Engineering Student Council

1st General MeetingThursday, September 2nd

President: Kathryn CookVice President: Lana NguyenSenior Treasurer: Dana SamuelJunior Treasurer: Helen ShiCommunications: Sabina Del RossoFacilities: Aaron AlpertWeb Master: Neal Prosser

Advisor: Dale Masterson

Welcome!

American Institute of Chemical Engineers (AIChE)

American Nuclear Society (ANS) American Society of Civil Engineers (ASCE) American Society of Mechanical Engineers

(ASME) Berkeley Engineers and Mentors (BEAM) Bioengineering Honor Society (BioEHS) Biomedical Engineering Society (BMES) Black Engineering and Science Students

Association, (BESSA) Cal Super Mileage Vehicle Team (SMV) CalSol Chemical Engineering Car (ChemE Car) Chi Epsilon (XE) Community for Graduate Women in EECS

(WICSE) E4K Planning Committee (E4K) Engineering 98 (E98) Engineering World Health (EWH) Engineers Without Borders (EWB) Eta Kappa Nu (HKN)

Formula SAE (FSAE) Hands-on Engineering DeCal Hispanic Engineers and Scientists (HES) IEEE Student Branch Institute of Industrial Engineers (IIE) Institute of Transportation Engineers (ITE) International Association for the Exchange of

Students for Technical Experience (IAESTE) International Society for Pharmaceutical

Engineering (ISPE) Materials Science and Engineering Association

(MSEA) Pi Tau Sigma (PTS) Pilipino Association of Scientists, Architects and

Engineers (PASAE) Society of Asian Scientists and Engineers

(SASE) Society of Engineering Sciences Society of Women Engineers (SWE) Tau Beta Pi (TBP) Theta Tau Triangle Fraternity

Role Call

Constitution/Name Change Funding/Allocations Proposed New Funding System Registration Update Committees Bechtel Renovation Updates Presidents Dinner Weekly Announcements Questions/Discussion

Agenda

ESC = EJC

Constitution…. ESC Constitution 08.07.2010.pdf

Constitution/Name Change

For Fall 2010,Each registered and eligible ESC sponsored

student group will be receiving an initial $200 in programs funding.

Funding/Allocations

Program Funding NO A.S.U.C. funds may be used to: 1. Purchase food and beverages; with no exceptions or waivers whatsoever for individual, single-use water bottles; 2. Pay registration fees for Intramural teams; 3. Purchase or reimburse a group for flyers (advertising) that do not display the words “Sponsored by the ASUC” or "ASUC”; 4. Purchase or reimburse a group for flyers (advertising) that do not indicate the degree of wheelchair accessibility to the event described by the flyer; 5. Purchase or reimburse a group for stationary that does not display the logo of the A.S.U.C.; or 6. Travel outside the Bay Area, defined as the nine counties of---1) Alameda, 2) Contra Costa, 3) Marin, 4) Napa, 5) San Francisco, 6) San Mateo, 7) Santa Clara, 8) Solano, and 9) Sonoma; 7. Pay for any costs related to local events that fall outside the geographic boundaries of Ashby, to the south, MLK to the west, Cedar to the north, and the hills of the east 8. Pay for any costs not related to the mission of the ASUC or the organization in question, including prizes for individuals. 9. Purchase alcoholic beverages or illegal substances; or 10. Fund off-campus political activities - such as local, state, or national political campaigns, candidates, or ballot initiatives.

More on Program FundingThis means:

Programs funds are given from the ASUC. They are part of your student fees.

Bowling, Karaoke, t-shirts any activity beyond the area of UC Berkeley, etc. are

NOT permitted for use of ASUC funds. All funds should be going to promote your

individual group mission and ESC’s mission.

Additional Funding Procedure

1. Email both ESC Treasurers (Dana and Helen) with the request and reasoning.

2. FiComm schedule and meeting capacity will be on the website

3. Attend the next Financial Committee (FiComm) meeting, dates TBD (biweekly)

4. FiComm will make decision at the next meeting5. New allocation guidelines for FiComm are in the

following categories:OutreachCommunity BuildingCompetition/Build ProjectsNew ProjectsInter-societalConferences/Leadership

Point system for:◦ attending ESC meetings◦ sending members to intersocietal events◦ coordinating an intersocietal event◦ Note: intersocietal events would be “sponsored by ESC” and publicized

to the entire engineering community

Points determine funding for next semester◦ all funding allocated within first 2 weeks of semester

Groups submit their budget proposals Allocations made based on point percentage (provided group submitted

budget proposals equal or exceeding their allocation)

Thoughts?? Should we explore this option?◦ Yes… Special Committee◦ No… Move on

Proposed New Funding Method

Intro To ESC CalLink:for

Treasurers/PresidentsFall 2010

Treasurers & Presidents Sign in – Name & Email

TodayOr send them to us by Monday night!

