council chambers, gh111 procedure...sunday, january 7, 2017 at 5:00pm council chambers, gh111...

AGENDA - SRA 17L

STUDENT REPRESENTATIVE ASSEMBLY Sunday, January 7, 2017 at 5:00pm

Council Chambers, GH111 PROCEDURE Call of the Roll, Playing of National Anthem, Territory Recognition, Adoption of Agenda, Adoption of SRA Minutes 17I, 17J, 17K, Announcements from the Chair, Special Orders of the Day, Delegation from the Floor, Report Period, Information Period, Question Period, Business Arising from the Minutes, Business, Committee Business, Unfinished Business, New Business, Time of Next Meeting, Call of the Roll, Adjournment

The SRA would like to recognize today that we are situated on traditional Haudenosaunee and Anishnaabe territories through the ‘Dish with One Spoon Wampum Treaty’.

REPORTS

1. Arts and Science Yun 2. Business McNally 3. Engineering Stott 4. Internal Governance Kamini Persaud 5. Services Kristina Epifano 6. Executive Board Anbalagan 7. Vice-President (Finance) D’Souza

BUSINESS

1. Ratify decision of ratification of CRO & DRO Ibe 2. January Clubs Ratification Anbalagan 3. Open one (1) MSU Seat on the General Assembly Planning Committee Ibe 4. Close one (1) MSU Seat on the General Assembly Planning Committee Ibe 5. Open one (1) SRA Seat on Standing Committee Anbalagan 6. Close one (1) SRA Seat on Standing Committee Anbalagan 7. Open one (1) SRA Seat on Executive Board Ibe 8. Close one (1) SRA Seat on Executive Board Ibe 9. Open SRA Seats on the following Other Committees:

▪ Child Care Center Advisory Committee (1) ▪ Elections Committee (2)

Anbalagan

10. Close SRA Seats on the following Other Committees: ▪ Child Care Center Advisory Committee (1) ▪ Elections Committee (2)

Anbalagan

11. Open SRA Seats on Awards Committees D’Souza 12. Open MSU Seats on Awards Committees D’Souza 13. Close SRA Seats on Awards Committees D’Souza

14. Close MSU Seats on Awards Committees D’Souza 15. Arts and Science Caucus Leader LOA Request Yun 16. Social Science Caucus Leader LOA Request Patel 17. Committee of the Whole – Future of Homecoming Ibe

MOTIONS

1. Moved by ____, seconded by ____ that the Assembly ratify Executive Board’s decision to ratify Chloe Deraiche as Chief Returning Officer, Sarah Figueredo as Deputy Returning Officer for the 2017-2018 term.

2. Moved by ____, seconded by ____ that the Assembly ratify the clubs recommended by the Clubs Administrator for the 2017-2018 academic year, as circulated.

3. Moved by ____, seconded by ____ that the Assembly open one (1) MSU seat on General Assembly Planning Committee.

4. Moved by ____, seconded by ____ that the Assembly close one (1) MSU seat on General Assembly Planning Committee.

5. Moved by ____, seconded by ____ that the Assembly open one (1) SRA seat on Internal Governance Committee.

6. Moved by ____, seconded by ____ that the Assembly close one (1) SRA seat on Internal Governance Committee.

7. Moved by ____, seconded by ____ that the Assembly open one (1) SRA seat on Executive Board.

8. Moved by ____, seconded by ____ that the Assembly close one (1) SRA seat on Executive Board.

9. Moved by ____, seconded by ____ that the Assembly open SRA Seats on the following Other Committees:


10. Moved by ____, seconded by ____ that the Assembly close SRA Seats on the following Other Committees:


11. Moved by ____, seconded by ____ that the Assembly open nominations for SRA members to the following award committees:

▪ Honour M (1) ▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)

12. Moved by ____, seconded by ____ that the Assembly open nominations for MSU members to the following award committees:

▪ Honour M (1) ▪ Rudy Heinzl Award of Excellence(1) ▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)

13. Moved by ____, seconded by ____ that the Assembly close nominations for SRA members to the following award committees:

▪ Honour M (1)

▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)

14. Moved by ____, seconded by ____ that the Assembly close nominations for MSU members to the following award committees:

▪ Honour M (1) ▪ Rudy Heinzl Award of Excellence(1) ▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)

15. Moved by ____, seconded by ____ that the Assembly grant Sunny Yun a leave of absence from their duties as Arts and Science Caucus Leader, as requested in the circulated memo.

