councillor information bulletin...page 2 councillor information bulletin 1 march 2016 - issue 08/16...

Councillor Information Bulletin

Tuesday 1 March 2016 - Issue 08/16

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

1 March 2016 - Issue 08/16

Tuesday 1 March 2016

- Issue 08/16

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 1 2 CITY OF RYDE PROCUREMENT .................................................................... 3 3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 5 4 2016 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT -

Invitation and Call for Motions ......................................................................... 11 5 2015 CITY OF RYDE (EAST WARD) BY-ELECTION REPORT ..................... 22 6 HAZMAT Remedial Works .............................................................................. 47 7 TERRYS CREEK – WATER QUALITY AND RIPARIAN

RESTORATION WORKS ............................................................................... 48 8 RETURN OF IT EQUIPMENT BY COUNCILLORS ........................................ 51 9 DEVLIN STREET PEDESTRIAN BRIDGE - STATUS UPDATE -

DECEMBER 2015 AND JANUARY 2016 ....................................................... 52 10 UPDATE - ROWE STREET EAST - TOWN CENTRE UPGRADE ................. 54 11 RYDE YOUTH COUNCIL MINUTES - 27 JANUARY 2016 ............................ 57 12 INTERNATIONAL WOMEN'S DAY - PLEDGE FOR PARITY

PROGRAM LAUNCH ...................................................................................... 62 13 INSTALLATION OF SYNTHETIC SPORTS SURFACES ............................... 63 14 ANZAC PARK SIGNAGE: "DON'T FEED THE BIRDS" .................................. 64

mailto:[email protected]


1 March 2016 - Issue 08/16

1 CALENDAR OF EVENTS

TUESDAY, 1 MARCH 2016 No meetings WEDNESDAY, 2 MARCH 2016 9.30am Joint Regional Planning Panel

(JRPP) briefing meeting to discuss LDA2015/484 388-392 Lane Cove Road, Macquarie Park. Christies Conference Centre 3 Spring Street Sydney

THURSDAY, 3 MARCH 2016 10.30am Macquarie Park Landowner

Briefing Marriott Courtyard, North Ryde

6.30pm Status of Women Advisory

Committee Meeting Civic Centre, Level 5, Room 1

Contact: Jonathan Nanlohy, Community Projects Coordinator – 9952 8300

FRIDAY, 4 MARCH 2016 8.00pm Cinema in the Park - Minions

Eastwood Plaza, Rowe Street, Eastwood

SATURDAY, 5 MARCH 2016 3.00pm Public Auction for the sale of land

for unpaid rates Ryde Eastwood Leagues Club, 117 Ryedale Rd, West Ryde

Contact: Roy Newsome, Acting Director Corporate and Community Services – 9952 8011

MONDAY, 7 MARCH 2016 6.00pm Morrison Bay User Group Meeting

Top Ryde Shopping Centre - 1A Pope St - Eucalyptus Room

Contact: Daniel Ristic, Sports Ground Liaison Officer, Sportsgrounds & Recreation – 9952 8239

TUESDAY, 8 MARCH 2016 5.00pm Planning and Environment

Committee Meeting Civic Centre, Level 5, Room 2

6.00pm Ryde Civic Hub Committee Meeting

Civic Centre, Level 5, Room 2 THURSDAY, 10 MARCH 2016

10.00am International Women's Day - City of

Ryde 'Pledge for Parity Program' launch Civic Hall, 1 Devlin Street, Ryde

1.00pm Macquarie Park Parking

Consultation – Information Session Civic Centre Level 5 Rooms 2 & 3

Contact: Liz Coad, Acting Director City Strategy & Planning – 9952 8190

4.00pm JRPP determination meeting

LDA2015/435 110 Princes Street, Ryde and LDA2015/406 105-107 Church Street and 3-5 Porter Street, Ryde Christies Conference Centre 3 Spring Street Sydney


Consultation – Information Session Civic Centre Level 5 Rooms 2 & 3


6.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street Ryde MONDAY, 14 MARCH 2016

6.00pm Macquarie Park Strategic

Investigation – residents briefing Marriott courtyard North Ryde

TUESDAY, 15 MARCH 2016

5.00pm Works & Community Committee

Meeting Civic Centre Level 5 Rooms 2 & 3


1 March 2016 - Issue 08/16

6.00pm Finance & Governance Committee Meeting Civic Centre Level 5 Rooms 2 & 3

7.00pm Workshop: Community Service

Obligations Civic Centre Level 5 Rooms 2 & 3


THURSDAY, 17 MARCH 2016 10.00am Ryde Traffic Committee Meeting

Acacia Meeting Room, Level 1A Pope Street, Ryde

10.00am Macquarie-Ryde Futures Project

Steering Group Meeting Macquarie University, Meeting Room 1, Building E11A (Chancellory)

