Introducing the School Workforce Census

(SWC)

Gavin Sandmann, Senior Responsible Officer

Ashok Tailor, Main Contact

Statutory

Why is the School Workforce Census so important?

Individualised records – never been done before

Termly data

Includes some support staff data

Considerations

Illustrate how the current data sources are used

Highlight some current ‘hot topics’ and how the new data will help

Existing data sources DTR – teachers by age, sex, pay details,

movements 618G – teacher numbers, grade, ethnicity,

sickness absence, vacancies Census – teacher numbers and support staff

numbers Staffing surveys – subjects taught and subjects of

qualification Ad-hoc research projects

Hot Topics

N a tu r a l w a s ta g e : 3 0 % o f te a c h e r s a r e n o w a g e d o v e r 5 0

0

2 ,0 0 0

4 ,0 0 0

6 ,0 0 0

8 ,0 0 0

1 0 ,0 0 0

1 2 ,0 0 0

1 4 ,0 0 0

1 6 ,0 0 0

1 8 ,0 0 0

m a le 2 0 0 4

fe m a le 2 0 0 4

S o u r c e : D a ta b a s e o f T e a c h e r R e c o r d s

The number of support staff has nearly tripled since 1992

T h e n u m b e r o f s u p p o r t s t a f f h a s n e a r ly t r ip le d s in c e 1 9 9 2

0

5 0 ,0 0 0

1 0 0 ,0 0 0

1 5 0 ,0 0 0

2 0 0 ,0 0 0

2 5 0 ,0 0 0

3 0 0 ,0 0 0

3 5 0 ,0 0 0

1 9 9 2 1 9 9 3 1 9 9 4 1 9 9 5 1 9 9 6 1 9 9 7 1 9 9 8 1 9 9 9 2 0 0 0 2 0 0 1 2 0 0 2 2 0 0 3 2 0 0 4 2 0 0 5 2 0 0 6( p )

O th e r s ta f f

T e c h n i c i a n s

A d m i n i s tr a t i v e s ta f f

T e a c h i n g a s s i s ta n ts

S o u r c e : A n n u a l S c h o o l C e n s u s

Hot topic: maths and science teachers Persistently higher vacancy rates than other

teachers (618G) Older age profile (staffing surveys, ad-hoc

research) Use of pay flexibilities to help

recruitment/retention? Turnover and wastage? Length of service?

Hot topic: RRA monitoring

Teachers by ethnicity (618G) Promotion and passing the threshold? Pay levels? Leadership group? Age profile? Staff role?

Hot topic: Leadership succession planning Age profile of leadership group (not head

teachers) (DTR) Number of schools (ASC) Holders of NPQH (NCSL) Headship vacancies (618G) Middle leaders? Promotion opportunities? Turnover and wastage

Gordon Brown

The Chain of Command

Ed Balls

Kevin Crompton

Children and Learning Department

Debbie Jones

Knowledge and Information TeamGavin Sandmann

Human Resources TeamHazel Burgess

AND

Presentation to give an overview of

why we are carrying out the SWF

what will be collected

when it will be collected how it will be collected

Why we are carrying out the SWF New Relationship with Schools:

– collect data once and use many times– collection and sharing of data should be automated– data should be collected once and used many times– data collected should be that which a school uses itself of

has been justified with a clear business case

Data Rationalisation– reduce and rationalise the number of surveys and data

collections being sent to schools

It will allow the following surveys to be dropped:618G

School Census staffing elements

Secondary School Curriculum and Staffing Survey

OME survey of teacher pay

NEOST survey of Teacher Resignations and Recruitment

Annual Return for Teachers’ Pensions

Why we are carrying out the SWF

Will give improved information to feed into:

Succession planning

Support staff supply and pay

Maths and science teachers

Race Relations Act monitoring

What will be collectedSchools in and out of scope English maintained schools: Community, Foundation, Voluntary Aided

and Voluntary Controlled schools are in scope

Primary schools, secondary schools, maintained nursery schools, special schools, CTCs and Academies, and British Forces Posted Overseas schools in scope for pilots and 2010 Census

Pupil Referral Units, Alternative Provision and other miscellaneous establishments are in scope in 2010 and will be phased in over the pilot years

Early years settings, independent schools, non-maintained special schools, sixth form colleges and FE establishments are not in scope