16. Moved by ____, seconded by ____ that the Assembly grant Uwais Patel a leave of absence from their duties as Social Science Caucus Leader, as requested in the circulated memo.

17. Moved by ____, seconded by ____ that the Assembly move into Committee of the Whole to discuss the Future of Homecoming, as per the circulated memo.

Student Representative Assembly Meeting 17L Sunday, January 7, 2018 at 5:00pm

Council Chambers, GH111

Called to Order at 5:04pm CALL OF THE ROLL

Present: Ahmed, Anbalagan, Aoki, Arnold, Chestney, Deshpande, D’Souza, Gardner, Ibe, Lao, Lee, McNally, Nwamadi, Obaidullah, Sabra Salim, Sabrin Salim, Senthillmohan, Sooriyakumaran, Stott, Webb, Zhang

Absent Excused: Absent Anas, Fama, Florean, McGill, Ochocinski, Patel, Szeliga, Vlatkovic Late Yun Others Present: Kamini Persaud (AVP Internal Governance), Ashvin Sharma (MSU Member), E. Ferguson

(Recording Secretary) Chair Helen Zeng

TERRITORY RECOGNITION

▪ The SRA would like to recognize today that we are situated on traditional Haudenosaunee and Anishnaabe territories through the ‘Dish with One Spoon Wampum Treaty’.

ADOPTION OF AGENDA Moved by Lee, seconded by Webb that the Assembly adopt the agenda, as presented. Amendment Moved by Sabra Salim, seconded by Sabrin Salim that “Leave of Absence Memo – Science Caucus Leader” be added to Business.

Passes Unanimously

Amendment Moved by Stott, seconded by Aoki that “Leave of Absence Memo – Engineering Caucus Leader” be added to Business.

Passes Unanimously Vote to Adopt Agenda Moved by Lee, seconded by Webb that the Assembly adopt the agenda, as amended.

Passes Unanimously

ADOPTION OF MINUTES Moved by Lao, seconded by Aoki that the Assembly adopt the minutes from SRA meeting 17I – October 29, 2017, 17J – November 12, 2017 and 17K – November 26, 2017 as circulated.

Passes Unanimously

SRA 17L Page 2 January 7, 2018

ANNOUNCEMENTS FROM THE CHAIR

▪ The Chair asked for Observers in the back to sign the Observer’s List for the minutes. The Chair announced that there was one seat vacant on each of the following three caucuses: Kinesiology, Engineering and Science.

REPORT PERIOD 1. Arts and Science Caucus – report attached 2. Business Caucus – McNally presented

▪ McNally summarized the report. Questions

▪ Ibe asked McNally to explain which caucus member was working on which project. McNally stated that Ochocinski was working on the free breakdown. He explained that they had all be attending events and attending DCS Exec meetings.

3. Engineering – Stott presented

▪ Stott summarized the report. 4. Internal Governance Committee – Kamini Persaud presented

▪ Persaud summarized the report.

5. Services Committee – Kristina Epifano presented

▪ Epifano summarized the report. 6. Executive Board – no report

▪ Anbalagan explained that she did not submit a report and it was an oversight on her part. Moved by Anbalagan, seconded by Ibe that the Assembly postpone Executive Board Report (Anbalagan) to SRA 17M.

Passes Unanimously

7. Vice-President Finance – D’Souza presented

▪ D’Souza summarized the report. Questions

▪ Webb stated that she was looking forward to seeing the new café. She asked if a name or branding had been confirmed and what the consultation was to create the name. D’Souza responded that all the branding including the name would come out at the same time. The name consultation took place with the TwelvEighty student managers and full-time staff.


INFORMATION PERIOD

▪ Ibe wished the Assembly a Happy New Year. Ibe commended FYC, the Maroons, the McMaster Cheerleaders, and the McMaster Marching Band for doing an exceptional job. He commended the Services Committee for their level of engagement. He commended the VP Finance for taking on difficult projects including the SAB and the new café. Ibe asked the Assembly to be engaged with the policies coming forward second semester and asked them to speak to their constituents about policy topics.

▪ Deshpande asked the Assembly to engage in the OUSA #TextbookBroke campaign. ▪ D’Souza asked Assembly members to speak with him if they had any experiences within the Clubs

department, specifically regarding the role and use of technology. QUESTION PERIOD

▪ Ibe asked D’Souza to talk about Life After Mac. D’Souza responded that the University would be moving away from Frost Week and use the time at the beginning of January to focus on supporting upcoming grads. He reported that Life After Mac week would take place from January 8th-12th, 2018 and Assembly members could visit the website for more information.

