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January8,2018,WorkSessionandMeeting

EUGENE CITY COUNCIL AGENDA January 8, 2018

7:30p.m. CITYCOUNCILMEETING HarrisHall,125East8thAvenue Eugene,Oregon97401

MeetingofJanuary8,2018;HerHonorMayorLucyVinisPresiding

Councilors AlanZelenka,President MikeClark,VicePresident JenniferYeh GregEvans EmilySemple ChrisPryor ClaireSyrett BettyTaylor7:30p.m. CITYCOUNCILMEETING

HarrisHall,125East8thAvenue

1. ELECTIONOF2018COUNCILOFFICERS

CouncilPresident:ImovetoelectMikeClarkasPresidentoftheCityCouncilfor2018.

Callforvote.

CouncilPresident:ImovetoelectBettyTaylorasVicePresidentoftheCityCouncilfor2018.

Callforvote.

2. PUBLICFORUM

Mayor:ThePublicForumisanopportunityforindividualstospeaktotheCityCouncilonanycity‐relatedissuesexceptforthoseitemswhichhavealreadybeenheardbyaHearingsOfficialorareontonight’sagendaasapublichearing.

January8,2018,WorkSessionandMeeting

Eachpersonwillhavethreeminutestospeak.Whenyoucometothepodium,pleasegiveyourname,cityofresidence,and,forEugeneresidents,yourwardifknown.Thetimerandlightsindicatethetimeyouhavetospeak.Theredlightindicatestheendofthreeminutes.

MayorclosesPublicForumandasksforcommentsfromtheCityCouncil.

3. CONSENTCALENDAR(Note:Timepermitting,actionontheConsentCalendarmaybetakenatthe5:30p.m.worksession.)A. ApprovalofCityCouncilMinutes‐ November20,2017,WorkSession

‐ December11,2017,WorkSessionB. ApprovalofTentativeWorkingAgendaC. AdoptionofaResolutionApprovingaLow‐IncomeRentalHousing

PropertyTaxExemptionRenewalfortheBirchwoodApartments,Locatedat1080ClarkStreet,Eugene,Oregon(BirchwoodInvestmentsLLC/Applicant)

CityCouncilPresident:ImovetoapprovetheitemsontheConsentCalendar.

Callforvote.

Adjourn.TheEugeneCityCouncilwelcomesyourinterestintheseagendaitems.Thismeetinglocationiswheelchair‐accessible.Forthehearingimpaired,aninterpretercanbeprovidedwith48hours'noticepriortothemeeting.Spanish‐languageinterpretationwillalsobeprovidedwith48hours'notice.Toarrangefortheseservices,contactthereceptionistat541‐682‐5010.CityCouncilmeetingsaretelecastliveonMetroTelevision,Comcastchannel21,andrebroadcastlaterintheweek.ElconsejodelaCiudaddeEugeneagradecesuinterésenestosasuntosdelaagenda.Ellugardelareunióntieneaccesoparasillasderuedas.Sepuedeproveeraunintérpreteparalaspersonascondiscapacidadauditivasiavisacon48horasdeanticipación.Tambiénsepuedeproveerinterpretaciónparaespañolsiavisacon48horasdeanticipación.Parareservarestosserviciosllameal541‐682‐5010.LasreunionesdelconsejodelaciudadsetransmitenenvivoporMetroTelevision,Canal21deComcastysonretransmitidasdurantelasemana.

Formoreinformation,contacttheCouncilCoordinatorat541‐682‐5010,orvisitusonlineatwww.eugene‐or.gov.

January8,2018,Meeting–Item1

EUGENE CITY COUNCIL AGENDA ITEM SUMMARY

Action:ElectionofCityCouncilOfficersfor2018

MeetingDate:January8,2018 AgendaItemNumber:1Department:CityManagersOffice StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThisitemistoelectthe2018CityCouncilPresidentandVicePresident.BACKGROUNDEachyeartheCityCouncilelectsanewpresidentandvicepresident.TheCityCharterandCityCodespecifytheofficeofCouncilPresident;theCityCodeoutlinestheprocessofselectingthePresidentandVicePresident.Section13oftheCharterstates:

“Council‐President. (1) Eachyear,atthefirstregularmeetingofthecouncil,orassoonaspracticable,thecouncilshallchoosebyballotoneofitsmemberstoserveascouncilpresident.

