fayetteville advertising and promotion commission - march

8/7/2019 Fayetteville Advertising and Promotion Commission - March

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AGENDAADVERTISING AND PROMOTION COMMIS SIONMarch ll,20ll 2:00 p.m. Fayetteville Town Center

L Call to Order -[. Appointment of New Commissioner to replace Neal Crawfordm. ReportsA. Approval of Minutes for February 15 ,2011 regular monthly meetingB. Financial Report1. HMR Revenues - Marilyn Heifner2. Financial Statements - Keith Glass3. Update from City Attorney re: delinquent tax collection efforts - KitWilliamsC. Clinton House Museum Report -D. Visitor Bureau Report -E. Town Center Report - Sandra BennettF. Executive Director Report - Marilyn HeifnerG. Advertising Agency Report - Mike Sellsry. Old BusinessA. Approval of Town Center bidsV. New BusinessB. Resolution for chanse in HMR ordinanceVI. Adjourn


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RECEIVED

Hannah l-. Mills Assistant Manager I Dickson Street InnName2124 EFrazier Terrace

Spouse name (if applicable)Fayetteville

Occupation/Employer NameAR 72703

Resident Street Address City Zip Gode

Mailing Addrcss City Zip Code479-301-5934 479-695-2100 hannah@dicksonstreetinn,comAdvertising & Promotion Commission 26 yearsChoice of Gommittee Length of Residency in the City Limits of FayettevilleAre you a Fayetteville registered voter? Yes l:l no !

1. What are your qualifications for serving on this committee, including education and expertise in the subiect matter?see attachment

2. Why would you like to be considered for appointment to this commiftee?see attachment

References:Dr. Stephen Smith 340 N Rollston, Fayetteville 479443-9706Name Address PhoneTimothy Freeman 119 E Markham St, Little Rock 4794664629Address Phone

How dld you hear about the opening(s)? NWA flmes f Frce Week[ D Accessfayetteville.org !GovernmEntchannel ] chamberof cott"rce ll otherE Dr' Stephen Smith

Please fill out application COMPLETELY and return to: Gity Glerk's Divisionl'13 W. Mountain Street, FayettevilleT2T0lFax to 718-7695 or Email to city-clerk @ci.fayefteville.ar.uslfyou have any questions call 575-8323Offieer'USe:Only:Term'Begins:

Term Expires:Terminated:


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city of FayettetvilleApplication FormA&P CommissionHannah L. Mills

1. I have lived in Fayetteville my entire life, worked in the Fayetteville hotel business for over 5years, and am dedicated to bettering my community through public service. I am currently avolunteer with NWA Master Naturalists, Big Brothers and Big Sisters of NWA, and SpecialOlympics Arkansas. ln the past, I have served as Kappa Delta Philanthropy Chair 2004-2005,Special Events Coordinator for University of Arkansas Young Democrats from 2004-2005, andyoung Democrats of Arkansas State Committee Woman (3rd Congressional District)from 2008-2009. I have experience in teamwork and working around budgets.

2. I care very deeply for my community and am dedicated to seeing it thrive. The purpose of theAdvertising & Promotion Commission is an important one and if appointed,lwould take my partseriously. I think it is a great opportunity to get involved in the community and support localcommerce. I would strive to bring fresh ideas and perspective to the table.


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ADVERTISING AND PROMOTION COMMIS SIONREGULAR MEETINGFebruarv i5. 2011Commissioners Present: Neal Crawford, Bob Davis, Bill Lyle, Justin Tennant, and MaudieSchmitt.Commissioners Absent: Brandon Karn and Lioneld JordanStaff Present: Marilvn Heifner. Sandra BennettCALL TO ORDERChairman Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertisingand Promotion Commission to order on February 15,2011, at the Fayetteville Town Center at2:00 p.m.MINUTESChange to the Minutes - Justin Tennant should be listed as present and Robert Rhoads deleted.Moved by Davis, second by Lyle to approve the minutes as corrected of the January 10, 2010meetins. Motion carried.FINANCIAL REPORTHMR Revenue - Marilyn announced that January HMR collections were $ 179,545.80.This represents a 7.74% increase over 2010 collections.

Financials - Keith Glass was not able to attend the meeting today, but will be here for theFebruary meeting.Update from the City Attorney - Kit Williams reported that the City Prosecutor's ofhcecollected $4,841.66 in the month of January. Five cases are closed. Williams reported on SB2l2whichwould require an election in2012 to reauthorize the HMR tax. The bill is currently in

Senate revenue and tax committee. Moved by Davis, second by Tennant to oppose the bill.Motion carried. Executive Director will notifu out senators of the A & P position and get intouch with other A & P's and CVB's to be asainst this bill.CLINTON HOUSE MUSEUMThe Museum had 99 visitors in January. The University hosted a group of Vietnamese studentsfrom across the country during their winter breaks. The students were eager to see the Houseand learn about the earlv Clinton vears.Work continues on developing exhibits for the former owners of the House.CONVENTION VISITORS BUREAUConvention Visitor Bureau staff worked with the following business leads in January: DudleyThunder series adult softball tournament, BEST Baseball Hawg Showcase and 16 yr. old worldseries with an economic impact of $376.752. Sixteen confirmed events were booked - an


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economic impact of $1,612,970. Lost business was an Arby's franchisee regional meeting whichwent to Tulsa and the Arkansas Activities Association state volleyball championship which wentto Cabot (Fayetteville will rebid in '12 when FHS has a new gym.).TOWN CENTERJanuary sales were down from a year ago, but completed events and contracts returned were up.Collections were also down; however, average sales per event were up 260/o. Sales staff islooking to book more corporate events to fill the facility mid week.EXECUTIVE DIRECTOR REPORTUA intern Jill Olyer was introduced to the Commission. She is working with a Walk ThroughFayetteville History tour. This event will be coordinated with Evergreen Cemetery, WashingtonCounty Historical Society, Washington Co. Genealogical Society, and the CVB. Jill will also beinterviewing local businesses and sending out feature articles for the local and weeklynewspapers highlighting business for the Find It In Fayetteville campaign.Butch Stone is workins to form a 501 c 3 in his efforts to do the Entertainers Walk of Fame.Northwest Arkansas C"orn"l has added Arts Entertainment and Tourism as a diversificationtarget. Marilyn is working with NATA Q.{orthwest Arkansas Tourism Association) to defrnetheir branding and mission statement.Fayetteville Underground has produced a gallery guide.ADVERTISING AGENCYJade Gustin reported for the Agency on progress of projects. They are working on theFayetteville Guide for ad sales, cover options, and photos for features.Brochures which will be reprinted with a facelift are the Clinton House Museum brochure, Trailsbrochure, and the Gallery Guide will soon go to print.Advertising for restaurant week is coming out. Restaurant Week is scheduled for February 17-27,2011 A new banner is ready for XNA airport.OLD BUSINESSNoneNEW BUSINESSRemodel of Town CenterAfter being used for ten years, the Town Center is in much need of an upgrade. Marilynrequested permission to go out for bids for new carpet and new paint. She estimated that thepaint job will be around $25,000 and the carpet should be around $80,000.


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When bids are received, they will be presented to the commission for a final selection. Movedby Davis, second by Tennant to go out for bids. Motion carried.Marilyn will bring to the commission a complete list of upgrades at the March meeting.There being no further business, the meeting was adjourned.Respectfully submitted,Wa-ld /J."/""t",Marilyn HeifnerExecutive Director


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Advertising and Promotion CommissionFor month of February 2011Current Year HMR Collected (2120.0912.41 01.00)Prior Year Collected (2120.0912.4101.01)Fi rst Secu rity I nvestment I nterest Reven ue (21 20.09 1 2.47 08.00)Total Revenues

Annual Bond Audit Expense (2120.9120.7602.60)Collection Expense (2120.9120.5333.00)Bank of OK Quarterly Fee (2120.9120.5712.00)Town Center Bond Payment (2120.9120.5712.00)2008 Property Taxes on Town Center (2120.9120.7602.60)Total Expenses

Total Check to A&P

$$D

$

156,004.192,032.38'1,353.60159,390.17

(3,160.73)(56,304.00)

(s9,464.73)

99,925.44$


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Keith M. Glass, CPA2580 N. CollegeFayetteville, AR 72703(47e) s71-0811(479) 571-0812 fax

503 Pitman P.O. Box 268Prairie Grove 72753(47e) 846-34ufax (47\ 8M-4314FINAL REVISIONAccountant's Compilation Report

To Board Members,I have compiled the accompanying statements of assets, liabilities, and capital arisingfrom transactions of Fayetteville Advertising and Promotion Commission. TheFayetteville Town Center, The Convention and Visitors Bureau, and The Clinton HouseMuseum as of December31,2010 andthe related statements of revenrre and expenses forthe period then ended, and twelve months then ended and the period then ended last year,and twelve months then ended last year, and the related statements of revenue andexpenses for the previous twelve months. I have not audited or reviewed theaccompanying financial statements and, accordingly. do not express an opinion orprovide assurance about whether the financial statements are in accordance with themodified accrual basis ofaccounting. The financial statements have been prepared on themodified cash basis, which is a comprehensive basis of accounting other than generallyaccepted accounting principles.Management (Owners) is(are) responsible for the presentation and fair presentation of thefinancial statements in accordance with the modified cash basis of accounting and fordesigning, implementing and maintaining internal control relevant to the preparation andfair presentation of the financial statements.My responsibility is to conduct the compilation in accordance with Statements onStandards for Accounting and Review Services issued by the American Institute ofCertified Public Accountants. The objective of a compilation is to assist management inpresenting financial information in the form of financial statements without undertakingto obtain or provide any assurance that there are no material rnodifications that should bemade to the financial statements.Management has elected to omit substantially all of the disclosures ordinarily included infinancial statements arising from modified cash basis of accounting. If the omitteddisclosures were included in the financial statements, they might influence the user'sconclusions about the Company's asset, liabilities, equity, revenue, and expenses.Accordingly, these financial statements are not designed for those who are not informedabout such matters.I am not independent with respect to Fayetteville Advertising and PromotionCommission, The Fayetteville Town Center, The Convention and Visitors Bureau, andThe Clinton House Museum.

