federal acquisition service u.s. general services administration cfl functions
TRANSCRIPT
Federal Acquisition Service
U.S. General Services Administration
CFL Functions
Federal Acquisition Service
U.S. General Services Administration
computersforlearning.gov
This is what the
schools see
Federal Acquisition Service
U.S. General Services Administration
computersforlearning.gov
Registration is simple
Federal Acquisition Service
U.S. General Services Administration
CFL School Registration
Schools must have a
“Valid” NCES
number that matches the
NEA database
and GSAXcess®
Federal Acquisition Service
U.S. General Services Administration
CFL School Registration
Educational Non-profits will not be allowed to
register unless they upload their
valid 501 (C) document
Federal Acquisition Service
U.S. General Services Administration
Executive Order 12999
Federal Acquisition Service
U.S. General Services Administration
Nces.ed.gov
Website resource for
Property Managers to
verify registration accuracy –
http://nces.ed.gov
Click on School, College& Library Search
Federal Acquisition Service
U.S. General Services Administration
NCES School Search
Federal Acquisition Service
U.S. General Services Administration
NCES School Search
Enter Criteria and Click Search
Federal Acquisition Service
U.S. General Services Administration
NCES Number
Federal Acquisition Service
U.S. General Services Administration
School Information
Federal Acquisition Service
U.S. General Services Administration
NCES Number
NCES Number Displayed
Federal Acquisition Service
U.S. General Services Administration
NCES Number – More Information
Student to Teacher Ratio
Lunch Assistance
Federal Acquisition Service
U.S. General Services Administration
CFL School Registration
Questions to help the Property Manager make an allocation decision
Federal Acquisition Service
U.S. General Services Administration
IRS 501 (C) 3 – irs.gov/Charities-&-Non-Profits
Resource To Verify501 (C)3 Statusat www.irs.gov
Federal Acquisition Service
U.S. General Services Administration
CFL Non-Profit Certification Questions
Non-profit organizations certify
under penalty of
law
Federal Acquisition Service
U.S. General Services Administration
CFL Non-Profit Certification Questions
Non-profit organizations MUST upload their current 501 (C) to register
Federal Acquisition Service
U.S. General Services Administration
VALIDATION
SCHOOL:
• Valid NCES number
• Must serve grades Pre-K through 12th
• U.S. students
Federal Acquisition Service
U.S. General Services Administration
VALIDATION
EDUCATIONAL NON-PROFIT:
• Must have a 501 (C) AND their primary business must be education
• Must serve grades Pre-K-12 U.S. Students
• Should have a license, certification, or acknowledgement from local, state or federal goverment
Federal Acquisition Service
U.S. General Services Administration
CFL Selection Screen – What Schools See
Property Manager Enters
Property Reports in
CFL in GSAXcess®,
Schools See It Immediately
In CFL Website
Federal Acquisition Service
U.S. General Services Administration
Entered in GSAXcess®
Federal Acquisition Service
U.S. General Services Administration
Immediately Visible in CFL
Federal Acquisition Service
U.S. General Services Administration
Property Manager NotificationAgency property
manager will receive an
email alerting them to school interest
Federal Acquisition Service
U.S. General Services Administration
Property Managers - View/Allocate Requested Items
Property Manager must log into
GSAXcess® to utilize CFL functions
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items
System Messages
By clicking on the blue hypertext, you see
additional information and can perform transfers of the
computer equipment. The hypertext changes colors once you have
clicked on it.
Federal Acquisition Service
U.S. General Services Administration
Activity Address Code View
APO, NUO, User with Multiple AAC’s: type in
AACType in the appropriate AAC, click
Submit
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items by Transfer Control Number
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items by School Name
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items by Transfer Control Number
You can see any
competing requests for the item by clicking on the Item Control Number
hypertext
Federal Acquisition Service
U.S. General Services Administration
Competing Requests for an Item
4 requests but only1 available item
Federal Acquisition Service
U.S. General Services Administration
Property Item Data Sheet
Federal Acquisition Service
U.S. General Services Administration
Competing Requests for an Item
Enter one (1) for Victory Innovative Christian Academyand Zero in all others to deny
the requests
Click the red Allocate button.
Federal Acquisition Service
U.S. General Services Administration
AllocateStatus column changes,
Requested quantity changes
System messages change
Federal Acquisition Service
U.S. General Services Administration
Return to Complete Allocation
You can complete the entireallocation or come back later
Federal Acquisition Service
U.S. General Services Administration
Allocation Confirmation
Whenever you see this
Confirmation button, you can
Confirm your allocation from
the same screen
Federal Acquisition Service
U.S. General Services Administration
Confirmation Allocation
Federal Acquisition Service
U.S. General Services Administration
Confirm Allocations
Another method to
confirm allocations if you forgot or decided to wait until
later.
