January 2013 1

Swim Alberta MEET MANAGER

CLINIC

January 2013 2

How to Work the presentation Clicking the left mouse button will

advance to the next statement or slide.

To start this Presentation Press ‘F5’

To Quit Press ESC

Swimming Rule Book extracts have letters and numbers preceding SW is a FINA rule and CSW is S/NC rule

January 2013 3

Swim Alberta Code of Conduct Swim Alberta values the work that officials

provide on deck during meets. The officials code of conduct documents

the relationship that Swim Alberta has with officials and also the expected relationship that officials have back to Swim Alberta.

Please take a moment to review the Code of Conduct.

January 2013 4

Swim Alberta Code of Conduct

If you have any questions on Code of Conduct, please direct it to a member of the Alberta Officials Committee (AOC).

I have read and agree to abide by the Alberta Officials Code of Conduct

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The clinics should be taken in the following order:

– Level 1– Stroke and Turn– Chief Timekeeper– Clerk of Course– Chief Finish Judge– Recorder Scorer– Starter– Meet Manager

May be taken in any order

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The clinics should be taken in the following order:

Level 1 Stroke and Turn

Level 1 clinic, mentoring, and deck evaluations should be completed before other clinics, followed by Stroke and Turn.

January 2013 7

The clinics should be taken in the following order:

Chief Timekeeper Clerk of Course Chief Finish Judge Recorder Scorer

These clinics may be taken in any order

January 2013 8

The clinics should be taken in the following order:

Meet Manager Starter

These clinic may be taken in any order but should be taken after the officials gains experience

January 2013 10

List of Abbreviations usedAFC - Aquatic Federation of Canada

ASSA - Alberta Summer Swimming Ass.

CIS - Canadian Intercollegiate Sports

FINA - Federation International de Natation

FISU - World University Games Organization - e.g. In New York City 1998

IPC - International Paralympic Committee

January 2013 11

List of Abbreviations used

LC - Long Course

Para - Swimmers With A Disability

PS - Provincial Section

SC - Short Course

S/NC - Swimming/Natation Canada

TF - Time Final

PSO - Provincial Section Office

CofC - Clerk of Course

January 2013 12

Decision to Host a MeetDecision to host a swim meet should be made at least one year in advance. Club executive in concert with Head Coach should discuss & agree on the type of meet & start planning immediately. Become familiar with the Swim Alberta Competition Guidelines (SACG)New clubs, with inexperienced officials, consider hosting a developmental meet first,– Move to more complex meets e.g. -

invitational or provincial meets as the club gains experience.

January 2013 13

Decision to Host a Meet

Have the ability to supply at least 50% of officials Get information about meet calendar for the area. This will affect your ability to attract swimmers, & availability of officials.Year Around Clubs ASSAComplete the S/NC or ASSA online meet application at the S/NC or ASSA Event Database.

January 2013 14

Meet Options

Sanctioned/Approved/Time TrialIs the meet open to Para swimmersClosed Meet - a pre-selected (restricted) number of clubs are invited Circuit/Developmental Meets - ½ day Invitational - 2 ½ days or 3 full days. – May be run as time final events,

preliminaries & finals, time final for distance events, etc..

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Meet OptionsSA Provincial Championships– Generally, Provincial Championships are

3 ½ day meets with preliminaries & finals. Guidelines set by PS.

– An official application must be made in writing to Provincial Section in advance.

ASSA Chapter 7, 8, and 9Time Standard or No Time Standard.Short Course/long course - single/double ended.Refer to Page 2-4 of SACG for additional information.

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Meet Considerations

Made in concert with Coach–Consistency with training/development

schedules.–Timing - Meet Calendar - Pool

Schedule.