a\ae\rrDateKeith M. Glass. CPA

Email: [email protected] ww'mnwacpa.com


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Current AssetsCVB Cash in RegisterCHM Cash in RegisterArvest A&P General #4856lst Security A&P Ceneral #8714fst Sec Fay Town Ctr#8722lst Sec. Clinton House #8749l st Sec. Conv Visitor #8730Arvest Payroll Account #4636Accounts ReceivableAccrued Interest ReceivableDue Fronr Other FundsInvestmentslnvestment Adj to MarketTotal Current AssetsPropefty and EquipmentFurniture and FixturesEquipmentCVB BuildingCVB LandBuilding AdditionsAccunr. DepreciationTotal Property and Equipment

Other Assets'fotal Other AssetsTotal Assets

Current LiabilitiesAccounts PayableAflacColonial Life & Acc lns PayablFederal Payroll Taxes PayableFUTA Tax PayableState Payroll Taxes PayableSUTA PayableDue to Other FundsDue to Town CenterTotal Cunent LiabilitiesLong-Term LiabilitiesTotal Long-Term LiabilitiesTotal LiabilitiesCapitalBeginning Balance EquityUnresticted Fund Balance

Fayetteville A&P CommissionStatement of Assets, Liabilities & Equity - Modified Cash BasisDecember3l"20l0ASSETS

$ r 00.00100.00312,417.t75s2.26s.56

75.122.8727.992.61,14,458.4521.444.89

1 14.526.104,1s8.7415,552.65

1.759,631 .6710,057.07

LIABILITIES AND CAPITAL

$ il 4,s07.62t88.46124.24

r0.285.81732.932,671.09252.623,438.224.t42.40

3.879,s62.33258,274.40

See Accountants' Compilation Repon

2,967,827.78

l,_r-r0. I r 3.03

0.00s 4,297,940.81

136.343.39

0.00| 36.343.39

.r I q5? ?6I 79,689.91930.s69.02t98,62 r .00318,677.24

(3 39,396.50)


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Fayettevil le A&P CorrntissiorrStaternent of Assets, Liabilities & Equity - Modifled Cash llasisDecember' 31, 2010

Restlicted Fund-540 Film Cirant 221.53Net Income 2-1,539 16fotal Capital 4, | 6l .597..+2Total Liabilities & Clapital S ,1"297.940.81

See Accountants' Compilation Reporl


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Fayetteville A&P CommissionStatements of Revenue & Expenses - Modified Cash BasisFor the Month and Twelve Months E,ndinq December 31. 2010

RevenuesHMR Tax RevenuePrior Year HMR Tax RevenueRental lncomeOther IncomeTravel lleroParking RevenueParking LeaseCift Shop SalesVisitor StoreParlnership lncome,A.drnission RevenueSpecial Projectslnterest Incorne lnrrestmentsInterest lncome CiheckingVisitor Guide Ad lncomeFlospitality SummitLOTO Sponsor lncomeLlnrealized Gai n/Loss-lrrvT'ransf-er InTotal Revenues

Cost of SalesClinton House Gift ShopTotal Cost of SalesCross Profit

E,xpenses540 Film Fest Grant RestrSignage- TourisnrCredit Card DiscountsBank ChargesParking Expense,A.dvertising & MarkelingBroch uresAccounting & Legal FeesAudit ExpenseOffice E,xpenseVisitor Store E,xplnsurance & Health Benefits408 (P) Conrpany MatchCar AllowanceTelephone ExpensePostage and Shipping ExpenseTracking SoftwareRentMaintenance/LawnRepairs & Maintenance ExpenseKamensky Fountain MaintenanceLinensPublications & Dues'lravel/Trai n ing ExpenseTaxes & LicensesCollections ExpensePayroll Tax ExpenseDepreciation Expense

Current Months t7t,s il .04

50.0075S10rl840.00

0.00484.000.00886.37

s,88 t.870.003 3 -s.000.00

1.737.58406. I 0

0.000.00r,830.00

5,800.4s0.00

l1 < lo.)


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Fayettevi lle A&P CommissionStaternents of Revenue & E,xpenses - l\,1odified Cash BasisFor the Month and Twelve Months Ending Decenrber 3 | . 20 I 0

Conv ention DeveloprnentContract LaborConrm issions\\'nucs E.."penscElectricity lJtiIit,vGas t_.ltilityWater Utilitr'CableRecycl i ngSecLrrityAirport AdvertisingMinor EquipmentMinor Equipment Capital izedAirport Info BoothBotanical Gardens of the OzarkCoaches Clinic4 State VolleyballAll Star GanresSaturday of Champions7,A State TrackDECAWalton Arts Special ProjectSolar Splash Specail ProjectDickson St Special ProjectToun C'enter Garden VaintAR Air Museum'fheatre SquadOzark \lilitary Special ProjBikes. Babes, & BIingBil


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Fayetteville A&P CommissionStatenrent of Revenue & Expenses - N,loditied C,-ash BasisFor the Twelve Months E,ndine Decelnber 3 | . 2010

RevenuesHMR Tax RevenuePrior Year HM R Tax RevenueR.ental lncomeOther IncomeTravel HeroParking RevenueParking LeaseGift Shop SalesVisitor StoreParlnership IncomeAdmission RevenueTrack TicketsSpecial ProjectsSustainabi lity SurnnritI nterest I ncorne InvestnrentsInterest Income CheckingVisitor Guide Ad InconreHospitality Surnnrit540 Film Fest Restr. CrantLO1-O Sponsor IncomeU nreal ized Gain/Loss- [nvlransfer lnTotal Revenues

Cost of SalesClinton House Gift ShopTotal Cost of SalesGross Profit

Expenses540 Filnr Fest Crant RestrSignage- TorrrismCredit Card DiscountsBank OhargesParking ExpenseAdvertising & MarketingBroch uresAccounting & l-egal FeesAudit ErpenseOffice ExpenseVisitor Store Explnsurance-Bu ildinglnsurance & Health Benefits408 (P) Company MatchCar Allowancefelephone ExpensePostage and Shipping ExpenseTracking SoftwareMaterial & SuppliesRentM aintenancei LawnRepairs & Nlaintenance E,xpenseKamensky Fountain Maintenance

Current MonthThis Year$ l7l,5l r.0450.00

25.5-10.1_l840.00

0.00484.000.00886.37

_s,881.870.00

33-5"000.000.000.00

1.737.58406.1 00.00

0.0t)0.00r,830.00

_s,800.450.00

215.292.54

Current MonthLast Year$ r 71.530.77 $

-l7.-50?5 sqq rt4.-125.00

0.006|.000.00

50.391 175 Qfr0.00t87.100.000.000.00

6.559.41l8-1.69

0.000.00

,1. | 50.000.00(e.8s0.21 )0.00208.660.0.1

0.000.00

208.660.04

Year to DateThis Year2,t62,544.04

19,040.463 86.63 8.0440.631 .20

302..i'76.820.0011"601.474,81t.1228.693.96.1.600 00.5.888.260.008.510.000.00

-10,294.513,093.2Ir0.750.00?.040.000.008.690.00

5.800.4-s-r t0,000.00

3.053.769.46

Year to Date[-,ast Year

2. t.14.886. t2rrt q)? 7J,194.795. | 7

1,5"40 | 9,+l-542.6()8.124 -.1{i13.72.+.884.91 8.99t7,7 t3.237"425 r)0-5" 170.183" t55.7022.891.14r4.000.00,+1.97i '782.782.8,s

r _s.100 0()1.976.7iI1 .650 0()0.00(9,850.2 | r:i32.16-s.00

_r-082.874.6.1

840"49840.49

214.1s2.05

0.005I 8.94i45.500.00r00.003 r,380.98I 4, I 05.65

62 5.000.00

1,333.62s08.000.003,095.48

1 .204.14450.00142.302,000.00

0.000.000.000.00_s,636.8-5

325.45

2.t66.120.00i44.8 tr7.00r00.00

30,168.297,508.6s1,065.00

0.001.237.721.46s.92

0.00: 5?'7 1'7866.6 ri00.00t.384.71

4,87 | .890.000.000-000.00'7.782.920.00

21,12.8.,+76.69i. 1 |6.534.75282.25

1.200.00199. r t3.041 05.1 79. 1 47,940.002.000.00t4.678.09r5,644.078.900.00.r9. | 30.01| | .527. l4t.600.0017"000.-l(t21,842.1 |

0.009s.ti5r2,000.00i.036.71I li.2 r5.-165..546 4.1

2.83 | .482"83I .,18

3.050.9i 7.98

(27 | .05)9,605.694.034"3 ?

