I. INVOCATION

a. Darrell Cook, Oak Ridge Police Department Chaplain

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. PROCLAMATIONS AND PUBLIC RECOGNITIONS

a. Presentation by Dr. Thomas Zachariah, Oak Ridge National Laboratory Director, and JeffSmith, Oak Ridge National Laboratory Deputy for Laboratory Operations.

b. Presentation and Swearing-In of Jack Suggs as Deputy City Manager by City ManagerMark S. Watson

c. Introduction of Fire Marshal Eric Rackard and Battalion Chief Ray Burney - Mark Watson,City Manager and Travis Solomon, Fire Chief

d. Recreation & Parks Achievement Awards Presentation

e. A Proclamation Designating March 12, 2021 as Arbor Day Arbor_Day_Proclamation_2021.pdf

f. A Proclamation Designating April 11, 2021 as Holocaust Remembrance Day Holocaust Remembrance Day Proclamation.pdf

g. A Proclamation Paying Tribute to David Mason Proclamation - David Mason.pdf

h. A Proclamation Paying Tribute to James Cox, Founder of Little Ponderosa Zoo andRescue

James Cox Proclamation.pdf

i. A Proclamation Recognizing Megan Lingerfelt for Painting of the Mural on the Oak RidgeRowing Association Boathouse

Megan Lingerfelt Proclamation.pdf

j. A Proclamation Designating April 4-10, 2021 as National Library Week 2021 Library Week Proclamation.pdf

OAK RIDGE CITY COUNCILREGULAR MEETING

Municipal Building Courtroom (Hybrid Meeting)

March 8, 2021 - 7:00 PM

AGENDA

V. SPECIAL REPORTS

a. Transmittal of the Capital Improvements Program for Fiscal Years 2022-2027 - StephenWhitson, Chair, Oak Ridge Municipal Planning Commission

Signed CIP Transmittal Letter.pdf

b. FY2020 Audit Report - Conor O'Donoghue and Julie Hayes, Coulter & Justus

VI. CONSENT AGENDA

a. Minutes from the February 8, 2021 City Council Regular Meeting February 8, 2021 Minutes.pdf

b. Public Entity Partners (PEP) "Property Conservation" Matching Grant Program, "SafetyPartners" Matching Grant Program and "Driver Safety" Matching Grant Program.

Resolution_-_PEP_Property_Grant_2021.docx

c. Emergency Response Training Facility - Proposed Access TN SR-95, Oak Ridge Turnpike 2409_001.pdf 2410_001.pdf Resolution - Access to SR-95 for Emergency Response Training Facility.docx

d. Consideration of a Lease Agreement for Food and Beverage Concession at TennesseeCentennial Golf Course

Resolution - Soulful Cup Approval.docx

e. A Resolution to Enter into a Contract with Piper Communications to Perform Work Relatedto the Oak Ridge Corridor Video Project

RFQ FY2021 OR Corridor Video Project-Recorded Responses.pdf OR Corridor Description.pdf Resolution - Piper Communications - Corridor Video Project.docx

f. Emergency Repairs to Clarifier at the Turtle Park Wastewater Treatment Plant Evoqua Sole Source Letter -Oak Ridge ,TN- Field Service.pdf Resolution - Emergency Repair to Clarifier at Turtle Park WWTP 2021.docx

g. Planning Commission Bylaws Update Resolution - Planning Commission Bylaws 2021.docx Planning Commission Updated Bylaws Clean Draft 2_17.doc

VII. PUBLIC HEARINGS AND FIRST READING OF ORDINANCES

VIII. PUBLIC HEARING OF RESOLUTIONS

a. Land Use Plan Amendment - The Summit: O-Office to R-Residential Comprehensive_PlanLand_Use_Plan.pdf Resolution - Land Use Plan Amd Summit 2020.docx

IX. FINAL ADOPTION OF ORDINANCES

a. Rezoning Request - The Summit Summit Rezoning Map.pdf Ordinance_-_Summit_Rezoning_2021.pdf

X. RESOLUTIONS

a. Transfer of City Property to Oak Ridge Land Bank 7th transfer legal descriptions.pdf 7th Transfer Map.pdf OR_Land_Bank_Letter.pdf Resolution - Land Bank Property Transfer.docx

b. Resolution Expressing the Intent of City Council to Acquire Privately Held Land Requiredfor the Construction of the Oak Ridge General Aviation Airport and Directing the CityManager to Conduct Such Activities as are Required to Facilitate that Acquisition.

Resolution - Airport Land Acquisition Intent.docx

c. Approval of a Resolution of Intent to Coordinate the Transfer of Land from the CommunityReuse Organization of East Tennessee (CROET) for the Compilation of Necessary Land toAllow for an Oak Ridge General Aviation Airport

Proposed Oak Ridge Airport - Sept 2019.jpg Resolution - CROET Airport Land Acquisition Intent.docx

XI. APPEARANCE OF CITIZENSALL CITIZENS ARE GIVEN 3 MINUTES

XII. ELECTIONS/APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING

XIII. COUNCIL REQUESTS FOR NEW BUSINESS ITEMS OR FUTURE BRIEFINGS

XIV. SUMMARY OF CURRENT EVENTSa. CITY MANAGER'S REPORTb. CITY ATTORNEY'S REPORT

XV. ADJOURNMENT

PROCLAMATION

WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a

special day be set aside for the planting of trees and this holiday, called “Arbor Day,” was first observed with the planting of more than a million trees in Nebraska; and

WHEREAS, Arbor Day is now observed throughout the nation and the world; and

WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating

and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and

WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires

and countless other wood products; and

WHEREAS, trees in our city increase property values, enhance the economic vitality of business

areas, and beautify our community; and

WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and

WHEREAS, the City of Oak Ridge has been designated a “Tree City USA” by the National Arbor

Day Foundation in recognition of the City’s desire to maintain an effective program of tree care and planting that will continue through the years; and

WHEREAS, as part of this program, the City’s Recreation and Parks Department distributes

seedlings to fourth graders in all five of the elementary schools each year, and this year’s seedlings will be hornbeam trees; and

WHEREAS, the program also includes the planting of an official tree on Arbor Day of each year,

in cooperation with the UT Arboretum, with the planting location being rotated among the elementary schools; and

WHEREAS, this year a Black Gum is being planted at Linden Elementary School in a public

ceremony to take place on Friday, March 12, 2021, at 10:00 a.m.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE, that March 12, 2021, be proclaimed

ARBOR DAY in the City of Oak Ridge, Tennessee, and that all citizens be urged to support efforts to protect our trees and woodlands and to support our city’s urban forestry program.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of

Oak Ridge to be affixed, this the 8th day of March in the year 2021.

Warren L. Gooch

Mayor

PROCLAMATION

WHEREAS, the United States Congress established the Days of Remembrance as the Nation’s

annual commemoration of the Holocaust, which this year is observed from Sunday, April 4 to Sunday, April

11, 2021; and

WHEREAS, 6 million Jews, including 1.5 million children, were murdered during the Holocaust;

and

WHEREAS, the history of the Holocaust offers an opportunity to reflect on the moral

responsibilities of individuals, societies, and governments to ensure that lessons of tolerance and respect

for all people are taught into perpetuity; and

WHEREAS, we the people of the city of Oak Ridge should always remember the terrible events

of the Holocaust and remain vigilant against hatred, persecution, and tyranny; and

WHEREAS, it is our collective responsibility to counter the passage of time with education so that

we can illuminate the factors that led so quickly from isolation and separation to extermination; and

WHEREAS, the Jewish Congregation of Oak Ridge (JCOR) and the Oak Ridge Unitarian

Universalist Church have partnered together for an interfaith study now named the Mira Kimmelman

Holocaust Education Study Group, led by teachers Julie Kinder-McMillan and Steve Reddick, using the

memoir by Mira Kimmelman, entitled “Echoes of the Holocaust;” and

WHEREAS, we therefore declare the observance of the Days of Remembrance with a virtual

Holocaust Remembrance Service for the city of Oak Ridge on Sunday, April 11, 2021, from 7:00-8:00 p.m.

in honor of those who died and those who survived, and in appreciation to those who teach the lessons of

the Holocaust.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE,

TENNESSEE, that April 11, 2021 be proclaimed

Holocaust Remembrance Day

in the City of Oak Ridge, Tennessee, and that all citizens be encouraged to participate in this virtual event

in remembrance of those whose lives were lost or forever affected during this time in our world’s history.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of

Oak Ridge to be affixed, this the 8th day of March in the year 2021.

_______________________________________

WARREN L. GOOCH, Mayor

PROCLAMATION

WHEREAS, David Mason was born on August 18, 1941 and grew up in Clarksville, Tennessee; and

whereas, Mr. Mason was the first person in his family to go to college, receiving a Bachelor of Arts in physics and

mathematics from Austin Peay State University and a Doctorate in nuclear physics from the University of Florida; and

whereas, Mr. Mason began his professional career working for Union Carbide at Y12 where he was Group Leader for

Instrumentation, Department Superintendent for Instrumentation and Characterization, and Division Director for Health, Safety, and Environmental Affairs; and

whereas, after returning to Oak Ridge in 1988 from working with companies in Indiana and Ohio, Mr. Mason worked at

the K-25 site in various positions, including Deputy Director of Environmental Management and Enrichment Facilities, and he retired from the United States Enrichment Corporation in 2005 as the Director of the Centrifuge Engineering and Manufacturing Project; and

WHEREAS, Mr. Mason tirelessly served his community as an active Rotarian, member of the Board of the Coalition of Oak

Ridge Retired Employees and United Way of Anderson County, and as an Emeritus Board member of the Boys and Girls Club of Oak Ridge; and

WHEREAS, as a founding member of the Oak Ridge Rowing Association, Mr. Mason helped to develop and construct the

rowing course at Melton Hill Lake; and

WHEREAS, as a member of the Sunset Rotary Club of Oak Ridge, Mr. Mason helped establish the annual DaVinci Arts

and Science Fair for elementary and middle school students; and

WHEREAS, Mr. Mason served as a member of the Oak Ridge Industrial Development Board and the Health and Education Facilities Board for twelve years, where he played a vital role in the work of our City; and

WHEREAS, Mr. Mason was a beloved husband of fifty-eight years to his wife, Judy, father to his daughter Cathy and son

David Jr. and proud grandfather to four grandchildren; and

WHEREAS, Mr. Mason passed away on January 4, 2021; and

WHEREAS, Mr. Mason lived every day trying to do what was right and to give back to his community and to all who knew

him.

NOW, THEREFORE, be it resolved by the city council of the City of Oak Ridge,

TENNESSEE: That in recognition of distinguished service and commitment to the Oak Ridge community, the Oak Ridge City Council pays

tribute to

David Mason

in witness whereof, I have hereunto set my hand and caused the Great Seal of the City of Oak Ridge to be affixed,

this the 8th day of March in the year 2021.

Warren L. Gooch, mayor

PROCLAMATION

WHEREAS, James Michael Cox, founder of Little Ponderosa Zoo and Rescue, passed away on February

9, 2021, and was a lifelong resident of Clinton, Tennessee; and WHEREAS, Mr. Cox turned his passion for animals into an experience that promoted education, celebrated

family and community, and provided a forever home for many abandoned and forgotten animals; and

whereas, Little Ponderosa Zoo is a nonprofit exotic animal rescue and zoo that has rescued animals

from across the United States, and ninety-eight percent of the animals taken in have been rescues; and

WHEREAS, Mr. Cox had a unique gift of making everyone feel like family and never met a stranger, and

through the Little Ponderosa Zoo, Mr. Cox touched the lives of many people from Anderson County and all over the country, because the Zoo is a popular tourist attraction for residents and visitors alike; and

whereas, Little Ponderosa Zoo was approved by the United States Department of Agriculture for providing a safe and secure home for abandoned, abused, and neglected exotic and domestic animals, and it houses a wide range of animals, including mammals, birds, and cold-blooded creatures, became a licensed whitetail deer rehabilitation facility, and was a tremendously popular exhibition at the annual Secret City Festival; and

WHEREAS, in 2017, a fire devastated the Zoo, and Mr. Cox showed tremendous resilience and determination to rebuild; and

WHEREAS, through his family’s efforts, Mr. Cox’s legacy of helping animals and giving back to the

community will live on.

NOW, THEREFORE, be it resolved by the city council of the City of Oak Ridge, TENNESSEE:

That in recognition of his dedicated service to the community and being a loving and loyal soul to all God’s

creatures, great and small, the Oak Ridge City Council pays tribute to:

James MICHAEL Cox

in witness whereof, I have hereunto set my hand and caused the Great Seal of the City of Oak

Ridge to be affixed, this the 8th day of March in the year 2021.

Warren L. Gooch, Mayor

PROCLAMATION

WHEREAS, Megan Lingerfelt grew up in western North Carolina and attended the University of North

Carolina-Asheville, where she studied drawing and painting; and

WHEREAS, after graduating in 2010 with a Bachelor’s degree in Fine Arts, Ms. Lingerfelt devoted her time to building her studio practice in Seattle, where she discovered a love for murals; and

whereas, finding inspiration in native flora and fauna alongside architectural and engineered forms,

Ms. Lingerfelt’s work injects saturated color into already brilliant landscapes; and

whereas, using clean lines and bold patterns, Ms. Lingerfelt’s murals portray noted elements of the communities in which they are painted; and

whereas, Ms. Lingerfelt currently resides in Oak Ridge, where she continues to create masterpieces of public art; and

whereas, in December, 2020, a dedication ceremony was held for a mural that Ms. Lingerfelt painted on the Oak Ridge Rowing Association Boathouse, which she describes as one of her largest projects yet; and

whereas, the fourteen-foot high display incorporates scenes from the Melton Lake waterfront, one of the most beautiful landmarks of Oak Ridge’s natural landscape; and

whereas, the mural depicts the flight of geese who make their habitat around the lake, as well as a railroad bridge that spans the water, and includes scenes of people enjoying boating and other activities on the waterfront; and

WHEREAS, through her creativity and artistic expression, Ms. Lingerfelt has captured the beauty and wonder of Oak Ridge that our residents are so proud of and are so eager to showcase to visitors from all over the globe.