OfficialsRequires level 4 & 5 as Advisory Referee

January 2013 17

Meet Considerations

Availability & training sufficient number of volunteers for positions e.g. - Safety Marshall, Timers, Stroke & Turn, Clerk of Course, Marshalling, CFJ, RS

Availability of Senior officials from other clubs, for mentoring, training, & positions e.g. Starter, Session Referee

January 2013 18

Bid MeetsAdvanced Meets

Regional, Provincial Championship meets awarded by bid.Available meets announced on PSO or Regional web sites, by EmailTerms subject to Provincial/Regional policies, usually set out in bid informationNational Meets usually awarded to Provincial “team”, in conjunction with local Meet Committee Information for Provincial Championships are supplied by mail out by the PSO

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Meet Manager Duties

The Meet Manager is the general manager of the competition:

His/Her skills are crucial to the success of the meet. It is advisable for the Meet Manager to have an understanding of the various positions of the officials on the pool deck. There is an enormous challenge to the position & satisfaction is achieved when the job is well done.

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Pre-meet Preparation

plan well in advance

delegate work to volunteers

allocate sufficient time for your work

organize the work you have to do

Meet office & results

January 2013 21

Initial assignments of officials (in conjunction with Officials chairperson & Advisory Referee)

Eligibility of swimmers

Chairperson - Jury of Appeal

Chairperson - coaches technical meeting

Pre-meet Preparation

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Refer to S/NC Rules

CSW 2.13.1.4…………………..Meet Manager CGR 9.3.1. ……………………..Jury of Appeal CSW 3.4…………………………...Time Finals CSW 3.6.5 ………………………. Deck Entries SW 2.1.6 ………Reporting of Disqualifications CSW 2.13.1.5 …………………Safety Marshal APPENDIX D………..Warm-up Procedures APPENDIX C ……………..Masters Swimming

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Refer to the IPC Swimming Rules

The latest IPC Swimming rules are the rules to be used to judge Para swimmers. Technical Official (TO/TA) will be present at S/NC Designated Meets which include Para swimmers

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When no TO/TA, the Referee is responsible to download rule exceptions for the swimmers with a disability from S/NC https://www.swimming.ca/ParaswimmingClassification or PS website.Function Disabilities

FCS - S1 to S10,Blind

S11 to S13,Mentally Handicapped

S14.The higher the number the less disabled the swimmer has.

Refer to the IPC Swimming Rules

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Fill key positions as early as possible,

Referee & individuals in charge of office,OfficialsConcessionsAwardsSponsors etc.Refer to page 11 -15 of SACG.

Establish Your Meet Committee

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TYPICAL MEET ORGANIZING COMMITTEE

Meet ManagerMeet Office Chairperson

Advisory Referee Officials Chairperson

Awards Chairperson Concession

Chairperson Publicity Head Coach

Sponsors Chairperson

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Activities of CommitteeOrganize meeting 6 months before meet Assign responsibilities. Team building Reporting procedures Confirm facilities & services (electronics)Budget – Sponsorship possibilitiesContribution to Club FinancesPrepare Meet Package– Event listing– Qualifying standards– Specific information to that meet

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Consult Meet Manager Checklist Coordinate with Head CoachPrepare and submit online sanction application, attach copy of complete meet package to application located at http://www.swimalberta.ca/officials/competition-guidelines.htm (Refer to page 5-7 of SACG).The following information needs to be included in your meet package when you are sanctioning your meet with S/NC.

Activities of Committee

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Rules - Timed Final Competitions Para Swimming Meet

1. All Para Swimmers (S1-S14) must be licensed by IPC Swimming and have a minimum Provincial Classification designation to be eligible to compete in the meet. Licensing and Classification information is available at https://www.swimming.ca/ParaswimmingClassification

Activities of Committee

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2. All S14 Para Swimmers must have a National Classification prior to the first day of competition.

3. The Para Swimmers will be judged using the most current version of the IPC Swimming Rules.

4. Classes eligible for competition are S1-S10; S11-13 and S14.

Activities of Committee

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5. All Para Swimmer entries must include the swimmers classification numbers (i.e. S4SB3SM5).

