councillor information bulletin · councillor information bulletin page 2 29 november 2012 - issue...

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 29 November 2012 - Issue 45/12

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE

Item Page

1 COUNCILLOR INFORMATION BULLETIN DISTRIBUTION DATES

FOR 2012 AND 2013 ....................................................................................... 3

2 COUNCIL PAPERS AND BOARDVANTAGE .................................................. 4

3 BETTER STRONGER, LOCAL GOVERNMENT, THE CASE FOR SUSTAINABLE CHANGE ................................................................................ 5

4 MEDIA CLIPPINGS AND MEDIA RELEASES PROVIDED TO COUNCILLORS ............................................................................................... 6

5 NOTICE OF UPGRADES TO TELSTRA FACILITIES...................................... 7

6 NOTICES OF PROPOSED INSTALLATION OF DEMOUNTABLE BUILDINGS FOR LOCAL PRIMARY SCHOOLS ............................................. 9

7 ACHIEVE AUSTRALIA DEVELOPMENT APPROVED BY NSW PLANNING ASSESSMENT COMMISSION ON CROWLE HOME SITE ....... 11

8 BLENHEIM ROAD SHOPS- STREET TREE MANAGEMENT ....................... 14

9 DIAMOND JUBILEE TREE PLANTING - COMMEMORATION EVENT ........ 15

10 SCHOOL PRESENTATION INVITATIONS 2012 ........................................... 16

11 MAYOR'S DIARY FOR THE PERIOD 14 NOVEMBER TO 27 NOVEMBER 2012 .......................................................................................... 19

Note: Due to the adjourned Council Meeting, Councillors are reminded to bring their Business Papers from 27 November on 4 December 2012

Councillor Information Bulletin

29 November 2012 - Issue 45/12

THURSDAY, 29 NOVEMBER 2012

5.30pm Councillor Briefing Session –

Cancelled as per resolution of Council 6.30pm Councillor Induction Session - Living

within our means Civic Centre, Level 5 Committee Room 2

Contact: Councillor Helpdesk – 9952 8200 SUNDAY, 2 DECEMBER 2012

3.00pm Community Christmas Celebration

Ryde Park - Passive Area Contact: Courtney Long, Team Manager Event

Development – 9952 8034 TUESDAY, 4 DECEMBER 2012

4.00pm Planning and Environment Committee

Meeting Civic Centre, Level 5 Committee Room 2

4.30pm Works and Community Committee


6.30pm Dinner

Civic Centre, Level 6 Supper Room`

7.30pm Reconvened Council Meeting of 27

November

THURSDAY, 6 DECEMBER 2012

6.00pm Carols in the Plaza

Eastwood Plaza, Rowe Street, Eastwood

Contact: Courtney Long, Team Manager Event Development – 9952 8034

6.30pm Councillor Induction Session - Four

Year Delivery Plan Civic Centre, Level 5 Committee Room 2

Contact: Councillor Helpdesk – 9952 8200

TUESDAY, 11 DECEMBER 2012

5.30pm Workshop – Coulter Street Carpark

Civic Centre, Level 5 Committee Room 2

6.30pm Special Dinner Reception with

Macquarie / Ryde Futures Partnership Committee Members Civic Centre, Level 5 Committee Room 3

7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers

THURSDAY, 13 DECEMBER 2012

7.00pm Mayor’s Christmas Party – Civic Hall

SUNDAY, 16 DECEMBER 2012

5.30pm Carols North Ryde Common

Cnr Twin & Wicks Road North Ryde Contact: Courtney Long, Team Manager Event

Development – 9952 8034

2 AND 3 FEBRUARY 2013

Weekend Workshop – Resource Strategy TUESDAY, 5 FEBRUARY 2013

4.00pm Planning and Environment Committee


4.30pm Works and Community Committee


6.30pm Dinner

Civic Centre, Level 5 Committee Room 1

7.30pm Workshop - Integrated Open Space

Plan Civic Centre, Level 5 Committee Room 2



1 COUNCILLOR INFORMATION BULLETIN DISTRIBUTION DATES FOR

2012 AND 2013

The last Councillor Information Bulletin for 2012 will be distributed on 13 December 2012.

The Bulletin will recommence on 10 January 2013.

Any information to be circulated to Councillors during that period will be placed on BoardVantage.

Mail deliveries will occur on 20 December 2012 and 3 January 2012, with no delivery on 27 December 2012.

If Councillors are away over the Christmas break and would prefer no delivery, please advise the Councillor HelpDesk and staff will hold deliveries as requested.