NOW, THEREFORE, BE IT RESOLVED by the council OF THE CITY OF OAK RIDGE, TENNESSEE, that the City joins in honoring

Megan lingerfelt

for her beautiful contribution to the Oak Ridge community and encourages all residents to celebrate this exquisite masterpiece that has been created for our city.

in witness whereof, I have hereunto set my hand and caused the Great Seal of the City of Oak Ridge to be affixed, this the 8th day of March in the year 2021.

Warren L. Gooch, mayor

PROCLAMATION

WHEREAS, Oak Ridge Public Library works every day to help fulfill the City goal of being an exceptional place

to live, work and visit; and

WHEREAS, Oak Ridge Public Library has set for itself the goal of fostering and supporting the community and

connections that suffered during the COVID-19 pandemic; and

WHEREAS, during the COVID-19 pandemic, Oak Ridge Public Library unveiled no less than six new services to

continue to serve our city and increased online materials usage by 350%; and

WHEREAS, libraries are accessible and inclusive places that foster a sense of belonging and community; and

WHEREAS, today’s libraries and their services extend far beyond the four walls of a building, and everyone is

welcome to use their resources; and

WHEREAS, for people lacking broadband at home, libraries provide access to computers and wi-fi, even checking

out internet hotspots; and

WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations

they serve and ensure equity of access for all; and

WHEREAS, libraries offer opportunities for everyone to explore new worlds and become their best selves through

access to technology, multimedia content, and educational programs; and

WHEREAS, in times of crisis, libraries, librarians, and library workers plan an invaluable role in supporting their

communities and are expanding resources to meet the needs of their patrons; and

WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all

and have long served as trusted and treasured institutions for all members of the community regardless of race, ethnicity,

creed, ability, sexual orientation, gender identity, or socio-economic status; and

WHEREAS, libraries librarians, and library workers are joining library supporters and advocates across the nation

to celebrate National Library Week.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE,

TENNESSEE, that the week of April 4-10, 2021 be proclaimed

national LIBRARY WEEK

in the City of Oak Ridge, Tennessee, and encourage all residents to visit their library online to access resources and

services.

IN WITNESS WHEREOf, I have hereunto set my hand and caused the Great Seal of the City of Oak Ridge to be

affixed, this the 8th day of March in the year 2021.

_______________________________________

WARREN L. GOOCH, mayor

CITY OF

OAK RIDGE OAK RIDGE MUNICIPAL PLANNING COMMISSION

__________________

POST OFFICE BOX 1, OAK RIDGE, TENNESSEE 37831-0001

February 18, 2021

Honorable Mayor and

Members of City Council

City of Oak Ridge

P.O. Box 1

Oak Ridge, TN 37831

Attention: Mark Watson, City Manager

Dear Members of City Council:

The Oak Ridge Municipal Planning Commission voted on February 18, 2021 to approve and transmit

to City Council a Capital Improvements Program (CIP) in accordance with the City Charter. The CIP is

submitted for City Council’s use in providing guidance to the City Manager on how proposed projects

align with adopted City plans as he begins preparation of the annual budget.

The Commission has carefully considered the capital improvements and maintenance projects of the

CIP that were drafted by departmental staff. As has been the case for the past several years, the

capital projects recommended have been reviewed and prioritized with an emphasis on fiscal

restraint. Additionally, the Planning Commission relied heavily on the City Blueprint plan to shape

the CIP and help guide their evaluations and rankings. The most highly-ranked projects were the new

water treatment plant as well as roof and HVAC work in our City schools and facilities. Other highly

ranked projects include maintenance and upgrades to the city’s electrical system, the proposed Oak

Ridge General Aviation Airport, and renovations to Robertsville Middle School.

The Commission has made a conscientious effort to recommend only the most needed projects,

while still proposing key capital investments that move our City forward. The Commission noted

the following items for special attention by City Council:

New/Existing Water Treatment Plant

The new water treatment facility received the highest priority ranking from the Planning

Commission for the second year in a row. Also given a high priority ranking were improvements to

the existing water treatment plant.

City/Schools Facilities Projects

Some of the other projects given the highest ranking by the Planning Commissioners were

improvements and renovations to existing city and schools facilities. Projects the received a ranking

of ‘High’ include:

• City/School Joint for Facilities

• City/School Joint for HVAC Projects

• City/School Joint for Roof Projects

• Robertsville Middle School

Oak Ridge General Aviation Airport

The Oak Ridge General Aviation Airport was a new project in the CIP this year submitted by the City

Manager’s Office. This project, funded primarily with grant and other state funding, was given a

high priority ranking by the Commission.

Fire Projects

Two Fire Department projects were given a high priority ranking by the Planning Commission. The

first are improvements to the Training Tower at Fire Station 3. The second is the Fire Station 2

Building Study, which aims to determine the feasibility of relocating fire station 2 vs. building an

additional station to provide improved fire services on the east end of town.

Electrical Infrastructure Projects

The Commission has given a top priority to those projects that will help the City maintain a high

level of electric service to both new and future customers, with upgrades to substation and

distribution system.

Other High Ranking Projects: Turtle Park WWTP / ADA Compliant Restrooms at the Library

Two other projects received a high priority ranking from the Planning Commission. The first project

involves maintenance, repair, and replacement of equipment at the Turtle Park Wastewater

Treatment Plant. The second is for the construction of ADA compliant restrooms in the City’s

Library.

Respectfully submitted,

H. Stephen Whitson, Chair

Oak Ridge Municipal Planning Commission

OAK RIDGE CITY COUNCIL MEETING

Virtual Meeting

February 8, 2021

Minutes The regular meeting of the City Council of the City of Oak Ridge, Tennessee convened at 7:00 p.m. on February 8, 2021 with Mayor Warren Gooch presiding. Due to the COVID-19 pandemic and under the authority of Governor Bill Lee’s Executive Order Nos. 16, 34, 51, 60, 65, and 71, the meeting was held via electronic video-conferencing. INVOCATION The invocation was given by Bishop Donald Montierth, Church of Jesus Christ of Latter Day Saints.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by City Manager Mark Watson. ROLL CALL

Upon roll call the following Councilmembers were present: Councilmember Kelly Callison; Mayor Pro Tem Rick Chinn, Jr.; Councilmember Jim Dodson; Mayor Warren Gooch; Councilmember Derrick Hammond; and Councilmember Charles J. Hope, Jr. and Councilmember Ellen Smith.

Also present were Mark S. Watson, City Manager; Tammy Dunn, City Attorney; and Mary Beth Hickman, City Clerk.

ELECTIONS/APPOINTMENTS

Elect one (1) Hotel Representative to the Convention and Visitors Bureau/Explore Oak Ridge Board of Directors.

Micaelyn Middleton was elected on the first ballot by acclamation.

Elect three (3) members to the Health and Educational Facilities Board.

Rhenda Asbell, Joshua Cunningham, and Richard Wallace were elected on the first ballot.

Richard Wallace was elected to serve the balance of an unexpired term ending on December 31, 2021. Joshua Cunningham was elected to serve the balance of an unexpired term ending on December 31, 2024. Rhenda Asbell was elected to serve the balance of an unexpired term ending on December 31, 2026.

Elect one (1) member to the Industrial Development Board.

J.R. Hertwig was elected on the first ballot.

Elect one (1) member to the Oak Ridge Municipal Planning Commission.

Greta Ownby was elected on the first ballot.

Elect one (1) representative to the Recreation and Parks Advisory Board.

Kelly McCampbell was elected on the first ballot.

Minutes – February 8, 2021 OAK RIDGE CITY COUNCIL MEETING Page 2

Elect three (3) representatives to the Senior Advisory Board.

Steven Barker, Lindsey McElvy, and Brandy Sales were elected on the first ballot.

Elect a City Council Representative to the Oak Ridge Land Bank Corporation Board of Directors

Councilmember Hope moved that Councilmember Kelly Callison be elected as the City Council representative to the Land Bank, and Councilmember Hammond seconded. The motion was approved unanimously with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.”

Confirmation of Mayoral Appointments

Councilmember Callison moved to confirm the appointment of Richard Chinn and Thomas Tuck to the Anderson County Development Corporation Board of Directors and Todd Wilson to the Oak Ridge Municipal Planning Commission, and Councilmember Smith seconded. The motion was approved unanimously with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.”

PROCLAMATIONS AND PUBLIC RECOGNITIONS A proclamation recognizing the Oak Ridge Sportsmen’s Association on the occasion of its 75th Anniversary. Councilmember Dodson moved for approval of the proclamation, and Councilmember Callison seconded. The proclamation was approved unanimously by voice vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” SPECIAL REPORTS (NONE) Mayor Gooch recommended amending the agenda to call up the following items out of order for consideration: A RESOLUTION AUTHORIZING THE CITY MANAGER TO MORE FORWARD WITH AN ESTIMATED $7,400,000 ENERGY SAVINGS AND HVAC PROJECT FOR SCHOOL FACILITIES WITH ENERGY SYSTEMS GROUP, LLC, SUBJECT TO CERETAIN CONDITIONS BEING MET. A RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH THE OAK RIDGE BOARD OF EDUCATION SETTING FORTH THE SCHOOLS’ ANNUAL REIMBURSEMENT OBLIGATION TO THE CITY FOR AN ENERGY SAVINGS AND HVAC PROJECT WITH ENERGY SYSTEMS GROUP, LLC FOR SCHOOL FACILITIES. Councilmember Hope moved to amend the agenda to call up these two resolutions, and Councilmember Hammond seconded. Resolution No. 2-11-2021 A RESOLUTION AUTHORIZING THE CITY MANAGER TO MORE FORWARD WITH AN ESTIMATED $7,400,000 ENERGY SAVINGS AND HVAC PROJECT FOR SCHOOL FACILITIES WITH ENERGY SYSTEMS GROUP, LLC, SUBJECT TO CERETAIN CONDITIONS BEING MET. Mayor Gooch moved to bring up a substitute resolution, and Councilmember Hope seconded. The motion was approved unanimously. Councilmember Dodson moved for approval of the resolution, and Councilmember Callison seconded. City Manager Mark Watson provided an overview of the resolution, and Russ Nelson with Energy Systems Group, LLC answered questions from Council.

Minutes – February 8, 2021 OAK RIDGE CITY COUNCIL MEETING Page 3

The resolution was approved unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” Resolution No. 2-12-2021 A RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH THE OAK RIDGE BOARD OF EDUCATION SETTING FORTH THE SCHOOLS’ ANNUAL REIMBURSEMENT OBLIGATION TO THE CITY FOR AN ENERGY SAVINGS AND HVAC PROJECT WITH ENERGY SYSTEMS GROUP, LLC FOR SCHOOL FACILITIES. Councilmember Smith moved for approval of the resolution, and Councilmember Hammond seconded. City Manager Mark Watson provided an overview of the resolution and answered questions from Council. The resolution was approved unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” CONSENT AGENDA Mayor Gooch requested that the following item be removed from the Consent Agenda for discussion: A RESOLUTION GIVING THE CITY COUNCIL’S CONCURRENCE TO THE OAK RIDGE LAND BANK CORPORATION TO BORROW FUNDS IN AN AMOUNT NOT TO EXCEED $900,000 FOR THE PURCHASE OF PROPERTIES IN THE WILSON STREET CORRIDOR FOR RESALE. Councilmember Dodson moved for approval of the Consent Agenda as amended, and Councilmember Smith seconded. Approval of the January 11, 2021 City Council regular meeting minutes and the January 19, 2021 City Council special meeting minutes. Resolution No. 2-13-2021 A RESOLUTION AUTHORIZING THE CITY TO APPLY FOR, AND ACCEPT IF AWARDED, A TECHNOLOGY OPPORTUNITIES FOR THE PUBLIC (TOP) GRANT FROM THE TENNESSEE STATE LIBRARY AND ARCHIVES IN THE MAXIMUM AMOUNT OF $20,000.00, WITH A LOCAL MATCH REQUIREMENT OF TWENTY PERCENT (20%) (MAXIMUM OF $4,000.00). Resolution No. 2-14-2021 A RESOLUTION AUTHORIZING THE CITY TO APPLY FOR, AND ACCEPT IF AWARDED, AN ASSISTANCE TO FIREFIGHTERS GRANT FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) IN THE AMOUNT OF $199,447.90, WITH A LOCAL MATCH REQUIREMENT OF $19,944.79 FOR A TOTAL PROJECT COST OF $219,392.69.

Resolution No. 2-15-2021 A RESOLUTION AUTHORIZING AN ADDITIONAL EXPENDITURE NOT TO EXCEED $30,000.00 FOR COVID-19 RELATED WASTEWATER SAMPLING WITH SIREM, A DIVISION OF GEOSYNTEC. Resolution No. 2-16-2021 A RESOLUTION AUTHORIZING THE CITY TO ACCEPT, IF AWARDED, A HISTORIC PRESERVATION GRANT FROM THE TENNESSEE HISTORICAL COMMISSION IN AN AMOUNT NOT TO EXCEED $15,000.00. Resolution No. 2-17-2021 A RESOLUTION EXTENDING THE TERMS OF OFFICE FOR THE CITY’S REPRESENTATIVES ON THE ANDERSON COUNTY BOARD OF EQUALIZATION, THE ANDERSON COUNTY COMMUNITY ACTION COMMISSION, AND THE ANDERSON COUNTY ECONOMIC DEVELOPMENT ASSOCIATION

Minutes – February 8, 2021 OAK RIDGE CITY COUNCIL MEETING Page 4

WHICH EXPIRED DECEMBER 31, 2020, BY ONE YEAR FOR A NEW TERM ENDING DATE OF DECEMBER 31, 2021. The Consent Agenda was approved as amended unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” Resolution No. 2-18-2021 A RESOLUTION GIVING THE CITY COUNCIL’S CONCURRENCE TO THE OAK RIDGE LAND BANK CORPORATION TO BORROW FUNDS IN AN AMOUNT NOT TO EXCEED $900,000.00 FOR THE PURCHASE OF PROPERTIES IN THE WILSON STREET CORRIDOR FOR RESALE. Councilmember Smith moved for approval of the resolution, and Councilmember Callison seconded. City Manager Mark Watson provided an overview of the resolution and Charlie Jernigan, Chair of the Land Bank, answered questions from Council. The resolution was approved unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” PUBLIC HEARINGS AND FIRST READING OF ORDINANCES Councilmember Dodson moved that, at the request of the City Manager and the City Attorney, the following item be removed from the agenda, and Councilmember Hammond seconded: AN ORDINANCE TO AMEND ORDINANCE NO. 2, TITLED “THE ZONING ORDINANCE OF THE CITY OF OAK RIDGE, TENNESSEE,” BY CREATING A NEW SECTION 9.11, TITLED “SPECIAL RECREATION DISTRICT (SRD)”; AMENDING ARTICLE II, TITLED “DEFINITIONS,” TO ADD A DEFINITION OF “MOTOR SPORTS PARK”; AMENDING SECTION 3.18, TITLED “TEMPORARY USE PERMITS,” TO CREATE A NEW SUBSECTION (J) FOR OVERFLOW PARKING IN THE SPECIAL RECREATION DISTRICT; AMENDING SECTION 14.03, TITLED “MATRIX,” TO ADD THE SPECIAL RECREATION DISTRICT; AMENDING SECTION 14.12, TITLED “SIGNS FOR COMMUNITY BUSINESS DISTRICTS,” SUBSECTION 1.(H), TITLED “DEVELOPMENT ENTRY SIGNS,” TO ADD THE SPECIAL RECREATION DISTRICT AND TO CREATE A NEW SUBSECTION 1.(I), TITLED “RECREATION FACILITIES”; AMENDING SECTION 16.12, TITLED “USES REQUIRING PLANNING COMMISSION APPROVAL,” SUBSECTION (A) TO ADD THE SPECIAL RECREATION DISTRICT; AND AMENDING ARTICLE XIII, TITLED “LANDSCAPING AND DESIGN STANDARDS,” FIGURE 13.04(A-B) TO ADD THE SPECIAL RECREATION DISTRICT. The motion to remove the item from the agenda was approved unanimously with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” FINAL ADOPTION OF ORDINANCES Ordinance No. 3-2021 AN ORDINANCE ACCEPTING CERTAIN INFRASTRUCTURE AT THE CROSSROADS AT WOLF CREEK SUBDIVISION FOR PERPETUAL MAINTENANCE BY THE CITY. Councilmember Callison moved for adoption of the ordinance, and Councilmember Hammond seconded. The ordinance was adopted unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.”