6. The most current S/NC Performance Points Charts will be used to determine ranking in all multi-disability events. Ranking will be from highest to lowest point score.

Activities of Committee

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Prepare A Meet Budget

A sample budget (slide 83) is included in this clinic

If sponsors are to be major component of meet, appoint coordinator to handle this component.

You do not want to sacrifice meet management time to find sponsors.

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Prepare Meet Package

Work closely with head coach & committee. Coach to establish qualifying times/de-qualifying times (if they exist), events & order of events

Components of the Meet Package will vary depending on the type of meet– One/ two pages for developmental meet– several pages for invitational meet

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Make certain you have current email addresses of swim clubs you intend to invite. A current list is available at Year Around http://www.swimalberta.ca/links/swim-clubs/index.htm ASSA (Alberta Summer Swimming Associate)http://www.assa.ca/web/clubDirectory.phpAll information for the Provincial Championships supplied by email by PSO.

Prepare Meet Package

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Upload Meet Package to the SNC website. – This can be done without a sanction and

can be updated once the meet is sanctioned

– The information can be updated with the sanction number later

Distribute Meet Packages at least 8 weeks before meet.

Prepare Meet Package

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Contents of Meet PackageSome of the following may not be required for a development meet.

Sanction # Meet classification– open/closed invitational, developmental,

championship, etc.– Dates of the meet Sessions starting times for heats & finals, warm-up times, actual start time Facility name, location and helpful information (parking, access, hotels)

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Entry Limit (if any) Entry deadline (Refer to page 8 of SACG)Qualifying times, de-qualifying timesFormat: time finals, heats and finals Deck entries Entry Fees (Refer to page 8 of SACG)S/NC Safety RulesContact informationMeet Rules

Contents of Meet Package

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Age Groups Scoring Pool detailsAwards Scratch DeadlineResults Distance events – specifics (i.e. 2 swimmers per lane ?)Accommodation informationCoaches' Meeting

Contents of Meet Package

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Event Schedule

Hytek computer entries

Responsibility for swimmers – each individual club is responsible for their swimmers; during and between meet sessions

Para information (Swimmers with a disability)

Contents of Meet Package

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Entry ProceduresIf possible, make the entry deadline to have two weekends to process information prior to meet. Not always possible, e.g. - provincial/national meets where entry deadline (10 days) stipulated by Provincial/National Section.You should receive: – Hytek file - email, or hard copy of entry

grid sheets– Entry fee cheque

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Entry Procedures

Prepare check-off sheet, to keep record of information enclosed, e.g. cheque amount & number, Hytek file and/or grids.– Keep all entry information in a file easily

transportable. – Take file with you to meet. You have a

record to cross-reference with a coach when questions arise re: entries of their swimmers.

Insure all Swimmers are registered with their sanctioning body (S/NC or ASSA).

January 2013 42

Entry ProceduresHytek file and/or entry grids – Emailed, couriered, special delivery to home, club office – If receiving grids by FAX, Hytek, or e-mail,

ensure clubs send hard copy in mail as well.

– Some clubs are lax about entry deadlines. – If you are expecting a club to participate in

your meet & do not have entries by deadline, call the club & inquire about entries.

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Copies of Hytek entry information should be given to Meet Office Chairperson.Good communication between Meet Manager & Office manager vital. – Once entries complete, Office Manager

can communicate queries re: entries to Meet Manager e.g. too many entries for a swimmer, incorrect entry times - too fast or too slow, etc..

– Meet Manager can then contact club re: such entries. Sorting out questions before the meet starts saves time & confusion at the beginning of the meet.

Entry Procedures

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Timing a MeetMeet Managers work closely with Organizing Committee particularly Advisory Referee to ensure length of each session no longer than 4 hours in duration. Sometimes it may be necessary to limit size of some events to fit all events in time allocated. Heats should be controlled in length to approximately 3 - 4 hours, if possible (See page 10 of SACG).ASSA meet sessions could be longer.

