interactive freight systems ifs smartfreight ® enterprise “delivering transport software...

INTERACTIVE FREIGHT SYSTEMS

IFS SmartFreight® Enterprise



“Delivering Transport Software Solutions”

IFS SmartFreight®

Enterprise

Interactive Freight Systems

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IFS SmartFreight® Enterprise is the latest & most sophisticated freight despatching program on the market It is currently used by many hundreds of businesses throughout

Australia, New Zealand, United Kingdom, Ireland and South Africa who produce more than 12 million consignments equating to 26

million individual items of freight annually

IFS SmartFreight® Enterprise is a ‘true’ multi-carrier program allowing your business to use one program to

manage all your domestic transport needs

What is IFS SmartFreight® Enterprise?







Who is IFS?IFS were pioneers in the field of true multi-level electronic data transfer in the early ‘90’s

Making e-commerce a ‘reality’ for companies, not just another ‘goal’, is a role that IFS relishes and will continue to strive to deliver to its business partners

We have continued to develop this philosophy with our new breed of Internet based solutions to assist our customers meet the challenge of both B2B & B2C







Carrier ComplianceFully compliant with all major freight carriers & hundreds of smaller ones in relation to:

Ask your IFS representative for further information on carriers taking electronic data files or visit our

website at www.ifsonline.net


Bar-coded Generic LabelsBar-coded Consignment NotesElectronic Data Transfer






Specific Features• Modular construction• LAN & WAN options• True multi-carrier• Divisional multi-sender• Bar-coded compliant labels• Batch option for bulk shipments• Generic consignment notes• Data transfer to freight carriers• Interface with ERP systems• Consolidation of multiple orders

• Pallet & asset tracking• Receiver email notification• Crystal Reports function• POD link to carrier tracking• Auto invoice reconciliation• Multiple ‘charge to’ options• Real time courier booking• Freight consultant download• Fashion industry module• Return consignment module


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Basic system as standard with add-on options as

appropriate to your needs

Local & Wide area network options for most operating

systems for full accessibility

Ability to ship any via any freight carrier with flexibility to change without disruption

Multi-sender to allow for cost re different divisions to be

tracked & analysed

Full array of label formats & barcode formats to meet all

carrier requirements

Ideal when shipping identical item of freight to large number of customers

Generic consignment notes accepted by all freight

carriers

Freight data automatically transmitted via Internet to

freight carriers

Seamless two-way interfaces written for most

popular ERP packages

System will automatically multiple consolidate orders

for customer to one shipment

Automatically track & reconcile any packing assets

including pallets

Notify your customer by email of impending delivery

including tracking info

Detailed report functionality to analyse freight costs

including Report Writer tool

Direct link to freight carrier website tracking & customer

service dept

Reconcile freight invoices in seconds if provided in

electronic format by carrier

Full array of charge options: Sender Pays, Receiver Pays,

Third Party Pays

Ability to automatically book courier allocating correct

transport vehicle depending on consignment

Option to provide freight data to consultant for analysis if

required

Module specifically tailored to meet unique requirements

of fashion industry

Facility to control & manage goods returned from

customer to warehouse






Financial Focus• Pricing

– All rates for carriers inserted into system to allow accurate costing of consignments

– Additional ability to add ‘Markup’ to cost for recovery purposes

• Reports – Crystal Reports Writer for costing analysis– Export data in various formats for internal systems

interfacing

• Invoice Reconciliation – Automatic reconciliation of carrier billing by email







Please enjoy a brief tour of IFS SmartFreight®

Enterprise







Demo fill inConsignment Creation

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SLIDE

Simply type Receiver Account No. or partial

name

Accept default Sender or change to desired

division

Choice of Sender / Receiver or 3rd Party

Pays

Select carrier or setup permanently in

database

Default Account & Service set for each

carrier

Connote Number will auto increment

Insert required reference. Invoice No,

Order No etc

Accept default description or select

from menu

Preset weight and/or cubic dimensions can

be setup or typed

Simple to use icons to complete connote.

Turn green when used to assist operator

System will auto price as connote created. Can also be hidden

Single mouse click to print thermal or dot

matrix labels

Ability to add Markup to cost to assist

recovery rate

Cost Check module to ensure most cost effective choice of

carrier made

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TO GO TO NEXT SLIDE






Various label formats designed to comply with all major & minor freight carriers

Generic Laser Consignment Notes accepted by all freight carriers or remotely printed by carrier on your behalf for paperless solution

Sample Compliant Documentation

Full array of thermal label formats each bar-coded to

specific freight carrier requirements

Peel-Out section for those carriers that have dispensed with connotes completely &

use label for signature & Proof of Delivery purposesExample of PDF 417

barcode symbology



Three part laser connotes. The preferred option for

most freight carriers due to quality of print & barcode. Huge time / cost reduction

for shipper of freight during end of day printing processExample of Data Matrix and PDF 417 barcode symbology

Complete solution for all carriers accommodated for

present and future requirements






Various Manifest formats to suit both freight carrier requirements & those of sender

Automatic electronic data transfer to freight carrier via secure IFS Data Bureau

Option to email customer advance notification of order being despatched

Sample Compliant Documentation

Full array of laser manifest formats available to assist warehouse staff loading

trucks & ensure paperwork & freight in order

POD manifest available for customer that use own

trucks to deliver freight & wish driver to obtain POD signatures as they deliver.