Federal Acquisition Service
U.S. General Services Administration
Confirm Allocation
Federal Acquisition Service
U.S. General Services Administration
Confirm Allocation
Federal Acquisition Service
U.S. General Services Administration
Confirmation Allocation
Confirmation Success Message
Federal Acquisition Service
U.S. General Services Administration
Transfer Order
Schools receive an email after allocation
and confirmatio
n.
Federal Acquisition Service
U.S. General Services Administration
Transfer Order
Transfer Order
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
The transaction is not complete until theSchool or educational non-profit picks up theProperty and you go into the CFL Functions
Menu to the Transfer function and selectTransfer.
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
Click on the Transfer Control Number thatyou want to transfer
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
The Transfer screen displays. Make any adjustments as needed and click the red
Transfer button.
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
The system displays a confirmation message. You can only change your transfer informationthe day of the transfer action. If you transferbefore pick-up and the organization changes
their mind, you will need to contact yourGSA Area Property Officer for assistance.
Federal Acquisition Service
U.S. General Services Administration
Change Transfer
To change or delete
the transfer the day of
the transfer.
Federal Acquisition Service
U.S. General Services Administration
Change Transfer – Requestor Info
Enter the transfer control
number and click Submit
Federal Acquisition Service
U.S. General Services Administration
Change Transfer
Enter the transfer control
number and click Submit
Federal Acquisition Service
U.S. General Services Administration
Change TransferYou have until the
nightly cycle of the day of transfer to
change transfer quantity
To deny the transfer, enter a zero.
Federal Acquisition Service
U.S. General Services Administration
School Search
Federal Acquisition Service
U.S. General Services Administration
School Search
Enter School Name And/or, State,And/or Zip to Search
Federal Acquisition Service
U.S. General Services Administration
School Search Criteria
You Can Search by AnyOr All Three Criteria
Federal Acquisition Service
U.S. General Services Administration
School Registration Information
Displays School
Registration
Information
Federal Acquisition Service
U.S. General Services Administration
Resend School Transfer Order
Sometimes you need a copy of
the transfer order resent
because:RTF file was
unreadable or customer lost
original
Federal Acquisition Service
U.S. General Services Administration
Resend School Transfer Order
If you check send only to above, it only goes to the
email address you enter. Otherwise, it goes to all original
recipients.
If you send to yourself, you can reformat into a word document
and forward on
Federal Acquisition Service
U.S. General Services Administration
Resend School Transfer Order
Confirmation message
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Two Ways To Go To the Post
Transaction Module
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
WHAT IS THE POST TRANSACTION MODULE OR PTM?
The PTM is a method to enter your CFL information when you don’t go through the regular GSAXcess® CFL online process. This is an alternative method that captures the
CFL Agency transaction and automatically sends the required Non-Federal Recipients report at Fiscal year end to the Office of Governmentwide Policy for your Agency.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Displays with prefilled Transfer Control Number and
Agency Identifier
Click Private or Public School to search fora school and pre-fill data
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Results for All Private Schools. Search for school by entering criteria and
Click on NCES ID hypertext to pre-fill data form.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Results for All Public Schools. Search for school by entering criteria and
Click on NCES ID hypertext to pre-fill data form.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
All School Information Is Prefilled From NEA
Database
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
The educational non-profit
must provide a 501C number
You can verify
accuracy at www.irs.gov,
then Charities and Non-Profits
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select the FSC from the from the dropdown
listing.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select the type of equipment.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select hard disk status
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select disposal condition.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
By adding either the unit cost or total cost, the
system calculates for you. Click
sbumit.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Transfer Control Number Created Success Message
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Reports
Agency Downloadable Reporting
Data
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Reports
You can only see your AAC of responsibility
Select Month, Year (FYTD), Type report and click the red Submit button. All results are displayed
and can be downloaded by clicking the Excelhypertext to the right.
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Reports
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Non-Federal Recipient Report
Federal Acquisition Service
U.S. General Services Administration
CFL Total Transfer to a School
Federal Acquisition Service
U.S. General Services Administration
CFL Total Transfers to a School
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Total Transfers to a School
Federal Acquisition Service
U.S. General Services Administration
CFL Total Transfers to a School
Federal Acquisition Service
U.S. General Services Administration
QUESTIONS?