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Timing a Meet

Finals usually require 2 - 3 hours to complete. For a short course (25m) preliminaries meet, swim double ended, if possible.Use two watches per timekeeper reduces time between heats. Recording done after next heat in the waterAs you will notice, a long course meet with 2000 swims will require more pool time to complete.

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Calculating TimingLook for the slowest time for each heat in each event & allow another 40 seconds for each heat.Timing out the meet is essential & if done correctly you can usually be within 15 minutes of the actual time it takes. Hytek will provide a timed printout for each session. Inputting 40 seconds between heats provides extra time to deal with unexpected delays e.g. electronic malfunctioning, pad changes, disqualifications, etc..

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Calculating Timing

Double ended meets - short course as well as long course.Senior Seed 800/1500 Free - fastest to slowest. Age groups may be separated out for results If you are swimming two/lane - starts must be staggered entry for safety reasons. Provides each swimmer opportunity to start from blocks & avoids collisions that could potentially occur from simultaneous starts.

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Calculating Timing

Some ways to speed-up a meet – Consider Time Finals for longer events,

particularly younger age groups, e.g. 400 IM, 800/1500 Free.

– Limit number of entries in longer events – Start over heads of swimmers in water. – Use good Referee, Starter & Marshall – Swim two/lane in longer events, e.g.

400/800/1500 Free. – Combine all ages then separate out for

results.

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Producing Heat Sheets

Once entries inputted, corrections made you will have approximately 5 days to prepare heat sheets for copying. Hytek will automatically pre-seed events.

− When using this program encourage coaches to submit scratches when received from their swimmers.

− This will give you opportunity to delete swimmers from events in which they are entered.

− Do this prior to copying heat sheets.

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Producing Heat SheetsProviding you have photocopying capabilities, it may be easier to - Copy session 1 prior to start of meet .Receive any changes during the meet from CofC before printing subsequent sessions. You will find less confusion with coaches, swimmers & spectators if you incorporate changes. You have fewer empty lanes & may speed-up the meet. With sponsors & advertising, you will likely want a well presented book to sell to competitors.

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Producing Heat SheetsTry to find major sponsor to cover copying/collating costs. – They can place an ad in program.

Programs may sell for $2.00 - $10.00 & should cover copying costs.

– If you choose to print programs for each session, you can still incorporate ads into each program.

Arrange to have someone sell programs Officials require approx. 40 copies of heat sheets/pool.

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Producing Heat Sheets

Label heat sheets, place in clipboards prior to warm-ups. Coaches require approx. 1 heat sheet/10 swimmers entered in meet e.g. team entered 27 swimmers supply 3 heat sheets. Organize package for each club. – Include: heat sheets, deck entry forms,

scratch sheets, relay entry cards, information specific to meet.

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Producing Heat SheetsFile folder on pool deck, organized in alphabetical order provides easy access to coaches & allows Meet Manager to place additional information there during the meet.

Arrange volunteer to copy heat sheets, final's sheets. – Print out list of clubs & indicate number of

copies of heat/final sheets per club. About 1/10 swimmers in the meet. Post list by photocopier.

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Producing Heat Sheets

Also need about 40 for officials & maybe 75 to sell. Keep record of number of heat sheets sold - it will help plan future meets.Does Meet Manager want covers for Heat Sheets, Finals, and/or results?

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Concession and Hospitality

Supply coffee, cold drinks, veggies, cheese & crackers etc.. for officials, coaches etc.. will keep teams coming back to future meets. Food sponsors can be found for small ad in program.

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Concession and HospitalityYour concession chairperson should have a team of reliable assistants to help during sessions. – A visit to pool deck during sessions is a

good gesture appreciated by officials.– Depending on pool facility, it may be

possible to have food available, purchased or donated, that can be sold to swimmers, parents, etc..

– Some pools do not permit food to be sold to visitors. These pools may have their own concession available.

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Billeting

Clubs that wish to provide billeting for the meet, will need to ensure that they comply with the current Swim Alberta policy.