Contact:

Name: Councillor Helpdesk

Contact No: 9952 8200



2 COUNCIL PAPERS AND BOARDVANTAGE

Councillors are advised that on 13 November 2012, Council resolved that the General Manager:

1. Ensure that all Council papers that are submitted to Councillors in hard copy including but not limited to Council & Committee agenda and attachment documents, urgent Notices of Motion, late agenda items are duplicated on BoardVantage at the same time that hard copies are issued.

2. Cease providing hard copies of Council papers to those Councillors who notify the Governance Unit in writing of their desire to cease receiving Council papers in hard copy.

3. Ensure that no document is removed from BoardVantage without resolution of Council.

4. Upon request of a Councillor cause a backup copy to be made of all documents loaded to the individual Councillors BoardVantage account including notations contained on the individual IPad in a format suitable for reading on PC or Mac.

The following information is confirmed in respect of the above resolution;

- All Council papers that are submitted to Councillors in hard copy including but not limited to Council & Committee agendas and attachment documents, urgent Notices of Motion and late agenda items will be uploaded onto BoardVantage at the same time that hard copies are issued.

- Governance staff will cease providing hard copies of Council Papers to those Councillors who notify the Governance Unit in writing of their desire to cease receiving Council papers in hard copy.

- No document provided to Councillors will be removed from BoardVantage without resolution of Council. Councillors are advised that BoardVantage is not limited to Councillor use, and is also used by Council staff and therefore documents that are not relevant to Councillors may be removed without resolution of Council.

- BoardVantage have confirmed that all documents loaded onto the individual Councillors BoardVantage account including notations will be available in a format suitable for reading on a PC or Mac at all times. However, if Councillors are working off line, they need to ensure that once back on line, to ensure all notes are backed up, to press the brief case button.

Contact:

Name: Councillor Help Desk




3 BETTER STRONGER, LOCAL GOVERNMENT, THE CASE FOR SUSTAINABLE CHANGE

A discussion paper titled ‘Better Stronger, Local Government, The Case for Sustainable Change’ has recently been released by the Local Government Review Panel.

This document can be found at http://www.localgovernmentreview.nsw.gov.au/documents/LGR/Stage%20One%20Consultation%20-%20The%20Case%20for%20Change.pdf

This document can also be found on BoardVantage.

Contact:

Name: Independent Local Government Review Panel

Contact No: www.localgovernmentreview.nsw.gov.au

02 4428 4140

http://www.localgovernmentreview.nsw.gov.au/documents/LGR/Stage%20One%20Consultation%20-%20The%20Case%20for%20Change.pdf

http://www.localgovernmentreview.nsw.gov.au/documents/LGR/Stage%20One%20Consultation%20-%20The%20Case%20for%20Change.pdf

http://www.localgovernmentreview.nsw.gov.au/



4 MEDIA CLIPPINGS AND MEDIA RELEASES PROVIDED TO COUNCILLORS

Councillors are advised that available Media Clippings and City of Ryde Media Releases will now be uploaded onto BoardVantage daily by 5.30pm.

Previously, Media Clippings were emailed to Councillors as PDF documents or as individual media updates. However, this was not a sustainable option due to the size of certain documents and due to the frequency of updates coming through on a daily basis.

Contact:

Name: Councillor Help Desk




5 NOTICE OF UPGRADES TO TELSTRA FACILITIES

Council has received notices on behalf of Telstra Corporation Limited providing a Notification of Proposal to Upgrade a Mobile Phone Base Station at an Existing Site for each of the following sites. The work (which is generally replacement of existing aerials) is proposed to provide improved mobile network coverage in the Ryde area. Each project is defined as a “low impact facility” under the Commonwealth Government’s Telecommunications Act and as such may be carried out without consent. However, the sites are all prominent locations within the City of Ryde and the purpose of this item is to make Councillors aware that the work will be carried in case any representations on this matter are received from the local community

LOCATION & SITE ADDRESS PROJECT

RYDE TELEPHONE EXCHANGE 118 Blaxland Road RYDE NSW 2112

Replacement of 3 existing panel antennas and upgrade equipment inside the building.

RYDE BUS DEPOT 43 Higginbotham Road, RYDE 2112

Replacement of 3 existing panel antennas

ADJOINING M2 MOTORWAY Culloden Road MACQUARIE PARK 2109 (192 Talavera Road in Council’s records)

Replacement of 3 existing panel antennas and upgrade equipment in existing shelter.

