Stoughton Board of Education Presentation

Facilities PlanningMay 17, 2021

Presentation Overview

● Goals● Staff meetings● Guiding principles● Facilities needs● Scenarios, cost & tax impacts● Process● Next steps

Background: Why Are We Here?

● Delivering on this goal drives:○ Operations (e.g. instruction, student services)○ Facilities

Introductions

IntroductionsTeresa WadzinskiClient Executive & Studio Director

Andy LyonsEngagement & Communications Specialist

Why Address Facilities Needs?

● Teaching and learning has evolved

● Student support needs are more complex

● Capital maintenance is difficult to fully

address within our operational budget

● Retirement of debt 2023

Capital Maintenance

● $16.5 million in high-priority maintenance needs

○ Heating, Ventilation, Air Conditioning

○ Electrical systems and lighting

○ Window replacements

○ Roofing

○ Asphalt

District Needs● Many building systems need updating

● Additional space is necessary to better serve our students

● The 1892 building needs significant improvements and

funding to become a viable, usable space

● The community gym is aging and is in need of a complete

overhaul or replacement

● Yahara is not being maintained by the district and reached

the end of its useful life (built in 1959)

High School Needs● Commons / Food Service areas are undersized and outdated

● Classrooms are inconsistent and undersized for students

● Little space is available outside classrooms for breakout group

work and collaboration

● Flooring, lighting, HVAC and roof replacements are needed

● Modernization and upgrades in finishes to be more inviting and

less institutional

River Bluff Needs● Outdoor space is limited and parking is shared with AESC

● Building is hidden and closed off from the neighborhood

● Gym is undersized requiring use of the Community Gym

● Wood windows leak air/water and are deteriorating

● Exterior maintenance and sealant replacement

● Air conditioning will be installed in the summer of 2021

Sandhill Needs● Lighting and ceilings are currently being updated

● Asphalt replacement will begin this summer

● Wood windows leak air/water and are deteriorating

● Exterior maintenance

● Air conditioning will be installed in the summer of 2021

Fox Prairie Needs● Separate gym and cafeteria space for flexibility

● Flooring, lighting and HVAC replacements

● Fire and security alarm will be replaced in the summer of 2021

● Exterior roof drainage and ice build up

Kegonsa Needs● Oldest active building in the District requiring the most updates

(built in 1962)