Minutes – February 8, 2021 OAK RIDGE CITY COUNCIL MEETING Page 5

Ordinance No. 4-2021 AN ORDINANCE TO AMEND ORDINANCE NO. 2, TITLED “THE ZONING ORDINANCE OF THE CITY OF OAK RIDGE, TENNESSEE,” BY AMENDING THE ZONING MAP WHICH IS MADE A PART OF THE ORDINANCE BY CHANGING THE ZONING DISTRICT OF ANDERSON COUNTY TAX MAP 100B, GROUP D, PARCEL 006.00, LOCATED AT 689 EMORY VALLEY ROAD, CONTAINING APPROXIMATELY 0.83 ACRES, FROM O-1, OFICE TO O-2, OFFICE. Councilmember Dodson moved to approve the ordinance, and Councilmember Smith seconded.

Community Development Director Wayne Blasius provided an overview of the ordinance and answered questions from Council.

The ordinance was approved unanimously by roll call vote, with Councilmember Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.”

RESOLUTIONS Resolution No. 2-19-2021 A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING GROUP, INC., KNOXVILLE, TENNESSEE, FOR CONSTRUCTION ADMINISTRATION AND RESIDENT OBSERVATION DURING CONSTRUCTION OF THE NEW WATER TREATMENT PLANT AND TRANSMISSION MAIN IN AN AMOUNT NOT TO EXCEED $1,877,507.00. Mayor Gooch moved for approval of the resolution, and Councilmember Smith seconded. Public Works Director Shira McWaters provided an overview of the resolution and answered questions from Council. The resolution was approved unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” Resolution No. 2-20-2021 A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH LDA ENGINEERING, ALCOA, TENNESSEE, FOR CONSTRUCTION ADMINISTRATION AND RESIDENT OBSERVATION FOR THE CITY’S SANITARY SEWER REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $195,000.00. Councilmember Dodson moved for approval of the resolution, and Councilmember Smith seconded. Public Works Director Shira McWaters provided an overview of the resolution and answered questions from Council. The resolution was approved unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.” Resolution No. 2-21-2021 RESOLUTION AUTHORIZING AND PROVIDING FOR THE FINANCING OF THE CONSTRUCTION OF A WASTEWATER FACILITIES PROJECT, INCLUDING AUTHORIZING THE EXECUTION OF APPLICATIONS, CONTRACTUAL AGREEMENTS, AND OTHER NECESSARY DOCUMENTS, AND MAKING CERTAIN REPRESENTATIONS, CERTIFICATIONS, AND PLEDGES OF CERTAIN REVENUE IN CONNECTION WITH SUCH FINANCING.

Councilmember Callison moved for approval of the resolution, and Councilmember Smith seconded. Councilmember Kelly Callison, Chair of the Budget and Finance Committee, provided an overview of the resolution and answered questions from Council. The resolution was approved unanimously by roll call vote with Councilmembers Callison, Dodson, Hammond, Hope, Smith, Mayor Gooch and Mayor Pro Tem Chinn voting “Aye.”

Minutes – February 8, 2021 OAK RIDGE CITY COUNCIL MEETING Page 6

APPEARANCE OF CITIZENS

Willem Blokland, 120 Newell Lane, Oak Ridge, addressed Council in opposition to the proposed motorsports park. Don Barkman, 120 Westview Lane, Oak Ridge, addressed Council in opposition to the proposed motorsports park. Dr. Tanya Vargas, 117 Winchester Circle, addressed Council in opposition to the proposed motorsports park, Mitchell Ishmael, 170 N. Seneca Road, Oak Ridge, addressed Council in opposition to the proposed motorsports park. Robert Kennedy, 209 Whippoorwill Drive, Oak Ridge, and Chair of the Environmental Quality Advisory Board, addressed Council in opposition to the proposed motorsports park. Scott Keener, 129 Whippoorwill Drive, Oak Ridge, addressed Council in opposition to the proposed motorsports park. Elane Streets, 205 Whippoorwill Drive, Oak Ridge, addressed Council in opposition to the proposed motorsports park. ANNOUNCEMENTS AND SCHEDULING Announcements (NONE) Scheduling City Manager Mark Watson stated that there would be a Work Session on February 16th and a Budget and Finance Committee on February 17th. COUNCIL REQUESTS FOR NEW BUSINESS ITEMS OR FUTURE BRIEFINGS Councilmember Hammond requested an update on efforts against COVID-19. City Manager Watson stated that based on action taken tonight, the City will continue to test, including testing for the UK variant. Senior Advisory Board member Dr. Elaine Bunick is working with Fire Chief Solomon to get folks living independently access to vaccines. Councilmember Smith stated that citizens are anxious about whether or not they are still on the list for vaccines. She contacted the state Health Commissioner’s office and was told that they are working on getting software that would track the status of people who sign up online for vaccination appointments. SUMMARY OF CURRENT EVENTS CITY MANAGER’S REPORT City Manager Watson stated that there are two public meetings coming up about the Gateway Sign Project – one on February 17th from 9:30-10:15 a.m. and one on February 18th from 3:00-3:45 p.m. The City Manager also stated that the City has offered to use the senior center as a drive-thru facility.

Minutes – February 8, 2021 OAK RIDGE CITY COUNCIL MEETING Page 7

CITY ATTORNEY’S REPORT (NONE) ADJOURNMENT: 8:43 p.m.

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Cindi Gordon

SUBJECT: Public Entity Partners (PEP) "Property Conservation" Matching GrantProgram, "Safety Partners" Matching Grant Program and "Driver Safety"Matching Grant Program.

AGENDA ID: VI.bOAK RIDGE CITY COUNCIL MEMORANDUM

Introduction

An item for Council’s consideration is a resolution to apply for, and accept if awarded, threegrants from Public Entity Partners (PEP); a Property Conservation Matching Grant from PublicEntity Partners (PEP) in an amount not to exceed $5,000.00; Safety Partners Matching Grantin an amount not to exceed $2,000.00; Driver Safety Matching Grant in an amount not toexceed $5,000.00. Said grants require a one hundred percent (100%) local match.

FundingFunding for the Property Conservation Matching Grant local match is budgeted as amaintenance item in the Electric Department's budget. Background

The City is eligible to apply for a PEP Property Conservation Matching grant in the maximumamount of $5,000.00. The City desires to apply for said grant and intends to utilize grant fundsfor periodic oil testing of its’ electrical transformers. Transformers represent a large proportionof our total assets and are critical to the City’s electrical infrastructure. Through such testing,the life of a transformer can be substantially increased, thus delaying new investment ofreplacement transformer assets.

The City is eligible to apply for a PEP Safety Partners Matching grant in the maximum amountof $2,000.00. The City desires to apply for said grant and intends to utilize grants funds tooffset costs associated with the installation of doors and badge readers, prohibiting unescortedpublic access to critical areas of the Municipal Building. Placement of doors was determinedto be the best prevention strategy/security measure for potential targeted attacks bydisgruntled employees, "First Amendment auditor" walk throughs, and minimization ofCOVID-19 infection spread. The City is eligible to apply for a PEP Driver Safety Matching grant in the maximum amount of$2,000.00. The City desires to apply for said grant and intends to utilize grant funds to offsetcosts associated with Motor Vehicle Record (MVR) checks for every City employee at a costof $5.00 per employee. MVR checks help to mitigate risks and liability associated with

unreported driver's license suspensions, restrictions, and traffic violations. Recommendation

Approval of the attached resolution is recommended.

Attachments:Resolution_-_PEP_Property_Grant_2021.docx

NUMBER

RESOLUTION

A RESOLUTION AUTHORIZING THE CITY TO APPLY FOR, AND ACCEPT IF AWARDED,THREE GRANTS FROM PUBLIC ENTITY PARTNERS (PEP) IN THE TOTAL NOT TO EXCEED AMOUNT OF $12,000.00; SAID GRANTS EACH REQUIRING A ONE HUNDRED PERCENT (100%) LOCAL MATCH.

WHEREAS, grant funds are available through Public Entity Partners (PEP) under the following programs: Property Conservation Matching Grant, Safety Partners Matching Grant, and Driver Safety Matching Grant; and,

WHEREAS, the City is eligible to apply for the Property Conservation Matching Grant in an amount not to exceed $5,000.00; and,

WHEREAS, if awarded, the City intends to utilize said funds for periodic testing of its’ electrical transformers as a means to substantially increase the life of those transformers; and,

WHEREAS, the City is eligible to apply for the Safety Partners Matching Grant program in an amount not to exceed $2,000.00; and,

WHEREAS, if awarded, the City intended to utilize grant funds to offset costs associated with the installation of security doors and badge readers, prohibiting unauthorized access to critical areas of the Municipal Building; and,

WHEREAS, the City is eligible to apply for the Driver Safety Matching Grant program in an amount not to exceed $5,000.00; and,

WHEREAS, if awarded, the City intended to utilize said funds to offset costs associated with mitigating the risks and liabilities of unreported driver’s license suspensions, restrictions, and traffic violations for City employees through the use of Motor Vehicle Record (MVR) checks; and,

WHEREAS, each grant requires a one hundred percent (100%) local match for a combined not to exceed amount of $12,000.00; and

WHEREAS, the City Manager recommends the City apply for, and accept if awarded, the Property Conservation Matching Grant, Safety Partners Matching Grant, and Driver Safety Matching Grant.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the recommendation of the City Manager is approved and the City is hereby authorized to apply for, and accept if awarded, three grants from Public Safety Partners, each grant requiring a one hundred percent (100%) local match:

A Property Conservation Matching Grant in an amount not to exceed $5,000.00; A Safety Partners Matching Grant in an amount not to exceed $2,000.00; and, A Driver Safety Matching Grant in an amount not to exceed $5,000.00.

BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to execute the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Roger Flynn , Public Works City Engineer

SUBJECT: Emergency Response Training Facility - Proposed Access TN SR-95, OakRidge Turnpike

AGENDA ID: VI.cOAK RIDGE CITY COUNCIL MEMORANDUM

Introduction

An item for City Council’s consideration is the recommendation of a resolution approving anaccess to State Route (SR) 95 for the Emergency Response Training Facility (ERTF) to beconstructed at 3067 Oak Ridge Turnpike.

FundingThere is no cost to the City associated with this request Background

City staff has received a site plan for review for the purpose of construction of a 27,000 ft 2

building that will be called the ERTF. The ERTF will be operated by the state of Tennesseeand will be for the purpose of training local and state emergency responders. The building isanticipated to have classroom and laboratory space and one large hi bay area toaccommodate large vehicles that may be included in training scenarios. A component of thesite plan is a full service access driveway onto Oak Ridge Turnpike. Section 11.01 (a) (11) ofthe Oak Ridge zoning ordinance classifies Oak Ridge Turnpike (SR-95) as an arterial street.The Oak Ridge Zoning Ordinance section 11.01 (b) (1) requires approval from City Council foraccess to streets classified as arterial. The Tennessee Department of Transportation (TDOT)must also approve the access.

The ERTF will be part of a campus. In the future an additional facility, approximately 38,000 ft 2

in size will be constructed that will be owned by the Department of Energy (DOE). The DOEfacility will be called the DOE Safety, Nuclear and Radiological Activities Facility (SNRAF) andwill be for the purpose of training federal first responders. Construction of a fire training toweris planned however there will not be a weapons firing range.

TN SR-95 at this location is a four (4) lane divided highway located in a rural area with anaverage daily traffic count of 12,500. The access will be located 1214 feet east of RenovareBlvd. and will align with the first median opening in that direction. Site distance is adequate inboth directions. The engineering consultant has submitted plans to the Tennessee Departmentof Transportation to construct deceleration lanes to serve vehicles approaching from bothdirections. The attached plans shows the proposed shared access. The engineering

consultant has received verbal approval from TDOT. The proposed access meets therequirements of the City of Oak Ridge zoning ordinance section 11.01 entitled Vehicle AccessControl. The attached letter from Mr. Brad Salsbury, P.E., Senior Project Manager with S&MEthe design consultant explains both buildings will share a total of 250 parking spaces and areanticipated to generate no more than 200 trips in the PM peak hour. It is staff’s opinion trafficusing this access will have little or no effect on vehicles using SR-95.

