• WSRP• JSR-170• JSR-252• JMX• JEE compliance

● Content Management• JSR-170 specification• Directory & file management with configurable maximum file sizes• Version management• HTML editor with WYSIWYG, preview & source editing support• Custom error pages

Jboss & Alfresco Integration

Why Integrate JBoss portal and Alfresco?

● Alfresco for Enterprise Content Management● Rich meta data modeling● Sophisticated workflows● Full-text & meta data search● All MIME types supported

• Media, documents, audio, video

● Automated rules & actions on content● Content as a “service”

JBoss & Alfresco Integration

How to integrate JBoss Portal and Alfresco?

● Alfresco supports numerous interfaces into its repository● Web services● Java API● Web dev● File system● FTP● REST API (Web Scripts)

● REST API is preferred approach● Out of the box Web Script portlets● Easily customizable● Both Java & Javascript development supported

• Rapid development cycles

CRIX International

● Clinical Research Information Exchange (CRIX)● Providing a collaborative application platform as a service● Streamline clinical drug trial processes and approvals● Collaboration and information sharing with FDA and other government agencies

● End users● Pharmaceuticals and other new drug product sponsors● Research institutes● Academia● Health authorities (e.g., FDA)

● Accelerate development and delivery of new therapies to patients

CRIX Platform Vision

CRIX Platform Architecture

CRIX Platform: A Use Case

1. A registered user forms a team of other registered users, regardless of organization membership (inter-organizational)

2. Creates a collaboration space for the team

3. Supports workflow based on a team-specific configuration

4. Electronic signature of content5. Zero footprint client

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MyTeams

My Teams Across the Business

● A Sponsor-Investigator-IRB relationship is a team that can use the collaboration space for exchanging investigator/site documentation

● A Regulatory Submissions team is a team that can configure the content management collaboration space to use XML authoring software, traditional document authoring, workflow, PDF transformation to develop submissions

● A sponsor/research-laboratory relationship is a team that can use the collaboration team to transmit lab data

My Teams In Action

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Sponsor-SiteTeam

Legal PropertyTeam

InvestigatorInitiation Configuration

FBNGSubmissions Authoring

Solution

Submissions Team

IP ExchangeConfiguration

Different Team Goals, One Solution

Alfresco and the Government

● Carahsoft ● GSA Contract● http://www.carahsoft.com/alfresco/index.php● Carahsoft / Alfresco Webinar – Thursday, April 24th @ 11am EDT

• Alfresco Open Source Barometer: A Global Survery of Trends in the Use of Open Source Software

• http://www.carahsoft.com/events/alfresco/04-24-08/alfresco04-24-08.html

● Partner Ecosystem ● System Integration Partners● Reseller Partnerships

• Red Hat / Jboss - http://rhx.redhat.com/rhx/catalog/companydetail.jspa?companyId=1000

• Ingres - http://www.ingres.com/alfresco/

● Federal / State / Local Government

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Customer QuotesPublic Sector

“Alfresco was the only ECM suite that met our requirements…Open Source and Open Standards were

critical to our decision. Alfresco was not only open source but supported key Government directions such as PDF,

ODF and JSR-170.”Daren Gillespie, Network Administrator

“We could clearly see the benefits of Alfresco over our existing system. We now have the ability to manage our process and workflows in ways we could only do after

placing a call to our developers. This represents a major opportunity to change and enhance the way we work.”

Geoff Pettifor, Director of Development

“Alfresco saved AVS millions and provided a flexible licensing model while meeting and exceeding our

technical, functional, ease-of-use, and support requirements. We are excited to be a part of open

source ECM and confident in Alfresco’s commitment to customer satisfaction and ECM innovation.”

Jennifer Frye, AVS Technical Project Manager

Resources and Contacts

● Alfresco Content Community:● Documentation / White Papers / Webinar Recordings / FAQ's● http://www.alfresco.com/community/register/?source=community

● www.alfresco.com● Alfresco Enterprise – 30-day Download Trial: http://www.alfresco.com/products/ecm/enttrial/● Events: http://www.alfresco.com/about/events/ ● Training: http://www.alfresco.com/services/training/

● www.rivetlogic.com

● Contact Information:● Phil Robinson – Director of Strategic Channels, Alfrescophil.robinson@alfresco.com - 303.495.2744 / 303.842.1439 (M)● Mike Vertal – President & CEO, Rivet Logic Corporationmvertal@rivetlogic.com - 703.234.7761 / 703.627.7462 (M)