(2) Thecouncilpresidentshallpresideatcouncilmeetingswhenthemayorisabsent.

(3) Thecouncilpresidentshallfunctionasmayor,withthepowersandsubjecttothelimitationsoftheofficeofmayorwhenthemayor:

(a)isabsentfromthecityonleavegrantedbythecouncil; (b)hasbeenabsentfromthecityfor30daysormore;or

(c)hasbeenphysicallyunabletofunctionasmayorfor30daysormore.”

Further,theSection2.009oftheCityCodestates:

(1)Thecouncilpresidentshallbeelectedforaone‐yearterm.Thatpersonwhohasservedthelongestonthecouncilandhasnotpreviouslyactedascouncilpresidentshallnormallybeentitledtoelectionasthepresident.Acouncilormaybere‐electedaspresidentofthecouncilonlyaftertheexpirationofoneyearfromthedatethecouncilorlastservedassuchpresidentunlesstwo‐thirdsofthetotalmembershipofthecouncilvotesotherwise.Acouncilorwillnotbeeligibletobeelectedpresidentwhohasnotservedasacouncilorforatleasttwoyears.

January8,2018,Meeting–Item1

(2)Thevice‐presidentofthecouncilshallbeelectedatthesametimeandinthesamemannerasthepresidentofthecouncil.Avice‐presidentmaybenominatedandelectedaspresident.(3)Thecandidatesforpresidentandvice‐presidentofthecouncilshallbenominatedandelectedbyamajorityvoteatthefirstregularmeetingofthecouncilineachcalendaryear.”

CITYMANAGER’SRECOMMENDATIONTheCityManagerhasnorecommendationonthisitem.SUGGESTEDMOTIONMovetoelectMikeClarkasPresidentoftheCityCouncilfor2018.MovetoelectBettyTaylorasVicePresidentoftheCityCouncilfor2018.ATTACHMENTSNone. FORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]

January 8, 2018, Meeting – Item 2


PublicForumMeetingDate:January8,2018 AgendaItemNumber:2Department:CentralServices StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThissegmentallowscitizenstheopportunitytoexpressopinionsandprovideinformationtothecouncil.TestimonypresentedduringthePublicForumshouldbeonCity‐relatedissuesandshouldnotaddressitemswhichhavealreadybeenheardbyaHearingsOfficial,orareonthepresentagendaasapublichearingitem. SUGGESTEDMOTIONNoactionisrequired;thisisaninformationalitemonly.FORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]

January8,2018,Meeting‐Item3A


ApprovalofCityCouncilMinutes MeetingDate:January8,2018 AgendaItemNumber:3ADepartment:CentralServices StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThisisaroutineitemtoapproveCityCouncilminutes.SUGGESTEDMOTIONMovetoapprovethefollowingminutes:November20,2017,WorkSessionandDecember11,2017,WorkSession.ATTACHMENTSA. November20,2017,WorkSessionB. December11,2017,WorkSession

FORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]

MINUTES – Eugene City Council November 20, 2017 Page 1 Work Session

ATTACHMENTA

MINUTES

EugeneCityCouncilWorkSessionHarrisHall,125East8thAvenue

Eugene,Oregon97401

November20,20175:30p.m.

CouncilorsPresent: EmilySemple,BettyTaylor,AlanZelenka,JenniferYeh,MikeClark,Claire

Syrett,ChrisPryorCouncilorsAbsent: GregEvansMayorVinisopenedtheNovember20,2017,WorkSessionoftheEugeneCityCouncil.A.WORKSESSION:AuditorDiscussion

CityAttorneyGlennKleingaveanoverviewofthemajorsectionsoftheCityAuditorinitiativeandthechangesitwouldestablish.NormaGrier,MartyWilde,andJohnBarofskyspokeabouttheworkoftheMayor’sstudygroupandtheCityAuditormodelsthattheystudied.

