INHS Publications Procedures

Table of Contents

Introduction ................................................................................................................................................................................................ 1

The Publications Office at INHS ............................................................................................................................................................... 1

Services ...................................................................................................................................................................................................... 1

Categories of Publications ......................................................................................................................................................................... 1 Regularly Recurring Publications ...................................................................................................................................................... 1 Annual Report ............................................................................................................................................................................... 1 INHS Reports ................................................................................................................................................................................ 1 Medical Entomology Program Biennial Report ........................................................................................................................... 1 Peer-reviewed Serials Published at Irregular Intervals ...................................................................................................................... 2 INHS Bulletin ............................................................................................................................................................................... 2 Biological Notes ............................................................................................................................................................................ 2 INHS Manuals (Field Guides) ...................................................................................................................................................... 2 INHS Special Publications ............................................................................................................................................................ 2 INHS Circulars .............................................................................................................................................................................. 2 INHS Educational Materials ............................................................................................................................................................. 2

Timelines for Recurring Publications ........................................................................................................................................................ 2

In-house Publications ................................................................................................................................................................................. 3

Scope of INHS Publications Committee .................................................................................................................................................... 5

Production Progress Checklist ................................................................................................................................................................... 6

Post Production Procedures ....................................................................................................................................................................... 7

Checklist for INHS Publications ................................................................................................................................................................ 8

Printing Specification Elements ................................................................................................................................................................10

Bid Requirements ..................................................................................................................................................................................... 10

Proofreading Checklist ............................................................................................................................................................................. 11

Editorial Checklist ................................................................................................................................................................................... 12

Citation Samples ...................................................................................................................................................................................... 12

Reliable Printing Vendors ........................................................................................................................................................................ 13

Task Understudy List in Absence of Production Editor ........................................................................................................................... 13

Cover Elements ........................................................................................................................................................................................ 14

Copyright Page Elements ......................................................................................................................................................................... 16

INHS Reports Elements ............................................................................................................................................................................ 17

University of Illinois and Prairie Research Institute Publications Resources ...........................................................................................20

INHS Copyright Waiver Form ..................................................................................................................................................................20

Requests for Permission to Republish Figures, Tables, Photos, Text, Etc. from INHS Publications ...................................................... 20

Illinois Natural History Survey (INHS) Publications Procedures and Policies

Introduction

The main function of this document is to provide a detailed summary of the procedures and information necessary to produce INHS in-house publications, especially at transitional times when, for instance, the Production Editor leaves or is absent from INHS for an extended period. This document should assist the INHS Publications Committee in assigning production and post-production tasks as well as serve as a reference to publications procedures and policies required by INHS, the Prairie Research Institute, and the University of Illinois.

This document:reviews the responsibilities of the Publications Office (including its relationship with the INHS Publications Committee), •defines the categories of materials it produces, •outlines procedures followed in the development, production, archiving, and distribution of publications and educational •materials, andprovides checklists to assist INHS staff in assuming editorial duties if a Production Editor is not available.•

We assume that any person responsible for producing in-house publications for INHS is conversant with the several software packages commonly used for desktop publishing. These applications include InDesign; The Microsoft Office Suite containing Word, Excel, and PowerPoint; and Adobe Photoshop, Illustrator, and Acrobat. Therefore, we will not cover the specific uses of these applications in this document. We also assume that all Publications Office personnel are familiar with personal computers, scanners, digital cameras, and printers that are the tools of our trade.

The Publications Office at INHS

The Publications Office is a section of the INHS Public Engagement and Outreach Group whose head reports to the Director. Our mission is to help INHS disseminate scientific information to the public, government agencies, scientific organizations, and educational institutions. Our products include four peer-reviewed scientific serials, a semi-annual newsletter, pamphlets and informational brochures, as well as a number of educational materials such as field guides, posters, and lesson plans and classroom activities for schools.

Services

In addition to the above products we offer the following services:editing and proofing of manuscripts for in-house publications •coordination of in-house publications from initial development through printing and distribution•copyright approval for outside authors citing INHS publications or using INHS photos•press releases for INHS researchers•liaison with printers, the Prairie Research Institute, and publication offices of the other surveys•production editor for INHS Publications Committee•help with publication sales events•solicitation of bids and informal quotes for authors•help with annual inventory of publications•

Categories of Publications

Regularly Recurring Publications

• Annual Report: The Annual Report is coordinated by the Prairie Research Institute with INHS-related information provided by INHS staff as needed.

• INHS Reports: This is the Survey’s newsletter, which has been published continuously since 1964. INHS Reports is published semi-annually in January and July. It targets a diverse audience from school children, to citizens interested in the natural sciences, to researchers and decision makers. It provides concise updates on current research as well as summaries of completed projects. Every newsletter contains a description of a single Illinois species in a column called “Species Spotlight” and an accompanying classroom activity entitled “The Naturalist’s Apprentice.” Each issue of INHS Reports since 1995 has been posted on the INHS Publications Web site at http://www.inhs.uiuc.edu/resources/inhspublications.html

• Medical Entomology Program Biennial Report: This report is provided by the Medical Entomology Laboratory every even-numbered year as mandated by law. This report is published simultaneously with, but separately from, the Institute Annual Report of that year. Copies of this report are archived in the INHS administration office and the Medical Entomology Program Office.

Peer-reviewed Serials Published at Irregular Intervals

• INHS Bulletin: The Illinois Natural History Survey Bulletin has been published continuously since 1876. This peer-reviewed journal reports on significant research findings by INHS scientists and others in the natural sciences. It is our premier scientific serial and has a worldwide distribution. Professional researchers and graduate students contribute to and utilize this series.