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OfficiatingAsk for help in your meet package & have clubs send their list of officials, phone numbers & qualifications along with entries.

Host clubs responsible for supplying at least 50% level 1 & 2 officials

Divide responsibility between senior & local Officials

Chairperson arranges Officials.

Post roster on club website ASAP so officials can check their position. Have majority of positions filled prior to start of meet.

January 2013 59

Arrange 2-5 spare Timekeepers, Stroke & Turn officials in case if sickness, no-shows.Organize the Officials room.Officials' Chairperson/designate, should greet & sign-in officials as they arrive. Direct them to heat sheets & equipment needed for their position.Post positions in Official’s Room.– If openings for other sessions, officials can

sign-up for empty positions. – All officials working a session must be

recorded.

Officiating

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After meet, officials chairperson must send copy of roster to club official’s database controller and Swim Alberta’s Registrar of Officials.Have signed copies of the ‘National Officials Travel Expense Claim Form’ for Senior and Master Officials.

Officiating

January 2013 61

Awards

A committee of 2-3 people will be needed to handle awards. Order awards approximately 3 months prior to meet. Some preparation prior to meet will make life easier during the meet. Decide if you will be presenting medals during the meet.

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If presenting on deck, who will do presenting, when?Hytek will produce result tags for events once they have been finalized. These can then be attached to ribbon/medal once printed.

If not using Hytek, Name/event tags should be arranged before meet. Once event completed, volunteers can hand write winning information on ribbon/medal.

Awards

January 2013 63

Use large envelopes to organize ribbons/medals by club. Remind clubs to pick-up awards at conclusion of meet. Very costly to mail awards.

Make sure awards not picked up, get sent in a timely manner.

Awards

January 2013 64

Facility

Check with pool administration at least 1 month prior to meet. – Ensure all arrangements are in place. – Get to know pool staff you will be working

with during meet. – It will make things go smoother.A few days before meet, check again to ensure tables, chairs, starters podium etc.. available.

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Facility

Some pools want deck passes issued to all coaches, swimmers, chaperones, officials, etc.. – Have passes available for coach’s

packages. Access rules for photography.Electronics equipment set-up, operation & maintenance/repair

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Equipment

Lap Counters

Pens/pencils

Paper clips

Whistle

Arrange to have all necessary equipment together before meet starts. Office equipment very important. - reliable photocopier is important

Clip boards

Staplers

Elastic bands

Watches

Extra entry cards

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Equipment

White board for marshalling or posting results

Signage for result postingMasking TapeCalculator Duck tape

Clerk of Course and electronics (Score) KitsA reliable photocopierComputer equipment, including printer, with supply of paper and printer cartridges

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Before and at Start of Meet

Make sure you're at the pool, 1½ hours before start of warm-ups, first session. Gives you opportunity to ensure all equipment is in place for meet.Arrange someone to give out coaches packages or have coach’s file folders on deck where coaches can get their packages.Ensure Safety Marshal is in place to control warm-up with sprint & pace lanes.

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Warm-up procedures are in effect at ALL Canadian meets. – Warm-up procedures should be posted

on pool deck during warm-up.

Before and at Start of Meet

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Meet the Referee to discuss specifics of meet e.g. program changes, heats going directly to finals, handling of distance events, etc..

Do the heat sheets have the Classification and Exception of the swimmers with a disability on them?

Maintain official’s sign-up, including late additions (insurance regulations)

Before and at Start of Meet

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During the Meet

Coaches Meeting

Jury of appeal

Refer to swimming rules for details role of chairperson of jury

Office Manager & responsibilities

January 2013 72

Coaches' MeetingSchedule for just prior to start of warm-ups.Discuss any changes to meet as well as highlights can be addressed & questions answered.Discuss scratch procedures.Define the working deck.Good communication prior to meet could eliminate this meeting.IPC rules will apply to Para swimmers

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Jury Of AppealMeet Manager acts as Chairperson of the Jury should there be any written protestsRefer to Swimming Rules for detailsSelect 3 – 5 most senior officials to serve as members of jury (odd number). – Members should not be involved in protest. – Deal only with matters being protested – Interview all involved officials and/or

coaches to make an objective decision – Be decisive i.e. make objective decisions

as expediently as possible

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To be held (no later then) immediately following the session.