RecommendationAt the February 16, 2021 meeting the Traffic Safety Advisory Board recommended approval ofthe access and City Staff also recommends approval. Attachments:2409_001.pdf 2410_001.pdf Resolution - Access to SR-95 for Emergency Response Training Facility.docx

=ffiilt

=January 25,2021

City of Oak Ridge

100 Woodbury Lane

Oak Ridge, Tennessee 37830

Attention: Mr. Bryan Mills

Reference: EmergencyResponseTrainingFacilityHwy 95 Access

Dear Mr. Mills:

S&ME, lnc. (SB¿ME) is currently working with Lawler Wood, the developer for the Roane County lndustrial Board,

on the design of the Emergency Response Training Facility (ERTF) off of Hwy 95 near the Horizon Center in Roane

County. This location will also be the entrance for the adjacent DOE Safety, Nuclear and Radiological Activities

Facility (SNRAF).

The two facilities will be used as general training facilities for local first responders and DOE staff. A total of 250

parking spaces will be provided for the approximately 65,000 SF campus (27Ksf ERTF and 38K sf SNRAF) with

estimated traffic Aeneration to be less than 200 trips in the PM Peak. Given this volume, we anticipate loading to

be minor given the relative capacity of Hwy 95 and do not believe that a formal traffic impact study would be

warranted for this use and density.

We have designed a full access intersection for the site entrance. Once it was determined that entrance to the site

at the closest signalized intersection was not practlcal due to topographic constraints, the location of this entrance

was determined based on the location existing median cuts within the Hwy 95 right of way. The proposed

location, layout and design has been reviewed by TDOT Right of Way engineers, Duane Rainbolt and Andrew

Padgett, and approved for permitting without further comment.

Thank you for your review of the site and please contact me with any additional questions you may have.

Sincerely,

S&ME,lnc.

Brad R. Salsbury, P.E.

Senior Project Manager

S&ME, lnc. | 6515 Nightingale Lane I Knoxville, TN 37909 | p 865.970.0003 | www.smeinc.com

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NUMBER

RESOLUTION

A RESOLUTION APPROVING ACCESS TO OAK RIDGE TURNPIKE (STATE ROUTE 95)FOR THE EMERGENCY RESPONSE TRAINING FACILITY TO BE CONSTRUCTED AT 3067 OAK RIDGE TURNPIKE.

WHEREAS, Oak Ridge Turnpike (State Route 95) is an arterial road requiring City Council approval of access; and

WHEREAS, the Emergency Response Training Facility is to be constructed at 3067 Oak Ridge Turnpike and will be operated by the State of Tennessee for the purpose of training local and state emergency responders; and

WHEREAS, in the future, an additional facility will be constructed on the campus for the purpose of training federal first responders and will be operated by the U.S. Department of Energy; and

WHEREAS, the proposed access will be located approximately 1214 feet east of Renovare Boulevard and will align with the first median opening in that direction; and

WHEREAS, on February 16, 2021, the proposed access was reviewed by the Traffic Safety Advisory Board and the Board recommended approval; and

WHEREAS, the proposed access location is recommended by the City Manager.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the recommendation of the City Manager is approved and the access to Oak Ridge Turnpike (State Route 95) from the Emergency Response Training Facility to be constructed at 3067 Oak Ridge Turnpike, as shown on the attached drawing, is hereby approved.

BE IT FURTHER RESOLVED that, as a state route, access to Oak Ridge Turnpike must also be approved by the Tennessee Department of Transportation.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Jon Hetrick , Recreation & Parks Director

SUBJECT: Consideration of a Lease Agreement for Food and Beverage Concession atTennessee Centennial Golf Course

AGENDA ID: VI.dOAK RIDGE CITY COUNCIL MEMORANDUM

IntroductionAn item for the agenda is the consideration of a lease agreement with The Soulful Cup, LLC ofKnoxville, TN to operate a food and beverage concession at Tennessee Centennial GolfCourse. FundingThe Soulful Cup, LLC will pay the City a monthly rent of 4% of gross sales, with a minimummonthly payment of $500, for use of the food and beverage preparation and dining space atthe golf course. This course of action has been reviewed with the City Council Budget andFinance Committee. BackgroundThe City provides a food and beverage service at Tennessee Centennial Golf Course as anamenity to golfers, enhancing the patrons experience. Currently, the golf course GeneralManager supervises the food and beverage operation using contract labor for food preparationand service. The revenue from the food and beverage operation provides limited net income to the golfcourse; approximately $7,000 in the past year. This does not include the cost associated withtime spent by the General Manager supervising the contract staff and purchasing stock for theoperation. It also does not reflect the time spent by city finance and administrative staffprocessing contractor and stock invoices. A professional food service concessionaire will be able to provide an enhanced food andbeverage service to golf course patrons and, potentially, to the surrounding community. Thiswill reduce time spent on food service supervision and enable the golf course management tofocus their efforts on the golf course operation. The revenue provided by their rent willpotentially increase net revenue to the golf course. The more successful the restaurantoperation is, the greater the revenue that will be returned to the golf course. RecommendationApproval of the attached resolution is recommended, which approves a lease agreement withThe Soulful Cup, LLC for a food and beverage concession at Tennessee Centennial GolfCourse. Attachments:Resolution - Soulful Cup Approval.docx

NUMBER

RESOLUTION

A RESOLUTION AUTHORIZING A LEASE AGREEMENT WITH THE SOULFUL CUP, LLC, KNOXVILLE, TENNESSEE, TO LEASE SPACE OWNED BY THE CITY AND TO PERFORM CONCESSION SERVICES AT TENNESSEE CENTENNIAL GOLF CORSE IN THE AMOUNT OF FOUR PERCENT (4%) OF GROSS MONTHLY CONCESSION REVENUE OR $500.00, WHICHEVER IS GREATER.

WHEREAS, the City issued a Request for Proposals to perform concession services at Tennessee Centennial Golf Course; and,

WHEREAS, of the proposals received, The Soulful Cup, LLC, submitted the best proposal to satisfy the City’s requirements for such services; and,

WHEREAS, based upon their business experience and ability to perform such services, the City Manager recommends The Soulful Cup, LLC, as the selected vendor to lease space and perform concession services.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the recommendation of the City Manager is approved and the City is hereby authorized to enter into a Lease Agreement with The Soulful Cup, LLC, 10732 Mercury Drive, Knoxville, Tennessee 37932, to lease certain space and perform concession services at Tennessee Centennial Golf Course in the amount of four percent (4%) of gross monthly concession revenue or $500.00, whichever is greater.

BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to execute the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Lauren Gray

SUBJECT: A Resolution to Enter into a Contract with Piper Communications toPerform Work Related to the Oak Ridge Corridor Video Project

AGENDA ID: VI.eOAK RIDGE CITY COUNCIL MEMORANDUM

SUPPORTING DEPARTMENT: Government Affairs & Information Services IntroductionAn item for City Council's consideration is a resolution authorizing the City to enter into acontract with Piper Communications, Knoxville, TN for the provision of services related to theOak Ridge Corridor Video Project. The term is for one-year and the amount of the contract is$50,000. The recommendation is based on responses to a competitive Request forQualifications (RFQ) that was issued on January 7, 2021. The RFQ was advertised on theCity's website for 33 days. Six firms responded by the Feb. 8, 2021 deadline. FundingCity Council adopted Resolution 5-45-2020 on May 11, 2020. The resolution authorized theCity to apply for a grant from the Tennessee Department of Environment and Conservation(TDEC) which includes support for local government and public education outreach throughthe Oak Ridge Reservation Communities Alliance (ORRCA). Funding for this contract isavailable from the TDEC grant. The ORRCA Board met on March 1, 2021 and approvedproceeding with the contract. Regular progress reports to the ORRCA Board will be requiredas a deliverable in the contract. BackgroundThe Oak Ridge Corridor is a term coined by former United States Senator Lamar Alexander torepresent the science and technology assets in and around Oak Ridge. A press release issuedlast year by his office is attached, which includes his vision of the corridor.

A team comprised of marketing, communications and outreach professionals from the ORRCAmember jurisdictions have met regularly since last summer to work on a collaborative effort tosupport ORRCA's outreach and education scope. The consensus reached in December 2020was to proceed with retaining a professional firm to develop and showcase videos about OakRidge, Roane, Anderson, and Morgan counites as being the center of the Oak Ridge Corridor.The project will involve recording, editing, and modifying videos to be shared on social media,websites, and potentially as advertisements on local television and other formats. Thesevideos are expected to improve public understanding regarding the City and environment ofOak Ridge, Roane and Anderson counites, attract people to live and shop in thesecommunities, and showcase the recreational opportunities in the City, Roane, Anderson andMorgan counties. Recommendation

Approval of the attached resolution is recommended. Attachments:RFQ FY2021 OR Corridor Video Project-Recorded Responses.pdf OR Corridor Description.pdf Resolution - Piper Communications - Corridor Video Project.docx

ABOUT THE OAK RIDGE CORRIDOR

The Oak Ridge Corridor is a term coined by Former United States Senator Lamar Alexander to represent the science and technology assets in and around Oak Ridge, Tennessee. The following excerpt from a press release issued in October 13, 2020 explains the concept: Alexander: Oak Ridge Corridor Supporting New Advanced Nuclear Reactors

MARYVILLE, Tenn., October 13, 2020 – United States Senator Lamar Alexander (R-Tenn.) today said Oak Ridge National Laboratory will support the development of new advanced nuclear reactors after the U.S. Department of Energy awarded $160 million to two projects as part of the Advanced Reactors Demonstration Program (ARDP). The new program, which was created last year, is a cost-shared partnership between the federal government and private industry. The funding announced today will support the construction of two reactors that are intended to be operational in five to seven years.

“Nuclear power must be part of our energy future if we want clean, cheap, and reliable energy that can create good jobs. To make sure nuclear power has a future in this country, and keep America competitive in a global economy, we need to develop advanced reactors that have the potential to be smaller, cost less, and produce less waste than today’s reactors. We need to stop talking about advanced reactors and actually build something,” Alexander said. “The grants the U.S. Department of Energy announced today will help build two new advanced nuclear reactors to demonstrate the capabilities they may bring, and the Oak Ridge National Laboratory and the capabilities in the Oak Ridge Corridor have an important role to play.”

Alexander serves as the chairman of the Senate Energy and Water Development Appropriations Subcommittee. The senator sponsored legislation the Senate passed last year that included $300 million in grant funding as a part of the new Advanced Reactors Demonstration Program.

“Today’s announcement is good news for East Tennessee because X-Energy is using fuel being developed in cooperation with Oak Ridge National Laboratory. Government-sponsored research has helped make America the greatest country in the world, and in fact, much of that is happening right here in the Oak Ridge Corridor.”

“Oak Ridge Corridor? As president of the University of Tennessee in the late 1980s, I would tout the concentration of brainpower in the Knoxville-Oak Ridge area and compare the Oak Ridge Corridor to Massachusetts’ Route 128, North Carolina’s Research Triangle and even California’s Silicon Valley. Some people thought this was a little far-fetched. But 35 years later, the idea of an Oak Ridge Corridor doesn’t seem far-fetched at all, and it’s about time we celebrate it. With such a strong foundation and such strong current leadership, I am betting that during the next 80 years the brand Oak Ridge Corridor will be clearly recognized as one of the most important science and engineering alliances in the world.”

Link: Alexander: Oak Ridge Corridor Supporting New Advanced Nuclear Reactors - Press Releases - United States Senator Lamar Alexander (senate.gov)

NUMBER

RESOLUTION

A RESOLUTION APPROVING A CONTRACT WITH PIPER COMMUNICATIONS, LLC,KNOXVILLE, TENNESSEE, TO PROVIDE SERVICES RELATED TO THE OAK RIDGE CORRIDOR VIDEO PROJECT IN AN AMOUNT NOT TO EXCEED $50,000.00.

WHEREAS, the Oak Ridge Corridor is a term coined by former United States Senator Lamar Alexander to represent the science and technology assets in and around Oak Ridge; and

WHEREAS, a team of marketing, communications, and outreach professional from the Oak Ridge Reservation Communities Alliance (ORRCA) member jurisdictions have met regularly since last summer to work on a collaborative effort to support ORRCA’s outreach and education scope; and

WHEREAS, the consensus reached at the December 2020 meeting was to retain a professional firm to develop and showcase videos about Oak Ridge and Roane, Anderson, and Morgan counties as being the center of the Oak Ridge Corridor, said project known as the Oak Ridge Corridor Video Project; and

WHEREAS, the City issued a Request for Qualifications for this project and a total of six(6) proposals were received with Piper Communications, Inc., Knoxville, Tennessee, submitting the best proposal; and

WHEREAS, this project will be paid for utilizing grants funds received from the Tennessee Department of Environment and Conservation (TDEC), which grant was approved by City Council through Resolution 5-45-2020; and

WHEREAS, the City Manager recommends Piper Communications, Inc., as the selected firm for this project.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the recommendation of the City Manager is approved and the City is hereby authorized to enter into a contract with Piper Communications, LLC, 606 W. Main Street, Suite 250, Knoxville, Tennessee 37902, for the Oak Ridge Corridor Video Project in an amount not to exceed $50,000.00.

BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to execute the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Patrick Berge

SUBJECT: Emergency Repairs to Clarifier at the Turtle Park Wastewater TreatmentPlant

AGENDA ID: VI.fOAK RIDGE CITY COUNCIL MEMORANDUM

IntroductionAn item for City Council’s consideration is a resolution authorizing the City to award a contractto Southern Sales, Nashville, TN, for the furnishing of labor, materials, equipment andsupplies necessary to perform emergency repairs to the H-40 drive for one clarifier at theTurtle Park Wastewater Treatment Plant, in an amount not to exceed $72,000. FundingFunding is available from the Waterworks Fund. Background

The City of Oak Ridge is required to treat wastewater received from the City at the Turtle ParkWastewater Treatment Plant to the standards set by TDEC through the plant’s NPDES permit.The main drive on one clarifier at the Turtle Park Wastewater Treatment Plant failed during theweek of Christmas, 2020. The City contacted the regional representative of the provider of thedrive equipment to determine what would be necessary to repair the drive. A temporary repairwas made which allowed the City to maintain compliance under dry conditions. Themanufacturer was able to provide and install a new drive the week of January 11, 2021, whichallowed the City to bring the plant back up to full treatment capacity prior to entering a seasonwith higher chances of rain. Failure to do so would have left the plant vulnerable to failureduring wet weather and place the repair at a date to be determined by the availability ofequipment from the manufacturer.