BUSINESS 1. Ratify Decisions of Ratification of CRO & DRO Moved by Ibe, seconded by Sabrin Salim that the Assembly ratify Executive Board’s decision to ratify Chloe Deraiche as Chief Returning Officer, Sarah Figueredo as Deputy Returning Officer for the 2017-2018 term.

Passes Unanimously

2. January Clubs Ratification Moved by Aoki, seconded by Lao that the Assembly ratify the clubs recommended by the Clubs Administrator for the 2017-2018 academic year, as circulated.

Passes Unanimously

3. Open (1) MSU Seat on the General Assembly Planning Committee Moved by Webb, seconded by Ahmed that the Assembly open one (1) MSU seat on General Assembly Planning Committee.

Passes Unanimously

4. Close (1) MSU Seat on the General Assembly Planning Committee Moved by Ibe, seconded by Ahmed that the Assembly close one (1) MSU seat on General Assembly Planning Committee to SRA 17M. Amendment Moved by Ibe, seconded by Ahmed that the Assembly to postpone closing one (1) MSU seat on General Assembly Planning Committee to SRA 17M.

Passes by General Consent Vote on Main Motion


Passes By General Consent

5. Open (1) SRA Seat on Standing Committee Moved by Stott, seconded by Ahmed that the Assembly open one (1) SRA seat on Internal Governance Committee.

Passes Unanimously

6. Close (1) SRA Seat on Standing Committee Moved by Stott, seconded by Ahmed that the Assembly close one (1) SRA seat on Internal Governance Committee. Nominations

▪ D’Souza nominated Chesney – declined Amendment Moved by Stott, seconded by Ahmed that the Assembly postpone closing one (1) SRA seat on Internal Governance Committee to SRA 17M.


Passes By General Consent

Moved by Sabrin Salim, seconded by Lee that the Assembly postpone Business Items #7-#14 until SRA 17M.

▪ Sabrin Salim stated that there were not enough SRA members in attendance to properly fill the seats. ▪ Lee disagreed and stated he would be voting against the motion.

Vote on Motion

In Favour: 4 Opposed: 14 Abstentions: 0 Opposed: Ibe, Anbalagan, Deshpande, D’Souza, Stott, Obaidullah, Yun, Chesney, Lao, Lee, Webb, Arnold,

Hackett, Ahmed Motion Fails

7. Open (1) SRA Seat on Executive Board Moved by Ibe, seconded by Ahmed that the Assembly open one (1) SRA seat on Executive Board.

Passes Unanimously 8. Close (1) SRA Seat on Executive Board Moved by Ahmed, seconded by Sabra Salim that the Assembly close one (1) SRA seat on Executive Board.

Passes Unanimously


Nominations

▪ Ahmed nominated Hackett – accepted ▪ Sabra Salim nominated Lao – accepted

Vote to Close

Passes Unanimously

Set Parameters Moved by Anbalagan, seconded by Deshpande to set parameters for the election at 30 seconds opening statements, and two minutes for questions per candidate, pooled. Amendment Moved by Ahmed, seconded by Sabra Salim to set parameters for the election at one minute opening statements, two minutes for questions per candidate, pooled and 30 seconds closing statements.

In Favour: 6 Opposed: 15 Abstentions: 3 Opposed: Ibe, Anbalagan, Deshpande, Zhang, Sooriyakumaran, Aoki, Stott, Sabra Salim, Sabrin Salim,

Obaidullah, Yun, Chesney, Lao, Lee, McNally Abstained: Risi, Senthillmohan, D’Souza

Amendment Fails Vote on Parameters

Passes Unanimously

▪ The candidates spoke within the allotted time. ▪ The Assembly voted by secret ballot.

Candidate Vote

Hackett 9

Lao 15

Spoiled 0

Abstained 0

▪ Lao won the SRA seat on Executive Board.

9. Open SRA Seats on Other Committees Moved by Stott, seconded by Aoki that the Assembly open SRA seats on the following other committees:

▪ Child Care Centre Advisory Committee (1) ▪ Elections Committee (2)

Passes Unanimously

10. Close SRA Seats on Other Committees Moved by Ahmed, seconded by Stott that the Assembly close SRA seats on the following other committees:

▪ Child Care Centre Advisory Committee (1) ▪ Elections Committee (2)

Nominations (Child Care Centre Advisory Committee)

▪ D’Souza nominated Nwamadi - accepted


Nominations (Elections Committee) ▪ Hackett nominated Ahmed – accepted ▪ Sabrin Salim nominated Hackett – declined ▪ Anbalagan nominated Nwamadi – declined ▪ Lee nominated Lao – accepted

Vote to Close

Passes Unanimously Acclamations

▪ The Speaker announced that Nwamadi won the SRA seat on the Child Care Centre Advisory Committee by acclamation.

