festival planning for st. davids school
DESCRIPTION
Web Adept's Angus gave a presentation on festival planning for St. Davids School, Pembrokeshire. Web Adept give workshops all over the place, if you fancy picking up some new skills why not contact us, visit our website webadeptuk.com or calling us on 01437 720 033.TRANSCRIPT
Festival/Event Planning
Presented byAngus Findlay
About me
History of Web Adept
Started in 1997. Contracts with Gov Bodies to provide web
development Workshops across Wales to SME’s. Found that Internet Companies didn’t know how
to run a proper business. Started delivering websites ..etc from 2000TODAY We now manage:500+ domains / 300+ websites /
over 20 marketing packages. Delivered over 45 days of training in 2013.
Who have we worked with?
Visit Wales The Vale / Leekes Planed British Canoe Union Dragon LNG Software Alliance Wales Swansea University Wales Millennium
Centre
Simon Safety Derw Glass Ocky White Travel Ryan Jones Eaton Evans & Morris Swansea & Carmarthen
Council RK Lucas
Why have a festival?
1. The joy & experience of creating a festival?2. Charitable?3. Money?
Really an event/festival has to be profitable so MONEY is a key influencer.
Overview of the Festival
Before starting anything there needs to be a rough outline of foundations of the festival:
1. Name2. Genre – Music, theme3. Target audience4. Size
Are there any similar ones to piggy back or borrow ideas from? Why reinvent the wheel!!
What shall we call it?
A good Name/Brand could make or break a good festival
Catchy and short Easy to remember Easy to pass on in conversation/social media
Name 3-4 festivals…..?
Who’s invited?Age group?Interests?Social Group – A, B, C,….etcFamilies?
A few factors:Are they affluent – Less people/more
money to spendAre they skint? – More people/less spend
When shall we hold it?Winter?Spring?Summer?Autumn?Time of the day?Length?
Where shall we hold it?What’s your budget?Small/Medium/Large venues?Indoor/outdoor?Access points/accommodation?Cost…!Contingency Plan – What happens if….!Health & Safety…..
Who’s playing?What’s your budget?Style (Audience)
Genre (Audience)
How many (Duration)
Finding ArtistsHeadliner/s / Minor acts / Free actsSearch through the internet: What
keyphrases would you use?Contact Agents – Explosive ProductionsLook at What's On calendars on websites
Sign up to contracts to save embarrassment!
Other attractions?Revenue streams…..?Food (Audience) (optional)
Stalls (Audience)
Acts/Entertainers (Audience)
Shows (Audience)
Market Research
Survey Monkey/Google Docs – Email outFacebook SurveyClipboard and hit the streets
Logo Design
Colour considerations – Red/Blue/OrangeText StyleSize
Slides with colours – coke/orange/
StraplineI’m Lovin’ It
Finger Lickin’ Good
Beanz Meanz Heinz
Snap! Crackle! Pop!
What are you going to use??
Logo Design
Colour considerations – Red/Blue/OrangeText StyleSize
Money Out?
Venue – Place, security, toiletsStaffingArtistsEquipment HireMarketing – Website, social media,
leaflets, e-newsletter, community, video….etc
Money in?Tickets - Different costsVIP TicketsStalls/FoodPrograms for the event – Add treasure
huntMerchandise – T-shirts/PostersAdvertisersSponsorshipAccommodation
CommunityOpen communication with all community
about the festival and the benefits.Invite all Charities to have a stand.Ask shops/people to sell tickets for %
commission.Ask locals to help and get involved.Donation of profit to local fund?
Have you done it?Documentation…. You know but they must
know you’ve done it!Activity 1 Review Sources Files
Thank you for listening.Any questions?