18.94r,200.00408.670.09I 3 -s,3 63 .477,5_s5.00

2. r00.0015.346.6113,585.40

0.0056.400.84I I,.132.563,600"00t2,43 r.38

2 r .614.86r.695.000.00t2.000.00

4,s0.00102.770.e74.899.-r0

i. r06.ll.],106.41

3.079.,5(r8 ll

See Accountants' Compilation R.eport


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Fayettevil le A&P Cornm issionStatement of Revenue & E-,xpenses - Modifled Cash BasisFor the Twelve Months Endins Decernber -l t- 20 l0

LinensPublications & Dues'frai,eliTlai uing Expenselaxes & LicensesC.ollections E,xpensePayroll l'ax ExpenseDepreciation ExpenseConvention DevelopmentResearch ExpenseC-ontract Labc'rrComrnissionsWages ExpenseElectricity utilityGas UtilityWater UtilityCableRecyclingSecurityAirporl AdvertisingNIinor EqLripmentN4i r ror Equipment Capital izedAirp


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Fayettevil le A&P Comnr issionStatement of Revenue & Expenses - Modified Cash BasisFor the Twelve M onths Endins December i I ^ 20 I 0Current Month Current N4onth Year to Date Year to DateThis Year l.,ast Year This Year La:it Year

See Accouutants' Clompilation Report


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Revised Clinton House MuseumStmt of Budget, Revenue and Expense-Modified Cash BasisMonth Ending December 20 1 0

RevenueTransfer from A&PAdmrssronSpecial EventsGift Shop SalesInterestOther lncome

201 0Annual Budget

59,431 005,400 00

900 006,600 00240 00

201 0Year To DateAccumulatedBudget

69,881 004,950 00950 006,070 00220 00

201 0Year To DateActual

60,000 005,888 265 475 42

174 52450 07

2010Year

Balance

(569 o0)(488 26\900 001,124 58

65 48(450 07)

2 122 2340 42(31 5 67)121 50

1527 4s)209 56(19 91)52 83(33s 38)462 08

18050 001,019 19

(64 00)1,057 7020 73

112 012 168 52

DecemberMonihlyBudget

450 00550 00

20 00

DecemberMonthlyActual

335 00969 37

19 58430 00

2009Year To DateActual

32,265 004 926 475,537 09

123 60324 08TotalExpensesSalary+BenefitsPayroll Tax Explnsurance-Health401K MatchRentUtilitres-$3690WaterGasElectricrtylelephone ActualMaterials & SuppliesCredit Card Discount!Bank ChargesSecurityMarntenance/LawnRepair/MaintenanceSales TaxSpecial ProjectsPublications/DuesTravel/TrainingGift Shop ltemsTotal

72,57100

36,'180 002,892 003,951 00

984 00't2,000 00500 00

1,300 001,000 001,200 001,200 001,000 00

264 00500 002,000 00600 001,200 00250 00

500 005,000 00

82,071 00

36,1 80 002,892 003,951 00

984 0012 000 00

444 0C1,054 00991 001,200 00'1,200 00600 00

264 00s00 001,000 00600 00'1 200 00250 001,000 004,500 00

71,988 27

34,057 772 Cql qc4,266 67862 50

12 000 001,O27 491 090 441 ,019 911,147 171 ,539 38537 92

262 20450 00980 81664 00142 30229 27387 992 831 48

1,020 00

3,015 00241 00342 oO

82 00

37 00175 0075 00

100 00100 0050 0022 00

200 0050 00100 00

500 00

1 7(? Oq

5,480 00422 43629 36112 50

78 25144 1670 80104 0060 5321 S5

1156083 00

100 00840 49

43,176 24

32,732 212,928 21940 51

1 2.000 00496 61938 17771 45

1 131 771 160 13994 5058 25262 2A

545 0038 24

624 66195 6150 00200 31

3 306 4272,521 00 70,810 00 66,348 88 5 089 00 9 )AA F? 59 374 25


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Revised Fayettevil{e Advertrsrng PromohonStmt of Budget, Revenue, and Expense-lVodified Casft Basts[i]onth Ending Decembef 201 0

RevenueH[,4R Tax RevenuePr or Year HIVR Tax RevInterestVrsrto. Guide acisl\rrsc lncomeSquare Gafden CarrycRental lncome 32 673 00lnterest lnc Checkrng 1 375 00 1 467 11Total 2 229 954 O0 2 229.950 OO 2 277 711 57

2010Annua Budget

2 1 71 ,850 0035 000 00

1,500 001 6,600 005,000 00

2010Year

Balance

9,305 96(19,040 46)6 141 5s(9,250 00)(s 778 51 )5 000 00(32,673 00)(1,467 1 1)

DecemberMonthlyBudget

175 170 002,916 00

125 00

December[,4on thlyActual

171 511 0450 00

301 521 740 0A

2 750 00

2009Year To DateActua

2,144,886 12209227441.977 7815 100 0053 584 51

33 000 00

2010 2010Year To Date Year To DateAccumulated Actual

Budget2.171 A5A OO 2 162,544 04

1 9,040 4635 000 00 28,858 4516 725 00 10,750 00

5,000 00 22 374 511 653 97

ExpensesU rreaJ zed Garn/LossTown Center Fund 676 185 00Bond Audit Exp 2,000 00Bond Paying Agent Fe 6,000 00Workman's Comp Ins 2,575 AoCollection Exp 43,437 OOTransfer to CVB 352 422 ooTransfer to Clinton Hor 59,431 00Peace Fountain lvlint 10,000 00Contract LaborSalanes 84 453 00Payroll Tax Exp 7 600 00Insuran@-Health 3,645 00401K [.4atch 2.532oaCar Allowance 3,600 00Advertrsing & lvarketin 400,000 00Arrport Info Booth 5,200 00Arrport Advertising 6 000 00Brochures 100 000 00Websrte Update 20,000 00Signage Tounsm 10 000 00Publicatron & Dues 2,045 00Travet/Trarnrnq 5.000 00Recyc lngOffice Sup & PnntrngPostageProfessronal ServrcesStraegLc PlannrngAudrt ExpenseTown Center Garden ISquare GardensAir M!seumARHS CoachesClrniArts LrveBrkes Babes & B||ngBrkes Blues & Hot RcCommittee for I\,4ardi GDECA l\,4aftetrng FashH S Allstar GamesNWA Coaches ClinicSaturday of ChampionsState Soccer Flnals7A State Track MeetBaseball & Softball W(Dickson St MusrcDuathlon

1 000 0020 000 007 500 0030,000 002,000 00

1 0,000 00

5 300 0017 250 00

1 000 0020 000 0010 000 002 000 001,500 00

30 000 001 600 001 000 00i 500 002 500 00

4 State Volleyball Clas 1,000 00,ron D,9 Festval 2,500 00Joe lvlartin Stage Rac 3,200 00Natl School Boards 2 000 00Ozark Valley Triathlon 500 00Fayettvrlle Night JamOzark MillLtary lvluseu. 1,000 00Solar Splash 5,000 00Tlreatresquared 20,000 00Tn Spo.ts Kid s & Fam 1 500 00NCAA Baseball Regror 10,000 00NCAA Track Indoor 7 d00 00SEC Tennrs TournamentSEC lvlen s & Women 3 500 00SEC Softball Champ o 2 000 00Walton A.ts Center 30 000 00A/isc ExpenseRepalr & lUa ntenance[,4inor EqurpDeprecraton ExpBank ChargesTaxes & Lrcenses

672,102 1A1 ,725 AA3 729 59

43,631 70250,000 0060 000 004 899 3033,000 00

79,803 566,303 0S4,986 002A90 513,600 006,000 005 790 00131,804 229,605 692 60S 853 828 59661 121 604 5121 023 457,555 002,100 007,758 58

105 816 135 300 00

17,250 001 8,796 388,483 1 7

1,404 031,350 00

30 000 002,500 001 500 00

- 2,288 0A21,966711 000 00 500 002,500 003,200 002,000 00 2,257 26

500 00 6,578 321 000 00 985 975,000 00 5 000 0020.000 00 25471 861,500 00

1 0,000 00 1 0 000 007,000 00 10,500 003,500 002 000 00 2,000 00

30 000 00 s0,495 1 B6 250 00 (9,020 06)68 750 00 19 744 07

70,41 5 00 28 880 8622.920 00 1 0 030 601,665 00 '18 94- 956

676 1 85 002 000 006 000 002 575 00

43 437 A0352,422 AO59,431 001 0,000 0084 456 007,600 00

3 648 002 532 003 600 00

400 000 005,200 006,000 00100,000 0020 000 00

10 000 002,045 005,000 001,000 0020,000 007,500 0030 000 002,000 00

1 0,000 00

5,300 001 7,250 00

1 000 0020,000 0010 000 002 000 001 500 0030,000 001 600 001 000 001,500 002,500 00

4 082 90275 00

2 270 412,57s OA(194 70)102,422 0A

(569 00)5,100 70(33,000 00)4 649 441,296 91(1,341 00)

41 491,838 49(800 0o)

21000\31,804 22)20,000 00394 31

1 ,171 41(661 12)(604 51 )11 023 45)(s5 00)30,000 00(100 00)

2 241 42(105 816 13)

1 000 001 203 621 510 83

595 97150 00

1,600 00(2 s00 o0)1 000 002,500 00(2,288 00)(21 56671)

500 002 500 003 200 00(257 26)

500 00(6 578 32)14 03

(5 871 86)1 500 00

(3 500 00)

3,500 00(495 1 8)9,020 06

46,1 19 149 969 40

(1 I s4)(9 56)4 074 00

178211 0C

56,589 00

3 508 00

837 007 038 00637 00

304 00211 00300 00s0,000 00

1,500 001,000 00300 00

2,500 0062s 005 000 002 000 00

1 76 352 56

56 304 00

3 431 22

325 452 750 00I 43/ 49

747 64715 05243 11450 00

31 380 981 200 00

14 105 65518 94385 00

2 000 00625 00

19 169 07

2.311 125 12

9,850 21667 068 384 500 00

43,318 30300 000 0032 265 00

5,125 A233,000 0072,676 6A5,903 1 34,094 052200 24

3,600 003S6 337 04

4 800 005 940 0o105 17S 146,693 111 ,645 002 913 913 766 5521 665 067,940 002,000 003.38219

