11:30pm - Arrive UL SPORTS Arena. - Go to HOLDING AREA. (COURT 4 OR RUNNING TRACK). - CHILDREN’S COATS: Put all coats in labelled bin-liners.

§ If your full group is departing by coach, put coats behind choir bleachers.

§ If your group is being collected by parents, leave coats in holding area.

§ If you have a mixed-departure group, split coats accordingly. - Go to Bleachers - Please ensure you arrive early and use the toilet facilities

12pm – 1pm - Rehearsal with Orchestra and Soloists. NB CHOIRS MUST BE IN THEIR PLACES READY TO SING AT 12NOON

1pm – 1:40pm - Break and Toilet - Go to HOLDING AREA. (COURT 4 OR RUNNING TRACK) - Children should have their lunch. - Teachers should pass around Bin bags to collect rubbish. - Please ensure that choirs use the toilet facilities and do not go

out during the concert. 1:40pm - Return to places

2pm – 4:30pm - Concert

5:30pm - Arrive UL SPORTS Arena. - Go to HOLDING AREA. (COURT 4 OR RUNNING TRACK) - CHILDREN’S COATS: Put all coats in labelled bin-liners.

§ If your full group is departing by coach, put coats behind choir bleachers.

§ If your group is being collected by parents, leave coats in holding area.

§ If you a mixed-departure group, split coats accordingly. - Go to Bleachers - Please ensure you arrive early and use the toilet facilities

6pm – 7pm - Rehearsal with Orchestra and Soloists. NB CHOIRS MUST BE IN THEIR PLACES READY TO SING AT 6PM

7pm – 7:40pm - Break and Toilet - Go to HOLDING AREA. (COURT 4 OR RUNNING TRACK) - Children should have their lunch. - Teachers should pass around Bin bags to collect rubbish. - Please ensure that choirs use the toilet facilities and do not go

out during the concert 7:40pm - Return to places

8pm – 10:30pm - Concert

ULSAT2:00PM NameofSchool AghabullogueNSAghabullogueNS ArdfinnanNSClonmel AthenryBNSBaileAthaAnRiogh AttymonNationalSchoolAttymon BallymanaNSBallymana BunscoilBhotharNaNaomhLismore BunscoilChríostRíEvergreenRoad CreggsCentralNSCreegs DoonbegNSKillardRoad FossaNSFossa GaelscoilFaithleannAnPháirc GrangeNSClonmel KilbehennyNSKilbehenny KnockaineyNSCnocAine MercyPSBirr MoyderwellMercyPSTobarMuiDoire SNBrideShantallaSeanTallamh ScoilBhrídePresentationprimaryMidleton ScoilChrochanNaofaCathairDonall St.Michael'sNSMullinahone St.Nicholas'N.S.AnCladachULSAT8:00PM CarrickerryNSAthea CloverfieldNSDromkeen GaelscoilÓDoghairBótharanStáisiúin GlanworthNationalSchoolGlanworth KildimoNSKildimo KnocklongNSKnocklong LimerickSchoolProjectO'ConnellAvenue MonaleenNSCastleroy NickerNSNicker OurLadyQueenofPeaceJanesboro ScoilChaitríonaCappamore ScoilFhionoinCastleStreet ScoilIosagainPSHospital ScoilMhuireNenaghRd ScoilMhuireScMhuireBrosnach St.Patrick'sNSBruree St.JohntheBaptistGNSOldRoad St.Tola'sNSTullyglass TemplederryNSTemplederry YoughalarraNSNewtown

ULSUN2:00PM BallyvaughanNSBallyvaughan BulgadenNSBulgaden CamcloonNSBallydangan ClonmoneyNSClonmoney DrumraneyNSDrumraney FenorNSFionnabhair GortNationalSchoolTubberRoad HolyFamilySnrSchoolStationRoad KilbarronNSCoolbawn KiltallaghNSTraleeRoad LimerickEducateTogetherMungretCollege OurLadyofMercyN.S.ConventRoad RathkeevinNSClonmel S.N.LanaMhuirBealAthaLongphoirt ScoilChorpChriostKnockanure ScoilChronainNaofaDrumUiCianain ScoilEasaDhuibheLiosTuaithail ScoilNáisiúntaMhuireCloneygowan ShinroneNSShinrone St.JamesNSStradbally St.Michael'sGNSSt.Michael'sSt TynaghN.S.TynaghULSUN8:00PM ArdpatrickNSKillmallock BallysteenNSBallysteen CarnaneNSFedamore CarrigNSBallycommon ClarecastleNSClarecastle HerbertstownNSBaileAnAird KilcornanNSKilcornan KilleaNSKillea LisnagryNationalSchoolLisnagry LissenhallNSLissenhall LoughGurNSHolyCross MoyglassNSMoyglass ScoilDeanCussenBruNaNdeise ScoilIosagainSraidSeasnain ScoilMhuireDundrum ScoilNaomhCualánBorrisoleigh StMary'sBoysSchoolAbbeyfeale St.JohnsGirlsandInfantBoysSchoolCathedralPlace St.Paul'sNSDooradoyle UpperchurchNSUpperchurchCentralNs

P7 MAINFOYER

HOLDINGAREA

COATSINBINLINERS BLEACHERS

FLAGPOLEENTRANCE P8 TRACKDOOR

ENTRANCEHOLDINGAREA

COATSINBINLINERS BLEACHERS

PARENT DROP-OFF: - Parents should drop choir members off by parking in P7 and walking over to the MAIN

FOYER DOORS. Parking if free for 90 mins. Parents should not park on the double yellow lines, as this will cause traffic congestion.