• Biological Notes: Illinois Natural History Survey Biological Notes have been published at irregular intervals since 1933. These peer-reviewed research findings are presented in a less technical manner than in the Illinois Natural History Survey Bulletin. Often, publications in this series will be a monograph on a specific species or upon the flora or fauna of a discrete habitat, watershed, or other natural area. College students, researchers, natural resources policy makers, and citizens find this series useful.

• INHS Manuals (includes field guides, field books, and field manuals): Illinois Natural History Survey Manuals have been published at irregular intervals since 1936. These manuals are field guides that provide detailed descriptions and illustrations of a particular group of organisms, e.g., mammals, butterflies, reptiles and amphibians, freshwater mussels, etc. INHS Manuals should fit into a jacket or coat pocket when used in the field. They offer complete species descriptions, including natural history, distribution, and status. Nature lovers, ranging from professional scientists to school children, can make use of these books.

• INHS Special Publications: Illinois Natural History Survey Special Publications comprise the most variable group of our publication series. They include educational materials, collections of research data such as an atlas of birds breeding in Illinois, and a world checklist of chewing lice. Other examples include a summary of 150 years of research milestones of the Survey, a compendium and history of waterfowl research at INHS, and surveys of Illinois’s bird populations and habitat changes over more than a century. Special Publications are intended for classroom teachers, researchers, natural resources policy makers, and citizens interested in natural science issues.

• INHS Circulars: The Illinois Natural History Survey Circular was primarily a “how to” publication for home, farm, and garden. The Circular was published from 1918 to 1987. Publication of this series was discontinued in 1995. Pertinent material that originally would have appeared in the INHS Circulars is now contained in the INHS Special Publications series.

INHS Educational Materials

INHS educational materials are produced by the INHS Public Engagement and Outreach Group with support from the INHS Publications Office in the areas of production, bidding, liaison with printers, and proofing. INHS educational materials include posters, species diagnostic field cards, brochures and pamphlets, educational kits, and classroom activities.

Time Lines for Recurring Publications

INHS Reports (newsletter)

October 1: Publications Office reminds authors of upcoming winter issue that drafts are due on November 1

November 1: Publications Office solicits articles (at least four per issue) from INHS research team leaders for the next year (two issues) beginning with winter issue in January of following year

November 1: Articles for winter issue of upcoming year are received by Publications Office

January 1–15: Winter issue is published and distributed, and posted on-line

April 1. Publications Office reminds authors of upcoming summer issue that drafts are due on May 1.

May 1: Articles for summer issue are received by Publications Office

July 1–15: Summer issue is published, distributed, and posted on-line

Annual Report

Time line determined by the Prairie Research Institute

INHS Medical Entomology Program Biennial (even years) Report

This recurring publication is generated simultaneously with, but separately from, the Prairie Research Institute Annual Report.

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In-house Publications Authors may submit manuscripts to be considered for publication in one of four active peer-reviewed INHS serials—Bulletin, Biological Notes, Special Publications, or Manuals, as well as educational materials. 1. Author accesses the “Checklist for INHS Publications” (See form on page 8) form at one of two Web sites below and completes section 1. a. the “Forms” link at the staff Intranet site https://intranet.inhs.uiuc.edu/docs/index.html or b. the “Publications and Related Resources” link at the INHS homepage http://www.inhs.illinois.edu/ resources/inhspublications.html 2. The corresponding author contacts the Science Editor and requests a cost estimate based upon the page count, amount of copies to be printed, and amount of color pages. Science editor forwards the request to the head of Public Engagement and Outreach.

3. The head of Public Engagement and Outreach generates the cost estimate and returns it to the Science Editor.

4. The Science Editor notifies the INHS Publication Committee of the submission and cost estimate before forwarding the estimate to the author. Upon receiving the estimate, the author completes Steps 1 and 2 of the “Checklist for INHS Publications” and returns it to the Science Editor with a copy of the manuscript (MS).

5. The Science Editor sends copies of the MS to at least two peer-reviewers. Publications intended for the INHS Bulletin, Biological Notes, or Manuals should be reviewed by at least two people outside of INHS. An MS intended for the Special Publications series may use reviewers from within INHS. 6. The Science Editor forwards the recommended revisions from reviewers or the Science editor to author. 7. Author either makes the suggested revisions or explains why she or he chooses not to make these changes. 8. When the Science Editor is satisfied that the author has met the expectations of the reviewers, she or he completes Step 3 of the “Checklist for INHS Publications” and forwards the checklist with the manuscript to the Production Editor. 9. The author works directly with the Production Editor during the editing, layout, proofing, and production phases until the manuscript is published. 10. When the MS is ready for printing, the head of Public Engagement and Outreach solicits competitive quotes from at least three outside vendors. 11. When quotes are received and reviewed, the Publications Coordinator notifies the INHS Publications Committee that the MS has passed peer-review, been edited, proofed, laid out, and competitively quoted. Even though it isn’t stated officially, an informal quote (at least 3 different vendors) should be obtained on those jobs in excess of $1,000. These quotes will have to be provided to the business office to be included as an attachment to the requisition as well. 12. The committee then makes the final recommendation to publish, taking into account the printing costs, the likely amount to be sold, the number of free copies for the library exchange program, other required archival copies, and copies for the author(s). See Number 18 below for list of those who receive free copies of INHS publications. 13. If the committee recommends publication, it sets a suggested selling price and the number of copies to print. See “Checklist for INHS Publications” on page 9.

14. The committee forwards the checklist to the lead author to sign off on the recommended price and quantity. Author returns signed checklist to the Publications Coordinator.