● Insufficient space for parent drop off and pick up

● 1982 addition needs full HVAC and window replacement

● Separate gym and cafeteria space for flexibility

● Interior construction is outdated and difficult to maintain

● Significant ADA improvements needed throughout

● Flooring, casework, lighting and ceilings replaced throughout

Process and Timeline

● High priority needs identified from facilities assessment

● Gather feedback from staff and Stoughton community

● Potential Fall 2021 community survey

● Board decision for possible referendum next winter

● Debt retirement

Draft SASD Planning Timeline

Q1 Q2 Q3 Q4 Q1 Q2 Q3

2021 2022

Option Development

Survey

Public Information

Engagement

Narrowing & Adoption

Potential Design & Construction

Spring ElectionPotential

ReferendumApril 5, 2022

SASD Draft Guiding Principles

● Remain Fiscally Responsible

● Operate with SASD’s Equity Framework

● Plan for Flexibility

● Safety and Security

● Listen to Community & Staff Input

● Construct Community Assets

● Implement Sustainable Practices

Choices and Priorities

● Equipment life cycles were reviewed using our

CMMS

● All items cannot be funded with operations budget

● Surveys were sent to Principals and evaluated

● Considerations are high level concepts

● Continue to develop based on feedback from staff

● Stakeholder input will drive our prioritization

FOX PRAIRIE ELEMENTARY SCHOOL

Fox Prairie Considerations● Remove existing flooring and install LVT

● Upgrade to dimmable LED lighting in classrooms

● Replace AC units and rebuild air handlers

● Add a 10,000 sq. ft. gymnasium with storage

● Remodel existing toilet rooms and special needs care area

KEGONSA ELEMENTARY SCHOOL

Kegonsa Considerations● Build new Kegonsa School on the existing campus

● Other options to renovate are 50% of the new school cost

○ $8,646,287 - full scale interior remodel

○ $4,285,202 - gym addition

○ $278,913 - exterior window replacement

○ $460,000 - replace flooring throughout

○ $336,025 - HVAC replacements

● Partial renovations will still leave items that cannot be improved

NEW KEGONSA ELEMENTARY SCHOOL

*EXCERPT FROM DRAFT PROGRAM FOR REFERENCE.. SUBJECT TO CHANGE

RIVER BLUFF SITE STUDY

River Bluff & AESC Campus Considerations

● Eliminate the community and maintenance building

● Improve parking, exterior lighting and increase green space

● Add elementary level playground

● Replace exterior windows

● Create larger Kindergarten rooms

● Remodel FCS area for special education use

● Create easy access bathrooms near the health office

RIVER BLUFF ELEMENTARY SCHOOL

SANDHILL ELEMENTARY SCHOOL

SANDHILL MIDDLE SCHOOL

Sandhill Considerations● Campus is better suited to support a middle school

● (2) station gym addition, strength training, wrestling mezzanine

○ Approximately the same cost as extensive CB renovation

● Additional parking near gym and asphalt replacement

● Space for a future middle school athletic field

● Remodel existing locker rooms, STEM, and FCS

● Exterior window replacement

● Add single occupancy student bathrooms

SASD HIGH SCHOOL

High School Considerations● HVAC Equipment, lighting, flooring and roof replacements

● Renovate the existing cafetorium, commons and kitchen

● Reconfigure LMC and classrooms to the north to create

collaborative and inclusive breakout spaces

● Add single occupancy student bathrooms

● Replace aging windows in the science wing

Cost Estimates● Developed for the District by J.P. Cullen

● Include inflation to May 2023

● Are based on a conceptual scope of work, not final designs

● Are based on the cost of actual cost of similar projects

● Includes 5% contingency

● Include estimates owner fees, permits and other soft costs

● Are not final bids

Scenario 1Critical Infrastructure Needs + Educational Improvements for a

Net Zero Tax Impact

Scenario 1“Net Zero” referendum = $18.9 million

● $8.6 million critical infrastructure needs

○ Flooring

○ Windows

○ HVAC improvements

○ HS kitchen & cafeteria

○ Eliminate Yahara

○ Asphalt

Scenario 1

● $10.3 Million in Additional High Priority Considerations

(must prioritize)

○ Fox Gym Addition $3.68 million

○ Kegonsa Gym Addition $4.29 million

○ Community Gym $7.9 million

○ Kegonsa Remodeling $8.6 million

Scenario 1 - $18.9 Million

Scenario 2Critical Infrastructure Needs + Educational Improvements

Questions leading to Scenario 2

1. How do we address the items identified in our facilities

assessment that exceed our net zero referendum?

2. Is a $7.9 million investment in the Community Gym aligned

with our guiding principles?

3. How will this cost impact taxes?

Scenario 2

Includes all items identified in scenario 1 AND:

● Convert Sandhill to a middle school campus

○ Add a gym at Sandhill to accommodate middle school

programming needs (replace community gym)

○ Remodel existing space to accommodate middle school

students

Scenario 2● Convert River Bluff to an elementary campus

○ Remodel existing space to accommodate elementary

students

● Eliminate the Community Building

● Remodel Kegonsa to create modern learning spaces

● Add additional gym spaces at Kegonsa and Fox Prairie

● Eliminate the maintenance shop and build a new facility on

Yahara property

Scenario 2 - $47 Million

Scenario 3Critical Infrastructure + Educational Improvements + Long

Term Sustainability and Flexibility

Questions leading to Scenario 3

1. Does remodeling and adding a new gym at Kegonsa make

sense financially and align with planning for future

flexibility?

2. What is difference in cost between a major renovation and

building a new school?

Scenario 3

Includes all items in scenario 2 with the following

modification:

● Removes all renovations & additions associated with

Kegonsa and replaces them with a new school that has

larger classrooms and meets modern learning needs

(renovations plus addition = 50% of the cost of a new school)

Scenario 3 - $62 Million

Scenario 4Critical Infrastructure + Educational Improvements +

Downsizing

Questions leading to Scenario 4

Feedback from staff and committee members

1. Can we close another school?

Scenario 4

Includes all of the items in Scenario 2 with the following

modifications:

● No investment in Kegonsa

● Removal of Kegonsa

● Additional classroom space, more comprehensive

remodeling, and a larger gym added onto Fox Prairie

Scenario 4 - $51.3 Million

Tax Impact Comparison

Tax Impact & TimelineWhy not wait a year? A 2022 referendum question allows us to add debt at the time we are paying off existing debt, which minimizes the impact to taxpayers. Waiting a year (or more) creates the following concerns:

● Interest rate risk - rates have historically been 93% higher than current rates

● Construction costs - inflation● Fluctuating levy - the debt cost

may be similar, but the levy will fluctuate

● Delayed benefit for students

Q & A

Thank you!