5.00pm Centenary of Anzac & WW1

Committee Eucalyptus Room, 1A Pope Street, Ryde

Contact: Liz Berger, Acting Manager Communications, customer Service & Events.- 9952 8082


Consultation – Drop in Session Ryde Library (Top Ryde)


6.30pm NSROC Ordinary Meeting

Hunter's Hill Council, 22 Alexandra Market Street, West Ryde

SATURDAY, 19 MARCH 2016 10.00am West Ryde Chamber of Commerce:

West Ryde Easter Parade and Fair Market Street West Ryde

SUNDAY, 20 MARCH 2016 10.00am Harmony Day Celebrations

Top Ryde City Piazza Area

MONDAY, 21 MARCH 2016 10.00am Bushland and Environment

Advisory Committee - Extraordinary Meeting Civic Centre Level 5 Rooms 1 & 2

Contact: Sandra Payne, Acting Natural Areas Coordinator - 9952 8257

TUESDAY, 22 MARCH 2016 5.00pm Workshop: Budget - 2016-2020:

Delivery Plan Civic Centre, Level 5, Room 2


6.00pm Briefing prior to Council Meeting 7.00pm Council Meeting

Civic Centre Level 6 Council Chambers

WEDNESDAY, 23 MARCH 2016 5.00pm Access Advisory Committee

Civic Centre, Level 5, Room 2 Contact: Gunjan Tripathi, Senior Coordinator

Community Projects – 9952 8194 THURSDAY, 24 MARCH 2016 9.30am Celebrating Interculturalism –

Community Information EXPO 2016 Eastwood Plaza, Eastwood

6.00pm Community Harmony Reference

Group Meeting Eucalyptus Meeting Room, Level 1A, Pope Street, Ryde

TUESDAY, 29 MARCH 2016 No meetings

Councillor Information Bulletin Page 3


1 March 2016 - Issue 08/16

2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: John Schanz

Position: Manager – Audit, Risk and Governance

Contact No: 9952 8022

Attachments 1 Formal Procurement - 1 March 2016

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1 March 2016 - Issue 08/16

3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 11 February 2016 to 17 February 2016.

A list of development applications determined during the period 11 February 2016 to 17 February 2016.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy and Planning


Attachments 1 Development Applications Received by ward - 11 February 2016 to 17 February

2016 2 Development Applications Determined by ward - 11 February 2016 to 17 February

2016

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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1 March 2016 - Issue 08/16

4 2016 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT - Invitation and Call for Motions

Invitation to Councillors Councillors are advised that the National General Assembly of Local Government will be held in Canberra on 19 to 22 June 2016. This national event is hosted by the Australian Local Government Association. The theme of the Assembly this year is “Partners in an Innovative and Prosperous Future”. With more than 800 Mayors, Councillors and Council Officers expected to be in attendance; the Assembly will develop local government policy ideas, meet with key federal politicians and hear from experts on key issues affecting local government in Australia. Previously, the Mayor (or his nominee) and the General Manager (or her nominee) have attended the Assembly. In 2015, Councillor Pickering as the Mayor, Councillor Maggio and Gail Connolly (General Manager) attended the Assembly. As information regarding the 2016 National General Assembly of Local Government has just been received and due to Council’s current meeting cycle, a late report will be submitted to Council on Tuesday, 15 March 2016 for consideration of Councillor/s attendance and for Council to nominate a voting delegate on motions presented to the Assembly. Councillors interested in attending this Conference should inform the Councillor HelpDesk by Wednesday, 9 March 2016. Information on the event program and keynote speakers is available at: http://alga.asn.au/?ID=13020 Motions for Debate At the Assembly, Council has an opportunity to contribute to the development of national local government policy. The Australian Local Government Association is calling for motions relevant to the theme. Councillors and the Executive Team are invited to prepare motions for Council’s consideration to submit to the Association. Draft motions received from Councillors and the Executive Team will be presented to Council on 15 March 2016 for consideration. Councillors are requested to provide draft Motions for Council’s consideration to the HelpDesk by Wednesday, 9 March 2016. The deadline to submit Motions to the Association is 22 April 2015. To assist Council in preparing motions, a Discussion Paper has been prepared and is available at www.alga.asn.au. A copy of the Paper is also ATTACHED. Motions for inclusion on the NGA business paper must be relevant to the theme. All motions must be endorsed by Council prior to it being submitted to the Association. The motions will then be reviewed by a Committee of the ALGA Board and State and Territory Government Associations to determine their eligibility for inclusion on the Business Paper.