15. The Publications Coordinator forwards the Checklist for INHS Publications, with the committee’s recommendation and a copy of the MS, to the INHS Director for her or his signature and approval. 16. A second copy of the completed checklist will be forwarded to the INHS Business Office so that a requisition can be generated for the winning printing bidder. Those vendors that we choose to perform the job must provide signed and dated Prevailing Wage and Soybean Oil Based Ink statements, which need to be provided to the Business Office at the time the requisition is processed.

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17. Author(s) sign a copyright waiver. This centralizes copyright responsibility within the Survey, making it easier for INHS to respond to requests to reproduce figures and illustrations. Although individual copyrights for articles published in INHS publications are thus held by the Survey, authors still retain the right to copy and distribute their own articles. (See form on page 20.)

18. A 20% discount will be allowed on orders of 10 or more copies of the same title if the selling price is more than $10 per copy. The Publications Committee may decide to allow additional discounts to book dealers if it helps a publication to reach a wider audience than is otherwise possible with the Survey’s limited advertising. Survey staff receive a 20% discount on all publications that cost $10 or more; for publications under $10, staff pay the full price. Other organizations and individuals may receive free copies at the discretion of the Director. Copies of Biological Notes and Bulletins are distributed through the INHS Library’s exchange program. The total number of copies needed depends on the number of exchange partners the Survey has at the time of publication.

Free Copies of INHS Publications

10 copies unless other arrangements are made—lead author 6 copies — Publication Archives and display copy

1 copy — per reviewer 3 copies — Institute Library ( 1 for display, 2 for archives)

3 copies — State Library 3 copies (approx.)— cataloger and indexers, determined by PRI librarian1 copy — science editor 1 copy — production editor

19. The Publications Coordinator deposits a PDF of the publication in the Research Data Publication Group folder for the State Library and IDEALS Institutional Repository archives and notifies the Business Office and the Institute librarian INHS liaison that the PDF has been deposited.

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Scope of INHS Publications Committee

Role of committee—Ensure that INHS publications are of the highest scientific and material quality; that the entire publications process, from manuscript review to distribution of the final product, is run smoothly and in a financially sound manner; and to formulate and implement procedures to achieve desired objectives.

Products/services—Monitor development of in-house publications including: peer-reviews, editing, design, layout, proofreading, production, and distribution of INHS Newsletter, serials (Bulletin, Special Publications, Biological Notes, Manuals), and Educational Outreach Materials.

Activities that committee can monitor independently—Scientific review of submitted manuscripts, production, pricing, sales, distribution, e-commerce, advertising, keeping Publications Office Web site up to date (with consultation of Web master and Web Committee), maintenance and digitization of photo archives with Institute Library, citation and image permissions to outside users, assistance with Library Exchange Program.

Areas for Senior Management Team (SMT) approval—major budgetary policies and procedures; anything affecting the scientific rigor of our products and their presentation to the public, for instance, institutional graphic standards, and approvals for committee memberships and recommendations.

Committee Membership

Who is eligiblea. —qualified staff to fill Ex Officio roles (see b. vi. below) plus any INHS staff interested in publications. Committee will have 8 to 10 members (3–5 regular committee members plus Ex Officio members and a science editor). The science editor serves for a three-year term. All non-Ex Officio members serve two-year terms.

Categories of membership and requirements b. Science editori. —selected by director after committee solicits and reviews applicants. The science editor ideally has a Ph.D., is familiar with the peer-review process, and is able to handle review of multiple manuscripts at one time. The science editor receives an annual stipend of $500. Production editorii. (Ex Officio)—provides hands-on production of a publication including editing, proofreading, layout, design, printing quotes, and serves as publications consultant to committee.Publication coordinatoriii. — assigned by committee to coordinate development and production of a publication from manuscript submission through printing, quality assurance, distribution and inventory.Chairiv. —chosen by committee by simple majority vote and approved by SMT.Executive staff liaison/SMT Repv. —selected by INHS Director.Ex Officiovi. —chosen by INHS Director for permanent tenure because of relevant expertise and relationship to INHS publications. Includes production editor, graphic artist, Institute librarian INHS liaison, Public Engagement and Outreach Director, and INHS Business Office representative.Regular membersvii. —any INHS staff interested in serving on the committee and willing to commit to two years tenure. The committee will recommend names to SMT for approval.

Voting membersc. —all members of the committee are encouraged to vote.

Renewed and first-time memberships (Non-Ex officio)—d. selected by committee vote, based upon interest expressed by member, and then recommended to SMT. The committee will have a staggered membership tenure to ensure continuity as new members join and others end their service.

Resignation proceduree. —notify committee chair one month in advance if possible.

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— 1. Author(s) obtain the “Checklist for INHS Publications” from: http://www.inhs.uiuc.edu/resources/inhspublications.html

— 2. The corresponding author contacts the Science Editor and requests a cost estimate based upon the page count, amount of copies to be printed, and number of color pages. Science editor forwards the request to the head of Public Engagement and Outreach.

— 3. The head of Public Engagement and Outreach generates the cost estimate and returns it to the Science Editor.

— 4. The Science Editor notifies the INHS Publication Committee of the submission and cost estimate before forwarding the estimate to the author. Upon receiving the estimate, the author completes Steps 1 and 2 of the “Checklist for INHS Publications” and returns it to the Science Editor with a copy of the manuscript (MS).

— 5. Scientific Editor sends manuscript to reviewers and notifies Production Editor.

— 6. Scientific Editor receives reviews and forwards comments to authors.