CouncilDiscussion Theauditorcouldonlyspendtheirbudgetonthingsrelatedtothedutiesand

responsibilitiesoftheoffice. Ifauditorcouldfacecriminalchargesifmoneywasusedunlawfully,however,therewould

benochecksandbalancesoninappropriate‐but‐not‐unlawfulspending.Itwouldbeattheauditor’sdiscretiontodeterminewhatmaterialsandsuppliesareneededtoperformtheirduties

ConcernedthatauditorwouldhaveabilitytoauditoperationsofEWEB. TheCitywouldbeliableforanyunlawfulactivitybytheauditor.Theauditor’sofficewould

stillneedtocomplywithStateandFederalrules. IfinitiativepassesinMay,thefirstelectionforauditorwouldbeinNovemberandwhoever

gotthemostvoteswouldwin,regardlessofhowmanycandidatesareinthefieldorwhetheramajorityisachieved.

Concernedaboutthelackofaresidencyrequirementforthepotentialauditor. Moreinformationaboutsubpoenapowerforothercityauditorsrequested. Moreinformationrequestedaboutwhereonthescaleofelectedofficials’salariesthe

proposedauditor’ssalaryfalls. Whenreviewingthepurposeofhavinganauditor–improvingandsavingaswellas

identifyingandexposing–considerwhetherthisinitiativeencompasseseverythingtheCityinanauditor.

Comparingothercities’auditfunctionandneedstoEugene’sisdifficult,becausetherearemanydifferences.

Themannerwithwhichanauditor’sofficeissetupmayhaveaninfluenceontheoutcomesandwhetherthereisbetteraccountabilityortransparency.

Theinformationgatheredbythestudygroupwastheresultofinternetresearch,phonecalls,andemail.

MINUTES – Eugene City Council November 20, 2017 Page 2 Work Session

Feedbackfromconstituentsaboutthesupportandefficacyoftheauditorinjurisdictionsthathaveanauditorwouldbeinstructive.

Thebudgetwouldcoveralloftheauditor’sexpendituresincludingsalary,rent,materials,etc. ClarificationrequestedaboutStateelectionlawaroundrunningforre‐electionand

promotingtheirwork. ClarificationrequestedonwhetherauditorwouldhavetoupholdCouncil’sProtectionsfor

Individualsordinance. Investigateiftherearejurisdictionswheretheauditorcausedproblemsratherthan

exposedthem. Ifthereisinterestinputtinganadditionalmeasureontheballot,CityAttorneywoulddraft

ameasurewithcouncil’sinput. Auditorwouldbeabletosubpoenaanydocumentsunlesspre‐emptedbystateoffederal

law. Auditorwouldbeabletoencourageconstituentstoengageinpoliticalactivityandcontact

theircouncilortoaddressaproblem. Auditorcantakenoactiononpolicy,wouldbeabletoilluminatemoreinformationand

makerecommendations Requestmadeforlistsofwhatdifferentservicescostthatcomeoutofthegeneralfund. Thereisnoeffectivewaytoevaluatewhetherauditorsgenerallyearnbacktheir

costs/salaryinsavingstotheorganization. Recallprocessistheonlywaytoremoveelectedauditor;somecitieshaveimplementedan

auditcommittee.MOTIONandVOTE:CouncilorZelenka,secondedbyCouncilorPryor,movedtoextendthemeetingby10minutes.PASSED7:0.

Auditorshavebeenheldaccountablebyauditorcommittees,butmanyelectedauditorsareonlysubjecttorecall.

Theremaybedifferencesinevaluatingbenefitswhencomparingcitiesthathadanauditorfromthebeginningvs.establishedlaterintime.

MOTIONandVOTE:CouncilorZelenka,secondedbyCouncilorClark,movedtoextendthemeetingbyfiveminutes.PASSED7:0.

Furtherclarificationrequestedonthefollowing:EWEBoperations,comparativesalariesofotherelectedauditors,numberofauditstheCitycurrentlydoes,whetherauditorstaffwouldbecoveredbyadoptedCouncilpolicyintheformofanordinance,andlistofcutsproposedinyearspast.

Themeetingadjournedat7:11p.m.Respectfullysubmitted,ElenaDomingoDeputyCityRecorder

MINUTES – Eugene City Council December 11, 2017 Page 1 Work Session

ATTACHMENTB

MINUTES

EugeneCityCouncilHarrisHall,125East8thAvenue

Eugene,Oregon97401

December11,20175:30p.m.