http://alga.asn.au/?ID=13020

http://www.alga.asn.au/

Councillor Information Bulletin Page 12 ITEM 4 (continued)


1 March 2016 - Issue 08/16

Contact:

Name: Councillor HelpDesk


Attachments 1 2016 National General Assembly of Local Government - Call for Motions

Discussion Paper

Councillor Information Bulletin Page 13 ITEM 4 (continued) ATTACHMENT 1


1 March 2016 - Issue 08/16



1 March 2016 - Issue 08/16



1 March 2016 - Issue 08/16

5 2015 CITY OF RYDE (EAST WARD) BY-ELECTION REPORT

The NSW Electoral Commission report on the conduct of the East Ward by-election on 21 February 2015, has recently been published, and is ATTACHED for Councillors information. Copies of this report are also available from the NSWEC's website at www.elections.nsw.gov.au . The report contains a variety of both statistical and descriptive information on topics such as:

the electors; the methods they used to vote; the number and types of votes; the number of polling places; election staff numbers; and advertising.

NSWEC conducts elections on a full cost recovery basis, and their charge to Council was $118,875.50 pls GST. If Councillors wish to provide feedback on the report, please do so via the Councillor Helpdesk by Friday, 11 March 2016. This feedback may then be consolidated and provided to the NSWEC, with a copy to all Councillors.

Contact:

Name: Angela Jones-Blayney

Position: Acting Chief Operating Officer


Attachments 1 2015 City of Ryde By-election Report

http://www.elections.nsw.gov.au/



1 March 2016 - Issue 08/16



25 February 2016 - Issue 08/16



1 March 2016 - Issue 08/16

6 HAZMAT Remedial Works

Councillors are advised that essential Hazardous Materials (Hazmat) remedial works are scheduled to be undertaken at the Eastwood Community Hall (159-61 Shaftsbury Road, Eastwood) on the weekend of Saturday 12 March 2016 and Sunday 13 March 2016. This work is part of a larger “Hazmat” remediation project being undertaken across Council buildings and involves asbestos removal. The scheduled works are being undertaken over the weekend so as to minimise disruptions during the week to essential services, such as the Christian Community Aid (CCA) Meals on Wheels program, that operates out of the Eastwood Community Hall and the adjacent Eastwood Occasional Childcare Centre on 55 Hillview Lane. It is envisaged that the Hall will reopen on the morning of Monday 14 March 2016, though there may be some minor repair and painting works that may continue through to Friday 18 March 2016, noting these minor repair and painting works will not disrupt the Hall operating. All users of the Eastwood Community Hall during the period have been advised of the planned works and will be credited for any cancelled bookings over the weekend. The neighbouring properties’ tenants/owners are also being notified of the timing and details of the works being undertaken.

For any further contact, please contact Mr Paul Chidzero, Manager - Community Services.

Contact:

Name: Paul Chidzero

Position: Manager - Community Services




1 March 2016 - Issue 08/16

7 TERRYS CREEK – WATER QUALITY AND RIPARIAN RESTORATION WORKS

Several years ago the City of Ryde engaged consultants to review the current status of the riparian condition within our creeks. This study was in conjunction with Council having previously completed over seven years of water quality monitoring for five of its major creeks. Council applied these studies in a grant application in late 2014 to the Office of Environment & Heritage to seeking to implement recommendations to improve water quality, riparian areas and restore several sections within Terry’s creek until 2016. The outcomes of the proposed works of the grant would assist Council in meeting its waterway improvement works as recognised under the Lane Cove River Coastal Zone Management group. A group for which the City of Ryde is a contributing member for improvement works to our waterways over the future years. Terrys creek is a sensitive site for both Hornsby Shire and the City of Ryde Councils. It forms the boundary between the two Councils but also shares the Sydney Turpentine Forest and Blue Gum High Forest communities. Ecological communities for which are endangered and provide an important biodiversity and wildlife corridor connection to the upper and lower catchment areas for both Councils. Council was awarded the grant and contacted Hornsby Council to partner to address these issues from both sides of the creek for water quality, erosion, bank slumping and overall creek degradation resulting from urban encroachment influence. Works utilised natural geomorphology engineering and restoration method to ensure sensitivity protection and for the preservation of the natural area. In January the council partnership was pleased to announce successful completion of the works areas from both sides of the creek within the Forresters Park. Community feedback from Environmental groups and local residents from both councils has been very positive. Council looks forward to continuing similar works into the future. Please see below the before and after project images.