Due to the above issues Public Works consulted with the Legal Department and chose tomake emergency repairs to the drive at the wastewater plant.

The sole sourcing of this project is necessary due to the constraints of placing this drive inservice using the existing clarifier and equipment in place provided by Evoqua WaterTechnologies. The City previously contacted Evoqua to determine if alternatives existed to thissource and have been provided with a letter indicating that Southern Sales is the sole sourceavailable.

Recommendation

Staff recommends awarding this bid to Southern Sales (Nashville, TN). This is a sole source

Staff recommends awarding this bid to Southern Sales (Nashville, TN). This is a sole sourceemergency repair and has been evaluated by Public Works staff and determined to be anappropriate and necessary repair.

Attachments:Evoqua Sole Source Letter -Oak Ridge ,TN- Field Service.pdf Resolution - Emergency Repair to Clarifier at Turtle Park WWTP 2021.docx

1828 Metcalf Avenue Thomasville, GA 31792 USA

Tel: +1 (229) 226-5733 Fax: +1 (229) 228-0312

Page 1 of 1

City Of Oak Ridge, Tennessee To whom it may concern: This is to confirm that Evoqua Water Technologies is the sole source for Envirex™ Jet-Tech™, and Aqua -Lator™ systems. Our Installation Services Department is made up of Evoqua Employees whom have been specifically trained to install Evoqua equipment. Our Field Foreman are certified to, in writing, commission our equipment and thus activating the warranty on both materials and service. All members of the Evoqua installation team are trained in not only Evoqua Equipment installation, but Evoqua’s robust safety program the Evoqua Loss Prevention system. (ELPS) Southern Sales is our Sales Representative in this area. No one else is authorized to sell, solicit or manufacture our products and services in your area. If you should have any questions regarding this matter, please feel free to contact me.

Randy Sowell ASR

EVOQUA WATER TECHNOLOGIES Office 229-227-8711 Mobile 229-403-0445 Randy.Sowell@evoqua.com

NUMBER

RESOLUTION

A RESOLUTION ACKNOWLEDGING AN EMERGENCY PURCHASE IN ACCORDANCE WITH CITY CODE §5-404 TO SOUTHERN SALES COMPANY, NASHVILLE, TENNESSEE, FOR EMERGENCY REPAIR SERVICES FOR A CLARIFIER AT THE TURTLE PARK WASTEWATER TREATMENT PLANT IN THE AMOUNT OF $72,000.00.

WHEREAS, the City is the owner and operator of the Turtle Park Wastewaster Treatment Plant; and

WHEREAS, the H-40 drive on one of the clarifiers at the plant failed and was in need of emergency repairs for the safe and proper operation of the plant; and

WHEREAS, this emergency action was authorized by the City Manager in accordance with City Code §5-404 which authorizes emergency purchases due to unforeseen circumstances beyond the control of the City which presents a real, immediate, and material threat to the public interests or property of the City; and

WHEREAS, City Code §5-404 requires a report of all emergency purchases in excess of $25,000.00 to be filed with City Council at the next council meeting; and

WHEREAS, due to the existing clarifier and equipment being provided by Evoqua Water Technologies, Southern Sales Company, Nashville, Tennessee, was the sole provider in the area for the emergency repair.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That this resolution satisfies the requirements of City Code §5-404 to report an emergency purchase exceeding $25,000.00 and the expenditure of $72,000.00 to Southern Sales Company, Nashville, Tennessee, as the sole source provider for Evoqua Water Technologies products is hereby acknowledged for emergency repair to a clarifier at the Turtle Park Wastewater Treatment Plant.

BE IT FURTHER RESOLVED that the Mayor and/or the City Manager are hereby authorized to enter into the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Jennifer Williams

SUBJECT: Planning Commission Bylaws Update

AGENDA ID: VI.gOAK RIDGE CITY COUNCIL MEMORANDUM

Introduction

An item for City Council’s consideration is a resolution to approve amendments to the bylawsof the Municipal Planning Commission.

Funding

No funding is associated with this item.

Background

In late 2019 Planning Commission Chair Steve Whitson created a ‘Rules Committee’ on thePlanning Commission to work on updating the Commission’s bylaws. The committee washeaded by Roger Petrie with members Sharon Kohler and Ben Stephens. Jennifer Williamsserved as staff. Over the past few months staff and the committee have worked to create anupdated version of the bylaws. In addition to input from Planning Commissioners and staff,the proposed changes draw from by-laws in other communities as well as the rules documentcurrently used by City Council. Input was also provided from the City Clerk and LegalDepartment.

Many of the proposed changes to the bylaws are minor or clerical in nature - updatingoutdated code references, for example. Some of the more significant changes are outlinedbelow:

Added a reference to the City Blueprint as one of the documents new PlanningCommissioners should receive. (pg. 3)

Updated duties of the Chairperson and Secretary to more accurately reflect currentpractices. (pgs. 2-3)

Outlined a process for (1) cancelling meetings and (2) adjourning meetings when allbusiness is not complete. For example, a meeting may be adjourned preemptively if ithas been going on for several hours. (pg. 5)

Added an outline for ‘Meeting Procedure’. The procedure codifies the Planning

Commission’s process for holding meetings with the intent of providing clarity andconsistency as Planning Commissioners/staff change over time. (pgs. 6-7)

Added new sections to clarify how and when public comment is received. This includescomment during business meetings and comments during work sessions. (pg. 7)

At their February 18, 2021 meeting, the Planning Commission voted 8-2 to recommendapproval of the bylaws update.

Recommendation

Approval of the attached resolution is recommended.

Attachments:Resolution - Planning Commission Bylaws 2021.docx Planning Commission Updated Bylaws Clean Draft 2_17.doc

NUMBER RESOLUTION

A RESOLUTION TO APPROVE UPDATED BYLAWS AND RULES OF PROCEDURE FOR THE OAK RIDGE MUNICIPAL PLANNING COMMISSION.

WHEREAS, the Oak Ridge Municipal Planning Commission’s bylaws were last amended by City Council through the adoption of Resolution 1-4-2013; and

WHEREAS, the Commission established a Rules Committee to work with staff over several months to develop an updated document for consideration; and

WHEREAS, said document updates outdated code references, adds reference to the City Blueprint, more accurately reflects the current practices of the Chairperson and Secretary, establishes meeting processes, and adds public comment capabilities; and

WHEREAS, at their February 18, 2021 meeting, the Commission voted to recommendapproval of the Bylaws and Rules of Procedure for the Oak Ridge Municipal Planning Commission, which document requires City Council approval to become effective.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the recommendation of the Oak Ridge Municipal Planning Commission is acceptedand the attached Bylaws and Rules of Procedure for the Oak Ridge Municipal Planning Commission are hereby approved.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

Last Amended: Last Adopted:

BYLAWS AND RULES OF PROCEDURE FORTHE OAK RIDGE MUNICIPAL PLANNING COMMISSION

OAK RIDGE, TENNESSEE

ARTICLE I – THE COMMISSION

A. Name of the Commission. The name of this Planning Commission shall be the “Oak Ridge Municipal Planning Commission,” which, for convenience, shall hereafter be referred to as the “Commission” in these bylaws.

B. Office of the Commission. The office of the Commission shall be at the Municipal Building, Oak Ridge, Tennessee.

C. Creation of the Commission. The Commission has been created by the Oak Ridge City Council pursuant to the provisions of Tennessee Code Annotated Section 13-4-101.

ARTICLE II – MEMBERS

A. Number. The Commission shall consist of ten (10) members appointed by the Mayor and/or City Council as set forth in City Code Section 14-102.

B. Appointment. Members are appointed as follows: one (1) member shall be the Mayor of the Oak Ridge City Council or the Mayor’s designated representative, one (1) member shall be a member of City Council as selected by a majority vote of City Council, and the remaining eight (8) members shall be elected by City Council.

C. Term. The terms of the eight (8) members of the Commission appointed by the Mayor shall be for a four (4) year period, and shall begin and end as stipulated in the official appointment, or upon receipt by the City Clerk of the notice of the official appointment of the member’s successor, whichever is later. The term of the Mayor or the Mayor’s designee shall run concurrently with the Mayor’s term of office. The term of the City Council member shall be for two (2) years or at the expiration of said individual’s term of office on City Council, whichever occurs first.

D. Oath of Office. Before assuming the duties of office, each member shall take the Oath or Affirmation of Office in the manner prescribed by law.

E. Vacancies.

(1) Voluntary. Any member desiring to resign from the Commission shall promptly inform the Chairperson and the City Clerk in writing of his or her intention to resign. Such notice shall state the effective date of resignation and may also state any reason for said resignation. Any notice of resignation may be revoked or countermanded in like manner at any time, prior to midnight of its effective date or prior to the election of their successor by the Oak Ridge City Council. In such event, said member shall be deemed to be reinstated or continued in office.

(2) Automatic. Any member of the Commission who shall move to a principal residence located outside the city limits of Oak Ridge shall be deemed to have automatically vacated the office.

(3) Attendance. When a member of the Commission is absent from three (3) regularly-

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scheduled or regularly-called meetings during the Board's term-year, the Chairperson shall request that the member provide a written explanation of the absences. The Commission shall determine whether to accept or reject the explanation by a majority vote. If the Commission votes to accept the explanation, the absences shall be considered "excused" and will not accrue for purposes of removal from the Board. If the Commission votes to reject the explanation, the absence will accrue for purposes of removal. If a member is absent from three (3) meetings and makes no effort to comply with the Chairperson’s request for an explanation, those absences will accrue for purposes of removal. Accrual of four (4) unexcused absences shall result in removal from the Board.

When a member is absent from four (4) regularly-scheduled or regularly-called meetings during the Board's term-year and, consistent with the procedure set forth, the Commission rejects the explanation of absences or no explanation is forthcoming, the member shall be notified that he/she has been removed from the Commission in accordance with City Council policy. The Chairperson of the Commission shall notify the Mayor and City Council of the vacancy by letter so that the member’s vacancy can be filled.

F. Replacement. In the event of resignation, automatic vacancy, or removal of any member of the Commission, the City Clerk shall notify the Mayor.

ARTICLE III – OFFICERS

A. Title; Number. The officers of the Commission shall consist of a Chairperson, Vice Chairperson, Secretary, and such other officers as the Commission may deem appropriate, who shall be elected by and from official members of the Commission.

B. Election. The election of officers shall be held at the annual meeting of the Commission. A majority vote of members present shall be required to elect any officer.

C. Tenure. Officers of the Commission shall serve for a period of one (1) year, or until the next following annual meeting, or until such time as a replacement has been duly elected; provided, however, no officer shall be removed from office prior to the next following annual meeting after such officer’s election, except by two-thirds vote of the official members of the Commission. All officers shall be eligible for reelection for consecutive terms.

D. Vacancies. In the event any elective office shall become vacant, the Commission shall elect a successor at its next regular meeting, in the manner prescribed by Section B, above.

ARTICLE IV – DUTIES OF OFFICERS

A. Chairperson.

(1) The Chairperson shall preside at all meetings and hearings of the Commission, and shall perform such other functions as may be required by law, by these bylaws, and/or those ordinarily performed by a Chairperson, in accordance with Parliamentary Procedure as prescribed in Roberts Rules of Order.

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(2) Except as otherwise provided by law or authorized by resolution of the Commission, the Chairperson shall sign all communications from the Commission to City Council and any contracts entered into by the Commission.

(3) The Chairperson shall ensure issuance to all new members of the Commission the latest available revision of the following documents:

(a) Zoning Ordinance and Map of the City of Oak Ridge;

(b) Oak Ridge Subdivision Regulations;

(c) Bylaws of the Oak Ridge Municipal Planning Commission;

(d) Comprehensive Plan, City of Oak Ridge;

(e) the City Blueprint; and

(f) Any other current reports and documents necessary to fully inform such new member of the business presently before the Commission.

(4) As expeditiously as possible, the Chairperson shall issue to all members of the Commission copies of reports, documents, and/or revisions thereof, pertaining to the business of the Commission.

B. Vice Chairperson.

(1) In the event of a vacancy or absence of the Chairperson, the Vice Chairperson shall perform the duties of the Chairperson until a new Chairperson is duly elected. Should the Chairperson be unable to perform the duties of office due to disability, absence, or disqualification, the Vice Chairperson shall perform said duties until such time as they may be performed by the Chairperson or a new Chairperson is elected.

(2) In addition to the foregoing duties, the Vice Chairperson shall also perform such other duties as may be designated by the Chairperson.

C. Secretary.

(1) The Secretary shall prepare such certifications of records and transcripts as required by law or as the Commission may direct.

(2) In the absence or disqualification of the Chairperson and Vice Chairperson, the Secretary shall preside at the meetings of the Commission.

ARTICLE V – COMMITTEES

A. Type. The committees of the Commission shall consist of standing committees and ad hoc committees as may be established pursuant to the provisions of these bylaws.

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B. Establishment; Term.

(1) Standing Committees. A majority of the members of the Commission may establish such other standing committees as shall be deemed necessary or appropriate. Such committees shall continue until dissolved by a majority vote of the members of the Commission.

(2) Ad Hoc Committees. The Chairperson may establish such ad hoc committees, as he or she deems necessary or appropriate. Any ad hoc committee shall be dissolved not later than six months from date of its inception unless extended by the Chairperson or by majority vote of the Commission. Any extensions shall be for intervals of not more than sixty (60) days each and may continue until a majority of the Commission shall vote that such committee’s work has been satisfactorily completed.

C. Members; Appointment; Tenure. The Chairperson of the Commission shall appoint all members of committees and shall designate a member thereof as Chairperson. Memberships and chairpersonships of committees shall be designated and announced upon establishment of such committees. All committee members shall serve until new appointments are made or until the committee is dissolved.

ARTICLE VI – DUTIES OF COMMITTEES

A. Standing Committees. The duties of all standing committees shall be established by the Commission at the time such committee is established.

B. Ad Hoc Committees. The duties of all ad hoc committees shall be established by the Chairperson of the Commission, who shall give detailed instructions of the purpose and scope of such committee, and shall schedule such studies and reports, as he or she may deem appropriate.