▪ The Speaker announced that Hackett and Lao won the SRA seats on Elections Committee by acclamation. 11. Open SRA Seats on Awards Committees Moved by D’Souza, seconded by Ahmed that the Assembly open SRA seats on the following award committees:


Passes Unanimously

12. Open MSU Seats on Awards Committees Moved by D’Souza, seconded by Ahmed that the Assembly open MSU seats on the following award committees:

▪ Honour M (1) ▪ Rudy Heinzl Award of Excellence (1) ▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)

Passes Unanimously

13. Close SRA Seats on Awards Committees Moved by Ahmed, seconded by Sabra Salim that the Assembly open SRA seats on the following award committees:


Passes Unanimously

Acclamations

▪ The Speaker announced that D’Souza won the SRA seat on the Honour M award committee by acclamation.


▪ The Speaker announced that Yun won the SRA seat on the MSU Merit Scholarship award committee by

acclamation. ▪ The Speaker announced that Ibe won the SRA seat on the J. Lynn Watson award committee by

acclamation. ▪ The Speaker announced that Deshpande won the SRA seat on the MSU Spirit award committee by

acclamation.

14. Close MSU Seats on Awards Committees Moved by Ahmed, seconded by Sabra Salim that the Assembly open SRA seats on the following award committees:

▪ Honour M (1) ▪ Rudy Heinzl Award of Excellence (1) ▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)

Amendment Moved by Ahmed, seconded by Sabra Salim that the Assembly open SRA seats on the following award committees:

▪ Rudy Heinzl Award of Excellence (1) ▪ MSU Merit Scholarship (1) ▪ J. Lynn Watson (1) ▪ MSU Spirit (1)


Passes Unanimously Acclamations

▪ The Speaker announced that Tony Lee won the MSU seat on the Rudy Heinzl Award of Excellence award committee by acclamation.

▪ The Speaker announced that Kamini Persaud won the MSU seat on the MSU Merit Scholarship award committee by acclamation.

▪ The Speaker announced that Kamini Persaud won the MSU seat on the J. Lynn Watson award committee by acclamation.

▪ The Speaker announced that Kamini Persaud won the MSU seat on the MSU Spirit award committee by acclamation.

15. Arts and Science Caucus Leader LOA Request Moved by Ibe, seconded by Ahmed that the Assembly grant Sunny Yun a leave of absence from their duties as Arts and Science Caucus Leader, as requested in the circulated memo.

▪ Deshpande asked Yun if she would be attending SRA meetings. Deshpande ceded his time to Yun. Yun stated that she would be attending meetings.

Vote on Motion

Passes Unanimously

16. Social Science Caucus Leader LOA Request


Moved by Ahmed, seconded by Nwamadi that the Assembly grant Uwais Patel a leave of absence from their duties as Social Science Caucus Leader, as requested in the circulated memo.

▪ Ahmed apologized on behalf of Patel for not being able to make the meeting. Ahmed clarified that he would be taking over as interim Caucus Leader.

Vote on Motion

Passes Unanimously

17. Committee of the Whole – Future of Homecoming Moved by Ibe, seconded by Yun that the Assembly move into Committee of the Whole to discuss the Future of Homecoming, as per the circulated memo.

Passes Unanimously

Moved by Ibe, seconded by Anbalagan that the Assembly move out of Committee of the Whole to Rise and Report.

Passes Unanimously Rise and Report

▪ Ibe reported that the Assembly discussed the delegation. They commended Incite for doing an incredible job. Ibe reported that the Assembly discussed Incite creating a Board of Publication for year over year support. There was concern raised that members seemed unaware of financials when entering the role and not having proper documentation. Moving forward the Assembly would like to see more specific numbers in their financials.

18. Science Caucus Leader LOA Request Moved by Yun, seconded by sabra Salim that the Assembly grant Sabra Salim a leave of absence from their duties as Science Caucus Leader, as requested in the circulated memo.

Passes Unanimously 19. Engineering Caucus Leader LOA Request Moved by Aoki, seconded by Sabrin Salim that the Assembly grant Abdul Stott a leave of absence from their duties as Engineering Caucus Leader, as requested in the circulated memo.

