EMPLOYEE SELF SERVICE

Presented by Paul Visser

AGENDA

About us ESS Features Virtual Tour Apply for leave Time saved Other Benefits ??

ABOUT US

Goede Hoop Citrus (Pty) Ltd is one of the largest citrus packers and marketers in South Africa. The company was established in 1926. Goede Hoop Citrus is in Citrusdal, about 175km from Cape Town.

We have been using the Accsys payroll system for 21 years

I can truly say we have lived the pain as the system developed over the years

We are using Employee Self Service for the last 2½ years

EMPLOYEE SELF SERVICE (ESS) FEATURES

I was asked to give you some insight into ESS

The features that ESS offers are :

The employee can view –

Personal Information Leave Status & Stats Time & Attendance Status & Stats Training History Tax Certificates Payslips

EMPLOYEE SELF SERVICE (ESS) FEATURES CONT..

The employee can –

Cancel/Apply for leave Change Personal and/or Family Information

The Manager can –

Cancel/Approve leave View Leave History View Leave Balances Input Data

ESS – LOG IN SCREEN

ESS - MENU

PERSONAL INFORMATION

EMPLOYEE INFORMATION

LEAVE HISTORY - EMPLOYEE

GRAPHS

Incidences of Leave Taken

Sick Leave Categories in the current cycle

MANAGERS

LEAVE BALANCES OVERVIEW - MANAGERS

APPLY FOR LEAVE

TIME SAVED

Capturing leave manual vs employee self service

Assumptions

Number of employees – 62 No of leave applications – 12 forms per

annum No of people that touch form – 4 people

TIME SAVED

Per Person Per Annum Minutes

Manual 55

ESS 6

Time Saved 49

Total Time saved at GHC 3038 50.6 hours

OTHER BENEFITS

Leave transactions don’t get “lost” Leave transactions are current Accurate leave liability report Empowers the line manager to log on behalf

of employee View of employees leave and able to analyse

trends and patterns Real time information Put the data capture in the hands of the

employee

OTHER BENEFITS CONT….

User friendly Allows line managers to enter payroll input Authorisation of overtime and training

requests All of above allows manager increased

control of his budget Automatically shuts down Promote paperless environment Promote Employment Equity Awareness

QUESTIONS ?