council agenda monday 18 january 2016...2016/01/18 · st helens council chambers on monday 18...

COUNCIL AGENDA Monday 18 January 2016

Council Chambers

John Brown

General Manager

Break O‟Day Council

18 January 2016

| NOTICE OF MEETING 2


NOTICE OF MEETING Notice is hereby given that the next meeting of the Break O‟Day Council will be held at the St Helens Council Chambers on Monday 18 January 2016 commencing at 10.00am. CERTIFICATION Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

JOHN BROWN GENERAL MANAGER Date: 11 January 2016

| CONTENTS 5

CONTENTS NOTICE OF MEETING................................................................................................................. 3

CONTENTS .................................................................................................................................... 5

01/16.1.0 ATTENDANCE.............................................................................................................. 7

01/16.1.1 Present ........................................................................................................................ 7

01/16.1.2 Apologies .................................................................................................................... 7

01/16.1.3 Leave of Absence ...................................................................................................... 7

01/16.1.4 Staff in Attendance .................................................................................................... 7

01/16.2.0 PUBLIC QUESTION TIME.......................................................................................... 8

01/16.3.0 CONFIRMATION OF MINUTES ................................................................................ 8

01/16.3.1 Confirmation of Minutes – Council Meeting 14 December 2015 ....................... 8

01/16.4.0 COUNCIL WORKSHOPS HELD SINCE 14 DECEMBER 2015 COUNCIL MEETING ......................................................................................................................................... 8

01/16.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ........................................................................................................................ 8

01/16.6.0 PETITIONS.................................................................................................................... 8

01/16.7.0 NOTICES OF MOTION ............................................................................................... 9

01/16.7.1 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond . 9

01/16.7.2 Notice of Motion - Developing a Policy Enabling Incentives to be Promoted/Offered to Businesses/Developers – Clr B LeFevre ....................... 10

01/16.7.3 Notice of Motion – Roundabout at the Intersection of Cecilia and Quail Street, St Helens – Clr G McGuinness ................................................................ 11

01/16.8.0 COUNCILLOR‟S QUESTIONS ON NOTICE ......................................................... 12

01/16.9.0 COUNCILLOR‟S QUESTIONS WITHOUT NOTICE ............................................ 12

01/16.10.0 MAYOR‟S & COUNCILLOR‟S COMMUNICATIONS ........................................... 12

01/16.10.1 Mayor‟s Communications for Period Ending 18 January 2016. ....................... 12

01/16.10.2 Councillor‟s Reports for Period Ending 18 January 2016 ................................. 12

01/16.10.3 Mayor‟s and Councillor‟s Items ............................................................................. 12

01/16.11.0 BUSINESS AND CORPORATE SERVICES ......................................................... 13

01/16.11.1 Corporate Services Department Report .............................................................. 13

01/16.11.2 Monthly Financial Report ....................................................................................... 22

01/16.11.3 Visitor Information Centre Report ......................................................................... 41

01/16.11.4 Audit Panel – Receipt of Minutes of 7 December 2015 .................................... 44

01/16.12.0 WORKS AND INFRASTRUCTURE ........................................................................ 48

01/16.12.1 Works and Infrastructure Report ........................................................................... 48

01/16.12.2 Animal Control Report ............................................................................................ 57

01/16.12.3 Forest Lodge Road Timber Haulage .................................................................... 61

01/16.13.0 COMMUNITY DEVELOPMENT ............................................................................... 78

01/16.13.1 Community Services Report .................................................................................. 78

| CONTENTS 6

01/16.13.2 Hub 4 Health – Building Connections Project – Tasmanian Hotel, Fingal ..... 84

01/16.13.3 Committee Representation – Australia Day Awards Committee ..................... 86

01/16.14.0 DEVELOPMENT SERVICES ................................................................................... 88

01/16.14.1 Development Services Report .............................................................................. 88

01/16.14.2 Planning Approvals Issued .................................................................................... 98

01/16.14.3 Building Services Approvals .................................................................................. 99

01/16.14.4 Fluoridation of Scamander Water Supply .......................................................... 100

01/16.14.5 Change of Road Name – Old Gardens Road to Gardens Pit Road .............. 103

01/16.15.0 GOVERNANCE ........................................................................................................ 119

01/16.15.1 General Manager‟s Report................................................................................... 119

01/16.15.2 Northern Tasmania Development - Asia Engagement Strategy Development125

01/16.15.3 Review – Break O‟Day Council Annual Plan 2015/2016 ................................ 129

01/16.16.0 PLANNING AUTHORITY ........................................................................................ 131

01/16.17.0 CLOSED COUNCIL ................................................................................................. 132

01/16.17.1 Outstanding Actions List for Closed Council ..................................................... 132

| 01/16.1.1 Present 7

01/16.1.0 ATTENDANCE

01/16.1.1 Present Mayor Mick Tucker Deputy Mayor John McGiveron Councillor Margaret Osborne OAM Councillor Barry LeFevre Councillor Glenn McGuinness Councillor Hannah Rubenach-Quinn Councillor John Tucker Councillor Kylie Wright Councillor Janet Drummond

01/16.1.2 Apologies

01/16.1.3 Leave of Absence Nil

01/16.1.4 Staff in Attendance General Manager, John Brown Executive Assistant, Angela Matthews

| 01/16.3.1 Confirmation of Minutes – Council Meeting 14 December 2015 8

01/16.2.0 PUBLIC QUESTION TIME

01/16.3.0 CONFIRMATION OF MINUTES

01/16.3.1 Confirmation of Minutes – Council Meeting 14 December 2015

OFFICER’S RECOMMENDATION: That the minutes of the Council Meeting held on the 14 December 2015 be confirmed.

01/16.4.0 COUNCIL WORKSHOPS HELD SINCE 14 DECEMBER 2015 COUNCIL MEETING

There was no workshop held in January 2016.

01/16.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be

discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

01/16.6.0 PETITIONS Nil.

| 01/16.7.1 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond 9

01/16.7.0 NOTICES OF MOTION

01/16.7.1 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council develop a Recording of Meetings Policy, which would provide for the audio recording of Council meetings. The recording would not include the part of a meeting that Council has 'closed' to the public. SUBMISSION IN SUPPORT OF MOTION: The Local Government Act 1993 (Schedule 4 Paragraph 13) requires a Council's General Manager to record the minutes for every Council meeting. An audio recording would allow for greater community involvement in open Council Meetings and access to Council decisions and debate. It would also allow for greater accuracy in the written minutes. It should be noted that Section 33(3) of the Local Government (Meeting Procedures) Regulations 2005 states that “the minutes of a meeting, once confirmed, prevail over the audio recording of the meeting”. I have conducted a quick scan of the 29 Council websites in Tasmania and from the information contained on those pages, it appears that eight (8) Councils provide audio recordings (Circular Head; Clarence City; Devonport; George Town; Kingsborough; Launceston; Northern Midlands; and Waratah-Wynyard). One of these councils, being Launceston, also provides live streaming of the Council meetings via the web and 21, including Break O‟Day provide written minutes of the proceedings.

| 01/16.7.2Notice of Motion - Developing a Policy Enabling Incentives to be Promoted/Offered to

Businesses/Developers – Clr B LeFevre 10

01/16.7.2 Notice of Motion - Developing a Policy Enabling Incentives to be Promoted/Offered to Businesses/Developers – Clr B LeFevre

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: Council officers investigate and prepare a report based on "developing a policy enabling incentives to be promoted/offered to businesses/developers" attracting them to Break O'Day. SUBMISSION IN SUPPORT OF MOTION: As a proactive Council endeavouring to service our community in the best possible manner it is incumbent on us to not only promote Break O'Day but actively seek meaningful and relevant development. Ideally we will develop a policy which is attractive to developers/businesses consequently leading to associated benefits for our community. There are many reasons for investigating the development of such a policy. These include;

1. Our high level of unemployment. 2. The lack of young people remaining in our Municipality, approximately only 2.5

percent of our population are in the 19-25 age group. 3. The addition to Council of an Economic Development Officer. 4. Our small population base detracts from our ability to provide services. 5. Given the success of our B.E.C. an ideal opportunity is presented to work in

conjunction with them promoting development. 6. Being a "will do" Council with a professional and visionary staff we can be leaders

within the State. 7. By being proactive and developing an attractive policy the perception that we are a

progressive area will be fostered. 8. This policy could be implemented in conjunction with the new State wide Planning

Scheme, sending a strong message that "we are open for and actively encourage business"

9. The Economic Development Officer, Councillors, Council staff and business leaders will be in a stronger position to attract developers.

10. Given the dramatic increase in tourist numbers to Tasmania and the associated promotion an ideal opportunity is presented now to actively attract a diverse range of businesses.

We need to attract businesses, leading to increased employment, a higher population/rate base, associated improvement in services and greater levels of wellbeing.

| 01/16.7.3Notice of Motion – Roundabout at the Intersection of Cecilia and Quail Street, St

Helens – Clr G McGuinness 11

01/16.7.3 Notice of Motion – Roundabout at the Intersection of Cecilia and Quail Street, St Helens – Clr G McGuinness

MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That we urge the Government department in charge of roads and infrastructure to create a roundabout at the intersection of Cecilia and Quail St as a matter of urgency. SUBMISSION IN SUPPORT OF MOTION: This intersection is the actual turnoff to the region's most important tourist asset, the Bay of Fires. Observations over the past few years have included a number of near misses and some minor accidents due to the offset nature of the two (2) sides of Quail Street. This year in particular has been extremely busy and there is intense frustration caused by long delays in either turning into Cecilia Street from Quail or even more frustrating, crossing over it. We have constantly been told that a roundabout will not fit but of course there are numerous examples around the world, of roundabouts at much more reduced space. We are also told that infrastructure will be interrupted but once again there are low relief roundabouts that allow large vehicles to pass over them and which cause almost no disruption to the infrastructure beneath. In my opinion it's time we acted before a major accident and this time not accept no for an answer.

| 01/16.10.1 Mayor‟s Communications for Period Ending 18 January 2016. 12

01/16.8.0 COUNCILLOR’S QUESTIONS ON NOTICE Nil.

01/16.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question. The Chairperson must not permit any debate of a Question without Notice or its answer.

01/16.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS

01/16.10.1 Mayor’s Communications for Period Ending 18 January 2016.

15.12.15 St Helens – Meeting with Representative from the Coordinator Generals Office

16.12.15 Bicheno – East Coast Regional Tourism Organisation Premiers function

16.12.15 Bicheno – Official opening of cellar door and lookout Devils Corner

21.12.15 St Helens – HMAS Tobruk project meeting

18.01.16 St Helens – Council Meeting

01/16.10.2 Councillor’s Reports for Period Ending 18 January 2016 This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

St Helens and Districts Chamber of Commerce and Tourism – Mayor Mick Tucker/Clr Barry LeFevre

NRM Special Committee – Clr Hannah Rubenach/Clr Janet Drummond

Star FM – Clr Kylie Wright

Barway Committee – Clr John McGiveron

Regional Tourism Organisation (RTO) – Clr Glenn McGuinness Titley Shack & Binalong Bay Reference Group – Clr Glenn McGuinness

Mental Health Action Group – Clr B LeFevre

01/16.10.3 Mayor’s and Councillor’s Items Outstanding Reports:

Motion Number

Meeting Date Council Decision Comments

Nil

| 01/16.11.1 Corporate Services Department Report 13

01/16.11.0 BUSINESS AND CORPORATE SERVICES

01/16.11.1 Corporate Services Department Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER Bob Hoogland, Manager Corporate Services

FILE REFERENCE 018\018\001\

ASSOCIATED REPORTS AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:

Motion Number

Meeting Date

Council Decision Comments

04/15.7.5.84 20 April 2015 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. 1. That Council lobby the East

Coast Regional Tourism Organisation (ECRTO) to change the position of the FREE WIFI beacon to the Visitor Information Centre (VIC) and erect signage to this effect (if signage is part of an overall branding change then enter into an arrangement with Break O‟Day Council for immediate temporary signage).

No further information from East Coast Regional Tourism Organisation, at this stage.


Motion Number

Meeting Date


04/15.7.5.84 CONT…

20 April 2015 2. That signs be erected at each of the two (2) town entrances giving the location of the Visitor Information Centre (VIC) in simple terms ie “In main street approximately 1km on right hand side” or something similar (if signage… etc as for number 1 above).

3. That the size of the big “i” on the telegraph pole outside the Visitor Information Centre (VIC) be increased to make it more visible.

No further information from East Coast Regional Tourism Organisation, at this stage.

12/15.7.2.314 14 December 2015

That Council develop a protocol for flying the flag at half-mast outside Council office.

Workshop report being prepared.


COMPLETED REPORTS:

Motion Number

Meeting Date


11/15.11.5.299 16 November 2015

That Council adopt Policy EP03 Conservation Covenant Support, as amended and reduce the capped amount to $10,000 and that this policy be reviewed annually.

Council documents and website updated, letter forwarded to advise covenant holders; matter is complete.

12/15.11.4.318 14 December 2015

That Council adopt Policy LG07 – Procurement (Code for Tenders and Contracts) as amended.

Policy documents and website updated, relevant staff advised, matter is complete.

12/15.11.5.319 14 December 2015

That Council adopt Policy LG16 – Corporate Credit Cards as amended.


12/15.11.6.320 14 December 2015

That Council include the following item in the Schedule of Fees & Charges 2015-2016:

Collection of goods from land controlled by Council - $20.00.

Storage of goods left on land controlled by Council - $20.00 per week or part thereof.

Additional costs associated with transport or handling to be recovered at Cost.

Schedule of Fees & Charges document and website updated, matter is complete.

12/15.11.7.322 14 December 2015

That: The Policy, as proposed, be adopted.


12/15.12.3.326 14 December 2015

That: Council adopt Asset Management Policy Number AM-18 Nature Strip Planting, Draft Version 1 (23 October 2015) as the approved policy.


12/15.12.4.327 14 December 2015

That Council adopt Asset Management Policy Number AM-09 Private Works and Plant Hire.



Staff Movements: Office was closed for the end of year break. Meetings Attended: Nil. Other Issues: Investments - With the downgrading of Westpac and Bendigo moving to an agency in St Helens and subject to satisfactory arrangements being out in place, Council will now seek comparative term deposit rates from Bendigo instead of Westpac. ANZ Term Deposit $1,011,207.58 2.90% Maturing 24/02/16 CBA Term Deposit $1,000,000.00 2.80% Maturing 12/01/16 Term Deposit $1,000,000.00 2.75% Maturing 21/01/16 Term Deposit $1,000,000.00 2.75% Maturing 29/01/16 Term Deposit $1,002,079.45 2.85% Maturing 15/02/16 Right to Information (RTI) Requests Nil 132 and 337 Certificates

132 337

December 2015 35 21

November 2015 43 29

December 2014 45 20

Debtors/Creditors @ 4 January 2016

DEBTORS INFORMATION

Invoices Raised

Current Previous Year

Month YTD 15/16

Month YTD 14/15

63 420

81 479

CREDITORS INFORMATION

Payments Made

Current Previous Year

Month YTD 15/16

Month YTD 14/15

358 1990

309 1875


The Work Health & Safety Coordinator attended the following meetings:

Date Meeting

14/12/2015 Council meeting

15/12/2015 Meeting with WorkSafe Tasmania Advisor Paul Kilby, Kristina Freshney & Wayne Polden to discuss Council‟s draft Quarry Safety Management Plan

21/12/2015 Quarry Safety Management Plan – follow up meeting with Stephen Yam, Wayne Polden & Kristina Freshney

22/12/2015 Corporate services staff meeting

24/12/2015 Council staff meeting

5/1/2016 Council staff meeting

7/1/2016 Corporate staff meeting

11/1/2016 Site meeting and WHS induction with contractor regarding installation of new swings at Binalong Bay playground

18/01/2016 Council meeting

During the period of 14 December 2015 to 7 January 2016 the following vandalism was reported: Discovered 29 December 2015 Toilet Block at Wrinklers Lagoon was vandalised – paper dispenser kicked off the wall. Estimated labour and material cost amounts to $150.00. Discovered 4 January 2016 Two (2) runway cones were stolen from the St Helens aerodrome. Estimated labour and material cost amounts to $200.00. RISK MANAGEMENT – QUARTERLY REPORT – JANUARY 2016 Risk Register Update In accordance with Council’s six (6) monthly (HIGH/EXTREME) and 12 monthly (MEDIUM/LOW) review schedule, the register was reviewed in September/November by the General Manager and Planning Coordinator/HR Manager. Two (2) risks related to Climate Change and were reviewed by the GM whereby the „Date to Review Effectiveness’ was adjusted to 01/09/2016. Five (5) risks related to Project Management, Public Liability /Professional Indemnity and Technical Issues were reviewed by the Planning Coordinator/HR Manager. Technical Issues (TI3) identified risk “Inappropriate or lack of training for staff e.g. planners, i.e. stormwater issues” was reduced from HIGH to MEDIUM. All five (5) risks had their „Date to Review Effectiveness’ adjusted to 01/09/2016. The next review of the risk register will be undertaken in February 2016 by two (2) managers.


The following pivot tables provide a snap shot of various areas: 1. All Active Risk Groups/Categories and their associated risk rating

2. Responsible Persons and associated risk rating

3. KPI Data Counter calculates how many days a particular manager is overdue to

update the risk review date.

Count of Risk Id Risk Rating

Status Risk Group Low Medium High Grand Total

Active Assets/Property & Infrastructure 3 4 7

Business Continuity 2 2 2 6

Climate Change 1 1 2

Commercial & Legal Relationships 1 2 3

Customer Service 1 2 3

Environmental Conditions 2 2

Financial Management 3 1 4

Information Technology & Use of Social Media 1 1 2 4

Project Management 7 7

Public Liability / Professional Indemnity 8 22 1 31

Reputation / Consultation / Communication 6 2 8

Social Inclusion 2 2

Strategy & Governance 9 8 1 18

Sustainability 1 1

Technical Issues 2 1 3

Workers / Industrial Relations 8 8

Workplace Health & Safety 11 11 1 23

Grand Total 45 78 9 132

Count of Risk Id Risk Rating

Status Responsible Person High Low Medium Grand Total

Active General Manager 2 5 8 15

Manager Community Services 1 1 4 6

Manager Corporate Services 12 13 25

Manager HR 3 6 11 20

Manager Works & Infrastructure 3 13 17 33

Manager Development Services 8 25 33

Grand Total 9 45 78 132

Status Active

KPI Data Counter (All)

Row Labels Max of KPI Data Counter

Community Services 0

Corporate Services 0

Development Services 0

Governance 0

Human Resources 0

Works & Infrastructure 0

Grand Total 0


4. Number of total risks that are listed in the register for each Department.

Status Active

Row Labels Count of Risk No.

Community Services 6

Corporate Services 25

Development Services 33

Governance 23

Human Resources 12

Works & Infrastructure 33

Grand Total 132


RATES INFORMATION as at 7 January 2016

This financial Year2015/2016 Rates Levied Additional Total Rates Penalties Interest Rate Remissions

General 6,200,752.72 26,803.44 6,227,556.16 Waste 1,004,217.00 4,514.55 1,008,731.55 Wheelie 366,307.50 3,905.93 370,213.43 Fire 307,465.69 1,212.82 308,678.51 TOTAL 7,878,742.91 36,436.74 7,915,179.65 37,471.35 14,345.45 54,068.18

Last Financial Year 2014/2015 Rates Levied Additional Total Rates Penalties Interest Rate Remissions

General 5,836,986.32 3,586.70 5,840,573.02 Waste 954,955.00 - 2,773.26 952,181.74 Wheelie 344,240.00 - 162.96 344,077.04 Fire 297,492.62 - 290.12 297,202.50 TOTAL 7,433,673.94 360.36 7,434,034.30 37,079.26 25,757.23 51,923.09

Instalments 2015/2016 Instalment $ Outstanding $Outstanding %

8 September 2015 Instalment 1 1,967,749.91 82,983.90 4.22%10 November 2015 Instalment 2 1,970,331.00 199,265.93 10.11%9 February 2016 Instalment 3 1,970,331.00 925,033.98 46.95%3 May 2016 Instalment 4 1,970,331.00 946,643.53 48.04%

TOTAL: 7,878,742.91 2,153,927.34 27.34%

2014/2015 Instalment $ Outstanding $Outstanding %5 September 2014 Instalment 1 1,858,677.94 67,188.13 3.61%7 November 2014 Instalment 2 1,858,332.00 107,162.58 5.77%6 February 2015 Instalment 3 1,858,332.00 863,043.37 46.44%1 May 2015 Instalment 4 1,858,332.00 900,984.76 48.48%

TOTAL: 7,433,673.94 1,938,378.84 26.08%

Discount AppliedDiscount No. of Total Ratable % of total

2015/2016 104,716.77 2,970 6,423 46%2014/2015 91,650.46 2,806 6,523 43%

37,471.35 14,345.45 54,068.18

37,079.26 25,757.23 51,923.09


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council‟s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 01/16.11.2 Monthly Financial Report 22

01/16.11.2 Monthly Financial Report


OFFICER David Doyle, Finance Manager



Financial Reports

OFFICER’S RECOMMENDATION: That the following reports for the month ending 31 December 2015 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION: Presented to Council are the monthly financial statements. PREVIOUS COUNCIL CONSIDERATION: Council considers financial reports on a monthly basis. OFFICER’S REPORT: The financial statements as shown below show the financial position of Council as at 31 December 2015.