CouncilorsPresent: EmilySemple,BettyTaylor,AlanZelenka,JenniferYeh,MikeClark,Greg

Evans,ClaireSyrett,ChrisPryorCouncilorsAbsent: GregEvansMayorVinisopenedtheDecember11,2017,WorkSessionoftheEugeneCityCouncil.A.CommitteeReportsandItemsofInterestfromMayor,CityCouncil,andCityManager

CouncilDiscussion ConcernswereexpressedaboutGarrisonKeillor’sphotonotbeingreinstalledtotheflying

peopleexhibitattheairport.B. WORKSESSION:AuditorDiscussion

CityAttorneyGlennKleinansweredquestionsaskedatapreviousworksessionandlaidouttheoptionsCityCouncilhadtorespondtoBallotMeasure20‐283.

CouncilDiscussion ConsiderwhetherEugenewouldbenefitfromanauditorfunction. Thisdiscussionshouldhavehappenedalongtimeago;Councilshouldnotunderminethe

citizengroup’sworkandletthevotersdecide. Havinganauditorwouldhelpaccountabilityandtransparency. Auditorwouldbehelpful;butthedetailsofhowtheauditor’sofficeisestablishedare

extremelyimportant. Spendingtheproposedamountofmoneyonthisserviceatthistimemaybeimprudent. SkepticalthatanauditorwouldinfluencepolicydecisionsmadebyCouncil. Concernswithballotmeasureincludecost,residencyrequirement,accountability,

fundamentalchangestoelectingofficials,andlackofpublicinputintothedetailsofmeasure. Citizenoversightworkswellandshouldhavebeenincluded. Ifstaffputtogethernewproposalnow,therewouldn’tbeenoughtimetodoitthoughtfully

andwithpublicinput. Concernsthatanelectionforauditorwouldbecomepartisanforanon‐partisanposition. Wouldliketotakeaneutralposition,moveforwardandseewhathappens.

C. UPDATE:WinterStrategies

CityManager’sOfficeDivisionManagerMiaCariagaandPolicyAnalystReganWatjusgaveanupdatetoCityCouncilaboutsomeofthehomelessnesswinterstrategiesbeingimplemented.

MINUTES – Eugene City Council December 11, 2017 Page 2 Work Session

CouncilDiscussion QuestionsandconcernswereraisedaboutEganWarmingCenterhavingenoughresources

tostayopenforlongperiods. Wouldliketoaddresswhattheplanforextremeemergencysituationswouldlooklike. CMOwillspreadthewordaboutatrainingopportunityforEganvolunteers.

Themeetingadjournedat6:51p.m.Respectfullysubmitted,ElenaDomingoDeputyCityRecorder

January8,2018,Meeting–Item3B


ApprovalofTentativeWorkingAgenda MeetingDate:January8,2018 AgendaItemNumber:3BDepartment:CityManager’sOffice StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThisisaroutineitemtoapproveCityCouncilTentativeWorkingAgenda. BACKGROUND OnJuly31,2000,theCityCouncilheldaprocesssessionanddiscussedtheOperatingAgreements.Section2,notesinpartthat,“TheCityManagershallrecommendmonthlytothecouncilwhichitemsshouldbeplacedonthecouncilagenda.ThisrecommendationshallbeplacedontheconsentcalendarattheregularCityCouncilmeetings(regularmeetingsarethosemeetingsheldonthesecondandfourthMondayofeachmonthintheCouncilChamber).Iftherecommendationcontainedintheconsentcalendarisapproved,theitemsshallbebroughtbeforethecouncilonafutureagenda.Ifthereareconcernsaboutanitem,theitemmaybepulledfromtheconsentcalendarattherequestofanycouncilorortheMayor.Avoteshalloccurtodetermineiftheitemshouldbeincludedasfuturecouncilbusiness.”SchedulingofthisitemisinaccordancewiththeCouncilOperatingAgreements.RELATEDCITYPOLICIESTherearenopolicyissuesrelatedtothisitem.COUNCILOPTIONSThecouncilmaychoosetoapprove,amendornotapprovethetentativeagenda.CITYMANAGER’SRECOMMENDATIONStaffhasnorecommendationonthisitem.SUGGESTEDMOTIONMovetoapprovetheitemsontheTentativeWorkingAgenda.