Chairperson does not have a vote.

Chairperson does not express his/her opinion.

He/she should direct jurors to consider all pertinent facts & then make a decision.

Chairperson completes report of Jury of Appeals & gives copy to protester & session referee.

Jury Of Appeal

January 2013

Advisory RefereeThe Advisory Referee shall have jurisdiction over all matters not assigned by the rulebook to the referee, judges, or other officials and give directions consistent with rules adopted for the conduct of any event.Advisory Referee could be used to brief session referees to assist in provide consistency between sessions at a two day meets

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January 2013

Advisory RefereeResponsibilities include:– The inspection and control of all pool

and technical equipment and all technical installations prior to and during the event.

– Warm-up Marshalls briefings– The conduct of the competition itself. – Finalizing and approving rosters for

senior positions at the competition– To investigate cases of protest in

preparation for the Jury of Appeal.

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January 2013 77

Office Manager And Responsibilities

Skilled office staff can make the meet. Office Manager should have experience in office from other meets. Arrangements for computers, paper, etc.. to be done well in advance of meet.Meet Manager should give Office Manager copy of Meet Package, when first sent out to clubs. Office Manager should review meet package to learn details of meet e.g. time final events/heats & finals, scoring meet, order of events etc.. Team needed to help in meet office.

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Office Manager And Responsibilities

Official’s Chairperson to assign 1 -2 people/per end as recorder scorer/session. They are responsible for checking results with computer-generated results (Refer to page 12 of SACG).Make list of shifts - those covering with phone numbers & post meet office wall.Results should include: sanction number, pool size - short course/long course, location & date of meet, team/individual points, event results with splits.

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Order supplies: – paper (have plenty of paper on hand). If

using photocopier - extra toner – Computers (at least one on line, two

manual input for double ended pool) – Garbage bags, paper towels – Extra toner cartages, power bars, file

folders for results & prelims results.– Masking tape for posting, elastic bands,

paper clips, scotch tape, white out for mistakes, scissors.

Office Manager And Responsibilities

January 2013 80

Order supplies: – Pencils, pens, computer disks, electrical

extension cords – Masking tape for posting, elastic bands,

paper clips, scotch tape, white out for mistakes, scissors.

Arrive at meet early to deposit equipment. If able, set up equipment night prior to start of meetMake sure office is set up with chairs, tables, extension cords, paper, computer & photocopier.

Office Manager And Responsibilities

January 2013 81

Plug in all equipment & make sure it works - Ensure computers are working. – As very few repairmen work weekends,

NOW is the time to call in a repairman, not when you are desperate for equipment.

Evaluation- keep records of what happens during the meet, complaints, compliments, length of sessions, scratches, event/program changes that need attention.

Office Manager And Responsibilities

January 2013 82

After the MeetPrepare meet report http://www.swimalberta.ca/images/stories/documents/swim_alberta_competition_guidelines_17_july_2012.pdf (Refer to page 10 of SACG).

Appropriate forms to be completed at end of meet to cover records established during meet. Done by Recorder Scorer https://www.swimming.ca/RecordApplicationandFiles (Refer to page 9 of SACG).

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After the MeetResults to be signed by Referee & Chief Timekeeper & emailed to PSO. See rule book for details

Results uploaded to Year Around swimming SNC site, Summer swimming to ASSA database (Refer to page 8-9 of SACG).

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Swimmers With A Disability results to agnes.szilak@paralympic.org if AB and Para meet

Complete the form ‘Swimming Results template’ located at http://www.ipc-swimming.org/Downloads/#

Complete Meet Manager Report (Refer to page 10 of SACG).