Trading Account Summary

Council's current position for the month ending 31 Dec 2015 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 8,612,839

TOTAL INCOME FOR PERIOD 185,838

LOAN FUNDS

TOTAL AVAILABLE FUNDS 8,798,677

LESS TOTAL EXPENDITURE 1,716,857

CASH AT END OF PERIOD 7,081,820

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 35,496

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.


2014-2015

Actual

Year to Date

Actual

Year to

Date

Budget

2015-2016

Original

Budget

2015-2016

Budget

Revised

Sept

INCOME

Rates and Charges 7,441,825 7,858,591 7,872,100 7,888,077 7,913,077

User Charges 734,274 389,116 363,780 768,575 768,575

Grants 4,221,613 1,747,357 1,422,792 3,414,500 2,116,574

Reimbursements 21,586 11,756 6,750 13,500 13,500

Other Income 130,501 104,032 144,000 240,000 226,500

Investment Income 875,164 137,216 120,000 762,000 762,000

Total Income 13,424,963 10,248,069 9,929,422 13,086,652 11,800,226

Capital Income

Capital grants 956,629 970,000 970,000 1,594,000 1,594,000

Profit or Loss on Sale of Assets (201,210) 1,409 20,000 40,000 40,000

Total Income 14,180,382 11,219,478 10,919,422 14,720,652 13,434,226

EXPENSES

Employee Expenses 3,746,881 1,950,504 2,187,409 4,374,818 4,374,818

Materials and Services 3,987,086 3,073,893 2,688,749 4,577,947 4,632,447

Depreciation and amortisation 3,531,188 1,752,862 1,758,142 3,516,683 3,516,683

Other expenses 1,362,415 466,626 456,177 711,900 729,900

Total Expenses 12,627,570 7,243,885 7,090,476 13,181,348 13,253,848

FAG's received prior year in advance 1,297,926

Net Operating Suplus\(Deficit) 797,393 3,004,184 2,838,946 (94,696) (155,696)

Net Suplus\(Deficit) 1,552,812 3,975,593 3,828,946 1,539,304 1,478,304

Income Statement

2015-2016


Profit & Loss Statement

2015-2016

Month

Actual

Year to Date

Actual

Year to Date

Budget

2015-2016

Original

Budget

% of

Annual

Budget

used Comments

1600 Revenues

1611 General Rate 703 6,227,556 6,230,192 6,189,192 100%

1612 Waste Charges - 1,008,732 1,002,091 1,002,091 101%

1613 Fire Levy 67 308,679 306,884 306,884 101%

1614 Tips & Transfer Stations 8,274 48,128 56,978 113,955 42%

1616 Early Settlement Discounts - (104,717) (89,000) (89,000) 100%

1617 Wheelie Bin Charges 608 370,213 364,955 364,955 101%

Total Rates 9,652 7,858,591 7,872,100 7,888,077 99%

Environmental Health

1622 Inspection Fees 130 3,455 3,000 6,000 58%

1623 Health/Food Licence Fees and Fines 166 14,201 14,000 14,000 101% Annual fees

1624 Immunisations - - - 1,000 0%

1626 Place of Assembly Licence - - 1,000 2,000 0%

Total Environmental Health 296 17,656 18,000 23,000 77%

Municipal Inspector

1631 Kennel Licences 32 (48) - 1,200 -4% Annual fees

1632 Dog Registrations 228 8,391 6,004 50,100 17%

1633 Dog Impoundment Fees & Fines - 635 1,250 2,500 25%

1634 Dog Replacement Tags 9 29 - -

1635 Caravan Fees and Fines 748 49,555 49,000 50,000 99% Annual fees

1636 Fire Abatement Charges - - 1,000 2,000 0%

1637 Infringement Notices 1,509 9,290 8,500 17,000 55%

Total Municipal inspector 2,526 67,852 65,754 122,800 55%

Building Control Fees

1641 Building Fees 2,622 20,578 15,000 30,000 69%

1642 Plumbing 1,555 24,350 20,000 40,000 61%

1643 Building Search Fees 164 600 600 1,200 50%

1644 Permit Administration 515 8,940 6,000 12,000 75%

1645 Building Inspections 1,477 26,909 20,000 40,000 67%

1647 Certificates of Likely Compliance 914 18,718 11,000 22,000 85%

1651 Development Application Fees 4,270 22,979 22,500 45,000 51%

1653 Subdivision Fees 200 1,000 1,750 3,500 29%

1654 Advertising Fee 2,500 24,345 21,000 42,000 58%

1655 Adhesion Orders - - 250 500 0%

1656 Engineering Fees 624 1,664 - -

1658 Illegal Building Fees - 340 500 1,000 34%

Total Planning And Building Control Fees 14,841 150,423 118,600 237,200 63%

Government Fees Levies

1661 B.C.I Training Levy 99 16,272 15,000 30,000 54%

1662 Building Permit Levy 50 8,190 8,500 17,000 48%

1663 132 & 337 Certificates 7,572 41,833 35,000 70,000 60%

1666 Right to Information - 37 - -

Total Government Fees Levies 7,720 66,331 58,500 117,000 57%


Month

Actual

Year to Date

Budget

2015-2016

Original

Budget

% of Annual

Budget used

% of

Annual

Budget

used Comments

Investment Income

1671 Interest Income 245 65,781 76,000 180,000 37%

1674 Guarantee Fees - TasWater - - - 30,000 0%

1675 Tax Equivalents - TasWater 26,288 71,436 44,000 50,000 143%

1676 Dividends - TasWater - - - 502,000 0%

Total Investment Income 26,533 137,216 120,000 762,000 18%

Sales Hire and Commission

1681 Sales 7,443 32,891 46,233 140,100 23%

1682 Commission 3,267 6,969 7,333 15,475 45%

1683 Equipment Hire 9 54 - -

1684 Facilities and Hall Hire 4,529 14,221 13,860 42,000 34%

1685 Facilities Leases 2,405 31,810 35,000 70,000 45%

1686 Public Liability Blanket Cover - 36 - -

1687 History Room Other Income 114 873 500 1,000 87%

Total Sales Hire and Commission 17,768 86,854 102,926 268,575 32%

-

Other Income -

1761 Late Payment Penalties inc Interest 3,171 48,563 60,000 120,000 40%

1763 Heavy Vehicle Contributions - 38,335 38,500 52,000 100%

1765 Private Works 159 4,564 26,000 36,000 13%

1766 Cemetery 2,182 12,545 12,500 25,000 50%

1767 Contributions - - 7,000 7,000 0%

1768 Miscellaneous Income - 25 - -

Total Other Income 5,512 104,032 144,000 240,000 46%

Reimbursements

1771 Collection Costs - - 1,000 2,000 0%

1773 Workers Comp. Recoveries 360 579 750 1,500 39%

1775 Roundings (0) (2) - -

1776 Miscellaneous Reimbursements 1,409 9,396 5,000 10,000 94%

1778 GST free reimbursements 1,783 1,783 - -

Total Reimbursements 3,553 11,756 6,750 13,500 87%

Gain or Loss on Sale of Assets

1781 Profit or Loss on Sale of Assets 500 1,409 20,000 40,000 4%

Total Gain or Loss on Sale of Assets 500 1,409 20,000 40,000 4%

Grant Income

Operating Grants

1792 Financial Assistance Grant - 676,792 676,792 2,625,000 51%

FAG's

received in

advance

2014/15

1794 State Grants 8,118 324,565 - - Flood Claim

pending

1794 Tasman Hwy Intersection 680,000 680,000 680,000 100%

1794 Learner Driver Mentor Grant - 25,000 0%

1794 Business Events & Training 50,000 50,000 50,000 100%

1796 NRM Facilitator - 16,000 16,000 34,500 46%

Total Operating Grants 8,118 1,747,357 1,422,792 3,414,500 83%


Month

Actual

Year to Date

Budget

2015-2016

Original

Budget

% of Annual

Budget used

% of

Annual

Budget

used Comments

Capital Grants

1791 Roads to Recovery - 550,000 550,000 882,000 62%

1793 Tasman Hwy Intersection - 170,000 170,000 170,000 100%

1793

Break O’Day Multi-Purpose Indoor Stadium - State

grant 250,000 250,000 250,000 100%

1793 Pedestrian Crossings - 42,000 0%

1793 Georges Bay/Parnella Landslide Area Stage 1 250,000 0%

Total Capital Grants - 970,000 970,000 1,594,000 61%

Total Revenue 97,019 11,219,478 10,919,422 14,720,652 84%

Expenses

Employee Costs

1811 Salaries and Wages 211,440 1,316,004 1,473,480 2,946,961 45%

1812 On Costs 96,438 624,139 705,279 1,410,557 44%

1813 Overtime Payments 1,729 10,361 8,650 17,300 60%

Total Employee Costs 309,607 1,950,504 2,187,409 4,374,818 45%

Energy Costs

1851 Electricity 14,765 100,594 102,096 212,700 47%

Total Energy Costs 14,765 100,594 102,096 212,700 47%

Materials and Contracts

1861 Advertising 220 18,164 13,818 27,635 66%

1862 Accom Receipts & Park Passes - Hist Rm 17 162 3,500 7,000 2%

1863 Bank Charges - GST 1,925 12,974 12,100 24,200 54%

1864 Books Manuals Publications 151 1,886 4,175 8,350 23%

1865 Catering 1,968 6,507 8,550 17,100 38%

1866 Bank Charges - FREE 91 702 1,000 2,000 35%

1867 Computer Hardware Purchase 1,800 12,466 6,400 12,800 97%

1868 Computer Software Purchase 170 284 3,650 7,300 4%

1869 Computer Internet Charges 143 1,120 1,275 2,550 44%

1870 Computer Licence and Maintenance Fees 6,914 95,005 96,000 120,000 79%

1871 Commission Paid 4 10 -

1872 Corporate Membership - 108,218 108,790 120,790 83%East Coast RTO

$60k

1873 Debt Collection 67 3,644 7,250 14,500 25%

1875 Public Liability Insurance - - - 5,500 0%

1876 Stock Purchases for Resale 7,531 27,033 29,700 33,000 82%

1890 Equipment Hire and Leasing 3,228 16,684 19,000 38,000 44%

1891 Equipment Maintenance and Minor Purchases 73 4,449 8,400 16,800 26%

1893 Internet Billpay Costs 773 4,024 3,500 7,000 57%

1895 Licensing and Licence Costs 5 17,262 10,084 32,300 53%

1896 Land and Building Rental or Leasing Costs - 10,761 17,600 17,600 61%

1897 Materials 13,251 138,605 84,025 168,050 82%

1898 Phone Calls Rental Fax 3,500 18,136 19,570 39,140 46%

1899 Postage/Freight 2,066 14,865 14,425 28,850 52%

1900 Printing/Laminating - 9,621 10,500 21,000 46%

1901 Property Insurance - 69,339 70,000 78,500 95%

1902 Room Hire - 130 600 1,200 11%

1904 Royalties and Copyright Licences - - 2,500 5,000 0%

1905 Stationery 572 4,710 4,625 9,250 51%

1906 Water and Property rates Payable 15,760 29,830 23,580 39,300 76%

Total Materials and Contracts 60,228 626,590 584,617 904,715 69%


Month

Actual

Year to Date

Budget

2015-2016

Original

Budget

% of Annual

Budget used

% of

Annual

Budget

used Comments

Contractor Costs

1971 Building/Works Contractors 56,878 300,713 128,460 428,200 70%

1971

Building/Works Contractors - St Helens Point

Road/Tasman Hwy Upgrade - 768,503 680,000 680,000 113%

St Helens Point

Road/Tasman Hwy

Upgrade

1972 Cleaning Contractors 17,569 117,509 116,675 233,350 50%

1973 Waste Management Contractors 97,157 629,720 656,667 1,400,000 45%

Total Contractor Costs 171,604 1,816,445 1,581,802 2,741,550 66%

Professional Fees

1991 Analysis Fees 201 272 - -

1992 Audit Fees 1,050 33,760 28,000 28,000 121%

1993 Legal Fees 2,694 15,898 11,750 23,500 68%

1994 Computer Consultancy 1,635 3,205 - -

1995 Revaluation Fees- Municipal only - 15,789 14,000 28,000 56%

1996 Professional Fees - Grant funded 600 29,139

St Helens Point

Road/Tasman Hwy

Upgrade

1997 Professional Fees - Strategic Projects - 11,445 11,000 25,000 46%

1998 Other Professional Fees 11,284 126,096 134,218 218,435 47%

Total Professional Fees 17,464 235,604 198,968 322,935 63%

Plant Hire

2101 Plant Hire - Internal 61,620 416,495 465,000 930,000 45%

2102 Plant Hire - External - 1,862 2,750 5,500 34%

2103 Registration and MAIB - 34,331 34,600 34,600 99%

2104 Insurance Premiums - 26,939 24,200 24,200 111%

2105 Plant Repairs and Maintenance 9,207 52,885 49,800 99,600 53%

2140 Plant Hire Recovered (87,263) (488,050) (611,500) (1,223,000) 40%

2141 Fuel 11,000 69,994 78,975 157,950 44%

2142 Fuel Credit - (7,455) (5,000) (10,000) 75%

Total Plant Hire (5,435) 107,000 38,825 18,850 568%

Government Fees and Levies

2255 Fire Levy 76,721 153,442 153,442 306,884 50%

2257 Building Permit Levy 4,151 9,033 5,500 11,000 82%

2258 Land Tax - 8,954 12,000 36,313 25%

2259 Training Levy 3,023 16,230 11,500 23,000 71%

Total Government Fees and Levies 83,895 187,658 182,442 377,197 50%

Depreciation

2304 Depreciation Historical Assets - 82 85 170 48%

2305 Depreciation Buildings 12,992 77,952 79,335 158,670 49%

2306 Depreciation Roads and Streets 163,000 978,000 977,693 1,955,385 50%

2307 Depreciation Bridges 36,000 217,000 215,422 430,844 50%

2308 Depreciation Plant & Equipment 23,665 140,275 157,632 315,263 44%

2310 Depreciation Stormwater Infrastructure 23,000 140,000 135,750 271,500 52%

2311 Depreciation Furniture 18,706 112,680 98,471 196,941 57%

2312 Depreciation Land Improvments 12,586 76,073 82,955 165,910 46%

2313 Amortisation of Municipal Valuation 1,800 10,800 10,800 22,000 49%

Total Depreciation 291,749 1,752,862 1,758,142 3,516,683 50%


Month

Actual

Year to Date

Budget

2015-2016

Original

Budget

% of Annual

Budget used

% of

Annual

Budget

used Comments

Other Expenses

2401 Interest Payable 149,227 181,177 181,177 297,000 61%

2403 Bad & Doubtful Debts - 482 -

2404 Grants and Community Support Given 1,080 143,364 130,100 183,100 72%

2405 Rate Remissions - 54,068 55,000 52,000 98%

2407 Waiver of Fees and Lease etc - 260 2,000 4,000 7%

2408 Refunds/Reimbursements 114 604 - -

2409 Council Member Expenses 1,588 9,193 9,000 18,000 51%

2410 Council Member Allowances 13,113 77,477 78,900 157,800 49%

Total Other Expenses 165,121 466,626 456,177 711,900 64%

Total Expenses 1,108,999 7,243,885 7,090,476 13,181,348 55%

FAG's received prior year in advance

Net Surplus\(Deficit) before Capital amounts (1,012,480) 3,004,184 2,838,946 (94,696)

Capital Grants - 970,000 970,000 1,594,000

Profit or Loss on Sale of Assets 500 1,409 20,000 40,000

Net Surplus\(Deficit) (1,011,980) 3,975,593 3,828,946 1,539,304

St Helens Point Road/Tasman Hwy Upgrade

(included above)

Salaries and Wages 90 8,372

Materials - 1,840

Contractors - 768,503 680,000 680,000

Professional Fees 600 29,107

Plant Hire - 315

Capital Expenditure 170,000 170,000

Total 690 808,138 850,000 850,000


Month

Actual

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget -

Revised Sept Comments

Business & Corporate Services

Total Government Fees Levies - 37 - -

Total Investment Income 26,533 137,216 762,000 762,000

Total Sales Hire and Commission 503 1,785 6,000 6,000

Total Reimbursements - (42) - -

Total Gain or Loss on Sale of Assets - 909 - -

Total Revenue 27,036 139,906 768,000 768,000

Total Employee Costs 59,839 381,756 897,253 897,253

Total Energy Costs 69 3,371 5,800 5,800

Total Materials and Contracts 17,211 225,171 385,615 380,115

Total Contractor Costs 565 4,048 7,900 7,900

Total Professional Fees 2,135 15,243 40,500 40,500

Total Plant Hire 15 5,856 16,316 16,316

Total Government Fees and Levies - 42 180 180

Total Depreciation 10,679 64,958 135,570 135,570

Total Other Expenses - - 4,000 4,000

Total Expenses 90,513 700,446 1,493,134 1,493,134

- -

Net Surplus\(Deficit) before Capital Income (63,477) (560,540) (725,134) (725,134)

Net Surplus\(Deficit) (63,477) (560,540) (725,134) (725,134)

Development Services

Total Environmental Health 296 17,656 23,000 23,000

Total Municipal inspector 748 50,171 59,000 59,000

Total Planning And Building Control Fees 14,217 148,759 237,200 237,200

Total Government Fees Levies 7,720 66,294 117,000 117,000

Total Sales Hire and Commission 172 767 1,300 1,300

Total Reimbursements - 375 - -

Total Operating Grants - 16,000 34,500 34,500

Total Revenue 23,153 300,022 472,000 472,000



Total Contractor Costs 3,548 11,310 - -


Total Plant Hire 1,473 10,186 20,850 20,850

Total Government Fees and Levies 7,174 25,263 34,000 34,000


Total Other Expenses 114 844 1,000 1,000

Total Expenses 77,320 475,968 967,368 967,368

- -



Profit And Loss Statement

2015-2016


Month

Actual

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget -


Community Services

Total Sales Hire and Commission 50 164 - -

Total Reimbursements 2,070 2,361 - -

Total Operating Grants 8,118 58,118 75,000 75,000

Total Revenue 10,238 60,643 75,000 75,000



Total Contractor Costs - - 200,000 200,000

Total Professional Fees - 2,136 6,000 6,000

Total Plant Hire 398 9,003 12,012 12,012


Total Other Expenses 1,080 143,364 182,100 197,100

Total Expenses 28,217 310,797 786,001 801,001

- -



Works and Infrastructure

Total Rates 8,882 1,427,158 1,480,702 1,480,702

Total Municipal inspector 1,778 17,681 63,800 63,800

Total Planning And Building Control Fees 624 1,664 - -

Total Sales Hire and Commission 7,106 46,451 157,000 157,000

Total Other Income 2,341 55,469 120,000 106,500

Total Reimbursements 1,482 1,834 1,500 1,500

Total Gain or Loss on Sale of Assets 500 500 40,000 40,000

Total Operating Grants - 1,055,620 2,129,000 1,407,961

Total Capital Grants - 970,000 1,594,000 1,594,000

Total Revenue 22,713 3,576,376 5,586,002 4,851,463

Total Employee Costs 124,322 840,796 1,740,114 1,740,114

Total Energy Costs 14,696 94,418 201,900 201,900


Total Contractor Costs 167,128 1,797,823 2,528,800 2,528,800


Total Plant Hire (7,336) 53,043 (36,500) (36,500)

Total Government Fees and Levies - 7,900 31,855 31,855

Total Depreciation 265,967 1,596,557 3,216,029 3,216,029


Total Expenses 751,018 4,834,979 8,278,148 8,278,148

- 1

Net Surplus\(Deficit) before Capital Income (728,305) (2,908,603) (4,286,147) (5,020,686)

Net Surplus\(Deficit) (728,305) (1,258,603) (2,692,147) (3,426,686)