72,996 857 000 00

35 800 00

3 000 001s000004,000 001 ,750 001000000

18 450 A75 000 00

3,000 001,000 001 257 335 000 00'10 000 00

476 386 000 00

75 000 0075,000 0020 000 006,250 006,250 001 685 00

425 AA1 0,030 60

10 000 0049,004 86

1 30,874 595 475 8455 501 946 70

Unallocated Revenue 4 07400 4a74ooTotal 2 229 949 aA 2.229 955 OA 2 125.286 35 146 534 00


19/46

Revlsed Fayetteville Town CenterStmt of Budget, Revenue, and Expense-Modified Cash BasisMonth Endang December 20102010Annual Budget 2010 2010Year To Dale Year To DateAccumulaled ActualBudget

394,880 00 357,028 58480 00 495 92- 484 009,000 00 6,336 0010,000 00 14,601 47(3,9e6 00) (3,071 54)6,200 00- 12,661 25

2010YearBalance

37 851 42\15 92)(484 0o)

2 664 00\4,601 47)(591 46)6 200 00(12.661 25)

1 3,644 0316,585 94(1s,03s 30)2,688 10

1,378 99(e.651 s0)805 41

(208 48)2,209 1310,023 032,975 17(1 28s s8)651 15(443 24t(1,226 88)(5,085 12)(5, s73 ee)3,77100

(1 9,s78 50)5,000 00(3,227 75)

i2,594 62)9,000 002,300 00(34,336 88)(4s1 99)

(6,935 60)(1 0,030 60)


25,112 0040 00661 00

(333 00)

DecemberMonthlyActual

22,947 1350 25484 00

(167 00)

2009Year To DateActual

365,331 17524 66

I 424 3013,724 88(3,686 oo)5,956 39094

RevenueRental lncl ServrceActual 09Interest - CheckingParking RevenueDailyLeasesSales Tax ExpSpecral ProjectsMisc RevenueTransfer

394,880 00480 009,000 0010,000 00(3,663 o0)6,200 00

TotalExpensesSalary+BenefitsCommrssionsContract LaborPayroll TaxesCredit Card Discount!Insurance401 K MarchUtilitiesWaterPhoneElectricityGasCableRecycle DumpsterPostageMinor EquipmentOffice ExpenseLinensOutsrde LaundryReparrs & MaintenantMaterials & SuppliesAdvertrsing & PromoIravel/TrarningBuilding lnsuranceTaxes & LicensesSpecial Projectsl\,4rscBank ChargesSecurity

41 6,897 00

142,332 0030,000 0014,495 003.900 0015,600 003,720 006,225 008,960 0064,741 00

1 1,969 001,080 001,980 00

135 00

20,504 003,771 0060 750 005,000 003,000 00s00 009,000 003,035 006,200 00

416,564 00

142,332 0030,000 0014,495 003,900 00

1 5,600 003,720 00700 006,275 0013,468 0059,543 00

11,999 001,155 001,815 00

135 00

20,504 003771 0060,750 005 000 003,000 00500 009 000 003,035 006 200 00

388,535 68

128,687 9713 414 0615,035 301 1 ,806 902,521 01,( 2q1 qn2,914 596,433 486,750 87

54,717 97

.1 ,328 85578 241,226 885,085 1226,077 99

80.328 506,221 753.094 62

735 0040 536 88451 996,935 60

390,276 34

144,915 121 9,1 02 48

1 982 5013,010 16s,837 231 5,812 604,099 225,281 628,951 37

61 463 799.4'13 371,073 57

98 00118 944.134 18

22,295 4't61 754 12

2,776 0A(es4 1 2)8,900 002 31C 304,683 995 875 8449 758 063 37

29,480 00

2 1 ,904 002 500 001,625 00325 001 ,300 00310 00

600 00755 005,200 001 485 00

90 00165 00

2,200 00300 006,250 00400 00

23 314 38

19,563 582,417 501,660 01188 11431 96

206 76397 55221 183,969 31592 27437 87171 89

446 512,508 995 096 25

s94 62

320 00

1,981 391 0,030 60Depreciation Exp - 10 030 60Total 416,897 00 416,897 00 461,531 08 45,409 00 51,236 35 409,048 81


20/46

Revrsed Convention Visltors BureauStmt of Budget, Revenue, and Expense-Modified Cash BasisMonth Ending December 201 0

RevenueTranster from A&PlnterestPartnership DuesTravel HeroVist Ctr StoreSpecial Pro.iectsFirst ThursdayDickson StFilm FestivalPremeir BaseballOther lncome

201 0Annual Budget

352,908 00600 009,200 00

3,000 001 5,000 002,400 001 ,500 002,500 00

15 000 00

2UAYear To DateAccumulatedBudget

343,41 3 00600 008,000 002,500 00.15,000 002,400 001 ,500 002,500 00

15 000 00

2010Year To Date

Actual

250,000 00590 15

5,043 99302 37

30,078 32275 00300 00

16,708 005 025 00

2UAYearBalance

1 02,908 009854 156 012,697 63(1 5,078 32)(275 00)

2,1 00 001,500 002,500 00(1,708 00)

)A 7\n qn3,796 95(150 67)1 ,411 04(2,440 64)2,591 66

384 87(60 1 1)1 ,971 08

1 2.1 65 003.1 57 85(2,761 oo)

509 261,822 151 ,805 00224 56

(1 ,287 68)3,000 00

(7 73s 81 )(26, s94 63)2,400 001,500 002,500 00


50 00

1,500 00200 00

December 2009Monthly Year To DateActual Actual300,000 0034 75 480 62

7 425 0D3 542 600,156 87 18,946 9410,660 05

(5,025 00) 500 00 8,699 841,750 00 6,691 62 349 755 05TotalExpensesSalary+9s6s115Payroll Tax ExpInsurance-Heallh401K MatchMrnor EqurpmenlTelephoneElectricityWaterConv & Tourism DevelopPremrer BaseballTravel & TrainingP u blrcation s/D u esReparr/MaintenanceOffice Supp/PrintingTracking Sftware/MaintCredit Card DiscountsTaxes & Licenses(ASCAFVlsitor Ctr Store ltmsEducation ReimbursemenBank ChargesParking ExpenseAdvertising & MarketingSpecral ProjectFirst ThursdayDickson StFilm Festival

27 .318 76 189,282 842,089 46 15,298 731 ,329 1 1 18,322 85601 77 5.227 682,440 64 2?.663 174't7 't2 6.917 2224874 3,518 53

59 08 583 9455 19 41 211'2216,891 223,086 003,330 52

11,848 851,703 02'1 ,276 74

1 5,644 071 700 00

118751 200 004,662 00

402,108 00

231,991 0020,775 0021 ,756 006,576 00

7,125 004,195 00550 00

23 800 001 5,000 0032,520 003,220 002,000 009,000 003,500 001 ,200 00300 008,000 003,000 001,200 00

2,400 001 ,500 002,500 00

390 91 3 00

231,991 0020.775 0021 ,756 006,576 007 125 0o4.1 95 00

550 0023,800 001 5,000 0032,520 003,220 002,000 009,000 003,500 001,200 00

300 008,000 003,000 001.200 00

2,400 00'1,500 002,500 00

308,322 83

205.240 501 0,978 0521,906 07

5,1 64 962,440 644,533 343,810 13

610 'l't21,828 92

2 835 0029,362 155 981 001 ,490 747 177 851,695 00

975 441,587 681 3,585 40

1,200 007,735 8126,594 03

29,162 0A2 625 0A2 052 0A

548 00625 00337 0045 00

1 ,000 00100 00

500 00100 00674 00

100 00

200 00

3,866 38109 00937 '11

96 86275 00508 00

100 00

Depreciation Expense - 23,556 84Total 402,108 00 402,108 00 406.290 86 (23,556 84) 23,ss6 8438 068 00 64,009 06 364,48/ 35


21/46

FINAL REVISION

Accountants Compilation Report

To Board Members,

I have compiled the accompanying statements of assets, liabilities, and capital arising

from transactions of Fayetteville Advertising and Promotion Commission, The

Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House

Museum as of January 31, 2011 and the related statements of revenue and expenses for

the period then ended, and one months then ended and the period then ended last year,

and one months then ended last year, and the related statements of revenue and expenses

for the previous twelve months. I have not audited or reviewed the accompanying

financial statements and, accordingly, do not express an opinion or provide assurance

about whether the financial statements are in accordance with the modified accrual basis

of accounting. The financial statements have been prepared on the modified cash basis,

which is a comprehensive basis of accounting other than generally accepted accounting

principles.

Management (Owners) is(are) responsible for the presentation and fair presentation of the

financial statements in accordance with the modified cash basis of accounting and for

designing, implementing and maintaining internal control relevant to the preparation and

fair presentation of the financial statements.

My responsibility is to conduct the compilation in accordance with Statements on

Standards for Accounting and Review Services issued by the American Institute of

Certified Public Accountants. The objective of a compilation is to assist management in

presenting financial information in the form of financial statements without undertaking

to obtain or provide any assurance that there are no material modifications that should bemade to the financial statements.

Management has elected to omit substantially all of the disclosures ordinarily included in

financial statements arising from modified cash basis of accounting. If the omitted

disclosures were included in the financial statements, they might influence the users

conclusions about the Companys asset, liabilities, equity, revenue, and expenses.

Accordingly, these financial statements are not designed for those who are not informed

about such matters.