CORNER EAST PARADE / FIRST STREET 10 East Parade, EASTWOOD 2122

Installation of new antenna mount and 3 panel antennas

SYNTEGRA BUILDING RIVERSIDE CORPORATE PARK 1-3 Julius Avenue, North Ryde 2113

Replacement of 3 existing antennas and removal of 1 antenna

NORTH RYDE GOLF CLUB 137-207 Twin Road, North Ryde 2113


NORTH RYDE TELEPHONE EXCHANGE 165 Lane Cove Road, North Ryde 2113


RMS VARIABLE MESSAGE SIGN NEAR DE BURGHS BRIDGE Lane Cove Road, Macquarie Park 2113


THOMAS HOLT DRIVE 26-32 Waterloo Road, Macquarie Park 2113



ITEM 5 (continued)


Telstra is required to publish information about each proposed facility in a newspaper circulating in the local area. Accordingly, a notice relating to each project notice has been published for each project in the Northern District Times during October and November 2012.

Contact:

Name: Dominic Johnson

Position: Group Manager Environment and Planning




6 NOTICES OF PROPOSED INSTALLATION OF DEMOUNTABLE BUILDINGS FOR LOCAL PRIMARY SCHOOLS

Council has received notifications under State Environmental Planning Policy (Infrastructure) 2007 for the installation of demountable buildings on the local primary school sites identified below. Under the Infrastructure SEPP, the relevant authority (in this case, the NSW Department of Education and Communities) is required to consult with Council as part of its assessment of the proposals. If Council wishes to make a submission on any of the proposed works, it needs to do so by the date shown in the table below. At this stage, it is proposed that a submission be made on the proposal for Putney Public School and request that location of the classroom be changed to retain a tree that is otherwise proposed to be removed. The tree is an endemic species and appears to be healthy. There also appears to be room on site to relocate the proposed building. No issues are raised with the proposals for Eastwood and Denistone East Public Schools. SCHOOL CLOSING DATE for

CONSULTATION COMMENTS

Putney Public School No. 191 Morrison Road, Putney

7/12/2012 Installation of one new building is proposed. Requires the removal of a tree (see photographs below). An alternative location would move the new demountable closer to the dwelling-house on No. 15 Parry Street. The new classrooms are required to accommodate an extra enrolment of 16 students (from 449 to 465) which is a 3.5% increase.

Eastwood Public School No. 212 Rowe Street, Eastwood

6/12/2012 Three new buildings are proposed to be located on the site over existing hard-standing areas.

Denistone East Public School No. 47 Lovell Road & No. 35 Brabyn Street, Denistone East

27/11/2012 Two buildings are proposed to be located close to the frontage of Brabyn Street adjoining two existing demountable buildings.

Figure 1: Tree proposed to be removed for demountable classroom at Putney Public School


ITEM 6 (continued)


Figure 2: Putney Public School. Affected tree circled in blue

Contact:






7 ACHIEVE AUSTRALIA DEVELOPMENT APPROVED BY NSW PLANNING ASSESSMENT COMMISSION ON CROWLE HOME SITE

This application made under the former Part 3A (Major Projects) legislation was approved by the NSW Planning Assessment Commission (PAC) on November 14 2012. The approval follows a Community Meeting convened by the PAC on October 29 2012 at the Metro-Inn on Victoria Road in Ryde. Notice of the determination has been posted on the PAC’s website but Council is yet to receive written advice on the determination from the Department of Planning and Infrastructure (DoPI). It is understood that such advice was forwarded to Council earlier this week.

Progress on the Achieve Australia proposal has been reported to Council through items in the Councillor Information Bulletin and has been the subject of Council resolutions raising concern on resolving any impacts that the redevelopment may have on the interests and well-being of existing residents of the Crowle Home site. Council has also made written submissions at the preliminary stage of the proposal and when it was publicly exhibited and also when the Preferred Project Report was released. Council staff presented a statement of issues at the recent community meeting which again focussed on the need to ensure that the interests of residents are protected.

A separate development application (DA) is required for Council assessment and it is expected that any such application will have a value of development (i.e. $20 million) exceeding the threshold that makes the Sydney East Joint Regional Planning Panel (JRPP) the determining authority.

The Achieve Australia site is located at Nos 74-76 Belmore Street, Ryde and is opposite Council’s Operation Centre. The development site also has frontage to Junction Street and Porter Street and adjoins the high density residential development known as Bay One leading down to the Parramatta River.