Month

Actual

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget -


Visitor Information Centre, History Room and Tourism


Total Revenue 6,868 31,549 92,000 92,000


Total Energy Costs - 2,806 5,000 5,000


Total Contractor Costs 363 3,056 4,850 4,850

Total Professional Fees - 19,180 9,000 9,000

Total Plant Hire 15 158 - -

Total Government Fees and Levies - 379 1,600 1,600


Total Other Expenses - 20 - -

Total Expenses 18,009 119,773 194,490 194,490

- -



Governance and Members Expenses

Total Rates 770 6,431,433 6,407,376 6,432,376



Total Reimbursements (0) 7,229 12,000 12,000

Total Operating Grants - 617,619 1,176,000 599,113

Total Revenue 7,010 7,110,982 7,727,651 7,727,651



Total Contractor Costs - 207 - -


Total Plant Hire - 28,755 6,172 6,172




Total Expenses 143,922 801,923 1,462,207 1,525,208

- -

Net Surplus\(Deficit) before Capital Income (136,912) 6,309,059 6,265,444 6,202,443

Net Surplus\(Deficit) (136,912) 6,309,059 6,265,444 6,202,443


Month

Actual

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget -


Council Total

Total Rates 9,652 7,858,591 7,888,078 7,913,078

Total Environmental Health 296 17,656 23,000 23,000

Total Municipal inspector 2,526 67,852 122,800 122,800

Total Planning And Building Control Fees 14,841 150,423 237,200 237,200

Total Government Fees Levies 7,720 66,331 117,000 117,000

Total Investment Income 26,533 137,216 762,000 762,000



Total Reimbursements 3,553 11,756 13,500 13,500

Total Gain or Loss on Sale of Assets 500 1,409 40,000 40,000

Total Operating Grants 8,118 1,747,357 3,414,500 2,116,574

Total Capital Grants - 970,000 1,594,000 1,594,000

Total Revenue 97,019 11,219,478 14,720,653 13,434,227

Total Employee Costs 309,607 1,950,504 4,374,818 4,374,818

Total Energy Costs 14,765 100,594 212,700 212,700


Total Contractor Costs 171,604 1,816,445 2,741,550 2,741,550


Total Plant Hire (5,435) 107,000 18,850 18,850


Total Depreciation 291,749 1,752,862 3,516,683 3,516,683


Total Expenses 1,108,999 7,243,885 13,181,349 13,253,849

FAGs in advance - 1,297,926

Net Surplus\(Deficit) before Capital Income (1,011,980) 3,004,184 (94,696) (155,696)

Capital Income - 971,409 1,634,000 1,634,000

Net Surplus\(Deficit) (1,011,980) 3,975,593 1,539,304 1,478,304


2014-2015

Actual

Year to Date

Actual

Year to Date

Budget

2015-2016

Original Budget

2015-2016

Budget Revised

Sept

Current Assets

Cash 7,308,942 7,081,820 7,193,739 1,424,560 1,969,676

Receivables 465,679 3,228,317 2,397,284 600,000 600,000

Inventories 106,784 170,117 115,884 96,000 96,000

Other Current Assets 111,944 3,962 7,500 30,000 30,000

Total Current Assets 7,993,349 10,484,216 9,714,407 2,150,560 2,695,676

Non Current Assets

Property Plant and Equipment 123,081,631 124,507,456 124,249,260 126,486,015 128,707,275

Investment in TasWater 32,515,476 32,515,476 32,515,476 32,256,505 32,256,505

Other Non Current Assets 72,800 63,800 74,000 74,000 74,000

Total Non -Current Assets 155,669,907 157,086,732 156,838,736 158,816,520 161,037,780

Total Assets 163,663,256 167,570,948 166,553,143 160,967,080 163,733,456

Current Liabilities

Payables 1,112,013 1,164,358 1,054,683 850,000 850,000

Interest Bearing Liabilities 268,376 135,684 135,684 343,000 343,000

Provisions 467,949 497,786 450,000 450,000 450,000

Total Current Liabilities 1,848,338 1,797,827 1,640,367 1,643,000 1,643,000

Non Current Liabilities

Interest Bearing Liabilities 7,762,803 7,762,803 7,762,803 8,866,000 8,866,000

Provisions 271,597 271,597 215,000 215,000 215,000

Total Non Current Liabilities 8,034,400 8,034,400 7,977,803 9,081,000 9,081,000

Total Liabilities 9,882,738 9,832,227 9,618,170 10,724,000 10,724,000

Net Assets 153,780,518 157,738,721 156,934,973 150,243,080 153,009,456

EQUITY

Accumulated surplus 20,571,043 21,003,030 20,199,283 18,695,507 20,901,863

Asset revaluation reserve 132,343,667 135,911,626 135,911,626 131,283,530 131,283,530

Other reserves 865,808 824,064 824,064 264,043 824,064

TOTAL EQUITY 153,780,518 157,738,721 156,934,973 150,243,080 153,009,456

Other Reserves - detailed separately 865,808 824,064 971,918 264,043 824,064

Employee Provisions 739,546 769,383 665,000 550,000 550,000

Unallocated accumulated surplus 5,703,588 5,488,373 5,556,821 610,517 595,613

Total cash available 7,308,942 7,081,820 7,193,739 1,424,560 1,969,676

Note: This reflects the cash position and does not include Payables and Receivables

Financial Position

2015/2016


Other Reserves

1/7/2015

Reserves new

2015-2016

Expended to

date Remaining

Public Open Space

Binalong Bay 3,362 3,362

Beaumaris 4,907 4,907

Scamander 23,398 23,398

St Helens 26,027 (10,176) 15,851

St Marys 3,750 3,750

Stieglitz 6,752 6,752

Total Public Open Space 68,196 - (10,176) 58,020

General Reserves

Community Development 12,500 12,500

137 Trust Seizures 190,460 190,460

Total General Reserves 202,960 - - 202,960

Grant Proceeds Reserve

Roads to Recovery 550,000 (550,000) -

Break O’Day Multi-Purpose Indoor Stadium 250,000 (250,000) -

Redesign and Upgrade Junction Tasman

Hwy/St Helens Point Rd 63,871 850,000 (808,138) 105,733

Georges Bay/Parnella Landslide 241,506 (17,103) 224,403

Old Tasmanian Hotel upgrade Fingal 87,474 (20,069) 67,405

Feasibility Study - Arificial Dive Reef 15,890 (14,793) 1,097

Whale Trail 25,000 (670) 24,330

Misc Grants 10,840 10,840

Learner Driver 14,888 (11,971) 2,917

Trail of Tin Dragon 135,183 (8,824) 126,359

Total Grant Reserves 594,652 1,650,000 (881,568) 563,084

Total Other Reserves 865,808 1,650,000 (1,691,744) 824,064

2015/2016

Other Reserves


.

2014-2015

Actual

Year to Date

Actual

Year to Date

Budget

2015-2016

Original Budget

2015-2016

Budget Revised

Sept

CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS

Operating Receipts 14,620,054 8,313,145 9,275,372 13,086,652 11,800,226

PAYMENTS

Operating payments 9,953,774 6,453,214 5,676,720 9,664,665 9,737,165

NET CASH FROM OPERATING 4,666,280 1,859,931 3,598,652 3,421,987 2,063,061

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS

Proceeds from sale of Plant & Equipment 67,019 1,409 20,000 40,000 40,000

PAYMENTS

Payment for property, plant and equipment 8,914,692 2,925,771 4,571,164 4,610,329 9,142,327

NET CASH FROM INVESTING ACTIVITIES (8,847,673) (2,924,361) (4,551,164) (4,570,329) (9,102,327)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS

Proceeds from borrowings 3,900,000 - 500,000 500,000

Capital Grants 956,629 970,000 970,000 1,594,000 1,594,000

PAYMENTS

Repayment of borrowings 130,729 132,692 132,692 394,000 394,000

NET CASH FROM FINANCING ACTIVITIES 4,725,900 837,308 837,308 1,700,000 1,700,000

NET INCREASE (DECREASE) IN CASH HELD 544,507 (227,122) (115,203) 551,658 (5,339,266)

CASH AT BEGINNING OF YEAR 6,764,435 7,308,942 7,308,942 872,902 7,308,942

CASH AT END OF PERIOD 7,308,942 7,081,820 7,193,739 1,424,560 1,969,676

Estimated Cash Flow

2015/2016


Project

Code Details

Month

Actuals

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget - Revised

September Comments

PLANT & EQUIPMENT

CD005 Replace Isuzu F500 Truck Tipper - - 85,000 85,000

CD010 Replace Ford Ranger 4X2 Single Cab - - 24,025 24,025

CD015 Nissan Navara 4x4 Dual Cab 32,895 32,895 33,240 33,240

CD020 Nissan Navara 4x4 Dual Cab (replace 1067) 32,953 32,953 33,440 33,440

CD025 Replace Toro Z Master Deck Mower 48" - 13,799 14,000 14,000

CD030 Replace Toro Z Master Deck Mower 60" - - 25,600 25,600

CD035 Karcher Pump - 6,454 7,000 7,000

CD040 Brushcutters X 2 - 1,000 2,100 2,100

CD045 Chainsaws X 2 - 1,227 2,500 2,500

TOTAL PLANT & EQUIPMENT 65,848 88,328 226,905 226,905

FURNITURE & IT

CD065 Server - - 25,000 25,000

CD060 Desktops/laptops - 3,792 6,000 6,000

CD055 Printers - 8,240 9,000 9,000

CD075 Printer - Depot - 3,115

CD760 8.0kw Heat Pump History Rooms - 2,909

CD080 Ricoh MP2003 - Depot 4,758 4,758 - -

CD070 UPS - - 6,459 6,459

TOTAL FURNITURE & IT 4,758 22,815 46,459 46,459

BUILDINGS

CD705 Depot/Storage Yard Improvements 2,866 16,347 50,000 50,000

CD715 Priority Building Repainting Program - - 10,000 10,000

CD720 Asbestos Removal Program – on-going - - 15,000 10,000

CD725 Mathinna Toilet & Shower Block (Planning & Design) - - 10,000 10,000

CB895

Replacement of Toilet Block - St Marys (Behind library) -

Plan & Design - - 10,000 10,000

CD730 Hall Furniture Replacement Program - 5,906 6,000 8,500

CD735 Pyengana Shower & Toilet Block (Project Management) - - 10,000 -

CC810 St Helens Sports Complex Multi-Use Change Room Facilty - 10,176 - 41,709

CC710 Muncipality-wide Lock Replacement Program 72 1,526 15,000 15,000

CC745 Break O’Day Multi-Purpose Indoor Stadium - Stage 1 138 401,164 386,525

CD745 Break O’Day Multi-Purpose Indoor Stadium - Stage 2 247,151 376,359 470,000 570,000

CC705 Replacement of Lions Park Toilet Block 22,000 83,559 - 118,345

CC735 Design & Structural Engineering Plans - Portland Hall - - 2,937

CC740 Design & Structural Engineering Plans for Council - 6,619 7,148

CC750 Titley Shack Improvements 3,576

CC760 Council Office Renovations - 2,857 3,000

CC730 Old Tasmanian Hotel Building Upgrade Fingal 1,426 20,069 123,025

CB760 Conceptial drawings St Marys Arts & Cultural Museum - 1,800

CD755 Scamander Sports Complex - 31,114

TOTAL BUILDINGS 273,654 957,497 596,000 1,369,765

Capital Expenditure

2015-2016


Project

Code Details

Month

Actuals

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget - Revised

September Comments

PARKS, RESERVES & OTHER

CC830 Lions Park - Car Park, Lighting, Playground, Paths 169 169 230,000 155,000

CC835 Street Furniture & Signage 257 257 10,000 8,000

CC840 Playground Equipment Replacement Program - 12,036 40,000 95,833

CC840B Binalong Bay Playground 32,786 32,786

4995

Street Furniture Upgrade, Walking Track and associated

works - Scamander Reserve - - 20,000 15,000

CD805 North East Mountain Bike Trail - 1,057 140,000 140,000

CD810 Stieglitz Beach BBQ 450 450 25,000 25,000

CC848 Beaumaris Park Design and Planning - 1,100 10,000 8,000

CD815 Wrinklers Lagoon Redevelopment Design & Planning - - 5,000 5,000

CD820 Morty's Roadside Car Park Amendments - 25,396 30,000 30,000

CD825 Circassion Street Roadside Car Park Amendments - 11,633 15,000 15,000

CD830 Moulting Bay Jetty Replacement - - 110,000 110,000

CD835 St Helens Barway improvements - - 200,000 200,000

CB755 St Marys Sports Centre Upgrade 2,560 23,918 20,754

CD850 St Marys Stables Upgrade 12,655 12,655 20,000

CB810 Trail of the Tin Dragon - 735 170,862

CB810C Trail of the Tin Dragon - Weldborough Carpark - 8,090

TOTAL PARKS, RESERVES & OTHER 48,876 130,280 835,000 1,018,449

ROADSSTREETSCAPES

CA115 Fingal Streetscape 836 298,999 150,000 281,516

CC140

St Helens Streetscape - Cecilia St (North of Quail St) -

design - - 6,000 106,000

CA110 St Marys Streetscape 817 379,572 322,673

Overexpenditure with St

Marys project due to

additional works. Project

is now complete.

TOTAL STREETSCAPES 1,653 678,570 156,000 710,189

FOOTPATHS

CD105

Binalong Bay Foreshore Master Plan inc Titley Shack

Surrounds 6,446 14,839 25,000 25,000

CB596

Cecilia Street / Georges Bay Esplanade Intersection Safety

Upgrade - grant funds $42k, Council $4k - - 46,000 46,000

TOTAL FOOTPATHS 6,446 14,839 71,000 71,000

KERB & CHANNEL

CC155 Young Street - - 82,273

CD160 Cecilia St Kerb 2,595 2,595

TOTAL KERB & CHANNEL 2,595 2,595 - -

RESHEETING

CD305 Mathinna Plains Road - - 100,000 100,000

CD310 Tyne River Road - - 100,000 100,000

CD315 Roses Tier Road - - 70,000 70,000

CC305 North Ansons Bay Road - 42,533 240,000 240,000

CD325 Ansons Bay Road 57,369 92,424 100,000 100,000

TOTAL RESHEETING 192,326 134,957 610,000 610,000

RESEALS

2015-16 Reseal program 300,000 300,000

CD550 Reseal Scamander Avenue - -

TOTAL RESEALS - - 300,000 300,000


Project

Code Details

Month

Actuals

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget - Revised

September Comments

ROADS OTHER

CB580 Tasman Hwy Intersection - - 170,000 170,000

Currently all expenses

have been costed to

project 7014 (grant

portion to cover Tasman

Highway asset),

however journals will be

made back to this

number for works on St

Helens Point Road.

Dig Outs 2015-16 -

CD510 Lawry Heights 4,619 10,621 112,000 112,000

CD515 Binalong Bay Road - 2,700 40,000 40,000

CD520 Upper Esk Road - - 40,000 40,000

CD517 Ansons Bay Rd Digout 3,153 3,153

CD522 Gardens Rd Digout 2,888 2,888

Road Reconstruction

CD525 Reconstruct and seal Forest Lodge Road section - - 50,000 50,000

CD530

Reconstruct and seal St Helens Point Road section (top

Akaroa Hill) - - 66,000 66,000

CD535 Reconstruct and seal Cherrywood Drive section - 2,136 82,000 82,000

CD545 Groves Road 10,000

Project Investigations -

CD540 St Columba Falls Road - - 12,000 12,000

CC555 Parnella Landslip Area Stage 1 & 2 2,250 17,103 250,000 491,506

CB595 Treloggen Track Landslide Rectification - - -

2013 Flood Damaged Roads - - - 189,476

CB904 Forest Lodge Rd, Pyengana Flood Repairs - 33,320 -

CB906 Upper Scamander Rd Flood Repairs - - -

CB908 Atlas Drive Flood Repairs - - -

CB905 Mt Elephant Road Flood Repairs - - -

CB913 Banticks Creek Rd Causeway Flood Repairs - - -

CB914 Davis Gulley Rd Causeway Flood Repairs - - -

CB907 Sloop Lagoon Bridge Flood Repairs - - -

CB921 Roses Tier Landslip - - -

TOTAL ROADS OTHER 12,910 71,922 822,000 1,262,982

ROADS TOTAL 80,972 902,883 1,959,000 3,036,444

BRIDGES

CD201 B1128 Scamander River (Ryans Road) - - 353,995 353,995

CD202 B3040 Tyne River (Upper Esk Road) - - 139,810 139,810

CD203 B407 Tyne River (Upper Esk Road) - - 97,160 97,160

Bridge Renewal Budget 2014/15 (inc RTR $455k) - - 2,415,472

CB218

Bridge # 2384 - Newmans Creek, UnNamed Rd off

Richardson St - 192,206 -

CC201 Bridge # 462 - Tower Rivulet Trib - 158,787 -

CC202 Bridge # 1006 - Black Horse Gully Creek - - -

CC203 Bridge # 1941 - Golden Fleece Rivulet - 570 -

CC210 Bridge # 1946 - Cornwall Road Bridge - 90,080 -

CC204 Bridge # 2026 - Kohls Creek - - -

CC205 Bridge # 2117 - St Marys Rivulet 90 8,126 -

CC206 Bridge # 2699 - Big Lagoon - 25,810 -

CC207 Bridge # 3267 - Tower Rivulet - 163,090 -

CC208 Bridge # 3632 - Peggery Creek - 165,021 -

CC209 Bridge # 4009 - George River - 847 -

CC213 Bridge # 3462 - Grimstones Rd - - -

CC211 Bridge # 7019 Tyne Rv - Mathinna Rd - - -

CC212 Bridge # 7031 Tyne Rv - Tims Ck Rd - - -

TOTAL BRIDGES 90 804,536 590,965 3,006,437


Project

Code Details

Month

Actuals

Year to Date

Actual

2015-2016

Original

Budget

2015-2016

Budget - Revised

September Comments

STORMWATER

CD655 Implement SWMP priorities - - 150,000 80,000

CD505 Osprey Drive Drainage - 13,067 -

CD660 Alexander Street - Cornwall - - 50,000 50,000

CD665 Sunrise Court - 1,564 70,000

TOTAL STORMWATER 14,631 14,631 200,000 200,000

WASTE MANAGEMENT

CC605 St Helens WTS Retaining Wall Replacement - - 120,000 120,000

CD605 Scamander WTS Retaining Wall Safety Investigation - - 6,000 6,000

CD610 Landfill Investigations - - 30,000 30,000

Ansons Bay Landfill Site - - -

CC605 St Helens WTS Refuse Disposal Platform - - 81,868

CB625 St Marys WTS Refuse Disposal Platform - - -

CC610 Fingal WTS Refuse Disposal Platform - - -

CC615 Ansons Bay Landfill Site - 4,800

WASTE MANAGEMENT TOTAL - 4,800 156,000 237,868

Total Capital expenditure 474,198 2,925,771 4,610,329 9,142,327

| 01/16.11.3 Visitor Information Centre Report 41

01/16.11.3 Visitor Information Centre Report





Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Staff Movements: One (1) VIC customer service staff member took some leave towards the end of December, with appropriate cover by the other part time and casual staff member. Meetings Attended/Other information: Visitor numbers were strong, as we expect at this time of year, although just falling short of the December 2014 record. The History Room Curator provided the following updates/information:

Displays: The Hirst Collection, the glass display cabinet within the main section of the History Room and the foyer display have all been revamped.

Roving Curator’s Dates for 2016: We are meeting with Veronica from Arts Tasmania at the History Room for a resumption of our Collection and Interpretation Policy reviews that was deferred this year. First meeting is 9/10 February 2016.

‘The Chinese Experience’: Have reprinted these brochures as requested by the VIC to augment the Trail brochures.

Contact by Mr ‘Mac’ Taylor: This was a referral through Parks & Wildlife personnel. His family were one of the first living and working up at The Gardens. Emails have been exchanged so we may be able to obtain some early images of this area for our archives. Mac‟s family was behind the naming of Taylors Beach north of Sloop Rock. Posted a thank you letter to the Northern Regional Manager, Parks, Mr Chris Colley, for this contact.

Coastal Column: Article from St Helens History Room for the December edition.


Latest Visitation and Takings: There were 60 concession visitors and 68 families/couples into the History Room for November making a total of 128. Entry takings were $406.00 with donations $351.05 making a total for November of $757.05 the best income since 2010 considering that The Chinese Experience was down for the months of January/February this year. To date there have been 1,269 visitors in total with 2,259.2 of volunteer hours, making a weekly average of 51.3 hours – incredible good will for Council from the local community.

Orford Book Launch: Glen Evans attended this event hosted by the Glamorgan/Spring Bay Historical Society on Saturday 12 December 2015 and represented the History Room for us. Location was the property Murdannah at Orford opposite the Prosser River. Dr Alison Alexander officially opened proceedings.