January8,2018,Meeting–Item3B

ATTACHMENTSA. TentativeWorkingAgendaFORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]

Time Length (in min) Department Contact

CommitteeReportsandItemsofInterest 30

DusktoDawn(PotentialAction)

30 ReganWatjus,CS

PublicShelterUpdate 30 JasonDedrick,CS

Electionof2018CityCouncilOfficers

PublicForum

ResolutionApprovingLIRHPTEforBirchwoodApartments(ConsentCalendar)

EllenMeyi‐Galloway,PDD

10‐Jan Wednesday 12pmParksandRecreationSystemPlan

Implementation(WorkSession)

90 CarolynBurke,PW

16‐Jan Tuesday 7:30pmTBD

(PublicHearing)

Divestments(WorkSession)

45 TwyllaMiller,CS

WinterStrategies(WorkSession)

45 ReganWatjus,CS

5:30pmCommunityJustice&Fire/EMSAmbulance

SystemUpdate(WorkSession)

90 KristieHammitt,CS

PublicForum

ApprovalofFundingandUseofCityResourcesforHousingAffordabletoLow‐IncomePersons

(ConsentCalendar)EllenMeyi‐Galloway,PDD

ResolutionApprovingLIRHPTEforEmeraldVillageEugene

(ConsentCalendar)EllenMeyi‐Galloway,PDD

ResolutionApprovingLIRHPTEforMacMcDonald


ResolutionApprovingLIRHPTEforRossLane(ConsentCalendar)


AppointmenttoPoliceCommission(ConsentCalendar)

CarterHawley,EPD

January-2018

Date Title

8‐Jan

ExpectedAbsencesfor1/22:None

ExpectedAbsencesfor1/17:MayorVinis

22‐Jan Monday

7:30pm

17‐Jan Wednesday 12pm

ForJanuary5,2018

WorkSessionActionItemPublicHearingPublicForumConsentCalendarItem

MeetingLocation:HarrisHall,125E8thAvenue,unlessotherwisenoted



ExpectedAbsencesfor1/16:MayorVinis

5:30pm

Monday

CommitteeReportsandItemsofInterest CeremonialMatters

7:30pm

1

CEEXELF

Typewritten Text

ATTACHMENT A

CEEXELF

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CEEXELF

Typewritten Text

CEEXELF

Typewritten Text


CommitteeReportsandItemsofInterest

BoundaryExpansionforDowntownRiverfrontPropertyPurchase

(URAWorkSession)30 AmandaNobel,PDD

TBD(WorkSession)

ParksandRecreationSystemPlanImplementation(WorkSession)

45 CarolynBurke,PW

TBD(WorkSession)


10‐Feb Saturday TBD CouncilGoalSettingSession


TBD(WorkSession)

TBD(WorkSession)

PublicForum

CeremonialMatters

5thStreetMarketDistrictProjectUpdate(WorkSession)

45 MichaelKinnison,PDD

TBD(WorkSession)

20‐Feb Tuesday 7:30pmOrdinanceAdoptingHazardousSubstance

UserFeesforFY18(PublicHearingandPossibleAction)

JoannEppli,ESF

TBD(WorkSession)

TBD(WorkSession)

24‐Feb Saturday TBD CouncilGoalSettingSession


MissingMiddleHousing(WorkSession)

90 TerriHarding,PDD

7:30pm PublicForum

12pm

ExpectedAbsencesfor1/24:CouncilorPryor

24‐Jan Wednesday

January-2018

Date Title

February-2018

Date Title

12‐Feb Monday

5:30pm

7:30pm

ExpectedAbsencesfor2/10:CouncilorSemple

31‐Jan Wednesday 12pm

ExpectedAbsencesfor1/31:CouncilorPryor

5:30pm




14‐Feb Wednesday 12pm





26‐Feb Monday

2


EmergencyOperationsCenter(WorkSession)

MikePenwell,CS

TBD(WorkSession)

Time Length (in min) Staff Contact


TBD(WorkSession)

