grants assistance unit. ted nelson, director [email protected] (213) 241-2157 ronice white,...
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Grants Assistance Unit
Grants Assistance Unit
Ted Nelson, Director
(213) 241-2157
Ronice White, Administrative Analyst
(213) 241-2186FAX (213) 241-6855
I just received a grant. What do I do now?
I just received a grant. What do I do now?
Step #1Fax a copy of the grant award letter to
Grants Assistance Unit.
(213) 241-6855
I just received a grant. What do I do now?
Step #2 Grants Assistance Unit (GAU) will send
a request to General Accounting to set up your grant in BTS and assign a grant number and program codes.
After GAU notifies you of the grant number and program codes, prepare a Budget Planning Worksheet (BPW) with the help of your Fiscal Specialist
I just received a grant. What do I do now?
Step #3 Your Fiscal Specialist will forward
your BPW to Budget Services for processing.
Budget Services will allocate funds up to the amount listed on your award letter.
After processing, your funds will be in place and ready to spend.
I just received a grant. What do I do now?
Step #4 Implement your program and
execute it according to the approved proposal submitted to the grantor.
Review
1. Fax (213) 241-6855 a copy of the grant award letter to GAU.
2. Prepare a BPW with the help of your Fiscal Specialist using assigned codes.
3. Send the BPW to Budget Services for processing.
4. Implement your program.
Grants Assistance Unit
Activities or Services Performed
by the
Grants Assistance Unit
ACTIVITIES Pre-award
ACTIVITIES Pre-award
Finding
ACTIVITIES Pre-award
Finding Evaluating
ACTIVITIES Pre-award
Finding Evaluating Notifying
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
Post Award
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
Post Award Processing award
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
Post Award Processing award Notifying
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
Post Award Processing award Notifying Implementing
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
Post Award Processing award Notifying Implementing Grant
Management
ACTIVITIES Pre-award
Finding Evaluating Notifying Applying Recording
Post Award Processing award Notifying Implementing Grant
Management Recording
Pre-Award Activities
Pre-Award Activities
Finding
Pre-Award Activities
Finding Federal e-mail notification lists
Pre-Award Activities
Finding Federal e-mail notification lists State e-mail notification lists
Pre-Award Activities
Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters
Pre-Award Activities
Finding Federal e-mail notification lists State e-mail notification lists Subscriptions to grant newsletters Various web sites
Pre-Award Activities
Evaluating
Pre-Award Activities
Evaluating Review the grant
announcement/information/application
Pre-Award Activities
Evaluating Review the grant
announcement/information/application
Determine eligibility
Pre-Award Activities
Evaluating Review the grant
announcement/information/application
Determine eligibility Meet LAUSD’s goals?
Pre-Award Activities
Evaluating Review the grant
announcement/information/application
Determine eligibility Meet LAUSD’s goals? Who should apply?
Pre-Award Activities
Evaluating Review the grant
announcement/information/application
Determine eligibility Meet LAUSD’s goals? Who should apply?
School
Pre-Award Activities
Evaluating Review the grant
announcement/information/application Determine eligibility Meet LAUSD’s goals? Who should apply?