What will be collectedInformation on the following teachers

those paid according to teachers’ pay and conditions (employed by the school or the LA)

agency staff working within a school in a post that would be paid according to teachers’ pay and conditions if filled by a teacher employed by the LA or school

centrally employed teaching staff, such as peripatetic and advisory teachers

What will be collectedInformation on the following support staff

“Teaching Assistants”: those support staff based in the classroom for learning and pupil support, eg HLTAs, TAs, special needs support staff, minority ethnic pupils support staff, bilingual assistants; and

“Other Support Staff”: those who are not classroom based, eg matrons/nurses/medical staff, librarians, IT technicians, technicians, admin officers, secretaries, bursars, premises and catering staff

(Equates to counts currently required for the School Census, with the addition of premises and catering staff)

What will be collected from LAs

Centrally employed staff in regular service who either:

are paid under the terms of the School Teachers’ Pay and Conditions, eg Advisory Teacher, or

visit schools regularly and their role is one of those listed in the role code set, eg educational psychologist, ICT Technician

Regular service: continuous employment of one month or more

Regularly: a minimum of at least once a term

What will be collected from schools

Staff in regular service who either:

are employed by the school, or

have a service agreement with, and are regularly in the school. Their contract of employment is elsewhere, eg with a supply agency

What individual level data will be collected

Staff Details

For each member of the school workforce working within a school or centrally employed by an LA

CurriculumContract/ Service

Agreement

1 1

0 …n0 …n

Qualification

0 …n

1

Absence

0 …n

1

What individual level data will be collected

Staff details module Basic identifiers and characteristics (eg Name, Gender) plus details of QT status or HLTA.

Contract / Service Agreement module

Describes the type of contract or service agreement, plus details of pay and hours worked.

Incorporates dates of service and codes for origin and destination.

Absence module For each absence, the type of the absence, the first and last day and the number of working days lost.

Curriculum module Details of curriculum subjects being taught in Secondary Schools.

Qualification module Details of qualifications at NQF level 4 or higher

What school level data will be collected

Vacancies module

One entry for each vacancy at the school on the day of the January Census. Based on the same rules as 618G.

Staff Information module

Head counts of staff on occasional service on the day of the January Census. Split between staff with QTS, those without QTS and those where QTS is not known.

When it will be collected Census Snapshot Data Continuous Data

Spring Staff Details and Contract / Service Agreement modules

Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term

Absence data for previous year

Summer None Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term

Autumn Staff Details

Qualifications for all teachers and TAs

Curriculum for teachers and TAs in secondary schools

Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term

2009 pilot schedule

Census Requirements

Spring Collection of data from at least 10 percent or 10 schools

Summer Collection of data from at least 10 percent or 10 schools (previous term updates only)

Autumn All schools in all LAs to participate, providing data on curriculum, qualifications and previous term updates

Questions

When will your school start piloting?

How up to date is your staff data?

How it will be collected

Records for individual staff may be sourced from more than one location

LAs can chose how they wish to return records using COLLECT:

LA returns all details for all schools and own workforce

School returns own details and LA returns details for own contracted staff

School returns part details for its workforce members and LA returns remaining details

Initial FeedbackIn a recent test of 9 schools visited :

6 schools held all or most of the data on their database (SIMS)

1 school held some of the data on a spreadsheet and some on the personal file

1 school held most of the data on the personal file as their SIMS installation was faulty

1 school has no systems in place to hold staff records electronically and seem to have little or no interest in doing so!

1 planned visit did not take place the school

Initial Feedback

•Schools seem to have unsatisfactory records of qualifications for their employees

•Needs to be consistency in the use of coding across systems to reflect SWFC requirements

•Schools use of SIMS Personnel differs greatly and they have mixed opinions about its capabilities

Sources of Information

www.learning.luton.gov.uk/go/swc

Sources of Information

www.teachernet.gov.uk/management/ims/

datacollections/swfcpilot/materials2008pilots

Ashok Tailor, HR Adviser – 548052 Carol Lynch, Asst HR Adviser - 548054

Documentation, including specifications, the pilot programme and DfES business cases for the collection of the data, are found at:

www.teachernet.gov.uk/management/ims/datacollections/swfcpilot/

Teachernet Home Page

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