TBD(WorkSession)

PublicForum

CeremonialMatters

TBD(WorkSession)

TBD(WorkSession)

Council Break: March 15 - April 8, 2018

ExpectedAbsencesfor3/14:CouncilorEvans,CouncilorTaylor,CouncilorSemple

Date Title

12‐Mar Monday

5:30pm

7:30pm

ExpectedAbsencesfor3/12:CouncilorEvans,CouncilorTaylor,CouncilorSemple

14‐Mar Wednesday 12pm


March-2018


February-2018

Date Title

Approved Work Session Polls to be Scheduled:

HattonStreetAnnexation‐ CouncilorSyrettC‐2Zoning‐ CouncilorTaylorRestStopSitingPolicy‐ Councilor EvansHwy99/BethelUrbanRenewalDistrict‐ CouncilorEvansRats!‐ CouncilorSemple

Follow-Up Work Sessions to be Scheduled:

IGRProcess$1MillionShelterNuisanceCodesRentalHousingZoneofBenefit/ReimbursementDistrictUnimprovedRoadsCommercialSetbacksPropertyLeases

3

January8,2018,Meeting–Item3C


AdoptionofaResolutionApprovingaLow‐IncomeRentalHousingPropertyTaxExemptionRenewalfortheBirchwoodApartments,

Locatedat1080ClarkStreet,Eugene,Oregon(BirchwoodInvestmentsLLC/Applicant)

MeetingDate:January8,2018 AgendaItemNumber:3CDepartment:PlanningandDevelopment StaffContact:EllenMeyi‐Gallowaywww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5532 ISSUESTATEMENTCityCouncilisaskedtoadoptaresolutionfora20‐yearLow‐IncomeRentalHousingPropertyTaxExemption(LIRHPTE)renewalforBirchwoodApartments,locatedat1080ClarkStreet.TheownerofthedevelopmentisBirchwoodInvestmentsLLC.BirchwoodApartmentsfirstreceivedaLIRHPTEin1997whenthedevelopmentwasconstructed.Thepropertyhashousedlow‐incomerentersfor20years.

BACKGROUNDTheCityadoptedthelow‐incomerentalhousingpropertytaxexemptionprogramin1990.Sincethen,Eugenehasapprovedtaxexemptionsfor30developmentswithover1,200units.In2011,Councilunanimouslyapprovedextendingthe20‐yearLIRHPTEprogramforanadditional10years.Theapprovedordinancealsoenablesrecipientstoreapplyforthe20‐yearLIRHPTEaftertheinitial20‐yearperiodhasexpired.Councilreviewseachtaxexemptionrequestonacase‐by‐casebasis.Mostrecently,CouncilapprovedaLIRHPTEforSt.VincentdePaulYouthHouseonWillametteStreetinNovember2016.Ifanapplicationmeetsthesubstantivecriteria[EC9.239(3)(a)‐(i)]asreferencedintheReportandRecommendation(AttachmentA),theCitymustgranttheexemptionbyresolution(AttachmentB).Adecisiontodenytheexemptioncannotbemadebysimplemotionorinaction;itwouldneedtobemadebyaresolution(AttachmentC)thatexplainshowtheapplicanthasfailedtodemonstratethatthetaxexemptionisinthepublicinterest.SummaryofrequestedtaxexemptionrenewalTherequestedtaxexemptionrenewalisforBirchwoodApartments,a41‐unitapartmentcomplexlocatedat1080ClarkStreetintheWhiteakerneighborhood.Since1997,theapartmentshavebeenrentedtolow‐incomehouseholdsearningatorbelow60percentofareamedianincome,ataffordablerents.ThetaxexemptionexpiredJune30,2017.Withoutthepropertytaxexemptionrenewal,theapartmentswouldnotbeabletomaintaintheircurrentlevelofaffordability.Therequestedexemptionmeetsthesubstantivecriteria[EC9.239(3)(a)‐(i)]asshownintheReportandRecommendation(AttachmentA).Duringthepubliccommentperiod,Whiteaker