School Central Office
Pre-Award Activities
Notifying
Pre-Award Activities
Notifying Summarize grant information
Pre-Award Activities
Notifying Summarize grant information
Purpose
Pre-Award Activities
Notifying Summarize grant information
Purpose Application deadline
Pre-Award Activities
Notifying Summarize grant information
Purpose Application deadline Amount
Pre-Award Activities
Notifying Summarize grant information
Purpose Application deadline Amount Special requirements
Pre-Award Activities
Notifying Summarize grant information
Purpose Application deadline Amount Special requirements
e-mail summary to appropriate party
Pre-Award Activities
Notifying Summarize grant information
Purpose Application deadline Amount Special requirements
e-mail summary to appropriate party e-mail “School Grant Alert$” (school
oriented)
Pre-Award Activities
To receive “School Grant Alert$” send your e-mail address to:
Pre-Award Activities Applying
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending)
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending)
Register your intentions to apply for a grant with GAU
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending)
Register your intentions to apply for a grant with GAU
On-line process, easy, fast
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending)
Register your intentions to apply for a grant with GAU
On-line process, easy, fast Grant writers
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending)
Register your intentions to apply for a grant with GAU
On-line process, easy, fast Grant writers
GAU administers a Master Service Agreement (MSA) for grant writers
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending)
Register your intentions to apply for a grant with GAU
On-line process, easy, fast Grant writers
GAU administers a Master Service Agreement (MSA) for grant writers
Informational Meetings
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with
GAU On-line process, easy, fast
Grant writers GAU administers a Master Service Agreement
(MSA) for grant writers Informational Meetings Resources and materials
Pre-Award Activities Applying
Registration (Part of BTS - implementation pending) Register your intentions to apply for a grant with
GAU On-line process, easy, fast
Grant writers GAU administers a Master Service Agreement (MSA)
for grant writers Informational Meetings Resources and materials Help with Signatures/Processing
Pre-Award Activities
Recording
Pre-Award Activities
Recording Log announcements
Pre-Award Activities
Recording Log announcements
227 announcements in FY 2007
Pre-Award Activities
Recording Log announcements
227 announcements in FY 2007 Log applications (part of registration
process)
Pre-Award Activities
Recording Log announcements
227 announcements in FY 2007 Log applications (part of registration
process) Evaluation tool
Post Award Activities
Post Award Activities
Processing Award
Post Award Activities
Processing Award Obtaining signatures to accept award
(state grants)
Post Award Activities
Processing Award Obtaining signatures to accept award
(state grants) Returning signed grant documents to
Sacramento
Post Award Activities
Processing Award Obtaining signatures to accept award
(state grants) Returning signed grant documents to
Sacramento Request internal LAUSD grant number
and program codes from General Accounting
Post Award Activities
Notifying
Post Award Activities
Notifying Provide copy of signed award
documents to grantee
Post Award Activities
Notifying Provide copy of signed award
documents to grantee Inform grantee, Fiscal Specialist, and
Budget Services of grant number and program codes assigned by General Accounting
Post Award Activities
Notifying Provide copy of signed award
documents to grantee Inform grantee, Fiscal Specialist, and
Budget Services of grant number and program codes assigned by General Accounting
Provide instructions on next steps
Post Award Activities
Implementing
Post Award Activities
Implementing Schools work with their Fiscal
Specialist
Post Award Activities
Implementing Schools work with their Fiscal
Specialist School and Fiscal Specialist prepare
Budget Planning Worksheet (BPW) using assigned program codes
Post Award Activities
Implementing Schools work with their Fiscal
Specialist School and Fiscal Specialist prepare
Budget Planning Worksheet (BPW) using assigned program codes
Fiscal Specialist submits BPW and copy of award letter to Budget Services
Post Award Activities
Grants Management
Post Award Activities
Grants Management Provide training
Post Award Activities
Grants Management Provide training Develop and organize grant
management resources for use by program managers.
Post Award Activities
Grants Management Provide training Develop and organize grant
management resources for use by program managers.
Work with individual grants as requested
Post Award Activities
Grants Management Provide training Develop and organize grant
management resources for use by program managers.
Work with individual grants as requested Review District’s annual audit to identify
areas of concern regarding compliance
Post Award Activities
Recording
Post Award Activities
Recording Record grant awards received and
processed
Post Award Activities
Recording Record grant awards received and
processed LAUSD received 335 grant awards in FY
2007 totaling more than $499 million
Post Award Activities
Recording Record grant awards received and
processed LAUSD received 335 grant awards in FY
2007 totaling more than $499 million Track training efforts
Post Award Activities
Recording Record grant awards received and
processed LAUSD received 335 grant awards in FY
2007 totaling more than $499 million Track training efforts Evaluation tool
Grants Assistance Unit
Grants Assistance Unit
Ted Nelson, Director
(213) 241-2157
Ronice White, Administrative Analyst
(213) 241-2186FAX (213) 241-6855