Georges Bay Bail Book: This object has now returned to the History Room fully conserved and can be found in the Police section of the large compactus. St Helens History Room paid $500 to the Friends group as its payment to this preservation project. Mr David Hirst donated $500 towards a specific project through the History Room, so when the Friends‟ group were willing to fund the bulk of this cost, this was identified as a particularly appropriate project to expend this generous donation.

Titleys Shack at Binalong Bay: Frames have been hung at the shack at Binalong. Working with Clr McGuinness on completing the photographic room. Offered some fishing net and props.

TLAB: I had my final Tasmanian Library Board meeting in George Town on Thursday 3 December 2016 where we toured the George Town Hub. I have served my two (2) year term representing Local Government in the North but I did not seek re-election.

Statistics: Door Counts:

Month/Year Visitor Numbers Daily Average History Room

December 2006 2,769 92.3 429

December 2007 3,757 125.2 629

December 2008 3,599 120.0 N/A

December 2009 2,857 95.2 147

December 2010 2,958 98.6 105

December 2011 3,312 110.4 101

December 2012 3,130 104.3 101

December 2013 3,598 119.9 133

December 2014 4,609 148.7 158

December 2015 4,439 147.97 81

Revenue 2015/2016:

Month VIC Sales HR Entry HR Donations

July 2,093.80 177.00 55.45

August 2,186.92 162.00 58.60

September 4,213.30 280.00 102.10

October 5,458.70 445.00 175.75

November 6,815.94 406.00 351.05

December 6,356.95 375.00 113.85


Revenue 2014/2015:

Month VIC Sales HR Entry HR Donations

July 1,557.40 231.00 43.50

August 2,151.60 198.00 18.00

September 2,746.30 259.00 129.00

October 5,382.90 471.00 117.90

November 6,462.50 481.00 108.50

December 7,126.25 343.00 101.45

January 8,083.00 482.00 156.75

February 9,977.25 599.00 179.20

March 9,233.70 580.00 263.20

April 4,626.75 544.00 156.80

May 2,793.30 372.00 573.65

June 2,141.35 222.00 221.00


| 01/16.11.4 Audit Panel – Receipt of Minutes of 7 December 2015 44

01/16.11.4 Audit Panel – Receipt of Minutes of 7 December 2015

ACTION DECISION PROPONENT Council Officer




Minutes of Audit Panel Meeting 7 December 2015

OFFICER’S RECOMMENDATION: That: Council receive the Minutes of the Audit Panel and adopt the recommendations of that meeting, noting the recommendation that Land Under Roads be valued and the valuation incorporated into the 2015/2016 Financial Reports. INTRODUCTION: Council‟s Audit Panel meets every three (3) months and the minutes of each meeting are required to be provided to Council per Local Government (Audit Panels) Order 2014. The Order and Council‟s Audit Panel Charter direct the Panel to review Council‟s financial and other specified performance and make recommendations in writing to Council PREVIOUS COUNCIL CONSIDERATION: Minutes of Audit Panel meetings are provided to, and considered by Council, following those meetings, four (4) times per year. OFFICER’S REPORT: As per the Minutes and associated reports, the Audit Panel reviewed various elements of Council‟s financial performance, Internal and External Audit activities, Management of Risk and review of Policies. The Panel makes reasonable and relevant recommendations arising from their consideration of these matters. LEGISLATION / STRATEGIC PLAN & POLICIES: Local Government (Audit Panels) Order 2014. Division 4 – Audit Panels of Local Government Act 1993. Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.


Strategy Maintain financial viability and accountability in budgeting and administration. BUDGET AND FINANCIAL IMPLICATIONS: There are minimal administrative impacts associated with implementing the recommendations and this is within the existing budget allocation. VOTING REQUIREMENTS: Simple Majority.

| 01/16.12.1 Works and Infrastructure Report 48

01/16.12.0 WORKS AND INFRASTRUCTURE

01/16.12.1 Works and Infrastructure Report


OFFICER Stephen Yam, Manager Works and Infrastructure



Skip bin photo Wrinklers Lagoon Bridge Replacement Plan 1 Wrinklers Lagoon Bridge Replacement Plan 2

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update of the works undertaken through the Works and Infrastructure Department since the last meeting of Council and a summary of the works proposed for the coming month. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:

Motion Number Meeting Date


05/13.7.4.121 20 May 2013

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That Council replace the current one (1) lane bridge at Cornwall to two (2) lanes of concrete construction, within the bridge replacement programmed, and that Council investigate the possibility that Cornwall Coal contribute to the cost.

Council has submitted a grant application under Round 2 of the Commonwealth Bridges Renewal Program. Notification had been received that announcements were possible before the end of 2015 but this did not eventuate. No decision yet by Cornwall Coal on a financial contribution.

09/14.12.4.268 15 September 2014

That Council accepts the land transfer and title costs, ownership and maintenance of Lot 100 Tully Street, St Helens (PID 3185979) Memorial Park.

Planning staff are negotiating with the owners after some clarifications regarding fencing.




10/14.7.2.291 20 October 2014

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council investigate requesting the Department of State Growth to offer a contract to Council to clean the graffiti from “Skippy Corner” on the St Marys Pass and to permanently maintain this rock face – removing any new graffiti that might occur and repaint the kangaroo icon. Additionally, Council should investigate the possibility of installing an interpretation panel at the top of St Marys Pass outlining the history behind “Skippy Corner” so this important piece of our heritage is not lost.

All graffiti have been removed. A draft interpretation panel is currently being put together and will be presented at the February 2016 workshop for review.

06/15.12.6.160 22 June 2015

That Council investigate funding options to replace the Moulting Bay Jetty.

Council considered it as part of the East Coast Marine Infrastructure project to Round 3 of the National Stronger Regions Fund. Council will continue to monitor funding opportunities.

06/15.14.5.171 22 June 2015

That Council support the installation of a stormwater line and amelioration to stormwater retention basis servicing Sunrise Court, Scamander.

Planning staff are working on the final design.

08/15.12.3.221 17 August 2015

That Council investigate options to move structures within the existing lease area and screening proposals to provide a better welcoming on the main road entry into Ansons Bay.

Investigations and proposals currently being scoped by Council outdoor staff.

08/15.12.4.222 17 August 2015

That Council consult with all sporting and recreational group users of the St Helens Recreational Grounds on the need for a playground that will meet Work Health and Safety and Playground Standards.

Contacting all user groups to ascertain best meeting date and time.

10/15.12.4.274 19 October 2015

That Council approve defence forces memorial style wood carvings for the four (4) pine trees at the rear of the St Helens Memorial Park subject to written agreement by the St Helens RSL Sub-Branch and acceptance of a cost report to be submitted.

Costs determination in progress.

10/15.12.9.279 19 October 2015

That Council approve for the Mathinna General Cemetery Master Plan to be considered for the 2016/2017 Capital Works Program as the first priority of the nine (9) cemetery master plans developed in 2014 and the naming of sections be bought back to a workshop for further discussion.

Cemetery sections naming to be discussed at February 2016 workshop.


OUTSTANDING REPORTS – COMPLETED



09/14.12.5.269 15 September 2014

That Council approach Forestry Tasmania for approval for Council to maintain German Town Road from the intersection of German Town Road and Top Marshes Road to the intersection of German Town Road and Semmens Road.

Written authorisation received from Forestry Tasmania.

07/15.12.4.194 20 July 2015

That Council approve works for the permanent replacement option of failed kerb and gutter sections at 73 Cecilia Street and at the Kellraine Units in Tully Street under the 2015/2016 Stormwater Budget, with tree replacements deferred and replanted as part of the proposed prioritised memorial tree replacement program.

Works by Council staff were completed before Christmas.

ROADS ROUTINE MAINTENANCE UPDATE

December 2015 Completed Works

January 2016 Programmed Works

Road maintenance

Digouts on The Gardens Road (2 sites) and Binalong Bay Road (3 sites) completed

Installed new guide posts on Binalong Bay Road bend at Moulting Bay

Installed new playground soft fall at Binalong Bay Village Green with associated area maintenance

Removed a section of trees on Bay View Avenue at Binalong Bay

Road grading

Re-sheeting of Ansons Bay Road - total of 6.5 km.

Redirected Groves Road at Ansons Bay

Graded Upper Scamander

Graded Lottah area

Graded Cecilia Street Maintenance Works

Cecilia Street kerb repairs

Roadside slashing several areas

Road maintenance

Reconstruct 180m of uneven road surface on Priory Road

Road grading

Gravel and grade Treloggens Track

Grade Medea Cove Road

Grade Mathinna Plains Road

Grade McKerchers Road

Grade Roses Tier Road Maintenance Works

Pot hole patching on Tyne Road

Roadside slashing for Roses Tier Road, McKerchers Road , Mathinna Plains Road and Evercreech Road.

Construct turning circle at Cornwall Park.

Drainage works at Cornwall.


TOWNS AND PARKS ROUTINE MAINTENANCE UPDATE Standard monthly activities:

Rubbish collection Coastal area – daily Valley area – Monday & Friday

Programmed town maintenance in all areas

December 2015 Completed Works January 2016 Programmed Works

Street sweeping in all towns (done by industrial sized sweeper).

Pre-event works: o Jan 09 – Bay of Fires Celebration o Jan 16 – Athletics Carnival o Jan 23 – St Helens Regatta o Jan 23 – Woodchopping o Jan 26 – Australia Day

FACILITIES ROUTINE MAINTENANCE UPDATE Standard monthly activities:

Monthly preventative maintenance inspections.

On-going Council-wide seats and picnic table installation.

Playground repairs due to Council-wide audit.

Maintenance work on various buildings, as picked up in preventative inspections.

December 2015 Completed Works January 2016 Programmed Works

Lions Park New Toilet Block: Unisex disabled & unisex toilets are completed and opened for public use. Ambulant disability toilet still closed due to wrong cistern being supplied. Currently waiting on replacement.

Installed handrail on ramp at the Mathinna Club.

Completion of ambulant disability toilet at the Lions Park New Toilet Block.

Repairs to picnic facilities.

CAPITAL WORKS Projects in bold and italic denotes previously completed.

All work completion dates are subject to inclement weather and latent conditions. Extensions of time can also be caused by changes in the scope of works and by delays caused by council or other authorities like Telstra, TasWater, TasNetworks and NBN.

Project December 2015 January 2016

2014/2015 Bridge Program No work programmed. No work programmed.

Streetscape Upgrade – Main Street (St Marys)

COMPLETED.

Streetscape Upgrade – Talbot Street (Fingal)

COMPLETED.

Intersection Upgrade – Tasman Highway and St Helens Point Road

All civil works completed. Landscaping works out for quotation.

Kerb alterations to Circassian Street car parking section between Bowen and Cecilia Streets.

COMPLETED.


Project December 2015 January 2016

Kerb alterations to Morty‟s car parking section between Quail Street and the Library.

COMPLETED.

Annual Resheet Program Ansons Bay Road: 6.5 km section completed.

No work programmed.

Annual Reseal Program Tenders closed and reported to Council Meeting.

Contract awarded. Post Award Meeting scheduled.

Road Dig-Outs Program Binalong Bay Road

The Gardens Road

No work programmed.

St Helens: Tully and Cecilia Streets kerb repairs.

COMPLETED.

Playground replacement program – Binalong Bay Village Green.

Major part of new playground equipment installed.

Swing section to be installed.

WASTE MANAGEMENT UPDATE Waste Transfer Stations No break-ins reported for December 2015. However the contractor will proceed to install an infra-red motion-detected camera at the St Helens Waste Transfer Station, after several break-ins last year. Weed spraying was carried out at all contractor managed sites in early December, which included St Helens, Scamander, St Marys and Fingal. Litter Collection The provision of facilities over the summer tourist season for household rubbish generated by tourists, visitors and others continue to be a challenge for council. Attachment 1 shows a skip bin at the St Helens Foreshore on Friday 01 January 2016. Previously, rubbish would be deposited in council litter bins and if these were full, rubbish would be places beside litter bins. Under the Litter Act 2007, litter bins are for litter only and any person/s using litter bins for household or commercial rubbish can be fined. Fines also include leaving rubbish adjacent litter bins. Council proceeded to implement the use of skip bins at St Helens Foreshore and the St Helens Recreational Vehicle Park. The skip bin contractor reported that it was common for the skip bin at the St Helens Recreational Vehicle Park to be full at lunch time even though replacement bins occurred every morning. Users may include local residents. Our current action is to respond quickly if we see any overflow of skip or litter bins, or if reported to council. However, this requires additional resources and diverts our staff from their normal/programmed duties, and is an additional cost to council. It is suggested that the issue be discussed at the next council workshop.


STATE GROWTH WORKS – WRINKLERS LAGOON BRIDGE As part of the State Growth Bridge and Culvert Replacement Program, VEC Civil Engineering has been awarded the contract to replace the Wrinklers Lagoon Bridge on the northern approach to Scamander. At this stage, VEC are planning the following proposed construction dates:

12 Feb 2016: Commence works on site constructing the bridge bypass.

02 Mar 2016: Complete and open bypass for traffic. Close access to original bridge.

03 Mar 2016: Commence survey and piling works for new bridge.

18 Jul 2016: New bridge completed and open for traffic. These dates are subject to inclement weather and latent conditions. Attached to this report are two plans for information: Attachment 2: Overview design of new bridge, including 1.8 metre wide footpath on

western side of new bridge. The lane width is 3 metres and shoulder width is 1 metre. The deck length is 23.25 metres, with a 3 metre approach slab on both approaches. Both approaches will also have a new 65 metre seal.

Attachment 3: Plan showing location of temporary bridge bypass on eastern side of existing bridge. Vehicle access to the beach will be maintained.

CURRENT TENDERS

Tender Close

Cleaning of Council Facilities 09 December 2015

Litter Bin Collection for Council Roads and Parks 09 December 2015

Council‟s Works Department has submitted in-house prices for both these tenders, and the in-house team is not involved in the tender evaluations. LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council‟s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 01/16.12.2 Animal Control Report 57

01/16.12.2 Animal Control Report


OFFICER Municipal Inspector



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly update for animal control undertaken since the last meeting of Council. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint for the month of December 2015: 27 November 2015

Removed a dead cat from Talbot Street Fingal.

St Helens Patrol.

Phoned and spoke to previous resident from Victoria Street Fingal regarding infringements for her unregistered dogs that are apparently deceased due to snake bite. She advised she had moved from the Municipality but could not remember her address and would get back to us?

Received a complaint about a resident in Main Road Binalong Bay whose dogs are getting out on the road every now and then. Conducted a site visit and spoke to owner. Gave a verbal warning and also told to register her two (2) dogs – monitor.

Binalong Patrol.

Went to investigate a report of dumped furniture in Mimosa Street St Helens, already removed.

Spoke to Depot worker about a dog that had been collected on Tuesday from Scamander and returned to owner after it had been missing for six (6) months.

Delivered an infringement of $308 to a resident in Sunshine Court St Helens for too many dogs on her property and unregistered. Kennel licence information sheets also given - Monitor!

Checked a property at Scamander Avenue Scamander for additional dogs. No one home and gates locked could only see two (2) dogs but will need to recheck.

Scamander Patrol.

Stieglitz/Akaroa Patrol.

Went to property in Peron Street Stieglitz and spoke to dog owners daughter and asked her to get her mum to register her dogs over the next few days. Last warning before infringements to be issued.


Revoked an infringement due to dog not being at address when infringement issued. Dogs have since been registered.

Spoke to owners of a dog in Bay Close St Helens that had been attacked in 2014. Confirmed they have received half of the compensation money from owner of the attacking dog and will collect the other half in a month.

Checked a property in Newman Street St Marys. No one living at property and dog left by itself living in a shed, someone visits daily to give food and water. Reported to RSPCA but there is nothing they can do.

Checked on two (2) dogs wandering at Four Mile Creek. Owner only there to clean house for settlement on Monday and will be residing in Coles Bay.

3 December 2015

Prepared last week‟s report.

Spoke to a resident in Irish Town Road St Marys whose chickens were attacked. Doesn‟t want anything done as she has sorted it out with dogs owners. Spoke to owners of the dogs and advised they are to register dogs within 14 days and dogs to be confined to their property only. Sent out dog registration notice by post.

St Mary‟s Patrol.

Spoke to resident at Seaview Avenue Beaumaris about his dog barking excessively at times. He claims it only barks a one (1) particular man as he walks past. Asked owner to monitor this behaviour – Monitor.

Infringement of $462 issued to owner of dogs in Peron Street Stieglitz for failing to register her dogs.

Went to property in Cameron Street St Helens to check on barking dog. No one home left education sheets in mail box with written note to call me and discuss. Heard nothing as yet will monitor.

Issued verbal warning to lady at Scamander skate park for her two (2) dogs off lead.

Notice sent out to resident at Lomond Place Fingal for unregistered and non micro chipped dog – Monitor.

Checked property at Newman Street St Marys again and found two (2) Jack Russell‟s at property still left by themselves but being fed/exercised daily by a friend. Confirmed with RSPCA that they have been surrendered and be collected on Tuesday.

Rang and left message with lady in Fingal again to contact Council regarding her infringement.

St Helens Patrol. 11 December 2015

St Helens Patrol.

Patrolled Cameron Street St Helens - no dogs wandering.

Checked on property in Cameron Street St Helens again. No one home again but no barking heard this week and no dog present on site.

Infringement of $154 to be sent out today for unregistered dog at Quail Street St Helens.

Received call from owner of supposed deceased dogs from Victoria Street Fingal. Called into property at 4.30pm today and spoke to owners father as she wasn‟t at home. He stated that she still has her dogs, then changed his story to one (1) may have got bitten by a snake ??? Will talk to office staff.

Went to property in Halcyon Grove St Helens to check on three (3) unregistered dogs. Owners moving to George Town in two (2) weeks – Monitor.

Went to properties at Skyline Drive and Seaview Avenue Beaumaris. No Australian Terrier on site. Office staff to follow up with residents ex-wife.


Site visit to property in Erythos Grove St Helens. Notice issued to register second Kelpie.

Had a long discussion with owner of unregistered dogs from Peron Street Stieglitz that had been issued with an infringement. Agreed to revoked infringement upon all dogs being registered.


Discussed with Binalong Bay owner of infringed dog for being unregistered about his letter to the General Manager. Rang him later and left message for him to call me but have heard nothing!

Discussed with complainants about recent barking dog in Cameron Street St Helens. No one has heard anything.

Spoke to resident from German Town Road St Marys who has two (2) Kelpies at the moment but will be getting another two (2) pups in the near future. Advised her no kennel licence required as they are working dogs.

Spoke to a lady from Upper Esk Road Upper Esk that owns a large black Mastiff cross that jumps the fence and barks at bike riders. Very friendly dog - Monitor!

17 December 2015

St Helens Patrol.


Site visit to property in Pacific Drive Binalong Bay to investigate a chicken attack. Spoke to owner regarding a second chicken attack at his address by dog next door. Went next door and spoke to dog owners brother as owner was at work. Rang dog owner a couple of times and left message for him to ring me. Left infringement for $770 with brother to pass onto dog owner. Dog owner rang at 6pm that night and we discussed attack, infringement and dangerous dog orders. Infringements not to be revoked and dog a dark brown Staffordshire Terrier is to be sent to Hobart.

Monitored barking dog at Seaview Avenue Beaumaris from 11.40am – 12.40pm. No barking.

Received a letter from an infringed owners girlfriend from Pelican Court Scamander asking for infringement to be revoked - gone too far and will not be revoked.


Meet with owners of nuisance dogs in Cecilia Street St Helens. Dogs are being moved away 11 January - monitor and infringe again after this date.

Spoke to owner of wandering dog in Scamander during the week about concerns from other residents that dog not being looked after. He is fine and in good condition just old!

Followed up with Launceston resident about her dog being attacked on the beach at Seymour about 7.30am by a white Bull Terrier cross breed. Not sure who owns the dog at this stage but believed to be a thin lady with mousey brown hair about 50 years old. Vet bill so far is $644. Checked records for similar dogs registered in the area.

Verbal warning issued to owner of dogs wandering in Fingal and let owner know that two (2) farmers in the area are carrying firearms to shoot dogs if they get near their sheep. Advised owner he had 14 days to register dogs – Monitor.

23 December 2015

St Helens Patrol.


Phoned Launceston resident for update regarding Bull Terrier cross attacking her dog on Seymour Beach. She advised her husband has been back and located owner of attacking dog who resides in Hobart and will pay vet bills etc.


Conducted a site visit to a property at Cecilia Street St Helens to follow up on a complaint about 4-5 Golden Retrievers. Currently no dogs present until kennel licence goes through and have written permission from land owner for dogs to be kept there.