Passes Unanimously TIME OF NEXT MEETING

Sunday, January 21, 2017 5:00pm

Council Chambers, GH 111 CALL OF THE ROLL

Present: Ahmed, Anbalagan, Aoki, Arnold, Chestney, Deshpande, D’Souza, Gardner, Ibe, Lao, Lee, McNally, Nwamadi, Obaidullah, Sabra Salim, Sabrin Salim, Senthillmohan, Sooriyakumaran, Stott, Webb, Yun, Zhang


Absent Excused: Absent Anas, Fama, Florean, McGill, Ochocinski, Patel, Szeliga, Vlatkovic Late Others Present: Kamini Persaud (AVP Internal Governance), Ashvin Sharma (MSU Member), E. Ferguson

(Recording Secretary) Chair Helen Zeng

ADJOURNMENT Moved by Webb, seconded by Nwamadi that the meeting be adjourned.

Motion Passes by General Consent Adjourned at 7:09pm /ef

mailto:[email protected]

Congrats on making it through term 1, can’t wait to see the great things you all do in second term! PROGRESS ON YEAR PLAN Service Reviews We are still making great headway on our service review timeline for this school year. Since my last report we have completed the MACycle service review. It included information from the part-time manager, data collected from an external survey, consultations with relevant parties and external research, we compiled a total of 10 recommendations for the service moving forward. The review was sent to EB and with direction from EB I made changes to the operating policy and relevant job descriptions. The recommendations we have made progress on are, adding a paid shop mechanic, removing the membership aspect of the service, and changing the months of operation to March-November. I encourage you to read through the review put forth by the committee and let me know any additional questions you have on the compiled research and recommendations. We are completing the final aspects of the CLAY review, which includes compiling the data collected from the surveys and our external research to create a thorough report and strong recommendations for the service. This review will be coming to the first EB meeting back in the new year where we can discuss the future direction of the service. We are continuing to work on the review for the Peer Support Line. We have drafted up our internal and external surveys and we are working with Michael Wooder to find the best time to release them. From there, we will collect and compile the data and make relevant recommendations. Committee Support We had a fun final meeting of the term with some pizza and planning for the new year. Through discussions with the committee we have decided to change the structure of our meetings for the new year. We will be having weekly meetings and including every second meeting to be a working period for members of the committee to do relevant research and write ups for the reviews. We will be organizing our meeting times for next term at the end of month so stay tuned for term 2 meeting times if you’d like to join! PAST EVENTS, PROJECTS & ACTIVITIES

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REPORT From the office of the…

Associate Vice-President Services

TO: Members of the Student Representative Assembly

FROM: Kristina Epifano

SUBJECT: SRA 17L Report

DATE: Thursday, December 21, 2017

We completed the MACycle review, updated the operating policies and created a new job description for the new paid shop mechanic. We are currently looking at the financial status of the service and working with the VP Finance to ensure MACycle can strongly move forward into the next fiscal year. CLAY delegate survey data has been gathered and I am going through the data over the break to gather relevant information. The staff survey has gone out to the past 3 years of CLAY staff and next week I will gather the results to add to the review. Peer support line external research was conducted at our final committee meeting. We have completed the drafts for both internal and external surveys and will plan to have them sent out in January. I have completed meetings with each of the Service clusters, and have taken the time to chat with each of the part-time managers to discuss current and upcoming challenges as well and event planning and execution. We worked with Wooder and the underground to plan a promotional strategy that will be put into place for the rest of the year as well as future years for service reviews. We created a “brand” for the public surveys, as the Mac Feedback Series.” All of the public surveys will be branded by this series and this will hopefully gain attraction to the surveys and increase turn out. Next year, there will be room in the budget allocated for promoting and incentivizing surveys, in order to work towards increasing participation in our service surveys. UPCOMING EVENTS, PROJECTS & ACTIVITIES Our focus in January will be completing the Peer Support Line review, once the surveys get sent out and we can compile the data and make recommendations. We are also planning on starting our review for Maccess with planning the part-time manager meeting in January with Lauren. I have been tracking and documenting the review process, what works and doesn’t work, in order to create a strong transition report and documents for the future AVP Services. CURRENT CHALLENGES Biggest challenges have been trying to get everything done with the time that we have. We always feel as there is not enough time to get everything we would like to get done. Reviews tend to take a longer process than we imagined at first, but EB, SRA and the board have been very patient while we continue to work with the timelines we have. VOLUNTEERS (Commissioners only) After discussing as a committee, we have created a new plan and timeline for term two. My committee members have been very receptive to my requests, when I need them to step up, they do. I am looking forward to our second term now that we have a foundation and some knowledge to go off of. SUCCESSES Service reviews are happening which is great. I also believe we are creating a great foundation for this committee and avp position moving forward!