ARTICLE VII – MEETINGS

A. Type; Number. The meetings of the Commission shall consist of a regular annual meeting and eleven (11) regular monthly meetings held each year, together with such special meetings as may be deemed appropriate and called pursuant to these bylaws.

B. Time; Place. The annual meeting shall be held in the Municipal Building on the third Thursday of January, or at such time and place as may be designated by the Chairperson. Regular meetingsshall likewise be held in the Municipal Building on the third Thursday of each calendar month, or at such other time and place as may be designated by the Chairperson. Special meetings shall be held in the Municipal Building at the time designated by the notice of meeting, or at such other place as may be designated by said notice.

C. Method of Calling.

(1) Regular Meeting. No formal call of a regular meeting shall be necessary, except for the notice of meeting provided for in Section D, below.

(2) Special Meeting. A special meeting shall be called at such time as may be deemed expedient by the Chairperson or any two members of the Commission upon written

5

request to the Chairperson or the Director of Community Development, or by resolution approved by a majority of the members present at any meeting. The notice of a special meeting shall be as provided for in Section D, below. Special meetings are only for the purpose specified and no other item may be voted on at a special meeting that is not explicitly specified when calling a special meeting.

D. Notice.

(1) Regular Meetings. Notices of regular meetings shall be mailed or otherwise delivered to each member of the Commission in order that said notice shall be received by each such member at least two (2) days prior to the meeting.

(2) Special Meetings. The notice of a special meeting for matters not pertaining to the Zoning Ordinance shall be mailed or otherwise delivered to each member of the Commission in order that the member shall receive said notice at least twenty-four (24) hours prior to the meeting. For matters pertaining to amendments to the Zoning Ordinance said notice shall be mailed or otherwise delivered at least forty-eight (48) hours prior to the meeting.

(3) Work Sessions. Commission Work Sessions shall be called by the Chairperson to address business or planning issues. No formal action will be taken at the work sessions. All votes will be to recommend action at the regular meeting.

i. Business Work Sessions shall be held as required to review submittals for action by the Commission at the next regular meeting. The Business Work Session shall be held at least one week prior to the regular meeting.

ii. Policy Work Sessions shall be held as needed to address changes to the Zoning Ordinance, Comprehensive Plan, Subdivision Regulations or other items as deemed appropriate by the Chairperson.

(4) Cancellation of Meetings. Whenever there is no business before the Commission, the Chairperson may dispense with a Regular Meeting or Work Session by giving notice to all members not less than forty-eight (48) hours prior to the time set for the meeting. Planning staff shall also ensure notice of the cancelled meeting is noted on the Planning Commission web page and City Calendar. When unforeseen or emergency circumstances arise, the Chairperson may cancel meetings with less than forty-eight (48) hours’ notice.

(5) Adjourned Meetings. Should the Commission not complete the business before it, the Chairperson may adjourn the meeting and schedule a continuation of the same meeting until the Agenda has been completed. However, the adjourned meeting must meet the same notice requirements as a Special Meeting.

ARTICLE VII – PROCEDURE

A. Quorum. A majority of members of the Commission (six) shall constitute a quorum for the purpose of transacting all business before the Commission. The Chairperson shall acknowledge the presence of a quorum and call the meeting to order at the time designated in the notice of the meeting, or upon the arrival of a sufficient number of members to constitute a quorum if that occurs later. If, during the course of any meeting, any member desires to leave, either temporarily or permanently, that member shall announce such intention to the Chairperson. At any time it shall appear that there are not sufficient members present to constitute a quorum, the

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Chairperson shall so announce and declare the meeting recessed or adjourned until a quorum is present.

B. Agenda.

(1) Preparation. The agenda for meetings shall be prepared by the Planning staff from items suggested by the members of the Commission, City Council, or by individuals or groups of the general public desiring Commission action. Any items which require engineering review and staff technical evaluation shall have been completely studied to the satisfaction of the planning staff.

(2) Contents. Insofar as practical, the agenda of a regular meeting shall contain only such items as have been received by the Monday three weeks prior to the date of the regular meeting. The Director of Community Development shall determine the advisability of placing items on the regular agenda submitted after the deadline. The agenda for a special meeting shall be prepared by the planning staff and shall be stipulated in writing.

(3) Copies. All members shall be furnished a copy of the agenda and as much supporting material as practical prior to any meeting, which material shall be sent with the notice of meeting, at least two (2) days prior to regular meetings and at least twenty-four (24) hours prior to special meetings.

(4) Business Transacted at Special Meetings. The Commission shall transact only such business at special meetings as that designated in the agenda sent to each member.

C. Chairperson Pro Tempore. In the event the Chairperson, Vice Chairperson, and Secretary are absent, or leave from any meeting, the remaining members shall elect a chairperson pro tempore from the members present and continue with the necessary business of the Commission.

D. Meeting Procedure. At Regular Meetings, the following procedure will be used regarding business items before the Commission:

(1) Planning staff will present their report on the request. Commissioners may ask questions of staff during the presentation.

(2) Public Input will be received from the petitioner or their representative. If the petitioner is not present, the Planning Commission may take action to postpone the item until the petitioner or their representative is present.

(3) Public Input is then received from any member of the public who wishes to speak regarding the request. The Chair shall also use this time to acknowledge any public comment received by Commissioners and/or staff prior to the meeting. Copies of all such comments shall be provided to Commissioners and included in the official record of the meeting.

(4) Statements regarding the request may be followed, if necessary, by a brief response from the petitioner.

(5) Once public input is complete, no additional public comments will be accepted unless requested by the Commission.

(6) The Commission will discuss the request. At the discretion of the Chairperson, Commissioners may ask for further information from staff, the petitioner, or members of

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the public.

(7) The Commission may then entertain a motion and take a vote on the request.

(8) Following completion of a business item, the Chairperson may call for a recess. A recess may not be called prior to a vote.

E. Public Comment

(1) Public Comment during Regular Meetings. Any person speaking to the Commission shall be asked to provide their name and home address. Speakers shall address all comments to the Commission and not to other members of the audience. The following time limits for speakers shall be observed:

i. The Petitioner or a representative – no more than fifteen (15) minutes. This may be extended at the discretion of the Chairperson.

ii. Any individual who wishes to speak for or against a petition or issue shall have three (3) minutes to address the Commission. This may be extended or reducedat the discretion of the Chairperson.

iii. The petitioner will be allowed to clarify any issues during public comment and shall have a minimum of five (5) minutes to do so. This may be extended at the discretion of the Chairperson.

(2) Public Comment during Work Sessions. Public Comment during work sessions shall be limited to agenda items under consideration by the Planning Commission. Any person speaking to the Commission shall be asked to provide their name and home address. Speakers shall address all comments to the Commission and not to other members of the audience. The following time limits for speakers shall be observed:

i. The Petitioner or a representative – if the Chairperson recognizes the applicant, no more than fifteen (15) minutes. This may be extended at the discretion of the Chairperson.

ii. If recognized by the Chairperson, any other individual who wishes to speak for or against a petition or issue shall have three (3) minutes to address the Commission. This may be extended or reduced at the discretion of the Chairperson.

G. Voting.

(1) Number. Each official member of the Commission present shall be entitled to cast one vote.

(2) Required Majority. The decisions of the Commission shall be by majority vote of the members present and voting, with a quorum being present. In the event of a member’s abstention based on a conflict of interest or other disqualification, the abstention shall count as if that member were absent and the number of persons necessary for a majority shall be reduced accordingly without affecting the quorum.

(3) Method. Except for the election of officers, the Chairperson shall call for a voice vote of Aye and Nay upon each matter voted upon. Should all voice votes be either Aye or Nay, such vote shall be deemed a unanimous vote of all members present; provided, however,

8

any member present may request that the minutes show he or she abstained from voting. In the event both Aye and Nay votes are cast via voice, the Chairperson shall then direct roll call vote or a show of hands.

(4) Recording. The Chairperson shall announce the results of all votes and shall direct that the results be recorded in the official minutes of the Commission.

(5) Personal Interest. All members of the Commission shall be subject to Title 21, Code of Ethics, Oak Ridge Code of Ordinances.

H. Decisions of the Planning Commission. Recommendations to the Mayor and City Council shall be for the approval, approval with conditions, or denial. Final decisions on applications or matters before the Planning Commission shall be approved, approved with conditions, tabled, postponed, or denied.

I. Records.

(1) Minutes. All proceedings of the Commission shall be kept in a journal for the purpose and identified as the minutes of the Oak Ridge Municipal Planning Commission.

(2) Bound Copies. The bound official minutes of each calendar year shall be transmitted to the offices of the City Clerk and the Planning Commission and to the Public Library of Oak Ridge, Tennessee for reference and safekeeping.

J. Rules. Except as otherwise provided by law or the bylaws, Robert’s Rules of Order shall govern the procedure followed at Commission meetings provided, however, all meetings shall be conducted as informally as practical as long as the rules of courtesy and decorum are observed.

K. Amendments; Zoning Ordinance. All applications for amendments to the Zoning Ordinance text and/or map shall be submitted to the Commission for study. Upon completion of such study, the Commission shall then submit its recommendations to the City Council for approval or disapproval.

L. Amendments; Subdivision Regulations. All proposed amendments to the Subdivision Regulations shall be submitted to the Commission for study. Upon completion of such study, the Commission shall adopt or disprove said amendment.

M. Capital Improvements Program. The Commission shall review annually the capital project needs of the City and make recommendations regarding such projects and priorities to City Council as required in the City Charter, Article III, Section 6.

ARTICLE IX – BYLAWS

A. Date of Approval. These bylaws and any amendments thereto shall take effect upon their approval by the City Council, as provided in Article III, Section 6, of the City Charter.

B. Amendments. Amendments to these bylaws may be considered at any regular or special meeting of the Commission, provided that any proposed amendment shall have been provided to the Commission members at least seven (7) days prior to the meeting at which it is to be considered.

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C. Review. The Chairperson shall call for amendments to the bylaws at each annual meeting, if requested, and shall designate the committees to make such review.

D. Official Copies. An official copy of these bylaws and any changes thereto shall be maintained in the City Clerk’s office and shall be furnished to any other appropriate body.

APPROVED BY OAK RIDGE MUNICIPALPLANNING COMMISSION

ChairpersonAPPROVED BY OAK RIDGE CITY COUNCIL

MayorAmended:

Adopted:

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Jennifer Williams

SUBJECT: Land Use Plan Amendment - The Summit: O-Office to R-Residential

AGENDA ID: VIII.aOAK RIDGE CITY COUNCIL MEMORANDUM

IntroductionAn item for City Council’s consideration is a resolution to amend the Land Use Plan forAnderson County Tax Map Parcels 106G A 2.01, 2.02, 2.10, 2.20, 2.21, 2.22, 2.23, 2.24, and2.25 from their current designation of O-Office to R-Residential. Funding

No funding is associated with this item.

Background

This Land Use Plan amendment coincides with a rezoning request for the Summit properties. The request is to rezone Parcels 2.20 and 2.24 from IND-2 to R-2, and parcels 2.01, 2.02,2.10, 2.21, 2.22, 2.23, and 2.25 from IND-2 and O-2 to R-4-C. The applicant, Mr. H.E. Bittle,is a potential purchaser of the property, which is currently owned by TN Bank. The applicant isrequesting two different residential zoning designations for the property in order to develop amix of multi-family and single family attached and detached housing.

All 9 impacted parcels are currently shown on the City’s Land Use Map as ‘O-Office’, thereforea land use plan amendment is required.

Analysis

The Land Use Plan policies below should be considered in light of the current request and asthis property continues to develop.

Applicable Policies:

POLICY L-2: The City will encourage more centralized growth while allowingdevelopment to occur elsewhere when services can be made available in a cost-effective manner and when traffic can be properly managed.

POLICY L-4: While retaining planned open space, the City will guide and promote thedevelopment of major vacant land parcels in the vicinity of the city center, along majorthoroughfares, in industrial parks, and in residential areas through business-like financialleveraging, regulatory incentives, and/or detailed planning and design coordination, asappropriate.

Staff has also evaluated this proposal in light of the City Blueprint. The Summit property wasincluded as part of the ‘Industrial-Office’ Subarea Plan. The Subarea Plans were a series ofsmall area plans that provided supplemental research and information to the Blueprint plan. Inregards to the Summit property, the Subarea Plan reads:

“Since there is no shortage of industrial sites around the city, thought might be given to thepotential for alternate uses of the property. High rise apartment or condominiums could takeadvantage of the views.”

The Planning Commission considered this request at their June 18, 2020 meeting. ThePlanning Commission unanimously recommended approval of this item. Recommendation

Approval of the attached resolution is recommended.

Attachments:Comprehensive_PlanLand_Use_Plan.pdf Resolution - Land Use Plan Amd Summit 2020.docx

Comprehensive Plan – Land Use PlanTax Map Parcels 106G A 2.01, 2.02, 2.10, 2.20, 2.21, 2.22, 2.23, 2.24, and 2.25 from O-Office to R-Residential

NUMBER

RESOLUTION

A RESOLUTION AMENDING THE COMPREHENSIVE PLAN’S LAND USE PLAN MAP FOR PARCELS 002.01, 002.02, 002.10, 002.20, 002.21, 002.22, 002.23, 002.24, AND 002.25, ANDERSON COUNTY TAX MAP 106G, GROUP A, LOCATED AT SUMMIT DRIVE, FROM O, OFFICE, TO R, RESIDENTIAL.

WHEREAS, the City of Oak Ridge has heretofore adopted a Comprehensive Plan to serve as a guide to address the community's major concerns, and to promote and achieve quality community growth and development, and adopted a Land Use Plan Map as a part thereof on April 29, 1991; and

WHEREAS, when a parcel is rezoned and the new zoning designation is not in accordance with the Land Use Plan Map, the Land Use Plan Map must be amended to avoid the nonconformity; and

WHEREAS, Parcels 002.01, 002.21, 002.22, and 002.23, Anderson County Tax Map 106G, Group A, located at Summit Drive, are being rezoned from O-2, Office, to R-4-C, Multiple Family Residential; and

WHEREAS, Parcels 002.02, 002.10, and 002.25, Anderson County Tax Map 106G, Group A, located at Summit Drive, are being rezoned from O-2, Office, and IND-2, Industrial, to R-4-C, Multiple Family Residential; and

WHEREAS, Parcels 002.20, and 002.24, Anderson County Tax Map 106G, Group A, located at Summit Drive, are being rezoned from IND-2, Industrial, to R-2, Low Density Residential; and

WHEREAS, these changes in zoning designation will result in an amendment to the Land Use Plan Map; and

WHEREAS, at their June 18, 2020 meeting, the Oak Ridge Municipal Planning Commission recommended an amendment to the Land Use Plan Map for said parcels from O, Office, to R, Residential.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the Comprehensive Plan’s Land Use Plan Map is hereby amended by changing the designation Parcels 002.01, 002.02, 002.10, 002.20, 002.21, 002.22, 002.23, 002.24, and 002.25, Anderson County Tax Map 106G, Group A, located at Summit Drive, from O, Office, to R, Residential.