Spoke to owner of dog attack on her chickens in Heritage Road St Helens on Sunday 20 December. She advised seven (7) killed and three (3) badly injured chickens. Dog belonged to neighbouring property in Heritage Road St Helens. Owner of dog who was staying at property rang later that afternoon and stated that her dog and herself will not be back in St Helens and were heading up north? - Monitor!

Went to a property at Gray Road St Marys to speak to owner about an attack on her chickens which killed five (5). Council collected dog and impounded. Owner has now relinquished dog to council and has compensated owners for chickens.

Resident from Irish Town Road St Marys had problems with dog across the road again last night chasing duck with ducklings. Owner of dog has had two (2) previous warnings so issued an infringement for $462 – Monitor.

St Marys Patrol.

Scamander Patrol.

Went to investigate reports of a horse in poor condition in Cecilia Street St Helens. Horse not present in paddock but advised by someone horse is apparently really really old but looked after.

Went to property in Halcyon Grove St Helens and spoke to owner of young male Staffordshire Bull Terrier who decided to relinquish dog to council as he can‟t look after him. Dog placed up for adoption.

24 December 2015

Had a phone discussion with a lady for an hour regarding a dog she has just purchased from Launceston which is showing signs of aggression towards other dogs – Monitor.


| 01/16.12.3 Forest Lodge Road Timber Haulage 61

01/16.12.3 Forest Lodge Road Timber Haulage


OFFICER Stephen Yam, Manager Works & Infrastructure



Council Workshop 05 May 2014 report Council Meeting 19 Oct 2015 report

OFFICER’S RECOMMENDATION: That Council decline the request from Pentarch Forestry Services to use Forest Lodge Road as a timber haulage route. INTRODUCTION: Council has received an approach from Pentarch Forestry Services TAS Pty Ltd, acting on behalf of Resource Management Service, to use Forest Lodge Road as a plantation timber haulage route to transport logs from the Seaview property out to Bell Bay for export. PREVIOUS COUNCIL CONSIDERATION: Please refer to the following reports:

Attachment 1: Council Workshop on 5 May 2015.

Attachment 2: Council Meeting on 19 October 2015. OFFICER’S REPORT: Approach to Council to use Forest Lodge Road Geoff Wilkinson, a Forester from Pentarch Forestry Services (PFS), made contact with Council‟s Works Department in early December 2015 regarding the use of Forest Lodge Road. A joint inspection of Forest Lodge Road occurred on 10 December 2015 with the resultant email below from PFS after Council staff requested a formal request with details.

From: Geoff Wilkinson [mailto:[email protected]] Sent: Thursday, 10 December 2015 2:30 PM To: Stephen Yam Cc: Nigel Gibson Subject: Forest Lodge Road Hi Stephen, Thank you very much for your time this morning at Forest Lodge Road, it is very much appreciated! As discussed Pentarch Forestry Services have been contracted by Resource Management Service (RMS), to harvest and transport the plantation timber from their Seaview property. Harvesting commenced in early November and initially

mailto:[email protected]


that timber was carted up Fern Track Road to Mt Albert Road then down into Ringarooma through to Bell Bay. Pentarch was of the understanding that all approvals were in place with the various landowners i.e. Forico, Parks and Wildlife Services, Crown Land Services and private property owner Coombes, to cart that route Fern Track to Mt Albert Road). Unfortunately the Coombes property is a deceased estate and access has consequently been denied to us. Negotiations have been ongoing with now three lawyers representing the five beneficiaries, with no outcome in site. In the meantime harvesting on the property has generated a significant volume of produce which we need to move at the earliest opportunity. Given the stalemate situation, it has been necessary to investigate alternative access. After making considerable inquiries and checking all available access routes, it is believed that Forest Lodge road is the only other acceptable route. Ralph Falls Road is far too narrow on the Ringarooma end and should log trucks meet oncoming traffic, much of which will be tourists traveling to the falls, there is nowhere to pass. It is understood that there has been landslip activity on Forest Lodge Road after a significant flood event back in 2013. Stabilisation of this road appears to have occurred with one spot at 3.4 km from the Tasman Hwy junction needing some shoring up to prevent further future erosion. It is believed that transport of logs could safely commence while that work was undertaken in the short term. Plans for harvesting of the Seaview property currently expect up to 100,000 tonnes per annum over the next five or so years. This would be done by one and sometimes two contractors producing approximately 1,500 tonnes per week each. At this point Pentarch are prepared to investigate the cost of shoring up the slip mentioned and undertaking that work. Please note we need to have this confirmed by RMS prior to making a full commitment on any understanding. Haulage of timber would be suspended during periods of heavy rainfall as is the situation with harvesting on this property. Therefore we formally request council’s approval, to use Forest Lodge Road for the haulage of the plantation timber from the Seaview property. As this situation is causing considerable inconvenience, it would be most appreciated if you could provide a high level of priority to assist us with a positive outcome. Pentarch and RMS are very responsible companies who collectively have every desire to maintain good relations with local government and neighbours, and will take all appropriate steps to ensure ongoing communication and positive relationships. We look forward to progressing this matter as quickly as is reasonably possible. Regards Geoff Wilkinson Forester PENTARCH FORESTRY SERVICES TAS PTY LTD


Resource Management Service - Introduction Resource Management Service (RMS) is the land owner. Founded in 1950, RMS is a global timberland investment firm based in Birmingham, Alabama, USA. RMS specialises in timberland and is often referred to as a TIMO (Timberland Investment Management Organization). It has $4.2 billion of assets under management in the southern U.S., Brazil, Australia, New Zealand, and China. Pentarch Forestry Services - Introduction Pentarch Forestry Services (PFS) is contracted by RMS to harvest the Seaview property. PFS commenced business in 1992 and has specialist skills and services in the fields of log marshalling, shipping and international trade to facilitate log export operations. PFS is directly involved in the procurement, development and sale of timber products to export markets in China, South Korea, Japan, India and the Middle East. It is actively involved in all facets of the supply chain, from the forest to end market and provides woodchipping services to forest owners in Tasmania and supply softwood and hardwood logs to Australian domestic sawmillers. The company operates from their head office located in Melbourne and has regional offices in Eden (New South Wales), Burnie (Tasmania) and Bunbury (WA) in Australia and Wellington New Zealand. Route Access Options

Available Access Route Number on Map

Comment

Nichols Road to Fern Track out to Mt Albert Road to Ringarooma

1 As explained in the above email from PFS, this route is subject to on-going negotiations with private landowners.

Mount Victoria Road to Ringarooma

2 Investigated by PFS as narrow and thus unsuitable for timber haulage.

Forest Lodge Road out to St Columba Falls Road to Tasman Highway

3 Bridge over South George River has an 8 tonne load limit, in addition to a very sharp turn on eastern approach. The western approach is also narrow and steep with many bends.

Forest Lodge Road out to Tasman Highway

4 Investigated by PFS as suitable for timber haulage and subject of request to council.


Route Access Locations

Tasman Highway

Linda Vale Road

Dobsons Lane

Nichols Road

Mt Victoria Road

8 tonne limit bridge

Forest Lodge Road

10 tonne load limited section

St Columba Falls Road

Forest Lodge Road

1

2

3

4


Impacts on other road users

Impact Concern Description

Residences and farms on Forest Lodge Road

There will be increased traffic with approximately 40 truck movements (both into and out of Seaview property). Impacts would be more traffic noise, increased dust and increased traffic movements. This will more likely impact the lower section of Forest Lodge Road, with 12 land parcels affected, including those on Linda Vale Road, as Forest Lodge Road is the access to the Tasman Highway. The properties most affected in terms of proximity to Forest Lodge Road are a farm right next to the road edge on both sides and a meatworks adjacent the intersection of Linda Vale Road. RMS and its haulage contractors would need to agree to council conditions to minimise impacts.

Impact on two way traffic on Forest Lodge Road

The existing road allows for two-way traffic, however with logging traffic, this becomes an issue, especially at tight corners on the hill section of the road. Forest Lodge Road varies in existing road widths:

Initial sealed section is about 5 metres.

Load limited section is 3.0 to 3.5 metres.

Section after Sea View Avenue is 4.5 metres. The minimum standard for logging routes under the LGAT/IPWEA standard for newly constructed local government rural unsealed roads is Category “US2”, which specifies a pavement width of 6 m. The minimum standard for logging routes in compliance with the Tasmanian Forest Practices Code 2015 for an average weekly tonnage of between 1,000 and 2,500 for newly constructed roads is a Class 2 Road category, which specifies a pavement width of 5.5 m. While the above two standards relate to newly constructed roads, it can be used as a reference for existing roads. There is significantly less traffic on the hill section of Forest Lodge Road, between Dobsons Lane and Sea View Lane. The most frequent use in this section is a farmer with properties at each end of the hill section. It may be proposed that RMS provide the farmer with a UHF CM radio to coordinate farm equipment being driven on the road. Although it is a public road, Council can install signage to discourage use and advise road users to drive slowly and may need to negotiate with logging traffic.


Impact Concern Description

Related Roads .

The increased traffic of approximately 40 truck movements (both into and out of Seaview property), will also have an effect on related roads, like the Tasman Highway. While the Tasman Highway is maintained by the State Government, increased timber haulage traffic will have an impact on residences, businesses and tourist attractions located on and off the Tasman Highway. On the way to and from Bell Bay, and within our municipality, there will be impacts on the following:

General tourist, visitor, resident and commercial driving experiences on the Tasman Highway – negotiating with logging traffic on sharp bends and inability to overtake for a majority of the travel, thereby increasing travel time.

Mountain bike activities at Blue Tier via Lottah Road

Weldborough Pub

Trail of the Tin Dragon sites There will be a significant impact on tourism activities within our municipality.

Asset Management Existing Load Limit between Dobsons Lane and Sea View Avenue: As a result of a landslide in 2011 and one in late 2013, Forest Lodge Road, between Dobsons Lane and Sea View Avenue, was closed to the public (see Attachment 1 for more information). An assessment was undertaken last year and a report (see Attachment 2) was provided to the Council Meeting on 19 October 2015 to recommend load limiting Forest Lodge Road as a result of two existing landslides and continual exposure to potential future landslides due to the surrounding topography. The council decision was to reopen the closed section of Forest Lodge Road between Dobsons Lane and Sea View Avenue, and impose a ten tonne load limit on this section. The expected number of outwards (one-way) loaded truck movements per day is 20. With this volume of traffic on a road in a well-known landslip area, it is imperative that the request by Pentarch Forestry Services be considered carefully. Given that we have imposed a ten tonne load limit to discourage traffic and to limit the potential of future landslides, council works staff have a fundamental concern with removing the load limit and thereby opening the road to heavy daily timber haulage.


Replacement Cost: The condition of the existing road pavement and the replacement cost are major factors in any decision. Under the asset inspection program and condition assessment software managed by Moloney Systems, the pavement condition is ranked from 0 to 10, where 10 is the worst condition, requiring road reconstruction. The ranking and replacement value for sections of Forest Lodge Road is as follows:

Road Section Surface Type

Pavement Ranking

Replacement Value ($)

Tasman Highway (0.000) to End of seal (1.426)

Sealed 7 285,000

End of seal (1.426) to Dobsons Lane (1.640)

Gravel 3 7,490

Dobsons Lane (1.640) to Sea View Avenue (7.100)

Gravel 5 191,100

Sea View Avenue (7.100) to Nichols Road (12.880)

Gravel 2 202,300

The sealed section has a high pavement condition score of 7 out of 10, and the full extent of timber haulage will have a deteriorating effect. If the full section length of Forest Lodge Road that is subject to timber haulage is required to be reconstructed, with a contingency of 10%, the total cost would be $754,480. However, should Council wish to allow timber haulage on Forest Lodge Road, council works staff believe Council could authorise RMS to use Forest Lodge Road as a timber haulage route based on a proposal that a memorandum of understanding (MOU) be signed by Council and RMS, with conditions from Council (listed later in this report under options). Note that PFS has not offered any financial compensation for their request to use Forest Lodge Road. Options

Option: 1

Action: Council decline request from Pentarch Forestry Services to use Forest Lodge Road as a timber haulage route

Result: Council safeguard and protect road from deterioration by heavy timber haulage traffic, which also has impacts on users and properties on and off Forest Lodge Road and other related roads.


Option: 2

Action: Council assess request from Pentarch Forestry Services to use Forest Lodge Road as a timber haulage route, after consideration of completed engineering assessment and community consultation.

Result: Council will have information on the suitability and capability of Forest Lodge Road to be used as a timber haulage route. This will also provide Council with road repair options for future consideration. A community consultation will assist council with its consideration of the request from Pentarch Forestry Services.

Engineering assessment: Aim: For Council to determine if Forest Lodge Road is suitable for timber haulage, and if not, are there works that could make it suitable for timber haulage traffic. This may be an opportunity for Council to obtain an engineering assessment of the road, which will be valuable for its road asset management plan. Proposed scope for engineering assessment: RMS to fund an engineering consulting company engaged by Council to investigate and report on the suitability of Forest Lodge Road to cater for the timber haulage traffic, including taking into account truck types, number of movements, timber haulage loads, existing road geometry, pavement and drainage conditions, environmental impacts, and recommend any road works and repairs, with detailed scope of works and cost estimates. The work includes (1) a traffic impact study and a proposed traffic management plan should the road be used as a timber haulage route, and (2) a dilapidation survey of all buildings adjacent the road and assessment of likely impacts on these buildings from timber haulage traffic. RMS would also fund any council staff and resource expenses incurred. Community Consultation: It is essential to consult with the landowners and residents on the impacts from Forest Lodge Road being used as a timber haulage route. The consultation should be conducted on-site and after the completion of the engineering assessment, so that landowners and residents also understand the haulage and traffic impacts on the road.

Option: 3

Action: Authorise Pentarch Forestry Services to use Forest Lodge Road as a timber haulage route, subject to the acceptance by Resource Management Service (landowner) of Council specified conditions.

Result: Contractor able to proceed with haulage operations on acceptance of conditions including road upgrades, inspections and reinstatement.


Conditions relating to the capacity of Forest Lodge Road

Condition Reasoning

Prior to commencement of haulage period: RMS to fund an engineering consulting company engaged by Council to investigate and report on the suitability of Forest Lodge Road to cater for the timber haulage traffic, including taking into account truck types, number of movements, timber haulage loads, existing road geometry, pavement and drainage conditions, environmental impacts, and recommend any road works and repairs, with detailed scope of works and cost estimates. The work includes (1) a traffic impact study and a proposed traffic management plan should the road be used as a timber haulage route, and (2) a dilapidation survey of all buildings adjacent the road and assessment of likely impacts on these buildings from timber haulage traffic. RMS to fund road works and repairs as recommended in the above engineer‟s report. The works will be managed by Council.

This should be the first step for Council to determine if Forest Lodge Road is suitable for timber haulage, and if not, are there works that could make it suitable for timber haulage traffic.

During haulage period: RMS to fund an engineering consulting company engaged by Council to conduct quarterly road inspections with Council and PFS. RMS to be financially responsible for the repair of defects caused by haulage traffic arising from (1) quarterly road inspections (2) other inspections as agreed In addition, dust will be monitored and dust suppression may be required to reduce dust in the vicinity of residences and farmhouses. The works will be managed by Council.

To ensure the continued suitability of the road for timber haulage and public traffic.

At the end of the haulage period: At the end of the term of the MOU, RMS to fund an engineering consulting company engaged by Council to investigate and report on the condition of Forest Lodge Road and recommend any road works and repairs, with costed designs and specifications, to reinstate the road. RMS to fund road works and repairs as recommended in the above engineer‟s report. The works will be managed by Council.

To ensure the road is returned to Council is a satisfactory condition at the end of the MOU.


Condition Reasoning

Compliances: Road use and road works to comply with the Forest Practices Act 1985, Forest Practices Code 2015, Forest Safety Code (Tasmania) 2007, and other legislations and regulations including the Work Health and Safety Act 2012.

Ensure compliance with legislation and with industry best practice.

Council cost: Council staff time and resources directly related to the use of Forest Lodge Road by RMS as a timber haulage route will be charged to RMS. Activities include inspections, investigations and attendance at meetings.

To ensure Council does not suffer any financial loss.

Conditions relating to the traffic use of Forest Lodge Road 1. Haulage to be suspended during and after periods of heavy rainfall, storms and

bushfires. Haulage to recommence only after road has been cleared and inspected by council works department staff.

2. Speed to be restricted to 20 kph or slower when approaching and passing farmhouses, residences and other building structures.

3. Haulage is restricted to between the hours of 7.00 am and 6.00 pm. (PFS has requested haulage between the hours of 3.00 am to 8.00 pm.)

4. Engine brakes will not be used in the vicinity of farmhouses and residences. 5. Haulage contractors will as much as practicable (when safe and appropriate) slow

down and pull to the side of the road to allow traffic to pass. 6. When loaded, care will be taken to ensure that loose pieces of wood and bark are

unable to fall from the vehicle. 7. Signs to be installed on both ends of the road when haulage is in operation, with

contact details and UHF CB radio channel displayed. 8. Haulage contractors will take extra care when using Forest Lodge Road and behave

in a courteous and responsible manner, and immediately report any road damage to Council.

9. RMS to provide an information leaflet for all properties on Forest Lodge Road regarding the timber haulage, with contact details for enquiries.

Under a proposed MOU, Council would have the option to exit the agreement at any time and have the road fully reinstated. Summary Council works staff believe that Pentarch Forestry Services should seek other alternate routes of timber haulage and not use Forest Lodge Road, as there is potential for the road to deteriorate, especially in the sealed section and in the load limited section. There would also be significant impacts on the properties on and off Forest Lodge Road and other related roads.


However should Council decide otherwise, Council works staff believe that the conditions listed in this report will safeguard and allow Council to authorise Forest Management Service to use Forest Lodge Road as a timber haulage route, and ensure that the road remains viable for public traffic during and reinstated after haulage operations are completed. LEGISLATION/STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy Provide a strategic framework for Council to manage, maintain, enhance and develop open space and associated public realm areas for the benefit of residents and visitors BUDGET AND FINANCIAL IMPLICATIONS: Minor staff and administration costs. VOTING REQUIREMENTS Simple Majority.


Forest Lodge Road Timber Haulage Report – Attachment 1

ACTION INFORMATION

OFFICER Stephen Yam, Manager Works and Infrastructure

FILE REFERENCE


Nil

REPORT DATE 17 April 2014

INTRODUCTION: This report is to provide council with information on the landslides that have occurred on Forest Lodge Road and the resultant issues that have arisen. PREVIOUS COUNCIL CONSIDERATION: Nil. OFFICER’S REPORT: Introduction Council Road No. 246 Forest Lodge Road is a Rural Class 3 road located in Pyengana. It is 14.92 km in length with 1.39 km sealed and 13.53 km unsealed. It has been affected by two landslides, one in 2011 and the last in 2013. First Landslide in 2011 The first landslide occurred in the flood event of 2011. The landslide was approximately 200 metres in length. Please refer to the following two (2) photographs.


Second Landslide in 2013 The same area of the road suffered another landslide in the flood event of October 2013. The debris was pushed down over the bank to clear the road, and no other work has since been undertaken. The flood event in October 2013 also caused another landslide approximately 800 metres further away from the original site, towards Pyengana. Please refer to the following two (2) photographs.


Due to the two (2) landslides, a structural engineer engaged to inspect the site advised that the area maybe prone to landslides and accordingly advised council to close the road until rectifications works are surveyed, designed and completed. Road Use The affected section of road is bordered on both sides by land owned by one farmer. Pat the affected area, the road flattens out onto a plateau and there are a few properties - one is actively farmed , one is currently vacant, and Gunns have a quarry. There is an alternative route to these properties, via St Columba Falls Road. Currently there is an 8 tonne load limit on a bridge via this access. However this bridge is in council‟s bridge replacement program. Proposed Work Cost Estimate The cost to carry out rectification works of the two landslides is estimated at $2,350,000. This includes survey, geotechnical testing, repair design, and construction. A much more accurate cost estimate can only be achieved after a survey, geotechnical testing and repair design options are considered and costed. Council has submitted a flood damage claim of $5,525,000 for the flood damages that occurred within our municipality in October and November 2013. If the claim is successful, the State Government will fund a maximum of 75%, leaving council to fund the remaining 25%. In the case of Forest Lodge Road, of the estimated cost of $2,350,000, council will need to fund the sum of $587,500, which is a significant amount of expenditure for this council.


Options There are several options available to council.

Option Solution Financial Implications

1 Carry out rectification works with council funding only. This option is not time dependent, and works can be completed within six months, weather permitting.