The development approved by the PAC is a Concept Plan for Residential Development including:

5 residential building envelopes ranging in height from 2 to 8 storeys and a 1 storey communal facility building envelope;

35,000m2 of residential gross floor area (GFA);

3 level basement car parking envelope;

Retention and reuse of (heritage listed) Tellaraga Cottage; and

Public domain works including a pedestrian / cycle path through the site, landscaping and road works at the intersection of Belmore Street and Constitution Road.

Important conditions of the consent include:

(C4) Prior to submission of the first DA, the proponent (Achieve Australia) is to prepare a relocation strategy for residents of Crowle Home for the endorsement of the NSW Department off Ageing, Disability and Community and Home Care (ADHC) and the Director - General of DoPI. A copy of the strategy is to be provided by the proponent to the City of Ryde.

(C5) Each residential building will include at least 3 adaptable apartments kept in the ownership of Achieve Australia for the accommodation and care of people with a disability under its care until a minimum of 15 such apartments have been provided.


ITEM 7 (continued)


Alternately, if the 15 units are provided earlier in the development phase, later buildings

are not required to include more. The proponents are required to provide legal instruments to the satisfaction of Council to ensure that the 15 apartments are used to accommodate Achieve Australia clients.

(C15) The restoration of Tellaraga House must be provided for no later than the DA for the 150th dwelling and may be required as a condition of consent prior to that date. A Conservation Management Plan prepared in accordance with NSW Heritage Guidelines is required with a DA for the restoration work.

(C7) Full Section 94 levies are payable with no offsets for public domain improvements, infrastructure works or any land dedications.

(C8) The upgrade for the intersection of Belmore Street and Constitution Road involves extending the right-hand turn bay in Belmore Street and must be provided before the DA is lodged for the 185th dwelling. (The turning bay will extend up to the existing vehicle exit to Belmore Street from Council’s Operation Centre.)

It is expected that the proponents will lodge the first DA for the project with Council in 2013.

Figure 1: Staging Plan for Achieve Australia residential development


ITEM 7 (continued)


Figure 2: Example of Concept Plan elevations for Achieve Australia site

Contact:






8 BLENHEIM ROAD SHOPS- STREET TREE MANAGEMENT

This CIB has been prepared to inform Councillors of an issue at Blenheim Road shops and the resolution proposed by Council staff. The nine Mop Top Robinia trees currently planted along the Blenheim Road shops frontage provide high landscape significance and sense of place to the shops and surrounding area. Council was recently advised of the deterioration of several of the trees located in the footpath area in front of Blenheim Road shops frontage. Council’s Senior Urban Forest Officer conducted an inspection of these trees and identified three of these trees as being structurally defective thus requiring removal. To maintain the amenity of the area, it is proposed to remove and replace all nine of the Mop Top Robinia. To maintain the theme of the area, these trees will be replaced with the same species that have been planted along the Cox’s Road Elaeocarpus eumundii (Quandong).

These works are scheduled for early 2013 and Council will consult the surrounding

businesses and residents prior to the works being undertaken.

Above: Trees located in front of Blenheim Road Shops - nine Robinia pseudoacacia (Mop top Robinia)

Contact:

Name: Danielle Dickson

Position: Group Manager Community Life




9 DIAMOND JUBILEE TREE PLANTING - COMMEMORATION EVENT

In 2012, Queen Elizabeth II celebrates 60 years as Head of the Commonwealth of Australia. Commemorations of this milestone are occurring throughout the Commonwealth and in accordance with the resolution of Council, the City of Ryde will commemorate this significant event with a tree planting to celebrate each of the Queen Elizabeth II years of reign. Following a review of suitable locations across the City, including streets and open spaces, staff have identified that a planting of trees along the Parramatta River foreshore would be the most suitable location. The tree planting is currently being completed by Council’s landscape team in Meadowbank Park, Memorial Park, Anderson Reserve, Ryde Wharf Reserve, Settlers Park, Bennelong Park and Kissing Point Park. The planting includes a variety of tree species in these parks. Each tree will be accompanied by a marker that will include a reference to the years of the Queen’s reign. In addition to this, ceremonial plaques will be placed at each end of the walk to share with the community the significance of the tree planting. While the trees are not planted in regularly spaced intervals, as the community walks through the riverfront parks, they will observe the commemorative planting along 2.5 kilometres of the Parramatta River foreshore. An official commemoration of the Queen’s Jubilee tree planting will be held on Tuesday, 11 December from 12.30 pm at Kissing Point Park. All Councillors are invited to attend the event.