1 March 2016 - Issue 08/16

Before

After



1 March 2016 - Issue 08/16

Further down the creek

Contact:

Name: George Dedes

Position: Director - City Works and Infrastructure




1 March 2016 - Issue 08/16

8 RETURN OF IT EQUIPMENT BY COUNCILLORS

This update is provided to advise Councillors on the process that will be undertaken if Councillors cease to hold office as a result of the proposed merger.

In accordance with Section 8 of Council’s Policy on Expenses and Facilities for the Mayor and Councillors, Councillors are advised that:

(1) Prior to the conclusion of the Council term, or in the case where the City of Ryde Council is merged with Hunter’s Hill and Lane Cove Councils, all Councillors will be invited to indicate if they wish to purchase their Council laptops, printers and/or mobile phones. It should be noted that as the software installed on Councillors’ laptops is part of a corporate software licencing arrangement, Councillors will need to agree to remove all associated software with the exception of the Windows operating system, if they purchase the IPAD.

Additionally, while the Councillor Expenses and Facilities Policy also includes the option of purchasing their iPADs, Councillors are advised that due to the current arrangements of iPADs being leased under a corporate managed service contract, it is not possible to purchase these items.

(2) Councillors will be advised of the written down value of each item, ie purchase price, prior to seeking each Councillor to confirm their proposed action in respect of their IT issued equipment.

(3) Where possible, payment for any items to be purchased by a Councillor will be deducted from their Councillor fees. Where this is not possible, an invoice will be prepared for the Councillor to make the appropriate payment.

(4) Councillors no longer holding a position as a Councillor, will be required to return all equipment not purchased within one week of the declaration of the polls or the date of the commencement of a newly merged Council, to the Manager, Governance Risk & Audit at Council’s Civic Centre.

Councillors are also advised that as outlined in Section 6.1.1 of the Policy, where their allocated equipment is damaged, lost or stolen, it must be reported to Council as a matter of urgency. If there are repeated instances requiring the equipment to be repaired or replaced, this may be at the Councillors cost.

Further clarification on the Policy on Expenses and Facilities for the Mayor and other Councillors can be sought from John Schanz, Manager – Audit, Risk and Goverance on 9952 8022.

Contact:

Name: Roy Newsome

Position: Acting Director - Corporate and Community Services




1 March 2016 - Issue 08/16

9 DEVLIN STREET PEDESTRIAN BRIDGE - STATUS UPDATE - DECEMBER 2015 AND JANUARY 2016

The following information is provided for December 2015 and January 2016 in regards to the Devlin Street Pedestrian Bridges – Lift Status.

Monitoring

Top Ryde City security monitor the lifts three times per day – 9am, 3pm and 9pm. They report lift faults back to Top Ryde City who in turn notify ThyssenKrupp Elevators in the case of breakdowns who respond accordingly.

There were six (6) occasions over the two months period requiring reactive maintenance response to be undertaken by Top Ryde City contractors for December 2015 and January 2016 as follows:

Date Time Lift

No Issue reported Passenger

trapped & how long

Response Time

Action taken

1 Dec 13.19 6 Lift stopped Nil 29 minutes Adjusted door lock

1 Dec 11.51 8 Lift stopped Nil 49 minutes Reset over travel limit

2 Dec 16.02 8 Lift stopped Nil 1 hour, 38 minutes Reset processor

19 Dec 11.16 8 Lift call button fault Nil 1 hour, 57 minutes

Adjusted plug connection

28 Dec 7.00 8 Lift call button fault Nil 53 minutes Replaced button

3 Jan 16.39 8 Lift stopped (Storm damage) Nil 2 hours, 48

minutes Water damage, lift put out of service

11 Jan 12.36 6 Lift stopped Nil 26 minutes Adjusted door lock

30 Jan 17.32 8 Lift stopped (Storm damage) Nil 2 hours, 3

minutes Water damage, lift put out of service

Response time to the six occasions requiring reactive maintenance varied on occasions due to the impact of the number of public holidays during this period. Lift 8 suffered substantial damage following the severe storms on the 3rd and 30th January when the lift was out of service for an extended period whist major repairs were undertaken.

Council officers are meeting with Top Ryde City management to discuss the critical nature of some of the issues experienced over this period.