OTHER Things are happening and the committee is doing some great work, I’m very proud of us!!!! Best, Kristina Epifano Associate Vice-President Services McMaster Students Union [email protected]


Hi there fellow SRA members,

Welcome back to the second semester! Here is a brief update from the Arts and Science caucus regarding the progress on its school-year goals.

Continuing and Current Projects

SRA Meeting RecapsLast semester, produced and marketed two “60 Second SRA Recap” videos in September and November via Facebook.September video views (Facebook): 4,075November video views (Facebook): 2,096The plan is to continue to produce these videos as often as possible throughout the second semester (ideal: monthly).

Arts and Science Inter-Year SocialWorking with the Arts and Science Faculty Society (SASSEX - Society of Arts and Science Students) to host an inter-year social this term.Have contacted Sadie McVey, SASSEX VP Social, about collaborating on hosting an speed-meeting event. Will be submitting a full proposal this month for the inter-year social and then working collaboratively with SASSEx.

REPORTFrom the office of the…

SRA Bylaws & Procedures Commissioner

TO: Members of the Student Representative Assembly

FROM: Sunny Yun, Arts and Science Caucus Leader


DATE: Sunday, January 7, 2018

!.

Increasing SRA Arts and Science Facebook PresenceHosted December Facebook contest entitled “Pre-Exam Giveaway” open to students of all faculties, with prizes of $25 campus store gift card and Arts and Science gear to boost number of likes on social media page.The contest reached 2,552 people.Outcome: +29 likes on the Facebook page from 318 to 347.

OscarPlus - Targeted Jobs for Interdisciplinary Students (e.g. Arts and Science, Health Sciences, Integrated Science, Business and Humanities, Integrated Biomedical Engineering and Health Sciences)

Problem:Currently in the filtering system on OscarPlus job opportunities, students may filter by the employers’ targeted faculties.There are no job opportunities available for interdisciplinary students. For example, a job search with “Arts and Science students” as the applied filter yields zero results.

Plan:To make contact with the Student Success Centre and propose that employers, when posting their jobs, have the opportunity to select “interdisciplinary students” as a target demographic. This will make the job search easier for both these interdisciplinary students (who constitute quite a few programs at McMaster, as aforementioned in the title of this point) and employers.

SENgage - Inviting a Senator to Come Speak on CampusWorking with Uwais Patel, Social Sciences Caucus Leader, on the SENgage opportunity that was first brought to the attention of the SRA by Chukky Ibe, MSU President, in an email from November.Currently in discussions regarding on which topics and senators are of interest to students, and whether to invite a senator to come to campus this term or simply set up the groundwork so that a senator may be invited to speak in a semester after the completion of SRA 17.Hope to have a formal proposal within the next couple of weeks for consultation with the MSU Education department.

The Arts and Science Caucus is also excited to be back to McMaster to continue from first term’s work on the following standing committees, in pursuit of the improvement of services, policy writing, campaigns, and collaborative lobbying efforts: University Affairs, Provincial and Federal Affairs, Clubs Executive Council, and The Silhouette Board of Publications.

Kind regards,Sunny YunArts and Science Caucus LeaderMcMaster Students [email protected]


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REPORT From the office of the…

SRA Business Caucus TO: Members of the Student Representative Assembly

FROM: Finlay McNally, Commerce Caucus Leader


DATE: Jan 7th, 2018

Dear esteemed Members of the Assembly,

We have wrapped up our first semester, and we are looking forward to the next

one!

Communication:

We have been in touch with the DeGroote Commerce Society (DCS). We have been going to their events and representing the Student Representative Assembly

there. Have much better lines of communication with the DCS was identified as one of our priorities while running last year, and to make sure that happened we have been

attending their meetings, as well as their events. Selene is still doing a great job running the “SRA Commerce” Facebook page.

On the page we post MSU and DCS content. As well as trying to engage with Commerce students. Our metrics on the Facebook page continue to rise. We have set

some goals for next semester. We hope to increase our likes significant;y up to 600 total, we also plan to have an average engagement of 1,500 engagements for the rest

of the semester. Recap videos by the Student Representative Assembly Caucasus ( the Nursing

Caucus, the Engineering Caucus, the Humanities Caucus, the Health Sciences Caucus,

the Social Sciences Caucus and the Arts & Science Caucus) are still being made. The

most recent video was posted in late November and had a great reception (over 2000 views).