BE IT FURTHER RESOLVED that this resolution shall become effective ten (10) days after approval to coincide with the rezoning ordinance associated with the parcel.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Mark S. Watson, City Manager

FROM: Jennifer Williams

SUBJECT:Rezoning Request - The Summit

AGENDA ID: IX.aOAK RIDGE CITY COUNCIL MEMORANDUM

IntroductionAn item for City Council’s consideration is an ordinance that will rezone Tax Map Parcels106G A 2.01, 2.02, 2.10, 2.20, 2.21, 2.22, 2.23, 2.24, and 2.25 from their current designationsof O-2 Office District and IND-2 Industrial District to R-2 Low Density Residential District andR-4-C Multiple Family District. Funding

No funding is associated with this item.

Background

The request is to rezone Parcels 2.20 and 2.24 from IND-2 to R-2, and parcels 2.01, 2.02,2.10, 2.21, 2.22, 2.23, and 2.25 from IND-2 and O-2 to R-4-C. The applicant, Mr. H.E. Bittle,is a potential purchaser of the property, which is currently owned by TN Bank. The applicant isrequesting two different residential zoning designations for the property in order to develop amix of multi-family and single family attached and detached housing.

This request will also require a Land Use Map amendment from the property’s currentdesignation of O-Office to R-Residential. Because of the 30-day public notice requirement forthese amendments, the Land Use Map amendment resolution is scheduled for the August CityCouncil meeting.

Analysis/Additional Considerations

This request is for a rezoning to R-2 and R-4-C; it is not a Planned Unit Development.Therefore, all development will be required to meet the Zoning Ordinance’s existing standardsin those districts. The uses permitted by right in each district are shown below. All of theseuses would be permitted if the request is approved.

R-2 Permitted Principal Uses :

Single family detached dwelling.Duplex. Single family attached dwellings with no more than four (4) contiguous units.Local government, state or federal uses, public utility building, etc.

R-4-C Permitted Principle Uses :

Multiple Family DwellingTownhouseCondominium

As far as the development of the site is concerned, the Summit property has access to sewer,water, and electrical facilities that were developed for the previously proposed industrial/officepark. Much of the existing infrastructure has already been accepted by the City. And althoughmodifications to those utilities may be required to serve residences, there is sufficient capacityavailable for development.

Road access is available to this site directly onto S Illinois Avenue and via the Centrifuge Wayinterchange. The interchange will allow residents to access S Illinois Avenue via theramp/merge lane as opposed to turning directly onto the highway. The Centrifuge Wayinterchange as well as a large portion of Summit Drive have been accepted for perpetualmaintenance by the City, but the part of the road that exits directly onto S Illinois Avenueremains private and cannot be accepted by the City without improvements. This portion ofroadway would be maintained by the development.

The Planning Commission considered this request at their June 18, 2020 meeting. ThePlanning Commission unanimously recommended approval of this item. Recommendation

Adoption of the attached ordinance is recommended.

Attachments:Summit Rezoning Map.pdf Ordinance_-_Summit_Rezoning_2021.pdf

RG-1FIRR-1-C

¯Summit Property Rezoning

0 740 1,480370 Feet

This map was prepared by the City of Oak Ridge Community Development Department. The map is for illustrative purposes only and is not an engineering map or survey.

LegendZoningZone

FIRIND-1IND-2O-2R-1-CRG-1UB-2

ORDINANCE NO.

TITLE

AN ORDINANCE TO AMEND ORDINANCE NO. 2, TITLED “THE ZONING ORDINANCE OF THE CITY OF OAK RIDGE, TENNESSEE,” BY AMENDING THE ZONING MAP WHICH IS MADE A PART OF THE ORDINANCE BY CHANGING THE ZONING DISTRICT OF THE FOLLOWING PARCELS WHICH ARE ALL LOCATED ON SUMMIT DRIVE AND CONTAINED WITHIN ANDERSON COUNTY TAX MAP 106G, GROUP A: PARCELS 002.01, 002.21, 002.22, AND 002.23, APPROXIMATELY 11.95 ACRES, FROM O-2, OFFICE, TO R-4-C, MULTIPLE FAMILY RESIDENTIAL DISTRICT; PARCELS 002.02, 002.10, AND 002.25, APPROXIMATELY 21.77 ACRES, FROM O-2, OFFICE, AND IND-2, INDUSTRIAL DISTRICT, TO R-4-C, MULTIPLE FAMILY RESIDENTIAL DISTRICT; AND PARCELS 002.20 AND 002.24, APPROXIMATELY 48.99 ACRES, FROM IND-2, INDUSTRIAL DISTRICT, TO R-2, LOW DENSITY RESIDENTIAL DISTRICT. WHEREAS, the following change has been submitted for approval or disapproval to the Oak Ridge Municipal Planning Commission and the Commission has approved the same; and WHEREAS, a public hearing thereon has been held as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OAK RIDGE TENNESSEE: Section 1. The district boundaries of the zoning map attached to and made a part of Ordinance No. 2, as amended, are revised in the following:

Property Present Zoning New Zoning Parcel Description District District 106G A 002.01 180 Summit Drive O-2, Office R-4-C, Multiple Family ± 00.83 acres Residential 106G A 002.02 261 Summit Drive O-2, Office, and R-4-C, Multiple Family ± 15.39 acres IND-2, Industrial Residential 106G A 002.10 341 Summit Drive O-2, Office, and R-4-C, Multiple Family ± 03.84 acres IND-2, Industrial Residential 106G A 002.20 380 Summit Drive IND-2, Industrial R-2, Low Density ± 45.08 acres Residential 106G A 002.21 120 Summit Drive O-2, Office R-4-C, Multiple Family ± 04.51 acres Residential 106G A 002.22 100 Summit Drive O-2, Office R-4-C, Multiple Family ± 02.56 acres Residential 106G A 002.23 Summit Drive O-2, Office R-4-C, Multiple Family ± 04.05 acres Residential 106G A 002.24 Summit Drive IND-2, Industrial R-2, Low Density ± 03.91 acres Residential 106G A 002.25 361 Summit Drive O-2, Office, and R-4-C, Multiple Family ± 02.54 acres IND-2, Industrial Residential

Section 2. The changes shall be imposed upon said map and shall be as much a part of Ordinance No. 2 as if fully described therein. Section 3. This ordinance shall become effective ten (10) days after adoption on second reading, the welfare of the City of Oak Ridge requiring it. APPROVED AS TO FORM AND LEGALITY: City Attorney Mayor City Clerk

Publication Date: 06/26/2020

Public Hearing: 07/13/2020

First Reading: 07/13/2020

Publication Date: 07/16/2020

Second Reading: _________

Publication Date: _________

Effective Date: _________

DATE: March 08, 2021

TO: Honorable Mayor and City Council

FROM: Valarie Emery , Community Development Admin Assistant

SUBJECT: Transfer of City Property to Oak Ridge Land Bank

AGENDA ID: X.aOAK RIDGE CITY COUNCIL MEMORANDUM

SUPPORTING DEPARTMENT: Community Development Introduction

The City of Oak Ridge, during the course of its city activities will come in ownership of new properties.The City has used the Oak Ridge Land Bank as the mechanism to dispose of seven (7) city properties asa deliberate way to reactivate the parcels as productive tracts within the City.

Funding

No funding is required for this transaction.

Background

The Oak Ridge Land Bank has served as the City Council's outlet for the reactivation of city-ownedproperty within the city limits. Created to utilize these assets for the redevelopment and rehabilitation oflands for the primary purpose of housing and economic development, the Land Bank has previouslyplaced 37 properties back on the tax rolls as personified by their mission. The City, by passage of thisresolution, will transfer seven (7) properties from the assets of the City to the Land Bank.. See attachedAnnex A

Recommendation

The City Council should pass a resolution transferring six (6) additional properties that have come in theCity's ownership during the 2020 timeframe to the Land Bank for active development and return to theOak Ridge city tax rolls.

Attachments:7th transfer legal descriptions.pdf 7th Transfer Map.pdf OR_Land_Bank_Letter.pdf Resolution - Land Bank Property Transfer.docx

Annex A: City of Oak Ridge 7th Property Transfer to the Oak Ridge Land Bank: 1 March 2021 Situated in the Second Civil District of Anderson County, Tennessee, within the corporate

limits of the City of Oak Ridge, Tennessee, and being more particularly described as follows:

Page 1 of 3

Address: Legal Description:

136 Hamilton Cir. Being designated as Lot 21, Block E-12, New Block 16CA, on the entire CITY OF OAK RIDGE SUBDIVISION PLAN, as shown on the plat of same of record in Plat Cabinet 3, Slide 72-B, in the Register's Office for Anderson County, Tennessee, to which plat specific reference is hereby made for a more particular description of said lot.

Being part the same property conveyed to Rex Allen Gass, by deed from Rex Allen Gass, Personal Representative of the Estate of Rex R. Gass, Widower, dated April 22, 2016, recorded on May 24, 2018 in Book 1680, Page 1609, in the Register's Office for Anderson County, Tennessee.

Subject to sanitary sewer and water line easement as shown on map of record in Plat Cabinet 3, Slide 72-B, in the Register's Office for Anderson County, Tennessee

130 Wabash Ln. Being designated as Lot 5, Block C-13, New Block 14CB, on the entire CITY OF OAK RIDGE SUBDIVISION PLAN, as shown on the plat of same of record in Plat Cabinet 3, Slide 15-D, in the Register's Office for Anderson County, Tennessee, to which plat specific reference is hereby made for a more particular description of said lot.

Being the same property conveyed to Venessa Smallen, Married, by deed from John Fischer, Widower, dated November 17, 2014, recorded November 20, 2014, in Book 1610, Page 120, in the Register's Office for Anderson County, Tennessee. For further reference, see Quit Claim Deed in Book 1578, Page 88, as corrected in Book 1576, Page 462, in said register’s office.

Subject to all matters as shown on map of record in Plat Cabinet 3, Slide 15-D, in the Register’s Office for Anderson County, Tennessee.

Subject to all restrictions, conditions, requirements and easements as set out in the Deed from the United States of America of record in Deed Book H-6, Page 463, of record in the Register’s Office for Anderson County, Tennessee.

113 Bettis Ln.

Being designated as Lot 34, Block L-10, on the entire CITY OF OAK RIDGE SUBDIVISION PLAN, as shown on the plat of same of record in Plat Cabinet 3, Envelope 106-B (formerly Plat Book 2, Page 238), in the Register's Office for Anderson County, Tennessee, to which plat specific reference is hereby made for a more particular description of said lot.

Being the same property conveyed to Cornelia Steele, with a life estate reserve unto Bessie M. Duff, by deed from Bessie M. Duff (Widow), dated April 21, 1978, recorded April 26, 1978, in Deed Book L-14, Page 267, in the Register's Office for Anderson County, Tennessee.

Annex A: City of Oak Ridge 7th Property Transfer to the Oak Ridge Land Bank: 1 March 2021 Situated in the Second Civil District of Anderson County, Tennessee, within the corporate

limits of the City of Oak Ridge, Tennessee, and being more particularly described as follows:

Page 2 of 3

Continued 113 Bettis Ln.

Subject to all applicable matters as shown on map of record in Plat Cabinet 3, Envelope 106-B (formerly Plat Book 2, Page 238), in the Register's Office for Anderson County, Tennessee.

Subject to all restrictions, conditions, requirements and easements as set out in the Deed from the United States of America of record in Deed Book W-6, Page 121, of record in the Register’s Office for Anderson County, Tennessee.

112 Bennett Ln. Being designated as Lot 1, Block M-11, New Block 23BZ, on the entire CITY OF OAK RIDGE SUBDIVISION PLAN, as shown on the plat of same of record in Plat Cabinet 3, Slide 110-C, in the Register’s Office for Anderson County, Tennessee, to which plat specific reference is hereby made for a more particular description of said lot.

Being the same property conveyed to James K. Robinson and wife, Mellie Robinson, by deed from United States of America, dated January 31, 1957, recorded February 4, 1957, in Deed Book X-5, Page 299, in the Register’s Office for Anderson County, Tennessee.

Subject to all matters including a 5-foot utility and drainage easement along all lot lines as shown on map of record in Plat Cabinet 3, Slide 110-C in the Register’s Office for Anderson County, Tennessee.

173 Outer Dr. (16Nov2019 Tax Sale)

Being designated as Lot 7, Block C-16, Map: 93M, Parcel 045.0 on the plat of the entire CITY OF OAK RIDGE, TENNESSEE SUBDIVISION PLAN, as shown on the plat of same of record in Plat Cabinet 3, in the Register's Office for Anderson County, Tennessee, to which plat specific reference is hereby made for a more particular description of said lot.

Being the same property conveyed to the City of Oak Ridge, by way of City of Oak Ridge delinquent tax sale dated November 16, 2019 from Danny C Williams Jr and wife Michele T., in the 7th Judicial District for Anderson County, Tennessee (Chancery Division), Decree Confirming Sale recorded November 25, 2019, in Book 1713, Pages 2201-2207, in the Register's Office for Anderson County, Tennessee.

Lot 394B Wilberforce Ave.