You will receive a confirmation email from Callink next week asking you to confirm, click

the link!

ReimbursementsLogin to callink.berkeley.edu with your student ID and passphrase

Step 1:Click Finance Tab on the right of the screen

ReimbursementsStep 2:Click Create Expenditure Request

Step 3:Fill provided out form

How to fill out the form!• Event/Activity/

Program Title = “Your Club Name” “Event Name”

• Account = make sure Programs or Misc (See guidelines for category of request)

• Make sure to fill out all other parts of form

• Event details are important

• Special instructions are anything we as treasurers or Millicent needs to know!

ReimbursementsStep 4:ConfirmationWoo!

Reimbursements

Step 5:Form Must be printed.Go to Finance tab and click “Pending transactions”

Step 6:Click pdf icon and print

ReimbursementsStep 7: Attach receipts and a copy of the flyer (if applicable) and turn into the labeled ERF Drop Box in Bechtel (location TBA)

ESC Treasurers will pick reimbursements at 12pm every Wednesday

We will then process the requests and turn them into the ASUC by that Friday

Note: Flyers must include “Sponsored by ASUC” and “Wheelchair Accessible” to receive reimbursement

ReimbursementsDepending on the reimbursement type the money will be around three (pickup at 400 Eshelman) to ten (check request) days

Cash will be available for pickup at 400 Eshelman and checks will be mailed

Reimbursements

Special Requests:1. Personal Service Agreements2. Stipends3. Transfers*These will be addressed on a case by case basis, talk to the senior treasurer

Completed Registration

Pending Registration

Talk to Officer

Hands-On EngineeringSMVASCETBPAIChEChemE CarHKNTTCalSolIEEEISPEMSEAWICSEEWHIAESTEANS

BEAMITEBMMESBioEHSFSAEASMESWEPTSIIEPASAEE98XEBESSAEWB

SASEHESSESTriangleE4K

Registration Update

Finance (FiComm):◦ Meets biweekly to go over funding proposals submitted by

student groups◦ Only 1 student/major AND only 1 student per society

Social/E-Week◦ Meetings TBA◦ Plan intersocietal events◦ Organize E-Week events and coordinate with student groups

Publicity◦ Write announcements for the Daily Cal and COE newsletters to

let the community know what ESC and it’s member groups are doing!

Committees

Finance Social Publicity

Institute of Transportation Engineers (ITE) Hands-on Engineering DeCal

Berkeley Engineers and Mentors (BEAM)

Biomedical Engineering Society (BMES) American Society of Civil Engineers (ASCE)

American Institute of Chemical Engineers (AIChE) Formula SAE (FSAE)

Society of Engineering SciencesBlack Engineering and Science Students Association, BESSA

Pi Tau Sigma (PTS) IEEE Student Branch

Eta Kappa Nu (HKN)International Society for Pharmaceutical Engineering (ISPE)

Theta Tau (ΘΤ) Engineering World Health (EWH)

Committee Assignment

Bechtel Renovations Update

Bridges: Finished around Sept. 10th

◦ New purpose: general meetings outreach events information sessions socials lunch with professors workshops (team building, leadership,

resume, networking, etc.) NO build projects are to be done in Bridges NOTHING should ever be left or stored in

Bridges (especially food or garbage left over from food)

120A Bechtel: Finished around November 1st

◦ Student group space Storage – 12 lockers 12 Assigned desks/student group

space 3 small meeting tables

Exec meetings Small group discussions Individual person working on a

STUDENT GROUP activity NO FOOD

Kitchen: FOOD STORAGE HERE!

Bechtel Renovations Update

Thank you for those who helped move items before school began!!

Until renovations are complete:◦ Items stored in 120A Bechtel until Bridges complete

Until ~Sept. 10◦ Move items to Bridges temporarily

~Sept. 10 to Nov. 1◦ Move items back to 120A Bechtel for permanent storage

Contact Aaron Alpert (alpert1988@gmail.com) or ESC (esc.berkeley@gmail.com) with 24 hr notice if you need to access anything in 120A Bechtel

Bechtel Renovations Update

Heads up: September 23rd

5-7:30PMSeaborg Room Faculty Club

President (or 1 other representative/group) More details to follow

Blue and Gold Engineering Leadership Dinner

Sent out Sunday afternoons Presidents forward important information to

members If your groups wants to advertise

something:◦ Email Sabina with a SHORT blurb and event

details◦ Deadline is Friday night before email gets sent to

Weekly Communications Email

???