I am not independent with respect to Fayetteville Advertising and Promotion

Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and

The Clinton House Museum.

___________________________

Keith M. Glass, CPA

___________________________

Date


22/46

Fayetteville A&P CommissionStatement of Assets, Liabilities & Equity - Modified Cash Basis

January 31, 2011

ASSETS

urrent AssetsCVB Cash in Register $ 100.00CHM Cash in Register 100.00Arvest A&P General #4856 291,969.761st SecurityA &P General #8714 666,015.761st Sec Fay Town Ctr #8722 78,046.421st Sec. Clinton House #8749 15,851.241st Sec. Conv Visitor #8730 28,215.15Arvest Payroll Account #4636 8,847.69Accounts Receivable 18.48Due From Other Funds 48,237.51nvestments 1,736,410.61nvestment Adj to Market 10,057.07

Total Current Assets 2,883,869.69

roperty and EquipmentFurniture and Fixtures 41,952.36Equipment 179,689.91

CVB Building 930,569.02CVB Land 198,621.00Building Additions 318,677.24Accum. Depreciation (339,396.50)

Total Property and Equipment 1,330,113.03

Other Assets

Total Other Assets 0.00

Total Assets $ 4,213,982.72

LIABILITIES AND CAPITAL

urrent LiabilitiesAccrued Expenses $ (12,975.82)Aflac 188.46Colonial Life & Acc Ins Payabl 124.24Federal Payroll Taxes Payable 6,560.83FUTA Tax Payable 732.93State Payroll Taxes Payable 717.38SUTA Payable 494.90Due to Other Funds 3,600.02Due to Town Center 4,142.40

Total Current Liabilities 3,585.34

ong-Term Liabilities

Total Long-Term Liabilities 0.00

Total Liabilities 3,585.34

apitalBeginning Balance Equity 3,879,562.33Unresticted Fund Balance 281,937.74Restricted Fund-540 Film Grant 221.53Net Income 48,675.78

See Accountants' Compilation Report


23/46

Fayetteville A&P CommissionStatement of Assets, Liabilities & Equity - Modified Cash Basis

January 31, 2011

Total Capital 4,210,397.38

Total Liabilities & Capital $ 4,213,982.72



24/46

Fayetteville A&P CommissionStatements of Revenue & Expenses - Modified Cash BasisFor the Month and One Month Ending January 31, 2011

Current Month Year to Dateevenues

HMR Tax Revenue $ 170,524.12 81.07 $ 170,524.12 81.07Prior Year HMR Tax Revenue 9,021.68 4.29 9,021.68 4.29Rental Income 27,083.06 12.88 27,083.06 12.88Parking Revenue 354.00 0.17 354.00 0.17Gift Shop Sales 197.82 0.09 197.82 0.09Visitor Store 1,019.26 0.48 1,019.26 0.48Partnership Income 1,600.00 0.76 1,600.00 0.76Admission Revenue 89.50 0.04 89.50 0.04nterest Income Checking 454.32 0.22 454.32 0.22

Total Revenues 210,343.76 100.00 210,343.76 100.00

ost of Sales

Total Cost of Sales 0.00 0.00 0.00 0.00

Gross Profit 210,343.76 100.00 210,343.76 100.00

xpensesSignage- Tourism 109.25 0.05 109.25 0.05Credit Card Discounts 576.38 0.27 576.38 0.27Bank Charges 31.86 0.02 31.86 0.02Parking Expense 100.00 0.05 100.00 0.05Advertising & Marketing 6,425.53 3.05 6,425.53 3.05Brochures 6,415.45 3.05 6,415.45 3.05Accounting & Legal Fees 650.00 0.31 650.00 0.31Office Expense 1,374.26 0.65 1,374.26 0.65Visitor Store Exp 7,105.48 3.38 7,105.48 3.38nsurance & Health Benefits 3,498.85 1.66 3,498.85 1.66

408 (P) Company Match 390.34 0.19 390.34 0.19Car Allowance 150.00 0.07 150.00 0.07Telephone Expense 775.59 0.37 775.59 0.37Postage and Shipping Expense 1,965.89 0.93 1,965.89 0.93Rent 12,000.00 5.70 12,000.00 5.70Repairs & Maintenance Expense 11,147.18 5.30 11,147.18 5.30Kamensky Fountain Maintenance 734.09 0.35 734.09 0.35Linens 2,030.08 0.97 2,030.08 0.97Publications & Dues 1,200.00 0.57 1,200.00 0.57Travel/Training Expense 2,053.12 0.98 2,053.12 0.98Collections Expense 3,590.92 1.71 3,590.92 1.71Payroll Tax Expense 1,566.14 0.74 1,566.14 0.74Convention Development 4,597.85 2.19 4,597.85 2.19Contract Labor 3,895.00 1.85 3,895.00 1.85Wages Expense 17,092.85 8.13 17,092.85 8.13Electricity Utility 4,688.34 2.23 4,688.34 2.23

Gas Utility 1,693.31 0.81 1,693.31 0.81Water Utility 474.22 0.23 474.22 0.23Cable 441.64 0.21 441.64 0.21Recycling 171.89 0.08 171.89 0.08Security 21.85 0.01 21.85 0.01Minor Equipment 2,940.74 1.40 2,940.74 1.40DECA 913.88 0.43 913.88 0.43Arts Live Theatre 1,000.00 0.48 1,000.00 0.48Misc Special Project 2,417.00 1.15 2,417.00 1.15Bond Payments-Town Center 56,304.00 26.77 56,304.00 26.77Trustee Expense 1,125.00 0.53 1,125.00 0.53

Total Expenses 161,667.98 76.86 161,667.98 76.86



25/46

Fayetteville A&P CommissionStatements of Revenue & Expenses - Modified Cash BasisFor the Month and One Month Ending January 31, 2011

Current Month Year to DateNet Income $ 48,675.78 23.14 $ 48,675.78 23.14



26/46

Fayetteville A&P CommissionStatement of Revenue & Expenses - Modified Cash Basis

For the One Month Ending January 31, 2011

Current MonthThis Year

Current MonthLast Year

Year to DateThis Year

Year to DateLast Year

evenuesHMR Tax Revenue $ 170,524.12 $ 157,436.05 $ 170,524.12 $ 157,436.05Prior Year HMR Tax Revenue 9,021.68 9,016.17 9,021.68 9,016.17Rental Income 27,083.06 36,259.59 27,083.06 36,259.59Other Income 0.00 663.96 0.00 663.96Parking Revenue 354.00 470.00 354.00 470.00Gift Shop Sales 197.82 167.17 197.82 167.17Visitor Store 1,019.26 665.83 1,019.26 665.83Partnership Income 1,600.00 1,200.00 1,600.00 1,200.00Admission Revenue 89.50 192.09 89.50 192.09nterest Income Checking 454.32 165.80 454.32 165.80

Transfer In 0.00 155,000.00 0.00 155,000.00

Total Revenues 210,343.76 361,236.66 210,343.76 361,236.66

ost of Sales

Total Cost of Sales 0.00 0.00 0.00 0.00

Gross Profit 210,343.76 361,236.66 210,343.76 361,236.66

xpensesSignage- Tourism 109.25 1,155.53 109.25 1,155.53Credit Card Discounts 576.38 135.89 576.38 135.89Bank Charges 31.86 16.97 31.86 16.97Parking Expense 100.00 100.00 100.00 100.00Advertising & Marketing 6,425.53 1,470.52 6,425.53 1,470.52Brochures 6,415.45 0.00 6,415.45 0.00Accounting & Legal Fees 650.00 625.00 650.00 625.00Office Expense 1,374.26 969.45 1,374.26 969.45Visitor Store Exp 7,105.48 1,010.08 7,105.48 1,010.08nsurance & Health Benefits 3,498.85 5,472.10 3,498.85 5,472.10

408 (P) Company Match 390.34 447.09 390.34 447.09Car Allowance 150.00 150.00 150.00 150.00Telephone Expense 775.59 1,391.85 775.59 1,391.85Postage and Shipping Expense 1,965.89 2,600.00 1,965.89 2,600.00Rent 12,000.00 0.00 12,000.00 0.00Repairs & Maintenance Expense 11,147.18 8,169.26 11,147.18 8,169.26Kamensky Fountain Maintenance 734.09 523.14 734.09 523.14Linens 2,030.08 1,703.21 2,030.08 1,703.21Publications & Dues 1,200.00 964.95 1,200.00 964.95Travel/Training Expense 2,053.12 2,590.00 2,053.12 2,590.00Collections Expense 3,590.92 3,329.04 3,590.92 3,329.04Payroll Tax Expense 1,566.14 1,563.82 1,566.14 1,563.82

Convention Development 4,597.85 600.00 4,597.85 600.00Contract Labor 3,895.00 3,185.00 3,895.00 3,185.00Wages Expense 17,092.85 16,636.26 17,092.85 16,636.26Electricity Utility 4,688.34 5,025.08 4,688.34 5,025.08Gas Utility 1,693.31 2,304.65 1,693.31 2,304.65Water Utility 474.22 37.87 474.22 37.87Cable 441.64 89.39 441.64 89.39Recycling 171.89 165.28 171.89 165.28Security 21.85 353.21 21.85 353.21Minor Equipment 2,940.74 0.00 2,940.74 0.00DECA 913.88 1,350.00 913.88 1,350.00Bikes, Babes, & Bling 0.00 1,350.00 0.00 1,350.00Arts Live Theatre 1,000.00 0.00 1,000.00 0.00Misc Special Project 2,417.00 3,172.00 2,417.00 3,172.00



