integrity data's payroll user group: june 2015
TRANSCRIPT
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04/15/2023
Payroll User GroupJune 2015 Meeting
with Dan Doolin and Ernie Redfern
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Agenda
•Welcome and introduction• Quick Product Announcement• “Trick and Treat:” ACA 101 Round 2• Common ACA Misconceptions• Q&A: Open questions•Wrap up: What’s next?
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Did you know?
Working with Microsoft Dynamics® GP since 1996
Provide add-on solutions including software, development and consulting services to GP customers since 2000
Original authors of Microsoft Dynamics GP Payroll and HR Extended Pack – so if you have questions, feel free to ask!
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Payroll User Group goals
• Share payroll related information• Share questions and answers• Supplement GPUG and HRP Special Interest Group• Quickly stay informed•Make payroll friends• Discover best practices
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Product Announcement
http://www.integrity-data.com/blog/
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Affordable Care Act 101
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ACA employer mandate:changes facts of business life
Are you ACA payroll-literate?
Standard measurement period
Initial measurement period
Administrative periods
Stability periods
Safe harbor
Rule of parity
Shared responsibility payment
Minimum essential coverage
Minimum value
• Adds to – with intricate calculations – the vocabulary of payroll and HR departments in every company
• Redefines a ‘full-time’ employee and a ‘large’ employer
• Severely limits the ability of employers to split a company into separate entities in order to avoid offering health care coverage
• Requires that employers with 50 or more full-time or full-time equivalent employees choose to ‘play’ or ‘pay’
Play: Work within new federal guidelines for offering coverage
Pay: Not offer coverage and instead contribute to a fund that helps workers find coverage elsewhere
• Sets ‘affordability’ standard for employee contribution to his or her coverage
• Brings a monthly lens to payroll reporting – traditional quarterly and yearly breakdowns don’t make the cut for ACA reporting compliance
• Creates the need for all employers – regardless of their play-or-pay decision – to enhance their payroll systems for new coding and tracking of employee data
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Which employers are at risk of IRS penalties?
Hourly paid workforce
Lower-wage workers
Part-time workers withvarying schedules
Seasonal hires
Frequent turnovers
ACA-vulnerable industriesHospitality
RestaurantsHotelsMotelsCasinosResorts
Employment agenciesStaffing companiesTemp-help services
Nursing careRehabilitation facilitiesSenior living centers
RetailColleges, universities,
schoolsReligious organizationsMunicipalitiesSecurity servicesFood processingTruckingConstructionAgribusinessNot for profits
This is really about part-time workers and the lowest-wage
full-time workers.”
Larry Levitt | Kaiser Family Foundation, a nonpartisan research group that analyzes major health care issues
“
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Elements of ACA enforcementThrough its AIR system = Affordable Care Act Information Returns
The IRS will know for every employee:• Whether he or she has health insurance
and if it was subsidized [return from Applicant]
• What coverage the employee has [return from Insurance Provider]
• If the employee’s coverage came from an exchange, and when [return from Exchange]
• In what month the employee was eligible for coverage at work and if – at that time – he or she was offered by his or her employer an ACA-compliant plan [return from Employer]
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ACA returns that the IRS will be crunching
… and its ACA siblings:
Form 1040
Individual’s tax return, Line 61 of which states whether coverage was acquired
Form 1095-B
Insurance provider’s statement of an individual’s coverage
Form 1095-A
Health Insurance Marketplace statement that an individual received coverage through a federal- or state-run exchange
Form 8962
Statement of Premium Tax Credit from an individual who received subsidized coverage on an exchange
Form 1095-CEmployers’ statement of availability of employer-sponsored coverage
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Why spot-on ACA reporting will be important
$791.9 millionIRS investment in ACA Data interchange
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Who should produce IRS Form 1095-C?
• For 2015, every employer with 100 or more full-time or full-time equivalent employees
• Starting in 2016, every employer with 50 or more full-time employees or full-time equivalent employees
• For 2015, every employer with 50 to 99 full-time or full-time equivalent employees whose organization did not meet the criteria for transition relief
• Every employer who is self-insured, regardless of the number of employees
Filing deadlines for ACA employer forms
February 1, 2016Form 1095-C to employees
February 29, 2016Its transmittal, Form 1094-C, to the IRS
March 31, 2016E-filing of Form 1094-C
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Who should get IRS Form 1095-C?
• Every employee whose hours of service (not hours of work) total 130 in any one month of a calendar year *• Employees in a stability period (those who, during
a look-back period, were found to be full-time) **• Any employee who is on an employer-provided
health insurance plan – even if that employee was not full-time in any month of the calendar year
Hours of service – the ACA standard for calculating full-time status
Time to include:
VacationHolidayIllness
IncapacityLayoff
Jury dutyMilitary duty
Leave of absenceFMLA
* If using the monthly measurement method
** If using the look-back measurement method
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Common Misconceptions
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Quick mentions
• GPUG HRP Special Interest Group (SIG) webinarUsing Position Control in HR to Manage Payroll Expenses Wednesday, August 19, 2015 (2:00 PM) to Wednesday, August 19, 2015 (3:00 PM) (Eastern Time)
• GP 2015 R2 Release – ReleasedTime management appHide/show SSN on Payroll & HR reportsView W-2 in Self ServiceBenefit Self Service – updates new ACA fields
• Integrity Data GP 2015 R2 Product Release – scheduled release July 1
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Q&A open forum
What’s on your mind?
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Wrap-up: What’s next?
• Ideas for next session?•Meet on July 21st? •More Affordable Care Act?
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Visit integrity-data.com
Read our blog Watch videos Customer stories Check the ROI for YOU
Download software Download documentation
Follow us
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We’re here to help you
“ Integrity Data’s Support is professional, friendly, knowledgeable, and consistent – they work above and beyond! We appreciate their hard work and backup when implementing Microsoft Dynamics GP and Integrity Data products.”
Integrity Data Partner
Sales Account Executive
888.786.6262 x0203
Customer Support
QuestionsDemos
Materials
Sales Account Executive
Keith [email protected]
888.786.6262 x0211
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Thank [email protected](888) 786-6162 ext. 0203@DanDoolin
Dan Doolin [email protected](888) 786-6162
Ernie Redfern
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