CommunityCouncilsubmittedaletterinsupportoftheLIRHPTErenewalforBirchwoodApartments(AttachmentD).RELATEDCITYPOLICIESTheLIRHPTEwouldhelptosupporttheEugene‐Springfield2015ConsolidatedPlangoalofaffordablehousingpreservation.TheproposedLIRHPTEalsoadvancesgoalsestablishedinotherlocalplansandpolicies.TheseincludetheResidentialLandUseandHousingElementoftheMetropolitanAreaGeneralPlan,EugeneCityCouncilAdoptedGrowthManagementPolicies,theLaneCountyTenYearPlantoEndChronicHomelessness,HousingDispersalPolicy,andtheLaneCountyContinuumofCarePlan.ApprovingthepropertytaxexemptionrenewalapplicationforBirchwoodApartmentssupportstheEnvisionEugenepillarofprovidinghousingaffordabletoallincomelevels.TheEnvisionEugeneHousingAffordabilitypillarincludesstrategiestomeetthegrowingandchanginghousingneedsofEugeneresidentsbysupportingsubsidizedaffordablehousingprojects.Continuingtoprovidepropertytaxexemptionstolow‐incomerentalhousingdevelopmentshasbeenidentifiedasanactiontohelpsuccessfullyimplementthisstrategy.COUNCILOPTIONSTheCityCouncilhastwooptions:

1. Approvethetaxexemption.2. Denythetaxexemption.

CITYMANAGER’SRECOMMENDATIONTheCityManager recommends option1, to adopt aResolution granting a20 year Low‐IncomeRentalHousingPropertyTaxExemptionforthepropertylocatedat1080ClarkStreet.SUGGESTEDMOTIONMove to adopt a Resolution approving a 20‐year Low‐Income Rental Housing Property TaxExemptionforthepropertylocatedat1080ClarkStreet.ATTACHMENTSA. ReportandRecommendationB. ResolutiontoapprovetaxexemptionC. ResolutiontodenytaxexemptionD. WhiteakerCommunityCouncilLetterofSupportE. Mapofproposedsite

FORMOREINFORMATIONStaffContact: EllenMeyi‐GallowayTelephone: 541‐682‐5532 StaffE‐Mail: Ellen.E.Meyi‐[email protected]


ATTACHMENTA


RESOLUTION NO. ________

A RESOLUTION APPROVING A LOW-INCOME RENTAL HOUSING PROPERTY TAX EXEMPTION FOR THE PROPERTY LOCATED AT 1080 CLARK STREET, EUGENE, OREGON. (APPLICANT BIRCHWOOD INVESTMENTS LLC)

The City Council of the City of Eugene finds that: A. Birchwood Investments LLC is the owner of real property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731). Birchwood Investments LLC (“the applicant”), located at 10 Van Buren Street, Eugene, Oregon, 97402 has submitted an application pursuant to Subsection 2.939(2) of the Eugene Code, 1971, for an exemption from ad valorem taxes under the City's Low-Income Rental Housing Property Tax Exemption Program (Sections 2.937 to 2.940 of the Eugene Code, 1971).

B. Birchwood Apartments first received a Low-Income Rental Housing Property Tax Exemption when it was constructed in 1997. The apartments have housed low-income households for twenty years. Under EC 2.940(5) in the final year of low income housing tax exemptions, applications for subsequent low-income housing tax exemptions for the property may be submitted.

C. A tax exemption is being sought for the property which includes 1 one-bedroom unit, 40

studio apartments, and residential common areas, all of which will be used for low-income housing. D. The Community Development Manager of the Planning and Development Department, as designee of the City Manager, has prepared a Report and Recommendation recommending that the application be approved and the exemption granted. In making that recommendation, the Community Development Manager found that the applicant submitted all materials, documents and fees required by Section 2.938 of the Eugene Code, 1971, and is in compliance with the policies set forth in the Standards and Guidelines adopted by Resolution No. 5028. In addition, the Community Development Manager found that the applicant has complied with the criteria for approval provided in Section 2.939(2) of the Eugene Code, 1971, and the eligibility requirements at Section 2.1 through 2.9 of the Standards and Guidelines adopted by Resolution No. 5028.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based upon the above findings, the City Council approves the application of Birchwood Investments LLC for an ad valorem property tax exemption under the City's Low-Income Rental Housing Property Tax Exemption Program for the property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731) which will includes 1 one-bedroom unit, 40 studio apartments, and residential common areas.