— 7. Authors incorporate review suggestions and return manuscript to Scientific Editor.

— 8. Scientific Editor checks that review suggestions have been addressed, then forwards manuscript with “Checklist for INHS Publica-tions” to Production Editor.

— 9. Production Editor edits manuscript for grammar, spelling, style consistency, citation correlation between text and Literature Cited section and forwards to authors.

— 10. Authors review/approve Production Editor’s revisions and notify editor of any additional revisions.

— 11. Production Editor incorporates revisions into manuscript.

— 12. Production Editor places text and graphics into layout software (InDesign).

— 13. Production Editor forwards layout to authors to review.

— 14. Authors return reviewed layout with revisions to Production Editor.

— 15. Production Editor incorporates revisions.

— 16. Production Editor converts all color images in RGB format to CYMK.

— 17. Production Editor requests head of Public Engagement and Outreach to solicit quotes from at least three printing vendors.

— 18. Head of Public Engagement and Outreach compiles bids or informal quotes from vendors and forwards them to Production Editor.

— 19. Production Editor has bar code for back cover generated and ISBN, ISSN, and Library of Congress Preassigned Control Num-ber (PCN) created for copyright page. (See note under item 24 below for explanations of these items.)

— 20. Production Editor forwards informal quotes, prevailing wage and soybean ink statements from printer, and completed “Check-list for INHS Publications” to Business Office for a requisition to be generated. Purchase Orders (PO) are generated from the requisi-tion.

— 21. Production Editor preflights layout files and packages them to be copied to CD, DVD, or jump drive.

— 22. Production Editor forwards PO # and layout files to printer.

— 23. Production Editor and authors proofread printer’s proof and make revisions as needed.

— 24. After final production cost is determined, the Publications Committee recommends a selling price per copy.

Note: ISBN = International Standard Book Number, which is required for all our publications that have inventory bar codes on their back covers. Available ISBNs are kept on a spreadsheet in the Production Editor’s office in a file folder.

ISSN = International Standard Serial Number, which designates our peer-reviewed serials as follows: INHS Bulletin — 0073-4918 INHS Biological Notes — 0073-490X INHS Circulars — 0073-4926 INHS Special Publications — 0888-9546

Library of Congress PCN — these are requested online prior to publication at http://pcn.loc.gov/ and serve to have our publi - cations listed in the LOC catalog. We must provide one free copy of the publication to LOC at time of distribution.

Bar Code — used as a unique inventory on the back cover of each publication sold to the public. Production Editor requests a PDF of bar code to be generated by the University of Illinois Press, which is then placed in publication layout.

Production Progress Checklist

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Post Production Procedures

Receiving

Vendors deliver jobs to Room 1008 Forbes Natural History Building.1. Business Office alerts Production Editor that job has arrived.2. Business Office assures item count is correct. 3. Business Office and/or Publication Coordinator spot checks copies for flaws. If flaws are found in 10% or more of the copies, 4. the print vendor is notified and requested to provide good copies at their expense.Business Office labels boxes with publication title, item/inventory number, and item count.5.

Distribution of INHS In-house Publications

1. Business Office enters specifications, financial information, metadata, etc., of each new publication into electronic publications database (Filemaker). 2. Business Office enters data of each new publication, including item #, title, author, quantity, and selling price, into Quickbooks (Institute’s sales tracking package) at the time that the publication is ready for distribution. 3. Institute Sales Office distributes copies of each new publication as follows: 10 copies — lead author 6 copies — Publication Archives and display copy

1 copy — per reviewer 3 copies — Institute Library ( 1 for display, 2 for archives)

3 copies — State Library 3 copies (approx.)— cataloger and indexers, determined by PRI librarian 1 copy — science editor 1 copy — production editor

4. Institute sales office processes orders from customers and sends complimentary copy to Library of Congress if pub is part of LOC card catalog program. 5. Production Editor creates PDF of publication and notifies Business Office and Institute Librarian that the PDF has been deposited in the Research Data server. 6. Production Editor enters images of publication into electronic card catalog database Distribution of INHS Reports Newsletter

Hard Copies

Two lists are maintained by the Directors Office 1. Hard copy distribution list 2. Email list for the electronic version (for notification when a new issue hits the Web site). The Administrative Aide of the INHS Director’s Office also notifies staff via email when a new issue is accessible on the Web site. 3. Number of copies to print is determined by Production Editor after consulting with Director’s Office. The following is a list of minimum number of copies needed: External: Internal: 30 copies (approx.) — hard copy distribution list 2 copies — Production Editor (contact Director’s Office for current number) 4 copies — INHS Director’s Office 3 copies — Illinois State Library 5 copies — INHS Publication Archive 3 copies — Institute Library (1 for collection, 2 for archive)Adobe Acrobat PDFs 1. When layout proof at printer is approved, the Production Editor creates a PDF of the layout, which is placed on our server at DNR1—›Research Data—›Groups—›Publications. The Production Editor notifies the Institute Sales Office and Library and the INHS Business Office that the PDF is ready to access for sales and distribution purposes. 2. The Business Office provides Production Editor with the FOPA to charge for printing costs. 3. When newsletter is printed, Production Editor provides print copies to Business Office. 4. Hard copy distribution list labels are printed by the Director’s Office. The mailing labels and corresponding copies of INHS Reports are delivered to mail room manager to stuff and mail (via. medial mail). Internal copies are distributed by the Business Office.

Inventory and Accounting

Business Office coordinates annual inventory of publications in storage.1. Business Offices matches publications quantities in Room 1008 with accounting software package.2.