- Teachers should gather their group in MAIN FOYER before bringing them to the HOLDING AREA (COURT 4 OR RUNNING TRACK).

- Coats should be put large, labelled bin liners. - Teachers should then bring choirs to their places on the BLEACHERS. Choirs will be filled

as they arrive, from the back.

COACH DROP OFF AND PARKING: - Coaches should have the name of the school on the front window on an A3 SHEET to

allow teachers to find the buses easier on egress. - Coaches should use a one-way system: Entre through the ‘flag-pole gates’, go to P8 for

parking or drop-odd, exit through the ‘white pier’ exit.

- Coach parking is reserved for school buses in P8. - Buses should park in P8 before allowing children and chaperones to alight.

- Teachers should bring the children safely across the road and entre the arena through the TRACK DOORS.

- Teachers should bring their group to the HOLDING AREA (COURT 4 OR RUNNING TRACK). - Coats should be put large, labelled bin liners. - Teachers should then bring choirs to their places on the BLEACHERS. Choirs will be filled

as they arrive, from the back

PARENT PARKING: There are 1700 car-parking spaces at UL. Parking is free at the

weekend.

SAFETY: UL campus security has asked that we make school authorities and bus drivers

aware of the following safety concern: “For events of this nature on campus, the safety of the children is of the utmost importance. Please be vigilant when dropping off and collecting of the children' under no circumstances will buses be allowed to use the roadway outside the Arena for this purpose",

SCHOOLS LEAVING BY BUS: • All schools leaving on coaches will leave first through the TRACK DOORS. This will free up

space for parents / guardians to pick-up their children. • All other schools remain in their seats until those departing by bus have gone SCHOOLS WITH SOME LEAVING BY BUS AND SOME LEAVING WITH PARENTS • Teachers should know these details in advance. One teacher should look after the

group going by bus, and leave quickly with them through the TRACK DOORS. The remaining teacher/s should follow procedure for parent pick-up.

PROCEDURE FOR PARENTS / GUARDIANS IN THE AUDIENCE • Audience will be requested to remain seated if they are picking up in the Arena or leave

if they have no-one to pick up. • Approx. 10mins after the show, parents will be invited to meet children in the HOLDING

AREA (COURT 5 OR RUNNING TRACK) • Parents/children can exit through TRACK & MAIN FOYER DOORS PROCEDURE FOR PARENTS / GUARDIANS NOT ATTENDING THE SHOW • Parents / Guardians are asked to park in the main car park to keep main roads free from

unnecessary congestion. • Parents / Guardians should make their way to the main foyer where they will be held until

pupils leaving on coaches have left the Arena. • Approx. 10mins after the show ends parents / guardians will be invited to pick their

children in the HOLDING AREA.

• RECOMMENDED TEACHER/CHAPERONE : PUPIL RATIO is 1 : 15. There must be a minimum

ratio of 1 Teacher to 15 Children with a minimum of 2 teachers per school. At least 1 Teacher will be required to remain with the Children at all times.

• We recommend that LEADERS allocate 15 children to each teacher so that each teacher knows exactly the 15 children they are responsible for.

• Choirs will be asked to go directly to their performance positions on arrival at the Arena. • Choirs should be in their performance positions 2 hours before the performance begins. • Choirs who anticipate lengthy travel times will need to factor in comfort breaks and allow

extra time. • The pre-concert rehearsal must start at the appointed time. Any choir arriving late will be

allowed to join the rehearsal during breaks between songs. • Choirs have a 1 hour rehearsal and 40 minute break before going on stage for the

concert. Choirs should be in their performance positions 20 mins before the concert begins.

• Children should bring a snack and drink in a small plastic or paper bag, so that it can be easily disposed of (no rucksacks, school bags, hold-alls etc). Teachers and chaperones should bring bin bags to clear away rubbish.

• Please ensure that all belongings e.g. coats are stored in the holding area during performance.

• Please ensure that all belongings are kept clear of aisles, exits and fire-fighting equipment. • Teachers sit with their group during the rehearal and concert, and supervise them at all

times. Teachers should sit at the end of the seat rows.

Concert etiquette • Teachers should switch off mobile phones before the concert starts. Be sure to switch

them back on at the end. • Children should not have mobile phones/tablets or electronic devices of any kind. • No recording of the rehearsals or performance is permitted. • Once the concert begins, the choirs remain in performance positions at all times. No one

is permitted to leave the stage/risers before concert ends. Please ensure that your children do not go in and out to the bathroom during rehearsal or concert. Choirs may not leave performance positions at the interval except where it is necessary.

• All Teachers/SNA/Chaperones in attendance should join in the singing and dance moves. • Teachers should ensure that all rubbish is collected in bin liners • Switch on mobile phones when the concert has ended.

CHOIR UNIFORM

• Choir members must wear a plain white t-shirt/shirt/blouse (no logos) and dark bottoms (uniform bottoms are fine – skirt and tights or trousers)

• On the day of the concert, choirs should arrive dressed in their choir uniform, as there are no changing facilities.

TEACHERS • Teachers should dress in semi-formal / cocktail black

NB Toilet: Choirs are asked not to leave their positions once the concert begins so please ensure they use the toilet during the break before the concert. Children should not be allowed to the toliet facilities unaccompanied. A teacher should accompany them.