27/46

Fayetteville A&P CommissionStatement of Revenue & Expenses - Modified Cash Basis

For the One Month Ending January 31, 2011

Current MonthThis Year

Current MonthLast Year

Year to DateThis Year

Year to DateLast Year

Bond Payments-Town Center 56,304.00 55,949.41 56,304.00 55,949.41Trustee Expense 1,125.00 1,125.00 1,125.00 1,125.00Transfer OUt 0.00 155,000.00 0.00 155,000.00

Total Expenses 161,667.98 280,731.05 161,667.98 280,731.05

Net Income $ 48,675.78 $ 80,505.61 $ 48,675.78 $ 80,505.61



28/46

Fayetteville Advertsing Commission

Stmt of Budget, Revenue, and Expense-Modified Cash Basis

Month Ending January 2011

2011 2011 2011 2011 January January 2010

Annual Budget Year To Date Year To Da te Year Monthly Monthly Year To Date

Accumulated Actual Balance Budget Actual ActualBudget

Revenue

HMR Tax Revenue 2,171,850.00 166,694.00 170,524.12 2,001,325.88 166,694.00 170,524.12 157,436.05Prior Year HMR Tax Rev - 9,021.68 (9,021.68) 9,021.68 9,016.17

Interest 35,000.00 2,924.00 - 35,000.00 2,924.00

V is itor Guide ads 15,000 .00 - - 15,000.00Misc Income - - - 33.96

Health Reimbursemen 4,893.41 407.00 - 4,893.41 407.00Rental Income - 2,750.00 (2,750.00) 2,750.00 2,423.00

Interest Inc Checking 1,500.00 125.00 367.58 1,132.42 125.00 367.58 106.45Total 2,228,243.41 170,150.00 182,663.38 170,150.00 182,663.38 169,015.63

Expenses

Unrealized Gain/Loss - -Town Center Fund 675,548.64 56,162.00 56,304.00 619,244.64 56,162.00 56,304.00 55,949.41

Bond Audit Exp 2,000.00 - - 2,000.00

Bond Paying Agent Fe 6,000.00 1,500.00 1,125.00 4,875.00 1,500.00 1,125.00 1,125.00Workman's Comp Ins 2,600.00 - - 2,600.00

Collection Exp 43,437.00 3,333.00 3,590.92 39,846.08 3,333.00 3,590.92 3,329.04T ransfer to CVB 313,431 .24 - - 313,431.24 125,000.00

Transfer to Clinton Ho 72,071.00 - - 72,071.00 30,000.00

Peace Fountain Maint 10,000.00 833.00 734.09 9,265.91 833.00 734.09 523.14Contract Labor - 2,750.00 (2,750.00) 2,750.00 2,750.00

Salaries 81,653.00 6,804.00 3,333.34 78,319.66 6,804.00 3,333.34 3,145.83

Payroll Tax Exp 7,348.77 612.00 311.79 7,036.98 612.00 311.79 304.60Insurance-Heal th 10,953 .51 880.00 610.43 10,343.08 880.00 610.43 357.53

401K Match 2,449.59 200.00 94.37 2,355.22 200.00 94.37 94.37

Car Allowance 3,600.00 300.00 150.00 3,450.00 300.00 150.00 150.00Advertising & Marketin 400,000.00 10,000.00 6,425.53 393,574.47 10,000.00 6,425.53 320.52

A irpor t Info Booth 5,200 .00 - - 5,200.00Airport Advertising 6,000.00 - - 6,000.00

Brochures 150,000.00 - 6,415.45 143,584.55 6,415.45

W ebsite Updat e 9,000.00 - - 9,000.00Signage- Tourism 10,000.00 400.00 109.25 9,890.75 400.00 109.25 1,155.53

Publication & Dues 2,045.00 100.00 175.00 1,870.00 100.00 175.00 139.95

Travel/Training 5,000.00 900.00 - 5,000.00 900.00Recycling - - - 165.28

Office Sup & Printing 1,000.00 100.00 96.29 903.71 100.00 96.29

Postage 20,000.00 - 1,855.90 18,144.10 1,855.90 2,500.00Professional Services 7,500.00 625.00 650.00 6,850.00 625.00 650.00 625.00

Straegic Planning - - -Audit Expense 2,000.00 - - 2,000.00

Town Center Garden 10,000.00 - - 10,000.00

Square Gardens - - -Spec ial Projec ts 16,555 .66 - 1,917.00 14,638.66 1,917.00 3,172.00

Air Museum 5,300.00 5,300.00 - 5,300.00 5,300.00

AR H.S. Coaches Clini 17,250.00 - - 17,250.00Arts Live 1,000.00 1,000.00 1,000.00 - 1,000.00 1,000.00

Bikes, Babes, & Bling 20,000.00 - - 20,000.00 1,350.00

Bikes, Blues, & Hot Ro 10,000.00 - - 10,000.00Committee for Mardi G 2,000.00 - - 2,000.00

DECA Marketing Fash. 1,500.00 - 913.88 586.12 913.88 1,350.00H.S. Allstar Games 30,000.00 - - 30,000.00

NWA Coaches Clinic 1 ,600.00 - - 1,600.00

Saturday of Champions - - -

State Soccer Finals 1 ,000.00 - - 1,000.007A State Track Meet 1 ,500.00 - - 1,500.00

Baseball & Softball W 2,500.00 - - 2,500.00Dickson St Music - - -

Duathlon - - -

4 State Volleyball Clas 1,000.00 - - 1,000.00Iron Pig Fest ival 2,500.00 - - 2,500.00

Joe Martin Stage Rac 3,200.00 - - 3,200.00Natl School Boards 2,000.00 - - 2,000.00

Ozark Val ley Triathlon 500.00 - - 500.00

Fayettville Night Jam - - -Ozark Millitary Museu 1,000.00 - - 1,000.00

Solar Splash 5,000.00 - - 5,000.00

Thea treSquared 20,000 .00 - - 20,000.00Tri Sports Kid's & Fam 1,500.00 - - 1,500.00

NCAA Baseball Regio 10,000.00 - - 10,000.00

NCAA Track Indoor 7 ,000.00 - - 7,000.00SEC Tennis Tournament - - -

SEC Men's & Women' 3,500.00 - - 3,500.00

SEC Softball Champio 2,000.00 - - 2,000.00Walton Arts Center 30,000.00 - - 30,000.00

Misc Expense - - -Repair & Maintenance 75,000.00 6,250.00 225.00 74,775.00 6,250.00 225.00 635.36

Minor Equip 75,000.00 6,250.00 - 75,000.00 6,250.00Deprec iat ion Exp 20,000 .00 1,665.00 - 20,000.00 1,665.00Bank Charges - 31.86 (31.86) 31.86 16.97

Taxes & Licenses - - -

Convention Development - 97.85 97.85- -

Unallocated Revenue - - -Total 2,228,243.41 103,214.00 88,916.95 103,214.00 88,916.95 234,159.53

-


29/46

Convention Visitors Bureau

Stmt of Budget, Revenue, and Expense-Modified Cash Basis

Month Ending January 2011

2011 2011 2011 2011 January January 2010

Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date

Accumulated Actual Balance Budget Actual Actual

Budget

Revenue

Transfer from A&P 313,431.24 313,431.24 125,000.00

Interest 600.00 50.00 25.78 574.22 50.00 25.78 25.39

Partnership Dues 6,000.00 1,200.00 1,600.00 4,400.00 1,200.00 1,600.00 1,200.00

Travel Hero 3,000.00 500.00 - 3,000.00 500.00

Vist. Ctr. Store 30,000.00 1,000.00 1,019.26 28,980.74 1,000.00 1,019.26 665.83

Special Projects - - -

First Thursday 5,000.00 - - 5,000.00

Dickson St 1,500.00 - - 1,500.00

Film Festival - - -

Premeir Baseball - - -

Other Income - - -

Total 359,531.24 2,750.00 2,645.04 2,750.00 2,645.04 126,891.22

Expenses

Salary+Benefits 183,608.00 14,500.00 6,781.38 176,826.62 14,500.00 6,781.38 6,590.63

Payroll Tax Exp 14,688.00 1,224.00 622.41 14,065.59 1,224.00 622.41 614.07

Insurance-Health 25,362.00 1,600.00 1,620.80 23,741.20 1,600.00 1,620.80 3,452.56

401K Match 5,508.24 459.00 200.59 5,307.65 459.00 200.59 188.03

Telephone 5,000.00 416.00 427.74 4,572.26 416.00 427.74 534.35

Electricity 4,620.00 260.00 431.95 4,188.05 260.00 431.95 529.51

Water 650.00 55.00 48.62 601.38 55.00 48.62

Conv & Tourism Develop 40,000.00 2,950.00 4,500.00 35,500.00 2,950.00 4,500.00 600.00Travel & Training 32,385.00 3,275.00 2,053.12 30,331.88 3,275.00 2,053.12 2,590.00

Publications/Dues 3,810.00 125.00 1,025.00 2,785.00 125.00 1,025.00 825.00

Repair/Maintenance 2,000.00 - - 2,000.00

Off ice Supp/Print ing 12,000.00 1,000.00 806.20 11,193.80 1,000.00 806.20 253.69

Tracking Sftware/Maint 2,000.00 - - 2,000.00

Credi t Card Discounts 1,000.00 50.00 269.43 730.57 50.00 269.43 57.89

Taxes & Licenses(ASCAF 300.00 - - 300.00

Visi tor Ctr Store Itms 20,000.00 3,000.00 7,105.48 12,894.52 3,000.00 7,105.48 1,010.08