Communicating with Paradise Catering has stalled. This was largely due to the end of semester/exams, combined with their lack of response this got sidelined since

the last report. We are hoping to arrange an in person meeting with people in Paradise

Catering in the new year to hopefully have more productive communication.

We are still talking with the DCS about about making a coherent fee breakdown of their organization. They are currently arranging their financial data, once they have

done this we can synthesize it into a presentation and figure out a plan with them to present it to the students of the Commerce Faculty. This synergizes really well with one

of the projects the Financial Committee is working on, which is to create a fee breakdown to the MSU, to be presented to the student body at large.

Events:

We are working on hosting a Students and Professors night with the DCS. The event is tentatively planned for Feb 2nd, and will likely be hosted at the Phoenix. The

event will be a drop in style meet-and-greet with Commerce professors. We will serve some light appetizers as an incentive for students to show up, students love free food.

We have been talking to other faculties to get some best practices on how to run an

event like this. This type of event has been very popular for other faculties so we are

hoping to re-create that type of success for the Commerce Faculty. We are still promoting the Forge. We post the events they have to the SRA

Facebook page with interesting information to get student’s attention. We also personally invite people to these event pages on Facebook. We promote Forge events

to students in person when we attend DCS events.

Academics:

We have been advocating for two issues we think are very important for the

student body. These two issues are podcasting courses and having the DCS host more

exam review sessions. Since the last report not much has changed on this front. The

DCS is still working through their end, and the administration seems uninterested. While podcasting may not be the best use of advocacy energy, we think exam review

sessions are. Now that we are much more integrated with the DCS we hope to have those up and running by the April exam season.

This semester has gone well. We have learned a lot about what we can and

cannot accomplish in our roles, and we are excited to take those lessons into the new

semester!

All the best,

Finlay McNally

Commerce Caucus Leader McMaster Students Union

[email protected]




Hello Members of the Assembly,

I apologize for not being able to attend this meeting in person. You had been informed of my absence during SRA 17K.

Name: Uwais PatelJob Title: Caucus Leader, SRA Social SciencesSupervisor: Student Representative Assembly

Who will take over your responsibilities when you are on your LOA and what is their contact information?

Due to my caucus having different obligations during the time of presidentials, at the time of writing this report, it seems there will be no one taking over my responsibilities as caucus leader.

For anyone that sends an email, an automatic ‘out of office’ email will be sent providing the contact info of the caucus as a whole and directing those in need of assistance to contact us individually or through our social media channels.

What are the major events/projects that you have planned for that are happening during your LOA? Please highlight any areas of your service or programming which will no longer be able to function in your absence and the impact that may have on users/patrons/customers, etc.

Any events/projects that are to occur during the period of my LOA would still occur as usual. While I am taking a LOA as caucus leader, I will continue to be a member of the SRA and will be able to fulfil those obligations appropriately.

It is important to also note that SRA Social Sciences will be limiting its outreach during the two week period so as not to use our roles to promote, endorse, or denigrate a candidate, intentionally or accidentally.

While it is unlikely that constituents may feel an impact from this LOA, we will still be able to communicate with them through other means. Caucus members including myself will lose access to the MSU committee room and the MSU email. For us, that is okay.

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MEMO From the office of…

SRA Social SciencesTO: Members of the Student Representative Assembly

FROM: Uwais Patel, Caucus Leader

SUBJECT: Leave of Absence

DATE: December 16, 2017

!.

4.8.1. Full-time employees, part time managers, and paid staff, excluding Customer Service

Representatives, must receive a leave of absence through the appropriate Board (i.e. Board of

Directors for full-time employees, or Executive Board for part-time staff, including Associate

Vice Presidents) before the start of the campaign period;