Customer Enquiries/Complaints

There were no CRMs reported to Council’s customer service staff in the month of December 2015 and January 2016.



1 March 2016 - Issue 08/16

Contact:

Name: George Dedes





1 March 2016 - Issue 08/16

10 UPDATE - ROWE STREET EAST - TOWN CENTRE UPGRADE

The Town Centre Upgrade Project at Rowe Street East, Eastwood was awarded to CA&I Pty Ltd. The scope of works includes undergrounding of existing overhead electrical services, supply and installation of multifunction poles, upgrade of footpaths, installation of traffic island/medians, trees and public art.

Council’s contractor CA&I Pty Ltd has continued with construction works on the northern side of Rowe Street between Blaxland Road and Railway Parade.

The works have a revised completion date of August 2016 (originally June 2016) due to:

Council approved tender 24 November 2015

Works commencing in December 2015 during the Christmas/New Year’s period

Wet weather during January 2016

Please find ATTACHED a copy of Council’s Project Update showing construction works undertaken in Rowe Street East.

Contact:

Name: George Dedes



Attachments 1 Project Update - Town Centre Upgrade Renewal – Rowe Street, Eastwood

January 2016

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1 March 2016 - Issue 08/16

11 RYDE YOUTH COUNCIL MINUTES - 27 JANUARY 2016

Ryde Youth Council advocates for the needs of young people and provides a mechanism for their participation and involvement in decision making on community issues. The young Councillors meet on a monthly basis.

Attached are the minutes of the meeting held on Wednesday, 27 January 2016.

Contact: Name: Liz Coad Position: Acting Director - City Strategy and Planning Contact No: 9952 8190

Attachments 1 Ryde Youth Council Minutes - 27 January 2016



1 March 2016 - Issue 08/16



1 March 2016 - Issue 08/16

12 INTERNATIONAL WOMEN'S DAY - PLEDGE FOR PARITY PROGRAM LAUNCH

The City of Ryde is launching a program in celebration of the 2016 International Women's Day campaign theme 'Pledge for Parity'. The program will be specifically tailored to help women and girls achieve their ambitions.

What: International Women’s Day City of Ryde - Pledge for Parity Program – launch When: Thursday, 10 March 2016 Time: 10.00am - 12.00pm Where: City of Ryde - Civic Hall, 1 Devlin Street, Ryde RSVP: By Friday 26 February 2016 (Click link for registration) This launch will provide an opportunity for community members, local organisations and service providers for sharing their experiences, expertise and contribute to the planning for a series of skill building workshops that aim to empower women of all ages in Ryde LGA, in achieving their ambitions.

A full program of the day will be provided through Councillor Helpdesk closer to the event.

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy and Planning


https://www.eventbrite.com.au/e/city-of-ryde-pledge-for-parity-program-launch-tickets-21619654970



1 March 2016 - Issue 08/16

13 INSTALLATION OF SYNTHETIC SPORTS SURFACES

Following the Council resolution from the meeting on 15 December 2015 in relation to the Synthetic Surface Action Plan an internal staff working group has been established to progress the project. The group has focused on ensuring the necessary information is available to allow for the tender documentation to be completed. For the information of Councillors the following dates are the estimated dates for regarding the status of the tender;

Tender to be advertised Tuesday, 22 March 2016 Tender Close Tuesday, 26 April 2016 Tender Assessment to be completed by 10 May 2016 Tender report to be presented either to Finance and Governance Committee Meeting

on 17 May 2016 or Council Meeting on the 24 May 2016. It should be noted the tender will be advertised with 2 components;

1. Construction of ELS Hall Park Field #1 2. Design and Construct of 2 Fields at Christie Park

The tender will be developed in a flexible manner to allow Council to accept all or specific components. Due to previous planning that has been completed, specifications for a synthetic surface at ELS Hall Park are available. Additional preliminary information is required for the project at Christie Park to enable the preparation of a design and construct tender. This work is being finalised to allow for the Tender documentation to be completed to meet the timeframes indicated above.

Contact:

Name: George Dedes





1 March 2016 - Issue 08/16

14 ANZAC PARK SIGNAGE: "DON'T FEED THE BIRDS"

For a long period, residents adjacent to Anzac Park have raised concerns in relation to park users feeding birds in the park. The concerns relate to the damage and mess caused by the birds and the inherent public health risks associated with this activity.

To manage this situation signs are to be installed in the park to discourage bird feeding. The signs will say “Don’t feed the birds” in four languages. The signs are similar to those placed in other locations within the City of Ryde.

Contact:

Name: George Dedes



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