Education Reimbursement - - -

Bank Charges - - -

Parking Expense 1,200.00 100.00 100.00 1,100.00 100.00 100.00 100.00

Advertising & Marketing - - - 1,150.00

Special Project - 500.00 (500.00) 500.00

First Thursday 3,900.00 - - 3,900.00

Dickson St 1,500.00 - - 1,500.00

Film Festival - - -

Premier Baseball - -

Sales Tax - -

Depreciation Expense - -

- -

- - -

Total 359,531.24 29,014.00 26,492.72 29,014.00 26,492.72 18,495.81


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Clinton House Museum

Stmt of Budget, Revenue, and Expense-Modified Cash BasisMonth Ending January 2011

2011 2011 2011 2011 January January 2010

Annual Budget Year To Date Year To Date Year Monthly Monthly Year To DateAccumulated Actual Balance Budget Actual Actual

Budget

Revenue

Transfer from A&P 72,071.00 30,000.00 235.00 71,836.00 30,000.00 235.00 30,000.00Admission 6,000.00 500.00 197.82 5,802.18 500.00 197.82 67.91Special Events - - -

Gift Shop Sales 5,000.00 416.00 323.00 4,677.00 416.00 323.00 167.17Interest 144.00 12.00 12.92 131.08 12.00 12.92 5.01Other Income - - -

Total 83,215.00 30,928.00 768.74 30,928.00 768.74 30,240.09

Expenses

Salary+Benefits 35,865.00 2,825.00 1,347.50 34,517.50 2,825.00 1,347.50 1,370.00Payroll Tax Exp 2,870.00 226.00 121.96 2,748.04 226.00 121.96 128.10Insurance-Health 4,025.00 335.00 403.70 3,621.30 335.00 403.70 351.89

401K Match 975.00 78.00 37.50 937.50 78.00 37.50Rent 24,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00Utilities-$3690 - - -

Water 1,000.00 40.00 58.41 941.59 40.00 58.41 37.87Gas 1,345.00 247.00 250.19 1,094.81 247.00 250.19 258.33Electricity 1,060.00 60.00 86.61 973.39 60.00 86.61 72.05

Telephone Actual 1,250.00 105.00 104.11 1,145.89 105.00 104.11 104.12Materials & Supplies 1,100.00 100.00 - 1,100.00 100.00

Credit Card Discount 750.00 65.00 109.42 640.58 65.00 109.42 15.48Bank Charges - - -Security 275.00 22.00 21.85 253.15 22.00 21.85 21.85Maintenance/Lawn 500.00 - - 500.00

Repair/Maintenance 1,000.00 - 3,991.00 (2,991.00) 3,991.00Sales Tax 500.00 30.00 233.50 266.50 30.00 233.50Special Projects 1,000.00 - - 1,000.00

Publications/Dues 200.00 - - 200.00Travel/Training 500.00 - - 500.00Gift Shop Items 5,000.00 1,000.00 - 5,000.00 1,000.00

Total 83,215.00 17,133.00 18,765.75 17,133.00 18,765.75 2,359.69


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Departmental GorrespondenceARKANSAS

Kit WilliamsCity Attornel

Jason Ij. Kelle-yA s s is tan t City A llor nc yTO: Mayor JordanA & P CommissionersCC: Don Marr, Chief of StaffFROM: Kit Williams' City AttorneYDATE: March 3,201LRE: Overdue HMR collection efforts

As in January, there were 22 active HMR prosecution cases in February. Itappears that six were fully paid, dismissed or otherwise closed. The FayettevilleCity Prosecutor's Office collected $4,050.20 in February to bring the year-to-datetotal to $8,891.86 in overdue HMR taxes collected.


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CLINTON K. JONESCITY PROSECUTORBRIAN THOMASDEPUTY CITY PROSEGUTOR

l.2.

TO:

FROM:

DATE:RE:

Acambaro Four

Brenda's Drive-ln

Butcher Block

4. Delta Soul

5. Dickson Street Theater

6. Dominoes Pizza

K. WilliamsFayetteville City AttorneYCasey JonesFayetteville City ProsecutorMarch 2,20llStatus of Active HMR cases

OFFICE OF CITY PROSECUTORMEMO

Jesus Socano

Collin L. Wilkins

Gary W. Bell

Nels E. Danielson, Jr.Nels E. Danielson, Sr.James H. Bullock

Benton S. BandyClinton W. Ogle

Lloyd W. Hardison

Delinquent Balance: $1,468.04 (5 & 6, 09)Active Criminal SummonsDelinquent Balance: -0- (10/10)Active Criminal SummonsCourt Ordered to pay $200.00 Per MonthDelinquent Balance: $ 1,87 1.28Active Contempt of CourtPending Criminal Summons (11/10)Pending Criminal Summons (1l/10)Pending Criminal Summons (11/10)Paid: $790.89 (10/10)Delinquent Balance: -0- (10/10)Delinquent Balance: No Forms (11/10)Pending Criminal Summons (12/10)Pending Criminal Summons (l2l10)Paid: $246.00 (11/10)Delinquent Balance: -0- (11/10)Delinquent Balance: No Forms (l2l1'0)Delinquent Balance: $4,590.66TD: 7/08/09 - Court ordered to PayS200.00 a monthCriminal Summons (Fail to Pay HMR)Trial Date: 9115110 - No ShowActive FTA Warrant

MANDY FINKLEAOFFICE AOITINISTMTORE-mall : [email protected]: (479) 57#,577(479) 575{378llot Checks: (479) 5754254FAx#: (479) 57s{373

elecommunlcation Device Deaf TDD (4791 521-1 176 South Church, Suite 2 - Fayetteville, AR 727O'l


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Williams2,201Iage3

17. Quizros Sub #107 Edward Howard Paid: S270.00 (8/10)Duane H, Livingston Delinquent Balance: -0- (8/10)Case Closed

1g. Seafood Market Bar/Grill craig E. Dowd Paid: $80.00Delinquent Balance: $4,842.60TD 9/16/09 - Time Pay: $200.00 bY the30s of every month.Trial Date: 5/19/l'0 (Fail to Pay HMR)Settled - to pay $100.00 a month

g. Shanghai chinese and Hsiao L. J. Shen Paid: $100.00Chid Garden Delinquent Balance: $3,090'0020. soul Restaurant & Lounge casey E. Dighero Paid: $150.00Delinquent Balance: S1,493.64 (3 & 4, 10)Trial Date: 10/13/10

Settled - to pay $150.00 a monthZt. Whole Earth Organic Jewelle D. Paynesmith Paid: $498.56 (10 & 11, l0)Delinquent Balance: -0- (10 & 11, 10)

Case ClosedZZ. WOW Japanese Bistro ChongN. Kim Delinquent Balance: $38.00 (2110)Delinquent Balance: $448.00 (3/10)Trial Date: 7128/10 - Settled (2 &'3,10)Delinquent Balance: $704.00 (4 & 5, l0)Trial Date: 1l/03/10 (4 & 5,10) - No ShowSetfor Tial: 5l4lll (4 & 5, 10)Delinquent Balance: $276.00 (6/10)

Set for Tial: 5/4111 (6/10)Delinquent Balance: $216.00 (7 I 10)Set for TiaI: 5/4/ll (7/10)Delinquent Balance: $360.00 (8 & 9, 10)Set for Tial: 5/4111 (8 & 9, 10)Delinquent Balance: No Forms (10/10)Active Criminal SummonsDelinquent Balance: No Forms (11/10)Active Criminal Summons

TOTAL: $4'050-20


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CrnroN HousE MusEuvrMoxrnrv REponr FnnRunRv 20llThe Clinton House Museum had a total of 52 visitors in Februarv 2011.In the works are redesigns of a new brochure for the Museum to include, the First Ladies Gardenand the visit by President Clinton this past August. The spring will launch fundraising efforts inthe form of another Buy-A-Brick Campaign and Engraved Stone Pavers with quotes of FirstLadies to establishing a rock walkway in the Garden. We are also in the process of developingexhibits featuring the former owners of the House - H.H. "Scotty" Taylor, Gilbert and BoSwanson, and Dr. Warren Gifford.

Musnuvr AcrrvrrrEs AND Evnxts:February 2l"t - Annual President's Day Trivia Contest - winner received a free t-shirtFebruary 24th - Group Tour - Specialty Programs - Mena, AR

The Group came for lunch and a tour of the House. They were served Swanson pot piesand got to experience "Living History" as Roberta "Bo" Swanson (a transformed 30s era,Marilyn Heifner) arrived and told of her life and times in Fayetteville. "Bo" then boarded theirmotor coach for euided Favetteville tour.