4.8.2. Caucus Leaders must receive a leave of absence from the SRA for the campaign period;

Hello, The Election Committee Released the official presidential rules on December 1. Consistent with last year, one of the notable rules that may impact you is the inclusion of section 4.8.1 and 4.8.2 which read as follows: 4.8.1. Full-time employees, part time managers, and paid staff, excluding Customer Service Representatives, must receive a leave of absence through the appropriate Board (i.e. Board of Directors for full-time employees, or Executive Board for part-time staff, including Associate Vice Presidents) before the start of the campaign period; 4.8.2. Caucus Leaders must receive a leave of absence from the SRA for the campaign period; Elections committee has put these rules in to place to help create a transparent, fair, and unbiased election. They have instituted this rule as many paid staff have access to resources that an average MSU member would not. They are asking that should you choose to take a Leave of Absence (LOA), that you give up access to your emails, your key cards, room booking privileges, etc. With the forthcoming elections, it is important that all of those impacted by the rules prepare well in advance for an LOA, should they choose to take one. In order to take an LOA you will have to submit a report to your respective supervisor as detailed on the next page (Ex: Full time staff member, executive board, SRA, etc). Details about potential compensation for the person you appoint in your absence are as follows:

1. Part-Time Managers: You will have to appoint an interim PTM in your absence and they will be compensated for the work that they do for the service. For some services, it is written within your operating policy on who should take over should you decide to take a leave or no longer be able to complete your job.

2. Associate Vice Presidents: Please appoint a chair, so meetings can continue in your absence. Any committee work that needs to be done within those two weeks can be

.

MEMO From the office of the…

BOARD OF DIRECTORS

TO: All those impacted by Presidential Rules, RE: section 4.8.1 FROM: Board of Directors SUBJECT: Leave of Absence DATE: December 20, 2017

deferred to the Board of Directors. e.g. filling out a PO to get money for an event. There will be no compensation provided to the individual chairing the meetings. If necessary, an interim AVP in your absence will be appointed by the Board of Directors and they will be compensated for the work that they do.

3. Full-Time Employees (SOPS): You will have to work with your supervisor to determine

the best course of action on who will be completing your duties while you are on leave. Some options include: the department supervisor taking on more responsibility, appointing an interim person to complete your role, etc.

4. Special note for Caucus Leaders: Although you are not a paid staff of the organization, you do have special privileges an ordinary MSU member does not. So, if you are participating in any Presidential team, all access card privileges will be revoked for the duration of that time. In addition, you will be locked out of your SRA caucus email for the duration of that time as well.

Thank you for your co-operation, Board of Directors In order to take an LOA please submit this to your supervisor as soon as possible. Deadlines for submission of documentation are as follows:

1. If you are submitting this to EB, please note the last possible meeting to do this will be the meeting occurring during the week of January 8th-12th. Send your documentation to Victoria Scott ([email protected]) no later than January 4, 2018.

2. If you are submitting this to the Board of Directors, please note the last possible meeting to do this will be the meeting occurring during the week of January 8th- 12th, 2018. Send your documentation to Emma Ferguson ([email protected]).

3. If you are submitting this to the SRA, please note the last possible meeting to do this will be the meeting occurring on Sunday, January 7th, 2018. Documentation for this meeting will be due December 21st 2017 at noon. Send your documentation to Emma Ferguson ([email protected]).

If any of the following sections do not apply to you, please type N/A in the respective section. Leave of Absence (LOA) Formal Request Form

Name: Job Title: Supervisor: Who will take over your responsibilities when you are on your LOA and what is their contact information? What are the major events/projects that you have planned for that are happening during your LOA? Please make note of who will be responsible for these events and projects, the details of the events and projects, and any other relevant information Please highlight any areas of your service or programming which will no longer be able to function in your absence and the impact that may have on users/patrons/customers, etc. In addition, outline why you believe taking a leave of absence at this time wouldn't be a detriment to service/committee operations. Note: This report should be as detailed as possible (minimum, 2 pages) as the information you present in this document will be used to evaluate the request for a leave.

Sunny YunSRA Arts and Science Caucus Leader

SRA

I have an SRA observer, whose name is Adrienne Ralph, that will be able to keepup with social media communications. Furthermore, I am still part of my

faculty society SASSEx so can coordinate and continue my responsibilitiessuch as hosting a program social from there.

Faculty social - myself to continueSocial media coordination - Adrienne Ralph

Communicating with SSC regarding OscarPlus and implementing targeted job searches for interdisciplinary students- myself, I think it is still reasonable for me to continue doing this as it is not directly presidential related

Simply would not be at the SRA meetings

4.8.1. Full-time employees, part time managers, and paid staff, excluding Customer Service

Representatives, must receive a leave of absence through the appropriate Board (i.e. Board of

Directors for full-time employees, or Executive Board for part-time staff, including Associate

Vice Presidents) before the start of the campaign period;

4.8.2. Caucus Leaders must receive a leave of absence from the SRA for the campaign period;

council chambers, gh111 procedure...sunday, january 7, 2017 at 5:00pm council chambers, gh111...

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