ATTACHMENTB


Section 2. The land and units described in Section 1 above are declared exempt from local ad valorem property taxation commencing July 1, 2018, and continuing for a continuous period of 20 years unless earlier terminated in accordance with the provisions of Section 2.940 of the Eugene Code, 1971, which provides for termination after an opportunity to be heard if:

2.1 Construction or development of the exempt property differs from the construction or development described in the application for exemption, or was not completed by January 1, 2020, and no extensions or exceptions were granted; or

2.2 The applicant fails to comply with provisions of ORS 307.515 to 307.523, provisions of the Eugene Code, 1971, the Standards and Guidelines adopted by Council Resolution No. 5028, or any conditions imposed in this Resolution.

The tax exemption shall be terminated immediately, without right of notice or appeal, pursuant to the provisions of ORS 307.531 in the event that the county assessor determines that a change of use to other than that allowed has occurred for the housing unit, or portion thereof, or, if after the date of this approval, a declaration as defined in ORS 100.005 is presented to the county assessor or tax collector for approval under ORS 100.110. Section 3. The City Manager, or the Manager's designee, is requested to forward a copy of this Resolution to the applicant within 10 days from the date of adoption of this Resolution, and to cause a copy of this Resolution to be filed with the Lane County Assessor on or before April 1, 2018. The copy of the Resolution sent to the applicant shall be accompanied by a notice explaining the grounds for possible termination of the exemption prior to the end of the exemption period and the effects of the termination. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted the ____ day of January, 2018. _____________________________________ City Recorder


RESOLUTION NO. ________

A RESOLUTION DENYING A LOW-INCOME RENTAL HOUSING PROPERTY TAX EXEMPTION FOR THE PROPERTY LOCATED AT 1080 CLARK STREET, EUGENE, OREGON. (APPLICANT BIRCHWOOD INVESTMENTS LLC)

The City Council of the City of Eugene finds that: A. Birchwood Investments LLC is the owner of real property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731). Birchwood Investments LLC (“the applicant”), located at 10 Van Buren Street, Eugene, Oregon, 97402 has submitted an application pursuant to Subsection 2.939(2) of the Eugene Code, 1971, for an exemption from ad valorem taxes under the City's Low-Income Rental Housing Property Tax Exemption Program (Sections 2.937 to 2.940 of the Eugene Code, 1971).

B. Birchwood Apartments first received a Low-Income Rental Housing Property Tax Exemption when it was constructed in 1997. The apartments have housed low-income households for twenty years. Under EC 2.940(5) in the final year of low income housing tax exemptions, applications for subsequent low-income housing tax exemptions for the property may be submitted.

C. A tax exemption is being sought for the property which includes 1 one-bedroom unit, 40

studio apartments, and residential common areas, all of which will be used for low-income housing. D. The Community Development Manager of the Planning and Development Department, as designee of the City Manager, has prepared a Report and Recommendation recommending that the application be approved and the exemption granted. In making that recommendation, the Community Development Manager found that the applicant submitted all materials, documents and fees required by Section 2.938 of the Eugene Code, 1971, and is in compliance with the policies set forth in the Standards and Guidelines adopted by Resolution No. 5028. In addition, the Community Development Manager found that the applicant has complied with the criteria for approval provided in Section 2.939(2) of the Eugene Code, 1971, and the eligibility requirements at Section 2.1 through 2.9 of the Standards and Guidelines adopted by Resolution No. 5028.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Notwithstanding the findings in the Community Development Manager’s Report and Recommendation, the City Council denies the application of Birchwood Investments LLC for an ad valorem property tax exemption under the City's Low-Income Rental Housing Property Tax Exemption Program for the property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731) because the applicant has failed to demonstrate satisfactory compliance with the criteria in Section 2.939(2) of the Eugene Code, 1971.

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Section 2. The City Manager, or the Manager's designee, is requested to forward a copy of this Resolution to the applicant within ten days from the date of adoption of this Resolution, along with a notice informing the applicant of the right to appeal in the manner set forth in ORS 34.010 to 34.100. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted the ____ day of January, 2018. _____________________________________ City Recorder


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