The cost to council is approximately $2,350,000.

On-going costs prior to rectification works with road inspections and reinstating road closure signage.

2 Carry out rectification works when flood damage application is approved by the state government. There is no guarantee this would be achieved, and there has been no advice from the state government on the status of council‟s flood damage claim. This option is time dependent, as funding has to be considered and approved by the state government.

The cost to council is $587,500, which is the 25% council contribution of the total $2,350,000 required for the works.

On-going costs prior to rectification works with road inspections and reinstating road closure signage.

3 Close the road, on the basis of low traffic volumes, minor access impact for property owners and given the terrain and landslide history, there could be further landslides leading to council funding future costly rectification works. As noted in the report, a landowner has property on either side of the landslide area. Accept that this owner will be inconvenienced by the road closure. Other property owners have access either via the Tasman Highway or via St Columba Falls Road.

Cost of approximately $50,000 to carry out earthworks to physically close the road.

Minor costs associated with formal closure of the road in accordance with the Local Government (Highways) Act 1982.


Forest Lodge Road Timber Haulage Report – Attachment 2

ACTION DECISION

PROPONENT Council Officer

OFFICER Stephen Yam, Works Manager

FILE REFERENCE 032\005\007


Council workshop 05 May 2014 report.

OFFICER’S RECOMMENDATION: That Council reopens the section of Forest Lodge Road between Dobsons Lane and Sea View Avenue, and impose a ten tonne load limit on this section.

INTRODUCTION: As a result of a landslide in 2011 and one in late 2013, Forest Lodge Road beyond the dairy was closed to the public.

PREVIOUS COUNCIL CONSIDERATION:

Please refer to report provided to council at the Council Workshop on 05 May 2015.

This report was considered and accepted at the Council Workshop on 05 October 2015.

OFFICER’S REPORT: Given that some time has passed and the non-commitment from the State Government to fund repairs under flood damage, Council staff undertook a site visit on 10 August 2015 to determine the future use of the road. The following points are from the site visit:

First landslide area: Minor landslide. Area has settled and revegetated.

Second landslide area: Minor landslide. Steeper slope.

Third landslide: Medium landslide. Not obvious. Area has settled and revegetated.

The road condition is fine as a gravel track with some minor maintenance required. Rebuilding expensive road rehabilitations will not make the road any safer. The road is in a landslip zone and should there be heavy rains and storms, it can be expected that there would be more landslides along this section of the road. With each landslide, Council should monitor the aftermath and inspect for settlement and revegetation, and the road being suitable for continued use, including any restrictions. With regards to Forest Lodge Road, as all three landslide areas have settled and revegetated, the Works department recommends that the road be reopened subject to the following works being carried out and conditions applied:


Works:

First landslide area: Edge to be marked out by additional guideposts.

Second landslide area: Edge to be marked out by additional guideposts further back from edge.

Third landslide: No action required.

Install “Landslip Zone” and “Rocks Falling” advisory signs, and a ten tonne load limit sign from both approaches.

Minor maintenance works including minor grading, roadside slashing and some culvert upgrade and replacement works.

Conditions:

Discourage large traffic volumes.

Apply a load limit on the road of ten (10) tonnes (we have spoken to the farmer using the road and this load limit is more than sufficient for his farm equipment). Note that the South George River Bridge from the St Columba Falls Road end already has an eight (8) tonne load limit.

LEGISLATION/STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets.

BUDGET AND FINANCIAL IMPLICATIONS: Council 2015/2016 budget.

VOTING REQUIREMENTS Simple Majority.

| 01/16.13.1 Community Services Report 78

01/16.13.0 COMMUNITY DEVELOPMENT

01/16.13.1 Community Services Report


OFFICER Chris Hughes, Manager Community Services


ASSOCIATED REPORT AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number


09/13.13.6.256 16 September 2013

That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell Certificate of Title Volume 228953 Folio 1 (Fingal Tennis Court) situated at 17 Grant Street, Fingal.

Council to advertise for Expressions of Interest in 2016.

03/15.7.4.59 16 March 2015 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council erect signs at the entrance to each of the towns in our Municipality which are on tourist routes. These signs to read “Welcome to St Helens” etc. and the “Welcome to” part to be in Chinese as well as English. Most European visitors speak fairly good English but this is not the case with the increasing numbers of Chinese.

A report will be provided to a Council Workshop for consideration. Contact made with the East Coast Regional Tourism Organisation to see whether they will be looking at this issue when addressing township signage. East Coast Regional Tourism Organisation have advised that they will be looking into signage and they will address the issue around welcoming messages. Still waiting for information to be provided by the East Coast Regional Tourism Organisation.


Motion Number


05/15.13.4.135 18 May 2015 1. Increase General Manager‟s delegation for waiver of fees from $350 to $750.

2. That a review of the leased facilities is undertaken within the next financial year with a view to charges being applied.

Delegations updated. To be reviewed in 2016.

07/15.13.3.196 20 July 2015 That Council continue with the transfer of this land situate at Royal George Road, Royal George and cover the costs of the issuance of a new Title to the said property.

Process underway – Simmons Wolfhagen engaged to make application for new Title. New Title has now been received – transfer of property to proceed.

07/15.13.4.197 20 July 2015 That Council proceed with the transfer of the Scamander Sports Complex to Break O‟Day Council as set out in the Deed dated 20 May, 2013.

Process underway.

10/15.7.3.263 19 October 2015 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council examine the development of a Multicultural Strategy that would support the cultural diversity of our municipality at the present and into the future.

Deferred until Council develops the new Strategic Plan.

11/15.13.2.305 16 November 2015

1. Engage consultants to design specific drainage improvements to low areas of St Helens Point Road and Parnella Drive.

2. Implement the designs as a priority.

3. Construct a drainage system in the un-developed land South of Parnella Drive which can direct overland flows to Chimneys Lagoon while minimising recharge of underlying aquifers and springs in the North East remediation zone (Chimney Heights).

4. Engage experts to review the Coastal Erosion aspects of the last major Report (1992).

Underway.

12/15.13.2.330 14 December 2015

That Council place on hold the development of a Multicultural Strategy for the Break O‟Day Municipality but link an action to future Council Strategic Plan.

Deferred until Council develops the new Strategic Plan.


COMPLETED REPORTS:

Motion Number


12/15.13.3.331 14 December 2015

That the following fees and charges be added to the 2015/2016 Fees and Charges: Camera and sound recording equipment Bond: $500 All Day: $100 Half Day: $50

Schedule has been updated.

08/15.13.2.225 17 August 2015 That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell part of Certificate of Title Volume 19401 Folio 1 being land situate at 181 St Helens Point Road, St Helens.

Development Services now have carriage of this matter – Boundary adjustment to be undertaken by Council.

09/15.13.3.248 21 September 2015

1. That the Summary of Submissions prepared subject to further evaluations by TCG Planning be provided to those that provided submissions in relation to the draft Land Use and Development Strategy.

Copy of submissions has been forwarded to all people who lodged submissions.

COMPLETED REPORTS – AWAITING FUNDING: Motion Number

Meeting Date


11/11.7.2.274 14 November 2011

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting December 2011: That Council proceed with sealing of the St Helens airstrip as soon as possible and it be funded from Council Reserves.

Site inspection has been held – awaiting completion of Airport Feasibility Study. A survey of the St Helens airstrip is currently being undertaken by East Coast Surveying to assist with the Airport Feasibility Study. This project has been incorporated into a brief that has been prepared to seek external funding. Awaiting funding opportunities to seek funding to seal the airstrip and the Business Plan which is currently being developed by Bob Noakes.


Council Community Grants/Sponsorship 2015-2016:

Council Community Grants/Sponsorship 2015-2016

Community Services

Community Grants 30,000

Youth Services 6,000

Misc Donations & Events 7,500

School Prizes 1,000

Community Event Funding

Seniors Day 3,000

Australia Day Event 4,000

Swimcart 1,000

St Helens Athletic Carnival 2,500

Carols by Candlelight 1,600

Rotary Event (including Woodchopping 6,000

Fingal Valley Coal Festival 2,000

Pyengana Endurance Ride - 500

Game Fishing 2,000

Marketing Greater Esk Tourism 2,500

Photographic Competition 1,000

Volunteer Week 2,500

Break O'Day Woodcraft Guild 2,500

Wrapped in St Marys 2,000

Bay of Fires Art Prize 10,000

Bay of Fires Market 4,000

St Marys Memorial Service funding 500

Tasmanian Women in Agriculture Gathering in 2016 3,000

Council Sponsorship

Funding for BEC Directory 2,000

Sponsorship of STARFM 10,000

Community car donation 2,500

St Helens Girl Guides - Sangaree 2,500

St Helens Marine Rescue 3,000

Updates on current projects being managed by Community Services: Safer Community Meeting & Network Meeting- Standing Item No meeting has been held in this reporting period. Combined Mountain Bike Trail – Dorset/Break O‟Day Councils – Standing Item Construction works have recommenced on the Blue Tier Mountain Bike Trail after the Christmas break – they have currently completed approximately 11 kms of trail. Youth Report We currently do not have a youth worker.


Leaner Driver Program We currently have 12 Mentors on the books, three (3) more than last period: - Eight (8) are in the St Helens / Binalong Bay / Beaumaris Region. - Two (2) are in Mangana. - Two (2) are in Weldborough. For the month of December 2015, we had one (1) person pass their P‟s. We currently have 19 Learner Applicants.

Ten (10) are actively being mentored.

Nine (9) are waiting for a mentor. We continue to reach the required number of hours per month (being 60). For the month of December 2015 (1 December to 21 December 2015 – due to Christmas), we have reached 78 hours, an increase of 12 hours on last month. Weldborough Viewing Platform Bridge Pro have placed the pylons for the platform to sit on top of – there has been some delay with the installation of the platform due to the delay in delivery of the platform material. Installation of the viewing platform is due to be completed by the end of January, 2016. Australia Day Event We will be holding an event on the St Helens Foreshore to celebrate Australia Day commencing at 10.00am - Special Guest Robert Morris-Nunn, Australia Day Ambassador - followed by live music and fun activities. Emergency Management Plan Council has reviewed the our municipal Emergency Management Plan and is currently with the Northern Region Commander – Tasmania Police for sign off. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council‟s communication, consultative processes, representation and advocacy.


BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 01/16.13.2 Hub 4 Health – Building Connections Project – Tasmanian Hotel, Fingal 84

01/16.13.2 Hub 4 Health – Building Connections Project – Tasmanian Hotel, Fingal



FILE REFERENCE 6412663


Nil

OFFICER’S RECOMMENDATION: 1. That Council provide in principle support to Hub 4 Health to utilise the Old Tasmania

Hotel at Fingal for the Building Connections Project, the aim of which is to “authentically restore the Old Tasmania Hotel at Fingal”;

2. That a detailed project plan for the proposed works is approved by Council prior to any

works being commenced; and

3. That Council receives written notification from the Fingal Valley Neighbourhood House, who is the current lessee of the premises, that they are working in partnership with Hub 4 Health on this project and have no issues with the project, if successful with funding, being undertaken whilst they lease the Old Tasmania Hotel.

INTRODUCTION: Council has received a request from Hub 4 Health (formally Break O‟Day Health Resource Association) where they are seeking in principle support from Council to run the Building Connections Project from the Old Tasmania Hotel at Fingal. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: Hub 4 Health in partnership with the Fingal Valley Neighbourhood House are looking at developing a social enterprise project in restoring the Tasmania Hotel at Fingal. They are seeking external funding to run this project but seek Council‟s in principle support to utilise the Old Tasmania Hotel which is owned by Council and leased to the Fingal Valley Neighbourhood House. The social enterprise project will focus on two (2) areas – the first involves the engagement, planning and facilitating programs within the school environment and the second focus of the project is the facilitation of programs that develop connections between community members, businesses, residents, local workers and the schools.

| 01/16.13.2 Hub 4 Health – Building Connections Project – Tasmanian Hotel, Fingal 85

The second part of the project will look at the restoration of upstairs rooms at the Old Tasmania Hotel – by providing skill based training to trainees and students from our schools. They propose as part of the project plan to engage with local trades people who would be employed at different stages of the development and community volunteers used to mentor trainees and students. To assist with the development of the business plan for this project, Council has provided Hub 4 Health with a copy of the Conservation Management Plan which has been developed for the Old Tasmania Hotel. Any planned works will need to be done in consideration of this document and any guidelines from the Heritage Council. LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing. Strategy Provide opportunities for people to come together and develop connections and networks. BUDGET AND FINANCIAL IMPLICATIONS: There is no budget requirements for Council at this stage of the project. VOTING REQUIREMENTS: Simple Majority.

| 01/16.13.3 Committee Representation – Australia Day Awards Committee 86

01/16.13.3 Committee Representation – Australia Day Awards Committee





Nil

OFFICER’S RECOMMENDATION: That in accordance with the Break O‟Day Council Awards Policy, Council appoint

Julie Severin

Mary-Anne Wadsworth; and

Gerald Aulich to the Australia Day Awards Committee as community representatives and as part of the community they have the authority to consider applications and determine recipients of the Australia Day Awards. INTRODUCTION: The Break O‟Day Council Awards Committee is established in accordance with the provision of the Local Government Act 1993 and Regulations. PREVIOUS COUNCIL CONSIDERATION: No previous Council consideration. OFFICER’S REPORT: Council has adopted the Break O‟Day Council Awards Policy which sets out the procedure under which the Australia Day Awards are determined. The committee will have delegated authority to consider all applications and determine who is to receive the two (2) nominated awards – those being Citizen of the Year and Young Citizen of the Year. The appointment of committee members is an annual event with the term of the members of the committee running from December 2015 to 30 November 2016. Following the deliberations of the committee, Council will be advised of the award recipients via email to protect the identification of the individuals until the announcement on Australia Day. Minutes of the committee meeting when the decision is made in regard to the award winners will be presented to the next available Council meeting to be formally endorsed.

| 01/16.13.3 Committee Representation – Australia Day Awards Committee 87

LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011 – 2015 Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing. Strategy Utilise existing skills and resources within our community to enhance the wellbeing of our community. BUDGET AND FINANCIAL IMPLICATIONS: There is no budget implication at this stage of the Australia Day Awards. VOTING REQUIREMENTS: Simple Majority.

| 01/16.14.1 Development Services Report 88

01/16.14.0 DEVELOPMENT SERVICES

01/16.14.1 Development Services Report

ACTION INFORMATION PROPONENT Department

OFFICER Development Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports:

Motion Number Meeting Date Council Decision Comments

01/15.7.3.004 19 January 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That the building of the new change rooms at the St Helens Sports Complex be included in the 2015-2016 budget.

Full plans and specifications have now been completed. Regulatory approvals obtained. Council report currently being prepared along with full costings and proposed funding arrangements for Council consideration.

01/15.14.5.020 19 January 2015

Council investigate potential names for the roads on Long Point, Seymour, currently and unofficially recognized as Dry Street, Fleming Street, Forster Street, Frazer Street, Montagu Street, Pedder Street and The Esplanade. The names should be relevant to the Indigenous and/or European cultural heritage associated of the region.

In Progress. An item was placed in the latest Council newsletter requesting proposed names be sent to the Planner.



01/15.14.6.021 19 January 2015

1. Council approve the change of street name for the road currently named “Royles Lane” running north-north-east off Gray Road, approximately 1463 metres south-east of the Storey Street intersection with Main Street, St Marys, to “Royles Road”.

2. Council investigate a new name for the road reserve currently named “Royles Road”, approximately 2166 metres south-east of the Storey Road intersection with Main Road. The chosen name should be relevant and appropriate to either the indigenous and/or European cultural heritage associated with the region and locality and be in accordance with AS/NZS 4819:2011 Clause 4.7 Road Names – Details.

The Nomenclature Board assessed and confirmed Royles Lane became Royles Road at the March meeting. This matter will be dealt with in the New Year, after the Seymour road names have been submitted.

05/15.13.4.135 18 May 2015 1. Pay as you go showers to be installed in the St Helens Sports Complex Building as soon as possible. 2. Investigate the cost of pay as you go for lighting in Council owned facilities.

Further investigations required. A report will be prepared for a workshop on completion of the investigations.

08/15.13.5.228 17 August 2015

That Council assists the Pyengana War Memorial Hall and Recreation Ground Committee by providing $15,000 in principle support for the building of a shower block at the Pyengana Recreation Ground subject to the receipt of grant funding.

Meeting held with committee between Councils Building Services Coordinator and Facilities Management officer on 18 November 2015. Final plans and costings need to be prepared for Council consideration.



08/15.16.2.238

17 August 2015

That Council as Planning Authority, notify the Tasmanian Planning Commission that nil representations were received during the statutory public exhibition period and forward within 35 days of the expiration of the exhibition period referred to in section 38(1)(a), the application and associated documents to the Tasmanian Planning Commission. In accordance with section 39(2) of the Land Use Planning and Approvals Act 1993 the associated documents are to include:

(a) a copy of each representation received by the authority in relation to the draft amendment or, where it has received no such representation, a statement to that effect; and

(b) a statement of its opinion as to the merit of each such representation, including, in particular, its views as to – (i) the need for

modification of the draft amendment in the light of that representation; and

(ii) the impact of that representation on the draft amendment as a whole; and (c) such recommendations in

relation to the draft amendment as the authority considers necessary.

In accordance with s39(2) of LUPAA, the required documents were forwarded to the Tasmanian Planning Commission on 17 August 2015 for consideration in accordance with s40. As Council did not receive any representations, the Commission will advise their response in due course Will be considered at the Commission meeting held on Monday 2 November 2015 Have been advised that as per legislation the application will be decided within three months of the 1 October 2015 submission, therefore before 1 January 2016

09/15.7.1.240 21 September 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in October 2015 and consider any advice as required from relevant State Agencies: That Council become a bee friendly/bee aware municipality.

The NRM Facilitator intends to seek advice from Council‟s NRM Committee on strategies to make the municipality more „bee-friendly‟ and „bee-aware‟ that Council could undertake. Proposal to be considered and developed by the Break O'Day Council NRM Committee at its next meeting.

10/15.7.1.260 19 October 2015

Notice of Motion – Illegal Building Policy – This item be deferred to a Council Workshop.

Agenda item to be prepared by Building Services for Council discussion.




10/15.7.5.265 19 October 2015

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council write to the Tasmanian Government asking for: reasons why they will be fluoridating Scamander water supply; evidence to support the continual use of fluoride in water supplies in Tasmania; the type of fluoride used (and where it is sourced); and whether they have considered the most recent meta-analysis by the Cochrane Collaboration (which questions the benefits of fluoridation).

Information regarding the reasons and source of the fluoride has been received. Information on the reference to the Cochrane Collaboration will be received after it has been referred to the Fluoridation Committee. A report is being prepared for presentation to Council January 2016.

08/15.13.2.225 17 August 2015

That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell part of Certificate of Title Volume 19401 Folio 1 being land situate at 181 St Helens Point Road, St Helens.

Waiting for amended plans to be supplied by applicant in order to process the boundary adjustment.

12/15.14.4.334 14 December 2015

That Council resolves to develop a policy in respect to unsightly articles.

12/15.16.1.338 14 December 2015

Pursuant to Section 57 of the Land Use Planning & Approvals Act 1993 and the Break O’Day Interim Planning Scheme 2013 that the application for CARPORT, DECK, FENCE & INTERNAL ALTERATIONS on land situated at 9 STEEL STREET, SCAMANDER described in Certificate of Title 25997/4 be APPROVED subject to the following conditions: 1. Development must accord with

the Development Application DA 170-15 received by Council 20 August 2015, together with all submitted documentation received and forming part of the development application, except as varied by conditions on this Planning Permit.

http://www.cochrane.org/about-us

http://www.cochrane.org/about-us




12/15.16.1.338 CONT…

14 December 2015

2. The vehicle crossover from the Steel Street carriageway to the property boundary must be constructed and maintained in general accordance with the vehicular crossing requirements of Council‟s Manager of Works and Infrastructure. The construction of a standard duty vehicular crossover will provide effective, safe and nuisance-free vehicle access in connection with the proposed development and must be financed by the applicant.

3. No works are to commence on the crossover until a permit to undertake works in the road reservation has been issued by Council‟s Manager of Works and Infrastructure for the crossover and stormwater connection point.

4. Works on the site must not result in a concentration of flow onto other property, or cause ponding or other stormwater nuisance.

5. The driveway must be constructed in a manner that ensures sediment is neither tracked nor eroded across the property boundary.

6. All underground infrastructure including all forms of water, storm water, power, gas and telecommunication systems must be located prior to the commencement of any on-site excavation and / or construction works. Any works to be undertaken within two (2) metres of any Council owned infrastructure must be done in consultation with Council‟s Manager Works and Infrastructure.