Manifest can be sorted prior to printing in desired order

to assist driver plan journey



Compliant Dangerous Goods declaration as required by transport

companies and regulatory authorities






Report Functionality


Numerous standard reports

Powerful Crystal Report Writer

Export facility to other packages







Invoice Reconciliation


Locate invoice file sent from

carrier

System will reconcile & print

agreed consignments

Disputed consignments print both your

information & that of carrier for comparison

Will identify consignments billed to you

previously on another invoice


Will identify consignments not

found billed in error

Will identify and print consignments not yet charged for accruals

following invoice period






POD Tracking


POD Email logged to allow follow up with carrier if

not received

Email sent via Secure IFS Data

Bureau

Information to be sent to carrier including your

requested response

Simple point & click to select response required

from freight carrier

Connote View with option to connect to

carrier website or send POD Email

Simple location process to track connote.

Various selection criteria available depending upon

info given







Modules Available•Receiver Notification

•Data Export

•POD Query

•Invoice Reconciliation

•Freight Reckoner

•Asset Tracking

•Return Freight Tracking

•Import from WMS / ERP System

•Export to WMS / ERP System

•Wide Area Network

•Freight Markup

•Freight Cost Comparison

•Despatch Scan Release

•Dangerous Goods


Email customer with freight order

information in advance

Export History in Excel / ASCII /

Access to write own reports etc

Track movement of pallets or any asset

used in the transport of your goods

Reconcile carrier invoice received by

email or on disk automatically

Calculate cost of freight in advance to advise customers or

budgeting

Scan Packing Slip / Invoice to release consignment for

dispatch

Produce Return connotes to control

carrier & service used for return

freight

Compare charge to same destination & choose most

cost effective carrier

Access carrier website or send POD

Email request automatically

Ability to import data from Inhouse WMS/ERP system for seamless creation of

consignments

Ability to pass freight data back to WMS / ERP system

ta add to invoice

System can be configured to reside

on Wide Area Network

Ability to add mark-up on freight to recoup costs


Ability to produce compliant Dangerous Goods declaration as

required






In-House System

Picking Slip Invoice


Freight Carrier Tracking Ultimate Customer

Freight Carrier Billing


SECURE DATA TRACKING BUREAU

Picking Slip produced for warehouse

Data can be downloaded to IFS SmartFreight® Enterprise now or at Invoice stage

Consignment data including cost with / without markup passed back in real-time or at time of manifest

Supply-chain loop closed by all data regarding order linked back into In-House System

Electronic manifest & customer Advance Notification email sent via Internet

Tracking & scanning data

ASN

Advanced Notification Email

Carrier billing & connote

remote printing data

Carrier invoice emailed electronically for checking / payment

Carrier website access & invoice

verification

General Ledger verified invoice for payment

-Automatic or batched import of data

-Automatic address validation

-Carrier selection by lowest cost

-Freight cost calculated precisely

-Bar-coded labels printed to carrier specs

-Bar-coded connotes printed to carrier specs

-Electronic manifest creation

-Extensive freight analysis reportingDelivery inquiries direct to carrier based on data

received

Delivery tracking & POD uploaded to carrier website

-Seamless integration between systems

-Compliant with all transport companies

-No double entry of consignment data

-Accurate printed freight documentation

-Accurate control over freight costs

-Freedom of movement between freight carriers

-Proactive approach with customers

-Substantial overall cost savings in supply chain







Alliance PartnersIFS SmartFreight® Enterprise is fully compliant with all of the major transport companies in Australia, New Zealand, United Kingdom and Ireland with virtually all trading electronically

IFS have also formed strategic alliances with many of the major Warehousing systems in the marketplace to provide a more complete solution to our client base

Please visit our website www.ifsonline.net for an up-to-date comprehensive listing







System Support

- National network of support staff & local distributors

- Telephone Helpdesk including remote desktop help facility

- Online interactive help menus

- Operator Manual with simple screen images

- Online link re Upgrades & freight rate maintenance

- Datamax alliance for national provision & support of thermal printers

- Globally supported & monitored Secure Internet Data Bureau

IFS pride themselves on being able to provide in-depth national support to their clients via…







Cost – Benefit AnalysisAverage consignment - 1 connote & 2 labels (savings exponentially increase if average labels per

consignment higher). Assumed warehouse staff cost of $18.00 per hour including on-costs

Manual System IFS SmartFreight® Enterprise

Time to produce 6 mins Time to produce 1 min

Cost per consignment $1.80 Cost per consignment $0.30

Projected savings:


Consignments Weekly Yearly

10 cons $ 75.00 $ 3,750.00

25 cons $ 187.50 $ 9,750.00

50 cons $ 375.00 $ 19,500.00

100 cons $ 625.00 $ 39,000.00

250 cons $1,875.00 $ 97,500.00

500 cons $3,750.00 $195,000.00






Architecture & InstallationArchitecture: .NET with Microsoft Jet Database

Operating Systems supported: Win XP, 200X, Citrix, Windows TS, Vista

Installation: Typically 1-2 hours for LAN up to 10 workstations

Basic Training: 1-2 hours, re labels, connotes, manifests, EDI

In-Depth Training: Undertaken within 3 days of system install covering:

- Reports

- Customer service functionality

- Additional modules used







Other IFS ProductsIFS have developed a suite of products to assist operators in the transport industry…

Low Volume Shippers: IFS SmartFreight® Express

Web-based alternative for small volume shippers of freight or large organizations with multiple small branches that wish to control freight movements nationally

Freight Carriers: ConPrint®

POD Imaging







The Next StepFor a one-on-one live demonstration of IFS SmartFreight®

Enterprise, please contact the local IFS office

Contact details can be found on our website at www.ifsonline.net or by calling our Head Office to arrange

an appointment on 02 8765 1499 or email [email protected]

IFS can arrange for a list of reference sites already utilizing the system for many years, or a visit for you & your staff to

see the system in action at a ‘live’ site








Thank you for taking the time to view this

presentation

Interactive Freight Systems

Email: [email protected]

Tel: 02 8765 1499

Web: www.ifsonline.net

interactive freight systems ifs smartfreight ® enterprise “delivering transport software...

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