Contact:

Name: Danielle Dickson

Position: Group Manager – Community Life




10 SCHOOL PRESENTATION INVITATIONS 2012

ATTACHED is the updated list of Councillors who will be attending School Presentation Days

in 2012. Councillor representation is still required for the following schools:

Feng Hua Chinese School on Saturday 8 December

ACCA Chinese Language School on Saturday 8 December

Putney Public School on Tuesday 11 December

Melrose Park School on Wednesday 12 December

Hunters Hill High on Wednesday 12 December

Ermington Public School on Thursday 13 December

St Michael’s Primary School on Friday 14 December

If any Councillor is available to attend any of these schools, please contact Linda Smith as soon as possible.

Presentation envelopes will be included in the Councillor bags for any Councillor attending a school where a Council presentation is to be made in the next week.

Contact:

Name: Linda Smith

Position: EA to the Mayor and Councillors


1 School Presentation Day Spreadsheet 2012


ITEM 10 (continued) ATTACHMENT 1


School Presentation Day Invitations – 2012 D12/91075

School

Time Venue Contact Ph. Comments Council Representative.

2011 Representative

Monday 3rd

December

St Charles Primary School 9.00am School Hall 9089 4238 Clr requested; 2 min speech

Clr Simon Clr Pickering

Tuesday 4th December

Epping Boys High School 9.00am Sydney Town Hall 9869 2701 Clr requested Clr Li Cr Tagg

Thursday 6th December

Eastwood Public School 1.00pm School Hall 9874 1600 Award presentation Clr Perram Clr Perram

Our Lady Queen of Peace 6.00pm School Hall 9817 4230 Clr requested: Clr Simon Clr Maggio

Friday 7th December

Karonga Special School 9.30am School Hall 9868 1920 No speech required (wear robes)

The Mayor Clr Etmekdjian

Saturday 8th December

Feng Hua Chinese School 9.45 Eastwood Public School 0412 552070 Clr requested Clr Etmekdjian

ACCA Chinese Language School 1.45pm St Philip’s Anglican Church 9281 1377 Clr requested

Monday 10th December

Ryde Secondary College 7.00pm School Hall 98094894 Awards presentation The Mayor Clr Etmekdjian


North Ryde Public School 9.30am School Hall 9878 1673 Clr requested; 2 min speech

The Mayor Clr Tagg

Meadowbank Public School 1.30pm School Hall 9809 3648 Clr requested Clr Pendleton Clr Pickering

Kent Road Public School 9.30am School Hall 9878 2884 Clr requested: 2-3min speech

Clr Pendleton Clr Yedelian




School

Time Venue Contact Ph. Comments Council Representative.

2011 Representative

Putney Public School 9.15am School Hall 9807 6255 Clr requested Clr Maggio

Wednesday 12th December

Melrose Park Public School 11.00am Marsden High School 9874 4669 Clr requested

Clr Etmekdjian

West Ryde Public School 9.15am School Hall 9874 2515 Clr requested Clr Etmekdjian Clr Etmekdjian

Hunters Hill High School 9.30am School Hall 9817 4785 Clr requested Clr Maggio

Thursday 13th December

Boronia Park Public School 10.00am Hunters Hill High 9817 2778 Clr requested Clr Chung Clr Maggio

Ermington Public School 9.30am Marsden High School 9874 4109 Clr requested Clr Butterworth

Friday 14th December

Denistone East Public School 9.15am School Hall 9874 6678 Award Presentation Clr Etmekdjian Clr Etmekdjian

Ryde Public School 11.40am School Hall 9809 3181 Clr requested; no speech Clr Chung Clr Etmekdjian

St Michael's Primary School 7.00pm School Hall 9808 2658 Request Clr; short speech Clr Pickering

Saturday 15th December

Eastwood Tamil Study Cente 7.00pm Clr

required 7.45

Epping Community Centre 0419 252 232 Request Clr 5-10 min speech

Clr Etmekdjian Clr Etmekdjian

Monday 17th December

Eastwood Heights Public School 9.30am School Hall 0403 177 339 Request Clr; 5 min speech Clr Li requested Clr Li


Marsden High School 12.30 School Hall 9874 6544 Clr requested Clr Etmekdjian Clr Etmekdjian



11 MAYOR'S DIARY FOR THE PERIOD 14 NOVEMBER TO 27 NOVEMBER 2012

ATTACHED is the Mayor’s Diary containing a list of events and functions attended by the Mayor for the period between 14 November and 27 November 2012

Contact:

Name: Linda Smith

Position: EA to the Mayor and Councillors


1 Mayor's Diary 14th to 27th November 2012

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