Completed Reports


Nil


RMPAT and TPC Cases: Nil. Building Services Report Projects Completed Financial year to date:

Description Location Updates Repainting of Toilets (internal) St Marys Hall Completed July 2015

Stage One (1) - Break O‟Day Multi-Purpose Indoor Centre

St Helens Sporting Complex Completed November 2015

Additions and Internal Alterations St Marys Sports Centre Completed November 2015

St Marys Stables Upgrade and Concreting

St Marys Recreation Ground

Completed December 2015

Projects ongoing – Capital Works Program – Financial Year to date

Description Location Updates Stage Two (2) Break O‟Day Multi-Purpose Indoor Centre

St Helens Sporting Complex

Refer to detailed update below.

Demolition and Construction of New Toilet Block

Lions Park, St Helens Opened for use December 2015;

Awaiting final fit off of 1 X remaining waste cistern.

Old Tasmanian Hotel Redevelopment

Fingal Roof Replacement Completed;

Installation of Solar panels Completed;

Electrical upgrades completed;

Design planning for Capital Works and Upgrades commenced.

„Titley Shack‟ project Binalong Bay Works Commenced;

Completed to Occupancy;

Minor works currently being completed to achieve Completion status

Construction of St Helens Multi-purpose changeroom facility

St Helens Recreation Ground

Design plans completed;

Regulatory approvals obtained;

Final Costing‟s and budgets currently being prepared;

Council report to be prepared for consideration at February 2016 Council workshop.

Beaumaris Park Toilet & BBQ - Design Plans

Beaumaris Park Concept plan adopted;

Structural plans currently being prepared for regulatory approvals & Costing‟s

Steiglitz Beach BBQ & Shelter Stieglitz Beach Concept plan adopted;

Structural plans currently being prepared for regulatory approvals

Binalong Bay Titley Shack Surrounds Upgrades (Picnic Tables, Carpark improvements and signage)

Binalong Bay Boat Ramp Carpark

Concept plan prepared

Works deferred due to requirement to obtain aboriginal heritage report

Project currently pending outcome of report and Parks consent.


Approved Capital Works Program – Financial Year - not yet started

Prioritised Repainting of Buildings Program.

Prioritised Removal of Asbestos Contaminated materials program.

Design and Planning - Mathinna Toilet & Shower Block, Mathinna Park.

Design and Planning – St Marys Toilet Block (behind library), Main Street.

Project Management only – Pyengana Shower and toilet Block – Recreation Ground.

Prioritised lock replacement program.

Design & Structural Engineering only – Portland Hall Upgrades.

Municipal wide Street Furniture upgrade program.

Scamander Reserve Park Upgrades (Walkway, furniture, landscaping).

Binalong Bay Titley Shack Surrounds Upgrade works.

Council Approved works – Ongoing/commenced (Separate to Capital Works) Nil. Council Approved works not commenced (Separate to Capital Works) Nil. Break O’Day Multi-Purpose Indoor Stadium (Stage 2)

Stage Two (2) works commenced and proposed to be completed prior to end of January 2016.

Stage Two (2) works have now reached „lock-up‟ stage.

Electrical/Plumbing/Security fit-off underway.

Plastering complete.

Windows Complete.

Contract completion date is 12 February 2016 for Stage Two (2) works.

Grand Opening currently being planned and scheduled for 20 February 2016. NRM 5 December 2015 to 8 January 2016 Meetings

10 Dec. 2015 St Marys St Marys School Farm community end of year event.

15 Dec. 2015 Goshen Riverbank revegetation site inspection with landholder

22 Dec. 2015 Binalong Bay Planning Bay of Fires Celebration with Binalong Bay Ratepayers‟ Assn.

Break O'Day Green Army

Council and its Host partners the Parks and Wildlife Service and NE Bioregional Network have been successful in winning a Round 4 Green Army project to follow on in 2017, the two (2) 2016 projects and last year‟s successful project.


Project Agreements with Conservation Volunteers Australia for 2016‟s Projects 2 and 3 have been signed and planning is underway for the two (2) projects. CVA is currently recruiting for a late January start to Project 2 and reports many of the 2015 participants are applying to come back again.

Clean Up Australia Day

As in previous years plans are underway for Council to participate in Clean Up Australia Day by providing support to community groups organising their own clean-up activities and sites.

And this year a Council clean-up activity is being considered for Business Clean Up Day on Tuesday 1 March. It would involve some staff and Councillors spending several hours working on a high priority site in the municipality.

Summer program of NRM activities

Over the Christmas New Year period the Parks and Wildlife Service Discovery Ranger Anthea reports there has been very strong interest and attendance at activities conducted throughout the Bay of Fires.

These continue through January as well as assisting with the Bay of Fires Celebration, a Wildlife Carers Skill-share event at St Marys and a Seagrass Safari on Georges Bay. Council is a partner with the PWS Discovery Ranger program, enabling it to extend its activity in Break O'Day.

Bay of Fires Celebration 2016

Council‟s annual event of heritage walks, activities and local musical entertainment has been organised again for Saturday 9 January, this year with the Binalong Bay Ratepayers‟ Association taking a bigger organising role. Along with community volunteers contributors include Rotary, NRM North, PWS and the Hub4Health.

Water Quality Improvement Plan for the Georges Bay Catchment

The final Water Quality Improvement Plan by NRM North was circulated to stakeholders but the workshop with them was postponed and is now being planned for March.

Discussions have been opened with Taswater to suggest a public sewage treatment plant tour and demonstration of the boat pump-out facility on the wharf, linked to this focus on water quality in Georges Bay.

On–going on the NRM desk

Scamander river field day focussed on water quality and estuary ecology for February, to follow up the 2015 fish mortality event.

NRM Committee, Whale trail project, weed management, dog management signage, St Marys School Farm Bush Foods forest project, coastal community weeding volunteers.

Management of NRM North funded on-ground projects.

Works, Development Application, wildlife, weed, vegetation and weed management enquiries and advice to Council and community and customers.


Environmental Health Immunisations The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The following table provides details of the rate of immunisations provided by Council through its school immunisation program.

MONTH 2014/2015 2015/2016

Persons Vaccinations Persons Vaccinations

July - December 98 112 60 67

January - June 76 247

TOTAL 174 359 60 67

Food Safety Audits Year to Date: Environmental Health Officer (EHO) has carried out a total of 53 food safety audits at registered food businesses. Environmental Health Summer beach recreational water quality sampling program. Bacteriological sampling will be carried out once a month from December 2015 to March 2016. Microbial standard for primary contact (swimming).

Enterococci/100ml less than 140 Good Water Quality GREEN

Greater than 140 and less than 280 – conduct sanitary survey Moderate Water Quality YELLOW

Two (2) consecutive samples greater than 280 – unsuitable for swimming Poor Water Quality RED

Results:

BEACH 9/12/2015

Grants Lagoon GREEN

Beauty Bay Beach GREEN

Wrinklers Lagoon GREEN

Scamander River GREEN

Other Environmental Health Services Determine acceptable and achievable environmental and public health standards by ongoing monitoring, inspection, education and, where necessary, by applying corrective measures by mutual consent or application of legislation.


Technical Officer – Overview of Activities for December New Investigations conducted 1 Current ongoing investigations 37 Investigations as at December 2014 46 Building Notices 5 Plumbing Notice issued 0 Infringement Notices issued 0 Building Orders issued 0 Plumbing Orders issued 0 LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011-2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Improve Council‟s communication, consultative processes, representation and advocacy. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 01/16.14.2 Planning Approvals Issued 98

01/16.14.2 Planning Approvals Issued

INFORMATION

DA NO. LOCATION DESCRIPTION SECTION

Day to Approve

Gross

Days to Approve

Nett

182-2015 Stieglitz Shed for Boat and Storage 58 15 11

198-2015 Cornwall Dwelling & Garage/Carport 57 67 30

236-2015 St Helens Patio Cover No Permit Required

6 6

213-2015 Binalong Bay Shed 57 41 34

232-2015 St Helens Change of Use - General Retail & Hire to Food Services Business

No Permit Required

9 9

170-2015 Scamander Carport, Deck, Fence & Internal Alterations

57 116 108

185-2015 St Helens House Addition, Shed Extension & Legalisation of Swimming Pool & Shed

57 92 47

089-2015 Seymour Proposed Shed & Change of Use - Shed to Dwelling

57 54 33

| 01/16.14.3 Building Services Approvals 99

01/16.14.3 Building Services Approvals

INFORMATION

No. BA No. Town Development Value

1 2014 / 00183 - STAGE 2 Scamander Deck Addition $9,000.00

2 2014 / 00219 St Marys Legalisation of Deck & Verandah $7,560.00

3 2015 / 00212 Stieglitz Roof over deck (Verandah) $4,950.00

4 2015 / 00153 - STAGE 2 Upper Esk New Tourist Retreat $81,345.00

5 2015 / 00099 Binalong Bay New Dwelling $273,600.00

6 2015 / 00206 Scamander New Deck & Verandah $14,530.00

7 2015 / 00174 Binalong Bay New Dwelling and Studio $476,000.00

8 2015 / 00210 St Helens New Joinery Workshop (288m2) $75,210.00

9 2014 / 00141 St Marys Legalisation of Carport & Verandah $4,950.00

10 2015 / 00109 St Marys Legalisation of existing Shed & 2 Enclosed Verandahs $17,330.00

11 2015 / 00196 Binalong Bay New Cantilevered timber deck $12,650.00

12 2015 / 00224 Binalong Bay Demolition of and New Deck $11,000.00

13 2015 / 00202 Fingal New Boundary Screen Fence $11,500.00

14 2015 / 00194 Stieglitz Addition to Dwelling (Verandah) $14,560.00

15 2015 / 00171 Falmouth Alterations to existing Dwelling $177,800.00

16 2013 / 00087 - STAGE 2 St Helens New Building Dwelling (Unit No 1) $140,548.00

17 2015 / 00050 The Gardens New Dwelling $556,915.00

18 2014 / 00222 Binalong Bay Additions to Dwelling, New Deck and New Separate Garage $102,120.00

19 2014 / 00231 The Gardens New Dwelling $380,100.00

ESTIMATED VALUE OF BUILDING APPROVALS FINANCIAL YEAR TO DATE

2014/2015 2015/2016

$7,313,714 $7,862,111

ESTIMATED VALUE OF BUILDING APPROVALS FOR THE MONTH

MONTH 2014 2015

December $1,668,580 $2,371,668

NUMBER BUILDING APPROVALS FOR FINANCIAL YEAR TO DATE

MONTH 2014/2015 2015/2016

December 69 91

| 01/16.14.4 Fluoridation of Scamander Water Supply 100

01/16.14.4 Fluoridation of Scamander Water Supply


OFFICERS Phillip Bingley, Environmental Health Officer



Nil

OFFICER’S RECOMMENDATION: That Council accepts the advice from Mr Brad Belcher of TasWater and Mr Stuart Heggie, Chair of the Fluoridation Committee. INTRODUCTION: At the November 2015 meeting of Council, Council resolved that information be sought from the Tasmanian Government asking:

Reasons why they will be fluoridating Scamander drinking water supply.

Evidence to support the continual use of fluoride in drinking water supplies in Tasmania.

The type of fluoride used (and where it is sourced).

Whether the Government has considered the most recent meta-analysis by the Cochrane Collaboration (which questions the benefits of fluoridation).

PREVIOUS COUNCIL CONSIDERATION: November 2015 Council meeting. OFFICER’S REPORT: Advice was sought from TASWATER and was gained from Mr Brad Belcher, Senior Project Manager, of the Scamander Fluoridation project. Mr Belcher provided a copy of the Ministerial “Direction to Tasmanian Water and Sewerage Corporation P/L (trading as TasWater) signed by the Minister for Health, Michael Ferguson. The Ministerial Direction required under the Fluoridation Act 1968, that TasWater immediately gives effect to the recommendations of the Tasmanian Fluoridation Committee and fluoridate the Scamander drinking water supply. Mr Belcher also indicated the type of fluoride that is to be used is sodium fluoride (powdered form) and is manufactured by Orica out of Western Australia. Mr Belcher indicated that in relation to the type of system that has been installed, they have installed a system that meets the Victorian fluoride code over that of the Tasmanian code. The reason for this was that the Victorian code is more onerous than the Tasmanian code and has several additional checks and balances to ensure that no over dosing occurs.


Advice was sought and has been received from the Chair of the Tasmanian Fluoridation Committee, Mr Stuart Heggie, who stated that the reason for requiring the Scamander drinking water supply to be fluoridated is because Australia‟s National Oral Health Plan advocates the fluoridation of public water supplies over 1000 people as a cost effective way of preventing dental caries (tooth decay and cavities). The Tasmanian Fluoridation Committee in their Strategic Plan (2015-17) has identified communities over 500 population as being suitable for fluoridation where it is practicable. In the case of Scamander, the introduction of fluoride was deemed to be practicable and cost effective and the Committee recommended to the Minister for Health that this occur. Mr Heggie advised that the (Department of Health and Human Services) DHHS and the Committee are guided by the (National Health and Medical Research Council) NHMRC as Australia‟s leading expert body promoting the development and maintenance of public and individual health standards. The NHMRC brings together within a single organisation the functions of research, funding and development of advice. In 2006 the NHMRC undertook a systematic review of the evidence for efficacy (the ability to produce a desired or intended result) and safety of fluoride intervention. In 2007 it released a Public Statement on Efficacy and Safety of Fluoridation concluding that drinking water be fluoridated to balance the reduction of dental caries and dental fluorosis (also termed mottled enamel, is hyper mineralization of tooth enamel caused by ingestion of excessive fluoride during enamel foundation). In June 2013, the NHMRC reaffirmed their position of the 2007 Efficacy Statement and undertook to update the body of evidence to include more recent studies to assess the Australian context. The review is currently underway and is expected to be completed in mid – 2017. The DHHS will continue to support fluoridation until such times as the NHMRC changes its position based on emerging science. In relation to the meta-analysis carried out by the Cochrane Collaboration, Mr Heggie has indicated the NHMRC is critically appraising the Cochrane review as part of the review and update, specifically to evaluate the effects of water fluoridation for prevention of dental caries and on dental fluorosis. Consultation TasWater and Department of Health and Human Services. Implementation Council to accept and note information provided by TasWater and Department of Health and Human Services.


LEGISLATION/STRATEGIC PLAN & POLICIES Strategic Plan 2011-2015 Goal Environment and Planning – Ensure sustainable management of natural and built resources is respectful to our unique location. Strategy Ensure the health of the public and environment is maintained at legislated levels or above. BUDGET AND FINANCIAL IMPLICATIONS: Nil VOTING REQUIREMENTS: Simple Majority.

| 01/16.14.5 Change of Road Name – Old Gardens Road to Gardens Pit Road 103

01/16.14.5 Change of Road Name – Old Gardens Road to Gardens Pit Road


OFFICER Chris Triebe, Planning Officer



MapInfo Google Earth image Emails from Nomenclature Office and Parks and Wildlife Service

OFFICER’S RECOMMENDATION: Council approve the removal of the street name of the road currently recognised as “Fire Road” running in a general westerly direction from approximately 354m north of Big Lagoon Bridge, Gardens Road, to the intersection of Chaplins Link Road with Ansons Bay Road, approximately 11.6km north of the Priory Bridge and change it to “Kennel Hill Road”. PROPOSAL SUMMARY: The Tasmania Fire Service approached the Nomenclature Office over reservations with a road name containing the word „Fire‟. The concern arises from the use of terminology such as „fire trail‟ and „fire break‟ in general conversation and especially in emergency situations. Agreeing with the potential confusion, the Nomenclature Board did not approve the use of the name “Fire Road” at their 10 December 2015 meeting. PREVIOUS COUNCIL CONSIDERATION: The change of road name was originally discussed at the October 2015 Council Workshop and taken to October 2015 Council Meeting resulting in Council Decision 10/15.14.4.285: “Council approve the change of street name for the road currently named “Fire Road” running in a general westerly direction from approximately 354m north of Big Lagoon Bridge, Gardens Road to the intersection of Chaplins Link Road with Ansons Bay Road, approximately 11.6km north of the Priory Bridge, to “Dog Kennel Road”.” OFFICER’S REPORT: 1. The Proposal As a part of their continued assessment of road names used throughout the State, the Nomenclature Office approached Council in August 2015, to comment on the unofficial use of the name “Fire Road”. The approximately 10km dirt and gravelled track commences approximately 354m north of Big Lagoon bridge and heads in an almost westerly direction through the Mount Pearson State Reserve to Ansons Bay Road, where it joins the 4-way intersection with Chapple Road. The undulating road progresses around the northern side of Kennel Hill and has been maintained by Council since 1988. Following consultation with Council‟s Works Manager, the Nomenclature Office was advised to proceed with making the name “Fire Road” official.


Following the Council decision 10/15.14.4.285 the name “Dog Kennel Road” was forwarded to the Nomenclature Office and in an email dated 11 December 2015, Council was advised the name had been rejected because the name is a tautology and not considered ideal for use as a road name. The Board proposed “Kennel Road” or “Kennel Hill Road” due to the proximity to the officially named Kennel Hill and requested the original name be reconsidered. The assignment or alteration of the place-name of a street requires Council to notify the Nomenclature Board under Section 20E of the Surveys Co-ordination Act 1944. AS/NZ 4819:2011 Rural and Urban Addressing ensures address naming and numbering conformity throughout Australia and New Zealand. 2. Applicable Planning Scheme Provisions Nil. 3. Referrals Consultation with the Tasmanian Parks and Wildlife Service on the use of the proposed name; and Consultation with the Nomenclature Office. 4. Conclusion Council approve the removal of the street name for the road currently recognised as “Fire Road” running in a general westerly direction from approximately 354m north of Big Lagoon Bridge, Gardens Road, to the intersection of Chaplins Link Road with Ansons Bay Road, approximately 11.6km north of the Priory Bridge and change it to “Kennel Hill Road”. STATUTORY REQUIREMENT OUTSIDE OF LUPAA: AS/NZ 4819:2011 Rural and Urban Addressing Section 20E, Survey Co-ordination Act 1944 LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 - 2015 Goal Environment and Planning – ensure sustainable management of natural and built resources is respectful to our unique location. Strategy

Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme;

Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes;


Ensure the health of the public and environment is maintained at legislated levels or above.

BUDGET AND FINANCIAL IMPLICATIONS: Provide and erect one (1) street sign at $55 plus gst. VOTING REQUIREMENTS: Simple Majority.


E-mail Message

From: Enquiries, Nomenclature (DPIPWE)

[SMTP:[email protected]]

To: Chris Triebe [SMTP:[email protected]]

Cc: Sent: 11/12/2015 at 11:04 AM Received: 11/12/2015 at 11:04 AM Subject: Dog Kennel Road

Good morning Chris,

The Nomenclature Board met yesterday and approved the name Tramway Road.

The Board did however feel that „Dog Kennel‟ for Dog Kennel Road is a tautology

and therefore not considered ideal for use as a road name.

The Board felt that possibly Kennel Road or Kennel Hill Road from the officially

named hill that this road passes would be a better option.

Could you please get council to reconsider the name for this road and get back

to me please.

If you have any queries, please don‟t hesitate to contact me.

Kind regards

Steve Sellers | A/Program Leader (Cadastre and Transport)

Geodata Services | Land Tasmania

Department of Primary Industries, Parks, Water and Environment

134 Macquarie Street Hobart TAS 7000

GPO Box 44 Hobart TAS 7001

T: 03 6165 4129 | E: HYPERLINK

"mailto:[email protected]"[email protected]

HYPERLINK "http://www.dpipwe.tas.gov.au/"www.dpipwe.tas.gov.au | HYPERLINK

"http://www.thelist.tas.gov.au/"www.thelist.tas.gov.au | www.placenames.tas.

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The information in this transmission may be confidential and/or protected by

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Sent: Friday, 11 September 2015 9:57 AM

To: 'Chris Triebe'

Subject: FW: official naming of Fire Road in the localities of Goshen and The

Gardens

Hi Chris,

Yesterday afternoon the Nomenclature Board met and considered the name “Fire

Road”.

The Tasmania Fire Service had been contacted regarding this name and they

indicated that they had reservations with a road being named with the specific

“Fire”.

This is due to the closeness of terminology such as fire trail and fire break

used in normal situations, but more particularly in emergency situations, where

it has the potential to cause confusion.

The Board agreed with these reservations and so did not approve the name “Fire

Road”.

My apologies for not initially picking up on this and suggesting to you that a

proposal to formalise “Fire Road” might be acceptable.

The Board has requested that council propose a new name for this road.