Checklist for INHS Publications

Step 1. Author downloads Checklist for INHS Publications at: a. the “Forms” link at the staff Intranet site https://intranet.inhs.uiuc.edu/docs/index.html or b. the “Publications and Related Resources” link at the INHS homepage http://www.inhs.illinois.edu/ resources/inhspublications.html

Step 2. Author completes step 2 and forwards checklist to:

Science EditorIllinois Natural History Survey1816 South Oak StreetChampaign, IL 61820

Author(s)

Title

A) Indicate the INHS series you think most appropriate for your manuscript (circle one). See http://www.inhs.illinois.edu/resources/inhspubliactions.html for descriptions of each series.

Bulletin Manual (includes Field Books, Field Manuals, and Field Guides) Biological Notes

Special Publication Other (symposium proceeding, cooperative publication, etc.)

B) Cost estimate: $ for copies (The estimated cost is neither the final cost of production nor the selling price, both of which will be determined only after editing and layout are completed and vendor quotes have been received.)

C) Amount that author(s) can provide: $

FOPA (Fund, Organization, Program, Activity Codes) which will be charged

D) Author’s acknowledgment of cost estimate and agreement to pay final costs:

Author’s signature Date

E) If the publication is symposium proceedings, reviews are to be solicited and completed before the manuscript is submitted. If the publication is a Bulletin, Manual, or Biological Note, provide the names, affiliations, and e-mail addresses of three suggested reviewers from outside INHS. If the publication is to be a Special Publication, reviewers with INHS may be used.

Step 3. Science Editor approves the scientific quality appropriateness of manuscript as an INHS publication.

Signature Date

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Step 4. The Scientific Editor copies the INHS Director on the acceptance e-mail sent to the authors and for-wards both pages of the authors’ checklist and an electronic copy of the manuscript to the Chair of the INHS Publications Committee.

Step 5. If the author has requested funding, wholly or partially from INHS, the INHS Publications Committee reviews the financial estimates for the project and decides, by simple majority vote, whether or not to advise funding.

Data for Recommendation of the INHS Publications Committee

Proposed Number of Copies

Estimated Cost of Printing (previous page)

Actual Costs Printing Layout/editing

Total

Amount and Source of Funding from INHS

Amount from Other Sources (Indicate source)

Suggested Price per Unit

Committee Recommendation:

Signature of Chair, INHS Publications Committee Date

Author’s signature indicating approval of author’s share of costs Date

Step 6. INHS Director’s Comments:

Signature of INHS Director Date

Step 7. INHS Director sends her/his decision to Chair of INHS Publications Committee (this page of form) or schedules a meeting with the committee to discuss outstanding issues before mking a decision.

Printing Specification Elements

Job Title: e.g., INHS Bulletin 38(5): Contaminants in Unionid Mussels from the Confluence of the Mississippi and Illinois Rivers

Quantity (number of copies):

Page Size:

Number of Pages:

Stock: Text— Cover—

Ink: Black— Four-color— one side— two sides—

Binding: Perfect— Saddle Staple— Case bound—

Cover Finish: laminate— aqueous— varnish— matte or glossy?

Type of Proof: e.g., Matchprint or equivalent for color, Blueline for text

Program and Media Furnished by Customer: e.g., InDesign on jump drive or CD

Packaging: e.g., box conveniently

Shipping address: INHS, 1816 S. Oak, Champaign 61820

INHS Contact Person: e-mail, phone

Bid Requirements

1. Winning printer must sign and date a prevailing wage and soy ink statements and provide to INHS.

2. For jobs costing less than $51,300, obtain informal quotes from at least three vendors.

3. Jobs costing more than $51,300 require sealed bids if outside vendors are used.

4. Jobs printed by UI Printing Services do not require sealed bids or informal quotes.

5. Completed “Checklist for INHS Publications,” informal quotes (if any), and soy ink and prevailing wage statements must be pro-vided to the INHS Business Office at the time a requisition is requested.

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Proofreading Checklist

Proofreader: Date Proofread

— 1. Cover elements—see examples on pages 14–15 and Prairie Research Institute Identity Guidelines at http://www.prairie.illinois.edu/staff-only/id-guide/

— 2. Copyright page elements—see list on page 16.

— 3. Frontis and/or Title Page.

—4. Acknowledgments, Table of Contents, Foreword.

— 5. Headers and Page Numbers.

— 6. Titles, Subtitles, consistent throughout.

— 7. Table of Contents page numbers agree with text page numbers.

— 8. Agreement between Table of Contents and text headings.

— 9. Citations in text and Literature Cited formatted correctly —see list of Citation Samples on page 12.

— 10. All figures, tables, maps, etc. are in layout and appropriately cited in text.

— 11. Figure and table captions consistent; figure captions below figures; table captions above tables.

—12. Text, tables, lists formatted consistently.

— 13. Drawings, photos, and maps properly cited or credited in captions.

— 14. All major sections are present and properly titled: Introduction Key words Abstract Materials and Methods Results Discussion Literature Cited Glossary Appendices Index

— 15. Index entries alphabetical and page numbers correct.

Editorial Checklist

MS author(s):

Editor: Date edited:

— Spelling, abbreviations, punctuation, measurements — Verify ±, °, hyphens, dashes, and other symbols — Completeness and order of major components

—Text point size, leading, and style appropriate and consistent

— Indentation correct and consistent throughout —Agreement between citations in text and Literature Cited section

Citation Samples

In Literature Cited:

Wiker, J.R., J.G. Sternburg, and J.K. Bouseman. 2010. Field guide to the sphinx moths of Illinois. Illinois Natural History Survey Manual 13. viii + 155 pp.