Being designated as a portion of Parcel 394, Block K-9, New Block 21BY, on the entire CITY OF OAK RIDGE SUBDIVISION PLAN, said portion containing 1.47 acres more or less, and being more particularly described as follows: Beginning on an iron pin in the North right of way line of Wilberforce Avenue; thence leaving said Wilberforce Avenue, North 20 degrees 21 minutes 20 seconds East, 200 feet to an iron pin; thence South 70 degrees 15 minutes East, 231.42 feet to an iron pin; thence South 04 degrees 24 minutes East, 281.66 feet to an iron pin in the North right of way of Wilberforce Avenue; thence with said North right of way

Annex A: City of Oak Ridge 7th Property Transfer to the Oak Ridge Land Bank: 1 March 2021 Situated in the Second Civil District of Anderson County, Tennessee, within the corporate

limits of the City of Oak Ridge, Tennessee, and being more particularly described as follows:

Page 3 of 3

672 W. Outer Dr. Being designated as Lot 58, Block B-9, New Block 13BX, on the entire CITY OF OAK RIDGE SUBDIVISION PLAN, as shown on the plat of same of record in Plat Cabinet 3, Slide 54-A, in the Register’s Office for Anderson County, Tennessee, to which plat specific reference is hereby made for a more particular description of said lot. Being the same property conveyed to Sandra K. Jones, by deed from Denny L. Jones and Ronnie T. Jones, dated November 25, 2016, recorded May 08, 2017, in Book 1658, Page 2184, , in the Register’s Office for Anderson County, Tennessee. For further reference see conveyance in Book 1636, Page 503, in said register’s office. Subject to all applicable matters including a sanitary sewer and water line easements as shown on map of record in Plat Cabinet 3, Slide 54-A in the Register’s Office for Anderson County, Tennessee.

Continued Lot 394B Wilberforce Ave.

of Wilberforce Avenue, North 49 minutes West, 353.43 feet to the point of BEGINNING.

Being the same property conveyed to James K. Robinson, by deed from Charlie S. Birt and wife, Earline Birt, dated May 23, 1980, recorded June 03, 1980, in Deed Book B-15, Page 79, in the Register’s Office for Anderson County, Tennessee.

Subject to all matters including a 5 foot utility and drainage easement along all lot lines as shown on map of record in Plat Cabinet 3, Slide 110-C, in the Register’s Office of Anderson County, Tennessee.

Subject to all restrictions, conditions, requirements and easements as set out in the Deed from the United States of America of record in Deed Book D-7, Page 303, of record in the Register’s Office for Anderson County, Tennessee.

City of Oak Ridge Properties ready for transfer to the Oak Ridge Land Bank 1 Mar 2021

Page 1 of 2

136 Hamilton Cir 130 Wabash Ln

113 Bettis Ln 112 Bennett Ln

City of Oak Ridge Properties ready for transfer to the Oak Ridge Land Bank 1 Mar 2021

Page 2 of 2

173 W. Outer Dr Lot 394B Wilberforce Ave

672 W. Outer Dr

f ■

’i-yi-h.i:

^•VV—BOAK RIDGE ̂

LAND BANK, Inc.

October 16, 2020

Dr. Mark Watson

City Manager, City of Oak Ridge, TN

To:

From: Charlie Jernigan

Chairman, Oak Ridge Land Bank, Inc.

Dr. Watson,

The purpose of this letter is to request the transfer of currently held city properties to the Oak Ridge Land Bank. Per

our Mission, we have a working program in place forthe final disposal of these properties.

The Land Bank currently has 22 properties in its inventory and has placed a total of 37 properties back on the tax roles

in accordance with City Council's goals and objectives. It is our understanding that the City of Oak Ridge has acquiredsix (6) properties which are ready for transfer at this time.

Thank you for your continued support of the Oak Ridge Land Bank, Inc.

Sincerely,

Charlie Jernigan

Chairman

Charlie Jernigan, Chairman - Peter Bancroft • Keiiy Caiiison »Anne Dunthorn » Nikki Adkisson - Meiinda Hiilman ■ Kristin Robertucci;Matt Widner, City of Oak Ridge Staff Liaison - LandBank@oakridgetn.gov» 865-425-3584 - www.oakridqeiandbank.orq

200 South Tuiane Ave, Oak Ridge, TN 37830

NUMBER

RESOLUTION

A RESOLUTION TO TRANSFER SEVEN (7) CITY-OWNED REAL PROPERTIES TO THE OAK RIDGE LAND BANK CORPORATION FOR DISPOSITION AS SET FORTH IN RESOLUTION 11-108-2013.

WHEREAS, by Resolution 11-109-11, City Council approved the Not in Our Cityconceptual plan which included establishment of a land bank program to reclaim unused, vacant, and/or undesirable land for potential housing opportunities or public use; and

WHEREAS, by Ordinance 08-2013, City Council created the Oak Ridge Land Bank Corporation (Land Bank) and established requirements for the corporation set forth in City Code Title 13, Chapter 6, including requirements regarding ownership and conveyance of real property; and

WHEREAS, by Resolution 11-108-2013, City Council established a hierarchical ranking of priorities for the use of real property held by the Land Bank; and

WHEREAS, the City desires to transfer seven (7) City-owned real properties to the Land Bank for disposition as set forth in Resolution 11-108-2013.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the City hereby transfers to the Oak Ridge Land Bank Corporation by quit claim deed the following properties: 136 Hamilton Circle, 130 Wabash Lane, 113 Bettis Lane, 112 Bennett Lane, 173 Outer Drive, Lot 394B Wilberforce Avenue, and 672 W. Outer Drive.

BE IT FURTHER RESOLVED that the Oak Ridge Land Bank Corporation shall follow the hierarchical ranking of priorities for the use of real property as set forth in Resolution 11-108-2013.

BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to enter into the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Honorable Mayor and City Council

FROM: Mark Watson , City Manager

SUBJECT: Resolution Expressing the Intent of City Council to Acquire Privately HeldLand Required for the Construction of the Oak Ridge General AviationAirport and Directing the City Manager to Conduct Such Activities as areRequired to Facilitate that Acquisition.

AGENDA ID: X.bOAK RIDGE CITY COUNCIL MEMORANDUM

IntroductionThe City of Oak Ridge is engaged in the analysis and further stages of study for thedevelopment of an Oak Ridge Airport. As information is developed, the City shall need toidentify properties that will need to be federally transferred, corporately provided or privatelypurchased to allow for the construction of an airport. FundingFunding for actions related to this resolution will be provided through grants from theAppalachian Regional Commission (ARC), State of Tennessee Aviation Division of TDOT, andprivate sources who are in support of the project. Matching funds for the use of grants isprovided by the above groups and any bequests from organizations such as CROET will beincorporated into the match. BackgroundThe planned site for the construction of the Oak Ridge General Aviation Airport (the airport) islocated on properties owned by three primary parties, the United States Department of Energy(DOE), the Community Reuse Organization of East Tennessee (CROET) railroad lease byEnergy Solutions and two private property buildings on the aviation footprint owned by JMMRealty. In order to move the project forward and obtain funding toward construction of the airport, it isnecessary that the City demonstrate that it has, or is obtaining, protective controls over theseproperties in order to allow for eventual airport construction.

The City Council's approval of this resolution will allow an indication of support and interest onthe part of the City to see this project moving forward.The City Manager is currently working with the United States General Services Administrationto obtain the transfer land owned by the Federal Government. Land issues related to CROETare being resolved through negotiations and being considered under a different Council action. Discussions are cooperative and ongoing with Energy Solutions. Remaining discussion shallstart with the land structures that are in private hands. There are two such properties, both owned by JMM Realty. The owner is aware of the City’sdesire to purchase the property for the airport. The attached resolution restates the intent of Council with regard to the airport and the

establishes a commitment to acquisition of the required real estate. It directs the City Managerto take such steps as necessary to bring purchase options to the Council for action, such asobtaining appraisals, conducting surveys, and entering into land purchase options. It is anticipated that the cost of these activities will be covered by available grants from bothgovernmental and non-governmental sources. The resolution does not authorize the actual purchase of the properties, an action which willrequire further Council approval. RecommendationCity Council shall consider a resolution to allow the intent of City Council to consideracquisition of privately held land required for the construction of an Oak Ridge GeneralAviation Airport and directing the City Manager to conduct such activities as are required tofacilitate acquisition needed for aviation requirements as identified through environmentalassessment studies and preliminary engineering design. Attachments:Resolution - Airport Land Acquisition Intent.docx

NUMBER RESOLUTION

A RESOLUTION TO EXPRESS CITY COUNCIL’S INTENT TO ACQUIRE THE REAL PROPERTIES ESSENTIAL TO THE DEVELOPMENT OF THE OAK RIDGE GENERAL AVIATION AIRPORT, AND AUTHORIZING THE CITY MANAGER TO TAKE APPROPRIATE ACTIONS NECESSARY TO PURSUE SAID ACQUISITION UTILIZING AVAILABLE GRANT FUNDS.

WHEREAS, the Oak Ridge City Council recognizes the benefits of the proposed Oak Ridge General Aviation Airport to the economic future of the City; and

WHEREAS, by Resolution 7-75-2020, City Council authorized actions for the continued application and development of the airport which included assumption of sponsorship responsibilities by the City of Oak Ridge; and

WHEREAS, by Resolution 1-10-2021, City Council authorized the acceptance of five (5) grants from the Appalachian Regional Commission (ARC) and the Tennessee Aeronautics Economic Development Fund (ADEF) for the airport; and

WHEREAS, grants through ARC, ADEF, the United States Federal Aviation Administration (FAA), and private sources dedicated to the development of the airport are anticipated to be available to cover the expenses associated with design and construction of the airport; and

WHEREAS, acquisition of real properties is essential for the development of the airport, including properties held by both public and private organizations.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the Oak Ridge City Council hereby expresses its support for the development and construction of the Oak Ridge General Aviation Airport, which includes the intent to acquire real properties essential to development of the airport.

BE IT FURTHER RESOLVED that the City Manager is directed and authorized to take such actions as are required to pursue acquisition of the required real properties including contracts for appraisals and land surveys of the properties, and conducting contract negotiations for purchase and terms of the sale, provided such actions are paid for utilizing available grant funds for the airport.

BE IT FURTHER RESOLVED that the authority given to the City Manager through this resolution does not authorize the actual purchase of the real properties for the airport, which purchase requires further City Council approval.

BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to execute the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

DATE: March 08, 2021

TO: Honorable Mayor and City Council

FROM: Mark Watson , City Manager

SUBJECT: Approval of a Resolution of Intent to Coordinate the Transfer of Land fromthe Community Reuse Organization of East Tennessee (CROET) for theCompilation of Necessary Land to Allow for an Oak Ridge General AviationAirport

AGENDA ID: X.cOAK RIDGE CITY COUNCIL MEMORANDUM

SUPPORTING DEPARTMENT: City Manager IntroductionIn the latter half of 2020, the City of Oak Ridge was advised of the inability of the MetropolitanKnoxville Airport Authority to continue work on the project Oak Ridge Airport to be located inthe Heritage Industrial Park, currently managed by the Community Reuse Organization ofEast Tennessee (CROET). Preliminary Federal Aviation Administration (FAA) approval wasgranted for a 5,000 foot runway. As the City moves on the next steps for the project, the Cityis aligning the eventual transfers of property into the runway footprint, including a projected 50acres by CROET. FundingThe Airport project is to be funded with monies placed in the City's name from the AppalachianRegional Commission (ARC) and the Tennessee Aviation Department (TAD) of TDOT. Presently, $4.19 million are available in total grants from the ARC and $19 million from theTAD. Future FAA funding is to be targeted during the construction phase at $10M to $20M. The significant transfer of land of 250 acres is anticipated from the Department of Energy(DOE) through the General Services Administration (GSA). CROET, Energy Solutions andone private sector owner will entail the balance of properties to be considered. BackgroundCROET has expressed support in the development of the airport, which is anticipated toincrease the likelihood of eventual development of the Heritage Industrial Park. Complimentary support by an airport to the Coqui Pharmaceutical Company and the KairosPower will be another incentive to proceed toward the development of the project. Due to the airport configuration, CROET has expressed a need in return for the airport land todevelop improved highway entryway and access further west of the Heritage Park. Additionally the replacement or moving of the Heritage current entryway sign is requested. Additional ancillary improvements to the Park may be required as the final terms and designlayout of the airport is determined. The City Council is asked to approve a joint resolution of intent to facilitate the transfer ofCROET's 50 acres into the total acreage needed for the development of the Oak RidgeAirport. The City Manager recommends approval.

RecommendationThe City Council shall consider a joint resolution between the city government and CROETexpressing intent and cooperation in the projected transfer of 50 acres of needed land for thedevelopment of the Oak Ridge Airport. Attachments:Proposed Oak Ridge Airport - Sept 2019.jpg Resolution - CROET Airport Land Acquisition Intent.docx

NUMBER

RESOLUTION

A JOINT RESOLUTION OF INTENT BETWEEN THE CITY OF OAK RIDGE, TENNESSEE, AND THE COMMUNITY REUSE ORGANIZATION OF EAST TENNESSEE (CROET) REGARDING ACQUISITION OF CROET-OWNED LAND AS PART OF THE OAK RIDGE GENERAL AVIATION AIRPORT.

WHEREAS, the Community Reuse Organization of East Tennessee (CROET) is the owner of approximately fifty (50) acres of real property in the Heritage Center Industrial Park; and

WHEREAS, CROET has expressed support for the development of the Oak Ridge General Aviation Airport in Heritage Center Industrial Park; and

WHEREAS, CROET has expressed interest in transferring said property to the City for use as part of the airport; and

WHEREAS, the location of the airport will require the relocation of the main entrance into Heritage Center Industrial Park and will require relocation of signage, which CROET has requested as part of a land transfer.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK RIDGE, TENNESSEE:

That the Oak Ridge City Council hereby reiterates its support for the development and construction of the Oak Ridge General Aviation Airport, which includes the intent to acquire real properties essential to development of the airport.

BE IT FURTHER RESOLVED that the City and the Community Reuse Organization of East Tennessee (CROET) express their intent to cooperate with one another in the projected transfer of an approximate fifty (50) acre parcel of CROET-owned land for use by the City as part of the Oak Ridge General Aviation Airport.

BE IT FURTHER RESOLVED that this resolution does not authorize the actual purchase or transfer of said property, which will require further City Council approval.

BE IT FURTHER RESOLVED that the Mayor and/or City Manager are hereby authorized to execute the appropriate legal instruments to accomplish the same.

This the 8th day of March 2021.

APPROVED AS TO FORM AND LEGALITY:

Tammy M. Dunn, City Attorney Warren L. Gooch, Mayor

Mary Beth Hickman, City Clerk

COMMUNITY REUSE ORGANIZATION OF EAST TENNESSEE

Chairperson

Date Approved