Just as a suggestion, as this road traverses around the officially named “Kennel

Hill”, “Kennel Hill Road” or “Kennel Road” may be possible candidates that

council may like to consider.

There are no duplicates of these names and they validate successfully in the

Placenames website:

HYPERLINK "http://www.placenames.tas.gov.au"www.placenames.tas.gov.au

BO‟D login:- BreakO‟DayCouncil

Password:- 101breakoday

I look forward to council proposing a new name for this road.

Again, apologies for this situation and if you have any queries, or would like

any help with the Placenames webite, please don‟t hesitate to contact me.

Kind regards

Steve

Steve Sellers | A/Program Leader (Cadastre and Transport)

Geodata Services | Land Tasmania


134 Macquarie Street Hobart TAS 7000

GPO Box 44 Hobart TAS 7001

T: 03 6165 4129 | E: HYPERLINK


"mailto:[email protected]"[email protected]


"http://www.thelist.tas.gov.au/"www.thelist.tas.gov.au | HYPERLINK

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If the transmission contains advice, the advice is based on instructions in

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mentioned above. Responsibility is not accepted for reliance upon it by any

other person or for any other purpose.


Sent: Thursday, 20 August 2015 4:56 PM

To: 'Chris Triebe'

Subject: RE: official naming of Fire Road in the localities of Goshen and The

Gardens

Hi Chris,

Thanks for your confirmation below, sorry for my slow reply.

I‟ll forward this to the Nomenclature Board.

Regards,

Steve

From: Chris Triebe [mailto:[email protected]]

Sent: Tuesday, 18 August 2015 2:49 PM

To: Enquiries, Nomenclature (DPIPWE)

Subject: RE: official naming of Fire Road in the localities of Goshen and The

Gardens

Afternoon Steve

Thanks for your email below. Both myself and our Works Dept do not have any

issues with the proposed. Please present your suggestion to the Nomenclature

Board.

Regards

Chris Triebe.


[mailto:[email protected]]

Sent: Wednesday, 12 August 2015 4:29 PM

To: Chris Triebe


Subject: official naming of Fire Road in the localities of Goshen and The

Gardens

Gday Chris,

Re Fire Road

Alerted by a colleague who drove this road recently (red road - AC), I note

that:

Section AB is not officially named

Section BC is currently part of the officially named “Old Gardens Road”

Break O‟ Day council road data has road AC named as “Fire Road”

There is a sign “Fire Road” at “C” – (GE Street View)

Google Earth identifies this road as “Fire Road”

My colleague‟s TomTom identified it as “Fire Road”

All roads fall within the Break O‟ Day council area in the localities of Goshen

and The Gardens.

If there is support from council I can forward the below suggestion to the

Nomenclature Board for consideration to making the following official:

AB - rescind the name “Old Gardens Road” from this section

AD - name this road “Fire Road”

http://maps.thelist.tas.gov.au/listmap/app/list/map?bookmarkId=88242#.VcrltBEoSR

4.email

Please contact me if you support the above, or have any queries, objections or

variations to what is suggested.

Kind regards

Steve Sellers

A/Program Leader

Cadastre, Addressing and Transport Program

Spatial Data Section | Geodata Services Branch

Information and Land Services Division


Floor 9, Lands Building, 134 Macquarie Street, Hobart, TAS 7000

p (03) 616 54129 | m 0414 436 505 | f (03) 6233 3717


"http://www.thelist.tas.gov.au/"www.thelist.tas.gov.au | HYPERLINK

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| 01/16.15.1 General Manager‟s Report 119

01/16.15.0 GOVERNANCE

01/16.15.1 General Manager’s Report


OFFICER John Brown, General Manager



Nil

OFFICER’S RECOMMENDATION: That the General Manager‟s report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Outstanding Reports: Motion Number

Meeting Date


05/13.7.2.118 20 May 2013 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at its meeting in June 2013 and consider any advice as required from relevant State Agencies. That the Council explores the possibility of entering a partnership sponsorship with the State Government and the AMC (UTAS) to the effect that either a post-graduate or the whole of school adopts a project that examines the navigability of George‟s Bay into the future.

Discussions held with UTas and a meeting arranged with representatives meeting notes circulated separately for Council‟s information. Follow up meeting to take place between Clr McGuiness, Council staff and UTas to scope out extent of potential involvement.


Motion Number

Meeting Date


07/15.15.5.203 20 July 2015

That Council commence the engagement process with the community by undertaking initial consultation activities seeking the thoughts from the Break O‟Day community on questions relating to the future direction of local government in the Break O‟Day area. That the community engagement process be focussed on:

1. Drop-In Sessions in local communities 2. Survey forms through website and in

selected locations within local communities.

and be supported by communicating with local community groups; newsletters; local community papers and Star FM community announcements.

Northern region - consultancy being advertised mid January, anticipate a strat in April at the latest. South–east councils are due to start in January on the consultancy, monitoring the situation.

11/15.15.2.309 16 November 2015

1. That in accordance with Local Government Act (1993) Section 24, Council establish a Special Committee of Council for the Break O‟Day Multi-purpose Stadium (or as it might subsequently be named) which reflects the draft Terms of Reference and membership as outlined.

Committee establishment will be progressed in January prior to the opening of the Stadium.

12/15.7.1.313 14 December 2015

That Council writes to the Premier requesting a meeting of all stakeholders in Eddystone Point/Larapuna lighthouse precinct to find a way forward to include the following Stakeholders:

State Government

Break O‟Day Council

Tasmanian Aboriginal Corporation

Friends of Eddystone Point

AMSA

maybe Professional Fisherman‟s Association

Aboriginal Land Council of Tasmania

and any other stakeholders which Council may feel will be beneficial to participate

To undertake the following: a) Preserve and maintain in perpetuity all

physical assets of the precinct; and b) Allow for some tourism venture to take

place which maximises the immense historical value of Break O‟Day‟s most important historical asset and provides much needed employment and economic benefit to our community.

Letter sent.


COMPLETED REPORTS: Motion Number

Meeting Date


12/15.15.2.336 14 December 2015

That Council agree to accept:

ongoing maintenance, repair and replacement of the signs.

ongoing responsibility for the removal of unauthorised signs on the state Road Reservation within the towns. This responsibility issue encompasses an area one (1) kilometre prior to the Town Entry Welcome Signs and one (1) kilometre past the Town Entry Welcome signs.

ECRTO advised of Council‟s decision.

12/15.15.3.337 14 December 2015

That Council agree to take over maintenance responsibility for the road from Lottah to Poimena currently maintained by Parks and Wildlife Service subject to the road being brought up to a condition acceptable to Council, or sufficient funds being provided to Council to enable this to occur.

P&WS advised.

Meetings & Events Attended:

15.12.15 Binalong Bay – St Helens Chamber of Commerce, attended end of year meeting and Christmas function. Good opportunity for informal discussions with a number of members in attendance.

16.12.15 Bicheno – East Coast Regional Tourism Organisation, Premier held a function to recognise the success of activities on the east coast which was attended by local industry representatives, Tourism Tasmania and Tourism Industry Council. Good discussions with a range of people on proposed projects such as the Mountain Bike trails, need for accommodation in the area and road issues in the area.

16.12.15 Bicheno – Devils Corner attended official opening of cellar door and lookout which is part of the Brown Brothers portfolio. Broad attendance which provided an opportunity to discuss a range of matters relating to the east coast and Break O‟Day. An occasional discussion on the future of local government in the area.

16.12.15 Westbury – Christmas Function, held by Lyons Liberal MPs attended to show support and appreciation for local members. Premier was in attendance along with the Federal representative.

17.12.15 St Marys – St Marys Sports Centre, met with a couple of representatives to discuss further works required at the facility. Encouraged a partnership approach using their volunteers to maximise value for money.

17.12.15 St Helens – East Coast Regional Tourism Organisation, Mayor and myself met with David Reed and Ruth Dowty for a general discussion about tourism projects and the industry in general. Particular focus on Mountain Bike trails and the potential off season impact on St Helens


18.12.15 Weldborough – North East Mountain Bike Trails project, regular meeting to discuss progress with the project and address operational matters relating to the project including future events.

21.12.15 St Helens – HMAS Tobruk project, steering committee meeting to review progress and final draft of project report.

22.12.15 St Helens – Multipurpose Stadium user group meeting which provided an update to members on progress towards the official opening, construction, and operational matters for users.

01.01.16 St Marys – New Years Day Races, assisted the committee as a volunteer on the day. Great opportunity to catch up with a wide variety of people.

07.01.16 St Helens – Treloggens Track Association AGM, accepted an invitation to attend which provided an opportunity to discuss the Parnella Stormwater project progress and potential future budget implications/timeframes. This was the primary focus of discussions with passing mention made of local government reform; long term planning and budgeting; focus on the economy and employment; Tasman Highway condition and Multipurpose Stadium opening. Clr Wright was also in attendance.

General – regular meetings with Departmental Managers and individual staff when required addressing operational issues and project development. Other meetings included Coordinator Generals Office, St Marys Woodcraft Guild (Reon Johns), Steve Lidster, Matt Grundy, Warren Bretag, and St Helens Football Club. Scheduled Meetings – yet to occur

12.01.16 Coles Bay – Industry morning tea hosted by Eric Hutchinson MP

18.01.16 St Helens – Council Meeting

Brief Updates: Tobruk Project – following completion of the Environmental Assessment and Economic Analysis, the project proposal has been developed and has now been submitted to the Tasmanian government for their consideration. The work of the existing project steering committee has now been completed and expenditure on the project was under Budget. An acquittal report has been submitted in accordance with the grant deed. The next stage of the project will involve presentation of the project to key stakeholders and lobbying activities, the extent of Council involvement in this aspect is yet to be considered though it is likely that Council will need to be a key partner. A presentation on the project will be arranged for Council in the near future. Communications Strategy – Council‟s management team and Communications Coordinator have commenced the development of a Communications Strategy which will underpin a range of communication and consultation activities. A broad framework has been developed to capture how we inform and consult; Strategic Plan goals; what we as an organisation and the area want to be known for; target audiences; and tools to be used. Following further work by the Management team and Communications Coordinator specific questions and ideas will be discussed with Councillors for their thoughts.


Cleaning and Litter Tenders – assessment of the Tenders received has commenced with Council officers reviewing and assessing the Tenders received, Cleaning (6) and Litter (7). St Helens Health Precinct – the Tasmanian Planning Commission have advised that the rezoning of the Annie Street land has been finalised, this was a key issue to be addressed for the Department of Health and Human Services. Negotiating an acceptable sale price for the land they require will be the next step in the process. Actions Approved under Delegation:

NAME/DETAILS DESCRIPTION OF USE OF

DELEGATION DESCRIPTION DELEGATION

NO / ACT

Learner Driver Mentor Program

Affixing Common Seal Grant Deed

Number 12 – Miscellaneous Powers and

Functions to the General Manager

Stage 2 Trails Master Plan – Blue Derby Mountain Bike Project

Affixing Common Seal Grant Deed

Number 12 – Miscellaneous Powers and

Functions to the General Manager

General Manager’s Signature Used Under Delegation for Development Services:

2.12.2015 337 Certificate 15 Douglas Court St Helens 7551243

2.12.2015 337 Certificate 94 Four Mile Creek Road Four Mile Creek 1874199

2.12.2015 337 Certificate 13 Story Street St Marys 7177335

4.12.2015 337 Certificate 25 Main Street St Marys 2702241

4.12.2015 337 Certificate 11 Frederick Street St Marys 7846914

7.12.2015 337 Certificate 104 Scamander Avenue Scamander 6783421

7.12.2015 337 Certificate Calders Gully Road Mangana 3284838

7.12.2015 337 Certificate 42 Parnella Drive Stieglitz 7391059

8.12.2015 337 Certificate 225 Tasman Highway Beaumaris 6791413

8.12.2015 337 Certificate 56 Canhams Road St Helens 1872142

9.12.2015 337 Certificate 65 Lawry Heights St Helens 2503381

9.12.2015 337 Certificate 4 The Flat St Marys 6405156

11.12.2015 337 Certificate 77 St Helens Point Road Stieglitz 1913565

11.12.2015 337 Certificate Lottah Road Goulds Country 3404414

15.12.2015 337 Certificate 12 Pacific Drive Binalong Bay 6811277

15.12.2015 337 Certificate 14 Quail Street St Helens 2534110

15.12.2015 337 Certificate 9 Nautilus Place St Helens 2537514

18.12.2015 337 Certificate Mangana Street Mathinna 6416015

18.12.2015 337 Certificate Lottah Road Goulds Country 6805678

18.12.2015 337 Certificate 6 Stewart Court St Helens 2997780

18.12.2015 337 Certificate 27 Talbot Street Fingal 6412401

18.12.2015 337 Certificate 52 Scamander Avenue Scamander 6783560

18.12.2015 337 Certificate 11 Pelican Court Scamander 2535869


Tenders and Contracts Awarded:

Tender Closing

Date

Description of Tender Awarded to

09.12.15 Litter Bin Collection for Council Roads & Parks – Contract 030\001\076\

Being assessed

09.12.15 Cleaning of Council Facilities – Contract 030\003\005\ Being assessed


| 01/16.15.2Northern Tasmania Development - Asia Engagement Strategy Development 125

01/16.15.2 Northern Tasmania Development - Asia Engagement Strategy Development

ACTION DECISION

PROPONENT Council Officer




Nil

OFFICER’S RECOMMENDATION: That Council allocate the necessary funds and participate in the project to deliver an Asian Engagement Strategy for Northern Tasmania. INTRODUCTION: At the recent NTD Local Government Committee meeting, Councils discussed a proposal prepared by Meander Valley Council to develop an Asia Engagement Strategy for Northern Tasmanian Councils and businesses within these local government areas. The project would be supported by the member Councils of NTD and potentially the Tasmanian Government. PREVIOUS COUNCIL CONSIDERATION: Nil OFFICER’S REPORT: The following information has been provided by Northern Tasmania Development (NTD) for consideration by member Councils. There has been much commentary on the opportunities for increased trade and investment with China since the visit to Tasmania by President Xi Jinping in November 2014. Since then, Premier Will Hodgman has led a trade delegation to China in March 2015 with another in September 2015 hosted by Minister for State Growth Matthew Groom. The Tasmanian Government has also signed several Memorandums of Understanding with China and the Australian Government signed a significant Free Trade Agreement with China which will see a substantial reduction in a broad range of tariffs. Whilst in recent times there has been a significant focus on China with regard to export opportunity and the potential to attract inbound capital investment, the existing trade relationships and established markets within other Asian countries must not be ignored. The 2013-14 Tasmanian International Export Figures provide an Asian Market snapshot below:


2013/2014

Country A $ Million Country A $ Million

China $610.17 Hong Kong $174.88

Taiwan $262.85 Indonesia $152.19

Malaysia $259.76 Vietnam $114.72

Japan $257.14 Republic of Korea $109.53

India $204.62 Thailand $93.93

In terms of making the most of opportunities to engage with Asia from an economic benefit perspective, there is a view held that there appears to be a lot of activity being undertaken; however, much of it is uncoordinated and lacking integration. Local government and individual industry sectors and businesses are regularly being asked to participate in official and unofficial delegations both inbound and outbound, however, there is some confusion about the clear objectives of such visits and tangible outcomes achieved. To summarise, there appears to be a lack of clarity of focus to identify where real opportunities can be realized for the benefit of industries, businesses and communities which we represent. RISK ISSUES The identified risks may include:

No funding is forthcoming from the Department of State Growth.

The participating councils are required to meet the total cost of the project.

If all councils do not participate the cost burden will be shifted to a few.

Capability of the consultants to undertake the brief, within budget and on time. CONSULTATION WITH STATE GOVERNMENT The Department of State Growth would be a major stakeholder, a potential project partner, with representatives having been briefed about the advantages of a regional Asia Engagement Strategy. COMMUNITY CONSULTATION An adequate engagement strategy will be necessary to ensure that the community / business stakeholders are fully engaged in the process. PROJECT CONSIDERATIONS AND EXPECTATIONS In developing the Northern Tasmania Asia Engagement Strategy there is an expectation that the document will include a clear set of recommended actions and implementation plan. Whilst the Strategy’s key focus will be on the development of a united regional approach to engaging and doing business with Asia, it should take into consideration the opportunities that individual stakeholders should pursue based on relationships already formed and activities already undertaken. To inform the development of the Strategy it is expected that the following issues need to be considered: i) The development of the Strategy must be undertaken with consideration to the

existing Tasmanian Government and Local Government sister / regional / state / country relationships.


ii) Through the development of the Strategy the process must assess the ability and potential for the relationships identified in i) above to add value to the Northern Tasmanian Asia Engagement Strategy.

iii) The Strategy must take into account the existing Tasmanian Government strategic position and supporting policy with regard to Asia engagement.

The Break O‟Day Economic Development Strategy which was completed in 2013 does not refer directly to individual target markets such as Asia. It takes quite a broad approach and the following Elements and Actions are identified in the Strategy:

4.1 Taking a broader regional economy/markets approach (Major Priority)

Regional Markets – recognise the extent of regional markets and regional industries in the Northern Region; link to the Northern Tasmania Plan and collaborate on industry development initiatives and the regional tourism market;

6.1 Facilitating economic development (Major Priority)

Regional Approach - involvement with other Councils in the broader region on economic development (on a partner basis and as part of NTD);

2.3 Tourism (a major priority)

Take a regional approach to product development, infrastructure and marketing.

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2011 – 2015 Goal Asset Management – Ensure the efficient and effective provision of appropriate community assets. Strategy 1. Provide a strategic framework for Council to manage, maintain, enhance and develop

open space and associated public realm areas for the benefit of residents and visitors. 2. Develop and implement a 10 year asset management plan for all classes of assets. BUDGET AND FINANCIAL IMPLICATIONS: The estimated value of this project is $65,000 to $80,000. Funding is being sought from the Department of State Growth for the amount of $40,000. An equal contribution from the seven (7) NTD member councils is proposed based upon 40% of the $40,000 Council contribution equally apportioned and the balance 60% being apportioned based upon councils resident population. On this basis the individual contributions would be:

Break O‟Day $3500 Meander Valley $5700

Flinders $2500 Northern Midlands $4500

George Town $3500 West Tamar $6300

Launceston $13,900 *Contributions rounded up

A further report will be presented to Council if the Department of State Growth does not make a financial contribution.


Discussions will be undertaken with the Launceston Chamber of Commerce to invite it to participate in the project and should they make a financial contribution, the individual council contributions will be adjusted accordingly. VOTING REQUIREMENTS: Simple Majority.

| 01/16.15.3 Review – Break O‟Day Council Annual Plan 2015/2016 129

01/16.15.3 Review – Break O’Day Council Annual Plan 2015/2016





Circulated under separate cover.

OFFICER’S RECOMMENDATION: That Council endorse the Review of the Break O‟Day Council Annual Plan 2015 / 2016. INTRODUCTION: The Annual Plan is a requirement of Section 71 of the Local Government Act 1993 as follows: An Annual Plan is to –

(a) be consistent with the strategic plan; and (b) include a statement of the manner in which the Council is to meet the goals and

objectives of the strategic plan; and (c) include a summary of the estimates adopted under section 82; and (d) include a summary of the major strategies to be used in relation to the Council’s

public health goals and objectives. PREVIOUS COUNCIL CONSIDERATION: The previous Annual Plan was adopted at the 22 June 2015 Council Meeting. OFFICER’S REPORT: The “Annual Plan” is a working document that has been reviewed during the year and is based on Council‟s current Strategic Plan 2011-2015. It is appreciated that some items may appear unnecessary, some items are ongoing and some actions missing, it does however represent the vast majority of the activities proposed to be attended to during the current financial year. It is recommended that Council adopt the reviewed Annual Plan for 2015/2016 plan presented with the clear understanding if other items for inclusion are identified they be included from time to time.


LEGISLATION / STRATEGIC PLAN & POLICIES: Local Government Act 1993 - Section 71 specifies that Council is to prepare an “Annual Plan” for the municipal area each financial year. Strategic Plan 2011 – 2015 Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels. Strategy Maintain financial viability and accountability in budgeting and administration. BUDGET AND FINANCIAL IMPLICATIONS: There will be no financial implications outside the current budget and staff resources in developing the plan. VOTING REQUIREMENTS: Simple Majority.


01/16.16.0 PLANNING AUTHORITY Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2015 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.

Nil

| 01/16.17.1 Outstanding Actions List for Closed Council 132

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 that Council move into Closed Council.

01/16.17.0 CLOSED COUNCIL

01/16.17.1 Outstanding Actions List for Closed Council

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.

IN CONFIDENCE

council agenda monday 18 january 2016...2016/01/18 · st helens council chambers on monday 18...

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