Dmitriev, D.A., and C.H. Dietrich. 2007. Review of the New World Erythroneurini. I. Genera Erythroneura, Erasmoneura, Ross-moneura, and Hymetta. Illinois Natural History Survey Bulletin 38(2):59–128.

Warwick, C.E. 2008. The electric canoe. Pages 158–162 in M.R. Jeffords, S.L. Post, and C.E. Warwick, eds. Biologists in the field: stories, tales, and anecdotes from 150 years of field biology. Illinois Natural History Survey Educational Material 02. Champaign. 224 pp.

Dmitriev, D.A., and C.H. Dietrich. 2003. Web site: Erythroneurini database. http://ctap.inhs.uiuc.edu/dmitriev/

Citations in text:

three authors or more — Wiker et al. 2010

two authors — Dmitriev and Dietrich 2007

single author — Warwick 2008

multiple references in a single citation — (Wiker et al. 2010, Dmitriev and Dietrich 2007, Warwick 2008)

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Reliable Printing Vendors

For books and large color jobs — Production Press Premier Printing Group Martin Graphics bopi

For brochures (large runs) — bopi Minuteman Press Martin Graphics Production Press

For small runs (500 or less) — Minuteman Press UI Quick Copy

Tasks Understudy List in Absence of Production Editor Technical editing — Geoff Levin, Jen Mui, Jeff Levengood, editors from other surveys

Proofing — Carie Nixon, Jeff Levengood, Geoff Levin, Brenda Molano-Flores

Formatting and layout — Carie Nixon, Jen Mui

Liaison with printers — Carie Nixon, Claudia Corlett-Stahl

Liaison with Institute — Jen Mui, Claudia Corlett-Stahl, Carie Nixon

Publications Coordination — any INHS Publications Committee member

* Bar codes — Beth Wohlgemuth, Claudia Corlett-Stahl, Carie Nixon

* Library of Congress Catalog # — Beth Wohlgemuth, Claudia Corlett-Stahl

* ISSN and ISBN #s — Beth Wohlgemuth, Claudia Corlett-Stahl, Jen Mui

**Permissions for INHS images & text— Beth Wohlgemuth, Jen Mui, Cathy Bialeschki

Creation of PDFs from INHS Pubs — Carie Nixon, Jen Mui

Digitizing & formatting images — Carie Nixon, Patti Dickerson

Soliciting newsletter articles — Cathy Bialeschki, Jen Mui

Press releases — Diana Yates (UI News Bureau), Jeff Levengood, other survey editors

Printing quotes — Claudia Corlett-Stahl, Carie Nixon, Jen Mui

Sales events — INHS Publications Committee members

* See page 6, “Production Progress Checklist” Note: (at bottom of page) for an explanation of these items.

** See page 20, “Requests for Permission to Republish Figures, Tables, Photos, Text, Etc. in INHS Publications.”

INHS vertical colorlogo, identifies publisher

Title

Authors

Publication Type & Number

Cover Elements (front and back)

Front

Field Guide to

T

HE S

PHIN

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THS O

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iker, Sternburg, &B

ouseman Manual 13

Illinois Natural History SurveyINSTITUTE OF NATURAL RESOURCE SUSTAINABILITY

ISBN 978-1-882932-25-2

5/21/10 10:02:07 AM

Field Guide to

THE SPHINX MOTHSOF ILLINOIS

James R. Wiker James G. Sternburg John K. Bouseman

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UI block logo

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Field Guide to

T

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PHIN

X MO

THS O

F ILLINO

IS W

iker, Sternburg, &B

ouseman Manual 13

Illinois Natural History SurveyINSTITUTE OF NATURAL RESOURCE SUSTAINABILITY

ISBN 978-1-882932-25-2

5/21/10 10:02:07 AM

Field Guide to

THE SPHINX MOTHSOF ILLINOIS

James R. Wiker James G. Sternburg John K. Bouseman

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Prairie Research Institute, William Shilts, Executive Director

Illinois Natural History SurveyBrian Anderson, DirectorForbes Natural History Building1816 South Oak StreetChampaign, Illinois 61820

© 2011 University of Illinois Board of Trustees. All rights reserved.

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Photo credits: all photographs are by James G. Sternburg unless otherwise indicated in the figure captions. Copyright of each photo resides with the photographer.

Illustration credits: all drawing in the "Classification" section by Carolyn Peet Nixon.

Editor: Charles Warwick

ISBN: 1-882932-10-2

Library of Congress Control Number: 2006926421

Citation:Bouseman, J.K., J.G. Sternburg, and J.R. Wiker. 2010 (Second edition). Field guide to the skipper butterflies of Illinois. Illinois Natural History Survey Manual 11. viii + 200 pp.

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The University of Illinois will not engage in discrimination or harassment against any person because of race, color, religion, national origin, ancestry, age, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. This nondiscrimination policy applies to admissions, employment, access to and treatment in University programs and activities.

University complaint and grievance procedures provide employees and students with the means for the resolution of complaints that allege a violation of this Statement. Inquiries or complaints may be addressed to the Director and Assistant Chancellor, Office of Equal Opportunity and Access, 601 East John Street, Swanlund Administration Building, (217) 333-0885, fax (217) 244-9136, TTY (217) 244-9850 or the Associate Provost and Director, Academic Human Resources, Henry Administration Building, (217) 333-6747, fax (217) 244-5584. For other University of Illinois information, contact University Directory Assistance at 333-1000.

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Islands as Models for Biodiversity Studies

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Can Riparian Forests Help Improve Stream

Communities in Illinois Agricultural Watersheds?