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Sales Leads by Date Issued

February 2011 Meeting Dates Decision Date Attend Pe

Fayetteville Parks & Recreation 02/25/2011 900

Arctic Classic Adult Softball Tournament 02/27/2011

Historic Preservation Alliance of Arkansas 05/18/2012 150 1

Annual Meeting 05/20/2012

GRAND TOTAL 3 Meetings 1,050

Definite Bookings By Booking Date

February 2011 Meeting Dates Attnd Pe

Fayetteville Parks & Recreation 02/25/2011 900

Arctic Classic Adult Softball Tournament 02/27/2011

Sweet Magnolia Tours 10/25/2011 50

10/27/2011

Tyson Invitational Indoor Track & Field 02/09/2012 600 3

02/12/2012

UA Curriculum & Instruction 02/23/2012 300

ESL Symposium 02/24/2012

AAU Track and Field 06/21/2012 1,000 5

Area 11 National Qualifying Meet 06/24/2012

16 Meetings 2,850


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Convention Calendar

Meeting Dates

Attendance/ Peak/Rooms

Headquarters

February 2011

2/13/2011

Tyson Invitational Indoor Track & Field 5002/10/2011 283 849

Citywide

2/11/2011

UA Cooperative Extension Service

Blue Pathways

1002/11/2011 0 0

2/27/2011

Dine in Fayetteville

Restaurant Week

02/17/2011 0 0

2/24/2011

Arkansas Convention & Event Marketing**

101 Runners Mardi Gras Indian Funk Band

2502/24/2011 0 0

2/24/2011

Special Programs 272/24/2011 0 0

2/27/2011

UA Track and Field

SEC Indoor Championships

5002/25/2011 100 200

Citywide

2/26/2011

UA Curriculum & Instruction

ESL Symposium

3002/25/2011 33 33

Clarion

2/27/2011

Fayetteville Parks & Recreation

Arctic Classic Adult Softball Tournament

9002/25/2011 25 50

Holiday Inn Express

March 2011

3/3/2011

UA College of Education & Health Professions

Symposium on Autism Spectrum Disorders

1003/2/2011 10 10

Cosmopolitan Hotel

3/11/2011

UA Information Technology Research Institute

Women in IT

3003/10/2011 25 25

Citywide

3/16/2011UA Information Technology Research InstituteIT Day for Students

03/16/2011 0 0

3/17/2011

UA Supply Chain Management Research Center

Annual Conference

1003/17/2011 0

UA Reynolds Center

3/17/2011

Mountain Home Charter Service, Inc

St. Patricks Day Tour

423/17/2011 0 0

April 2011

4/3/2011

Midwest Cheer and Dance Association 5004/1/2011 25 50

Cosmopolitan Hotel

4/3/2011All Sports Productions**Iron Pig Festival

1,1004/1/2011 75 150Cosmopolitan Hotel

4/2/2011

Association of Mechanical Engineers

District E Conference

2004/2/2011 50 50

Citywide

4/9/2011

UA Mathematical Sciences

Spring Lecture Series

404/7/2011 40 40

Cosmopolitan Hotel

4/10/2011

American Institute of Chemical Engineers

Regional Conference

2504/8/2011 75 150

Holiday Inn Express


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Convention Calendar

Meeting Dates

Attendance/ Peak/Rooms

Headquarters

April 2011

4/10/2011

Arkansas Comets - Soccer

Ozark Classic Cup

1,0004/8/2011 300 600

Citywide

4/10/2011

Hogeye Marathon & Relays

Hogeye Marathon

1,0004/9/2011 150 150

Cosmopolitan Hotel

4/17/2011

UA Alumni Association

Black Alumni Reunion

1,0004/15/2011 300 600

Citywide

5/16/2011

Dream Journeys

Fayetteville Tour- Farmers Market and Golden Coral

504/15/2011 0 0

4/17/2011

UA Engineering

Engineering Academy

5004/15/2011 250 500

Citywide

4/17/2011

Dudley Thunder Series

Adult Softball Tournament

2004/15/2011 25 50

Holiday Inn Express


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Inquiries Tabulated by Source/ModeFrom: 2/1/2011 To: 2/28/2011

NOTE: This report shows only active modes and sources, and can only display the first nine active mode

Source 800 Number e-mail Formatted -Bulk

Formatted -

First Cl

Totals

Mode

@ Website 3 2 0 172 177

Midwest Living 0 0 131 0 131

Silver Carrot 0 0 1 0 1

Southern Living 0 0 5 0 5

Travel Guides Free 0 0 232 0 232

Travel Information.com 0 0 264 0 264

UA Graduate School 0 0 0 70 70

Totals: 3 2 633 242 880

Page 1 of 1 3/11/2011 02:58

Fayetteville Convention & Visitors Bureau21 S. Block, Suite 100 ~ Fayetteville, AR 72701

Phone: (800) 766-4626, (479) 521-5776 ~ Fax: (479) 571-4731 ~ [email protected] ~ Web:www.experiencefayetteville.com


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ADVERTISING INQUIRIES BY STATE - 2011

JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL

AE 0

Alabama 14 9 23

Alaska 2 2

Alberta 1 1 2

AP 1

Arizona 12 11 23

Arkansas 125 75 200

British Columbia 2 2 4

California 34 27 61

Colorado 8 14 22Connecticut 1 3 4

Delaware 1 1

Florida 29 33 62

Georgia 23 15 38

Hawaii 0

Idaho 2 2 4

Illinois 66 49 115

Indiana 23 30 53

Iowa 36 22 58

Kansas 43 23 66

Kentucky 12 16 28

Louisiana 38 19 57Maine 1 2 3

Manitoba 1 1

Maryland 6 6 12

Massachusetts 3 11 14

Michigan 33 32 65

Minnesota 39 28 67Mississippi 14 14 28

Missouri 139 74 213

Montana 4 3 7

Nebraska 15 8 23

Nevada 7 1 8

New Brunswick 3 4 7

New Foundland

New Hampshire 4 1 5

New Jersey 7 9 16

New Mexico 5 6 11

New York 19 23 42

North Carolina 25 10 35

North Dakota 3 3 6

Nova Scotia 2 2

Ohio 27 38 65

Oklahoma 74 22 96

Ontario 5 6 11Oregon 3 4 7

Pennsylvania 16 25 41

Prince Edward Isl. 0 0

Puerto Rico 1 1 2

Quebec 3 2 5

Rhode Island 2 2 4

Saskatchewan 1 1 2

South Carolina 20 9 29

South Dakota 5 2 7

Tennessee 15 25 40

Texas 135 82 217

Thailand

Utah 9 6 15

Vermont 3 3

Virginia 12 7 19

Washington 18 6 24

Washington, D. C. 2 1 3

West Virginia 7 8 15

Wisconsin 42 31 73

Wyoming 4 6 10

Military 0

TOTAL 1197 880 0 0 0 0 0 0 0 0 0 0 2076


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Fayetteville Town Center, Manager's Activity ReportFebruary 1,2011 to February 28,2011Sales:

FEBRUARY2010 (oase) FEBRUARY20'11 Month% Ghanqe YTD2010 YTD2011 YTD% ChangSalesi# returned contracts bv loo date - GL)

zu 11 (45%) 42 (21o/o)Completed Events 14 14 lYo 22 27 23o/oSalesi$ returned contracts bv loo date - GL) $33.098.95 $15,550 00 (53%) $74,973.95 $51,622.75 (31%)Collections **l$ - Pavment Loo) $38,243 10 $27,774.87 (27o/o) $72,709.69 $52,106 43 (28o/o)Executed Contracts $29,200.00 $27,845.00 (5o/o) $60,325.00 $72,635.00Sredit$. GL) 0 0 NA 0 n 0Average perwent'$Sales/#Sales) $1,654.95 $1,413.64 (14%) $'1,785.09 $1,564.33 (12o/o)We collected $27,774 87 for rentals and incidentals in February 2011. Because of the events that were cancelleddue to the weather we were unable to collect $11.450.00 in room rental feesOperations ltems:. Audio Visual Upgrade. General Maintenance and reoairsMarketing, Sales and Public Relations:

Director of SalesMost weekends are full; Lynn is continuing to work on corporate day events Lynn has also taken on theresponsibility of following up with clients for re-booking and an evaluation of the staffs performance during theirevenI.

Event List:. February 5 - SARPA . February 20 - Girl Scouts. February 12 - Franks/Mills Reception . February 22 - Harding University. February 15 - Arvest o February 23 - Harding University. February 18 - Storms Orthodontics . February 24 - FHS DECAo February 19 - Donaldson/McEntire Reception . February 25 - Bassnectar Concert: F:i:::'t 3Z _iihffiafffi"T:f"j


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lAfLPe t - 10, oo oPAtpt- 25,ooaunLL eov R- ^&+sa Bonar -

4 14 *rllh,n ilhus : -iclt I .Ave, @^teen.z Zg. V t4Dg E^nib,l. il^ll: ta,EcCst,.", ,il,.t r. i'. "_1i11 ? p#VnZ\Ftav FZ '31si (2 vaNlo t' (


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March 4,201IThe following bids were received for document 0040 and were opened at 4:30 p.m. onFriday, March 4,20II.BID FORM - PAINTINGBurnett Painting Contractor' s Inc.Geels Paint & Wallcovering, Inc.Stucki Paint & Wallcoverings, Inc.BID FORM - CARPET

$32,920.00$38,959.00$21,455.00

Carpet One $104,000.00Miller Commercial Flooring Inc. g 67,994.00OzarkFloor Co., Inc. $ 9I,224.00All bids will be taken under advisement. Decision will be made by the Fayetteville A &P Commission on Monday, March 14 at their regular scheduled meeting at2 p.m. at theFayetteville Town Center.

Marilyn HeifnerExecutive DirectorFayetteville A & P Commission479-587-9944


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March I0,20IITo: Fayetteville A & P CommissionFrom: Marilyn HeifnerRecently, I served as a member of the Mayor's Festival Committee. The Committeerecommended that the HMR tax be extended to collect HMR taxes from out of townvendors at all festivals. Currently out of town vendors selling prepared food at a festivaldo not charge/collect HMR tax; however, local restaurants/vendors do have tocharge/collect the tax. This gives the out of town vendor an unfair advantage over a localrestaurant.The ordinance was originally intended for food vendor booths run by the festivalcommittee itself to not charge/ collect the tax. Now most, if not all festivals, do not runfood vendor booths themselves.Because we represent the interests of hotels and restaurants, I recommend that the A & PCommission refer a formal request to the City Council to revise the HMR ordinance tocollect HMR from all food vendors at all festivals. This would be benefrcial not only tothe A & P but also to the Parks department.

fayetteville advertising and promotion commission - march

Documents