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Ecosystem-scale Evalu-ation of Sound Bubble Barrier Technologies to Prevent Range Expan-sions of Asian Carps

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Species Spotlight: Brown Recluse Spider

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The Naturalist's Apprentice: Illinois

Spiders 7

R e p o r t sWinter 2010

No. 402

INSIDE

Continued on back pageP

Prairie Research Institute

The Asian rock pool mos-quito, Aedes japonicus, whose native range includes Japan, China, Korea, and Taiwan has recently spread to several new areas in the world. In the continental United States, this invasive species was discovered in 1998 in Connecticut, New York, and New Jersey. The arrival of this species in the U.S. was most likely attrib-utable to the used tire trade. Aedes japonicus has now spread throughout the East Coast, midwestern states, and a few states in the western U.S. The Illinois Natural His-tory Survey Medical Entomol-ogy staff discovered the Asian rock pool mosquito in Urbana, Illinois, during the summer of 2006, representing the first state record. Surveillance by our local Champaign-Urbana En-cephalitis Prevention Program has documented continued range expansion of Ae. japoni-cus. The immature stages of this species inhabit natural and artificial containers, some of which are also occupied by the native treehole mosquito Aedes triseriatus, the primary vector of LaCrosse Encephalitis Virus. The distribution of Ae. japonicus and Ae. triseriatus overlap, which suggests that

Interspecific Interactions between Invasive and Native Mosquitoes

interspecific interactions, espe-cially among the larval stages, should be common. Competi-tion within and between larval mosquito species is common and plays an important role in determining individual mos-quito life history traits and community structure. Several studies have demonstrated that the success of invasive species is, in part, due to their supe-rior competitive abilities over native species. Also, larval competition may have impor-tant consequences for disease transmission. Previous stud-ies have shown that competi-tively stressed and smaller adult mosquitoes have higher rates of infection and dissemination of arthropod-borne viruses. Competition-induced altera-

tions in a mosquito’s phenotype may also contribute to parasite transmission in other ways. The extrinsic incubation period is the time from initial acquisition of a parasite until the vector is capable of transmitting the parasite. The probability of transmission of a parasite is reduced as the adult life span (longevity) approaches the extrinsic incubation period.

A laboratory experiment was used to examine intraspe-cific (between individuals of the same species) and interspecific (among individuals of different species) effects of larval density and resources on interactions between these mosquito spe-cies. The goal of this study was

Aedes triseriatus—eastern treehole mosquito (larvae). Photo courtesy of Alex Wild, 2009

Aedes triseriatus—east-ern treehole mosquito (adult). Photo courtesy of Alex

Wild, 2009

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SpeciesSpotlight

Brown Recluse Spider

Susan Post

“Just received word the Univer-sity of Illinois is planning some pest management monitoring here at the Forbes Natural His-tory Building for brown recluse spiders. They will be placing a few monitoring stations here in the building this next couple of business days (and may knock on your door for access).”

E-mail message from Cathy Bialeschki (INHS), Friday

November 13, 2009Cathy’s e-mail message

piqued my curiosity, especially when a few days later a black

rectangular spider trap was placed under my desk. What do these spiders look like? Would they really be in my office? Should I be concerned?

The brown recluse spider, Loxosceles reclusa, is found throughout the south-central and midwestern United States. These spiders are rare outside of their range and are widely over reported. They may be transported to a non-native area in boxes or furnishings, but infestations seldom become established.

Only one-half inch or less in length, this spider is easily overlooked, especially in dark

corners. They may be brown, gray, or deep yellow in color and have long, thin legs that lack conspicuous spines. Their cephalothoraxes (unlike insects, spiders only have two body parts—the cephalothorax and the abdomen) have the eyes, fangs, and legs attached. The dorsal markings resemble violins with the neck of the violin pointing to the rear of the spider. This mark, while less obvious in young spiders, has led to the common names of fiddleback spider, brown fiddler, or violin spider.

The eye pattern of recluse spiders is the definitive diagnostic feature, but most people will need a hand lens to see it! They have six eyes arranged in pairs; most other spiders have eight eyes. Even with this many eyes they have limited vision and rely mainly on touch.

During the day brown recluse spiders usually seek refuge in dim, secluded areas. These refuges are lined with dark, irregular

webbing. Outdoors (their natural habitat) the webs may be built under rocks, logs, woodpiles, and debris. Rotting tree bark is a favorite habitat. Yet these spiders have adapted to living indoors with us, hiding in cracks and corners of our homes. Indoors they seem to favor cardboard and are able to persist many months without food and water. Females seldom venture far from their retreat, while males and juveniles tend to wander, ending up in shoes, clothing, or bedding where they may become trapped against someone’s skin.

Unlike most web weavers, they leave their webs at night to

hunt, seeking insect prey, either dead or alive.

From May through July the female will deposit 40–50 eggs in an off-white, silken sac. These sacs are 2/3 of an inch in diameter. Spiderlings (which resemble tiny versions of a fully grown adult) emerge from the sac in about a month and will molt up to eight times before becoming adults. It takes about a year for the spiders to mature. These spiders have an annual life cycle, but may live up to three years in captivity. A female will produce up to five egg sacs during her lifetime.

Most spiders have poi-son glands, which they use to paralyze their prey (any creature that happens to wander into their web or near the spider). The brown recluse is one of only four spiders in the United States whose venom poses a danger to humans. The black widow, hobo, and yel-low sac spiders are the others.

As the name suggests, the brown recluse is not terribly aggressive. Bites, while rare, usually occur when a person inadvertently trespasses on a spi-der’s turf. Most bites happen in response to body pressure, when a spider is inadvertently trapped against bare skin. These spiders have small fangs and cannot bite through clothing. The spider’s venom is cytotoxic, meaning it kills cell tissue. The initial bite is usually painless. Several hours later the bite site may become red and swollen. Most bites remain localized and will heal within three weeks.

So far the spider trap under my desk remains empty. But there is no need for me to worry. These tiny arachnids are more inclined to avoid me, as much as I am them. Whether we encoun-ter each other or not, we seem to have achieved a very natural and peaceful coexistence.

Photos by Michael Jeffords, INHS

Handy referencesA Guide to the Common Spiders of Illinois. Bennet Moulder. 1992. Illinois State Museum Popular Science Series, Vol. X.A Golden Guide to Spiders and Their Kin. Herbert W. Levi and Lorna R. Levi. 1968. Golden Press.

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I LLINOISNATURALHISTORY S U RV E Y

1816 South Oak Street, Champaign, Illinois

61820 USA

Illinois Natural His-tory Survey Reports is published quarterly by the Illinois Natural History Survey, 1816 South Oak Street, Champaign, IL 61820. Headquartered on the campus of the University of Illinois at Urbana-Champaign, the Survey is a divi-sion of the University of Illinois Prairie Research Institute..

INHS Reports is edited by Charlie Warwick and printed on recycled and recyclable paper. Design by Otto-Walker Communications.

The University of Illinois will not engage in discrimination or harassment against any person because of race, color, religion, national origin, ancestry, age, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. This nondiscrimination policy applies to admissions, employment, access to and treatment in University programs and activities. Univer-sity complaint and grievance procedures provide employees and students with the means for the resolution of complaints that allege a violation of this Statement. Inquiries or complaints may be addressed to the Director and Assistant Chancellor, Office of Equal Opportunity and Access, 601 East John Street, Swanlund Administration Building, (217) 333-0885, fax (217) 244-9136, TTY (217) 244-9850 or the Associate Provost and Director, Academic Human Resources, Henry Administration Building, (217) 333-6747, fax (217) 244-5584. For other University of Illinois information, contact University Directory Assistance at 333-1000.

Mosquitoescontinued from front page

Prairie Research Institute

to determine whether: 1) the invasive mosquito Ae. japonicus is the superior larval competitor over native Ae. triseriatus; 2) competitive stress at the larval stage and body size alter adult longevity. Competitive treat-ments showed similar effects of intraspecific and interspecific competition on survivorship to adulthood and a composite index of population performance which estimates the realized per capita rate of population change. Similar results were observed for development times to adulthood for Ae. triseriatus. However, Ae. japonicus devel-opment times for both males and females were significantly

reduced when in the presence of Ae. triseriatus relative to Ae. japonicus, an indication of improved performance. Although development times suggest competitive asymme-try between these two species, other important life history and population level responses sug-gest that these species may be acting as ecological equivalents as larval competitors and nei-ther species has a competitive superiority over the other spe-cies. Additional studies will be necessary to determine whether results from the current labora-tory research translate similarly under field conditions.

The second objective was to determine whether competitive stress at the larval stage and adult body size alter mosquito longevity. For both mosquito

species, low larval resources were associated with reduced adult female longevity. Simi-larly, competitively stressed and smaller mosquitoes had reduced longevity relative to larger and less stressed individuals. Simi-lar observations for both species suggest a generalizable effect of resource and competitive stress, which may be applicable to other mosquito species. These observations strongly sug-gest that larval conditions may continue to adulthood and alter parameters (life span) that de-termine transmission of vector-borne diseases. This research was supported by the Illinois Waste Tire and Emergency Public Health Funds.

Barry Alto, Illinois Natural History Survey

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University of Illinois and Prairie Research Institute Publications Resources

• Prairie Research Institute Identity Guidelines: http://www.prairie.illinois.edu/staff-only/id-guide/

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INHS COPYRIGHT WAIVER FORM

The copyright law of 1976 (PL 94-553) stipulates that the copyright of a published article is the responsibility of the author(s). How-ever, the Illinois Natural History Survey (INHS) often receives requests from individuals to reproduce figures that have been published by INHS. To alleviate copyright problems associated with these requests, INHS requires all authors to sign copyright waiver forms prior to publication of their manuscripts. Copyright responsibility is thus centralized within the INHS Publications Office. The INHS Publications Committee must now request authors to sign this release as prerequisite for manuscript publication. Although individual copyrights for articles published by INHS and University of Illinois are then held by INHS, authors still retain the right to copy and distribute their own manuscripts.

I ________________________________________________, author of the manuscript listed below, do hereby transfer my copyright privileges for that publication to the Illinois Natural History Survey.

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Requests for Permission to Republish Figures, Tables, Photos, Text, Etc., in INHS Publications

Requests for use of INHS publications items are usually handled by the Production Editor but can also be done by the head of the Office of Public Engagement and Outreach, the INHS Library, and the INHS Director’s Office. A copy of answers to the questions below, for each republication request, should be forwarded to the Production Editor for archiving.

Authors Should Provide Details for Each of the Following Questions:

— 1. What author(s) want to republish, specifically (e.g., Figure 2 from [Publication name, date, and author(s)]).

— 2. How they want to use it (e.g., Web posting, classroom use/course pack, print republication, etc.), providing details appropriate to the intended use.

— 3. They must provide credit to the original publication or creator, either with a reference citation or a credit line. For example, “Photo courtesy of the Illinois Natural History Survey. Originally published in INHS Bulletin 39(4).”

— 4. Date, Name, and Contact Information of requester(s).