After the Meet

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Sample Budget Revenue

Entry Fees (2½ day Meet) Individual events 2000 @ $4.50 = $9000.00Relays 120 @ $8.00 = $ 860.00Concession $ 25.00Advertising $ 500.00Sale of heat sheets $ 650.00Preliminaries 95 @ $5.00 = $ 475.00Finals 150 @ $1.00 = $ 150.00

Total revenue $11,035.00

ExpensesPool rental and Meeting Rooms $4,500.00Awards $1,000.00Meet package (postage, paper etc..)

$ 200.00Refreshments for officials & coaches $ 300.00Meet office expenses (paper, photocopying) $1,000.00Mailing results $ 100.00Miscellaneous $ 200.00Total Expenses $ 7300.00

Total revenue $11,035.00Total Expenses $ 7,300.00Total Profit $ 3,735.00

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MEET MANAGER QUESTIONNAIRE

If the answers are correct they will turn REDThere may be more than one true statement for each

question.

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1.Some of the responsibilities of the Meet manager are to:

a.organize and plan the meet b.ensure the pool is available and booked c.acquire necessary equipment such as

computers, copiersd.extra timing systemse.ensure that the meet is staffed properlyf. operate the automatic placing and timing

system g.prepare and distribute the meet invitation

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h. provide the Clerk of Course with necessary time cards

i. prepare entry lists or heat sheetsj. ensure each race is conducted fairlyk. issue complete lists of resultsl. ensure disqualified swimmers are listed

at the end of the event m. process record applications n. serve as Chairperson of any Jury of

Appeal o. buy awardsp. arrange provision of food for officials q. organize warm-up conditions r. publish safety rules for warm-ups s. obtain approval/sanction for the meett. keep financial books for the meet

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2. An "Open" meet is:a.available only to those who are not age-group

swimmersb.available to all swimmers registered with S/NC

and IPC c. available to all age groups but restricted to one

provinced.held outdoors as an open water long distance

event

3. A "Senior" event is an event for which: e. there are NO age restrictions f. swimmers must be at least 18 years old g.only Masters swimmers are eligible

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4. The following Age Groups are Nationally recognized for records, etc..

a. 10 years and under

b. 11-12 years

c. 13 years

d. 14-15 years

e. 15-17 years

f. 13-14 years

g. 15 years and over

h. 8 years and under.

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5. In order for the results of a swim meet to be officially recognized for S/NC records or for future qualifying times, the Meet must:

a. be conducted as an "Open" meetb. be approved by the provincial sectionc. use an approved automatic placing and timing system

6. Applications for meet sanctions are normally sent to the: a. S/NC national officeb. Provincial Section office c. Provincial Officials' Chairpersond. Provincial Sanction Officer so designated by the

section

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8. Mixed competition (males & females competing with another) shall be permitted:

a. in an age group meetb. as a novelty eventc. in a Senior meetd. in time trials

7. An Application for Meet Approval:

a. shall be submitted for each individual meet b. shall be accompanied by a copy of the meet

invitationc. is needed for Class Two Time Trials

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9. In pre-seeded meets, primary responsibility for seeding each event lies with the:

a. Refereeb. Meet Managerc. Clerk of Coursed. Marshall

10. The term "Short Course" refers to:

e. a 25 yard poolf. a meet in a 25 yard pool g. a meet in a 50 meter poolh. a 25 meter pooli. a pool that is shorter than regulation length

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11. Non-regulation length pools may be used for S/NC approved competitions:

a. at no time

b. at the local or PS level only

c. during the summer break.

EQUIPMENT/POOL SETUP

12. When standing at the starting end of the pool, facing the course, you will find lane number one (1) to be: a. on your far leftb. on your far rightc. immediately to the right of the centre lane.

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13. The following pool and equipment conditions are correct if:

a. the end walls of the pool are parallel and verticalb. both end walls or bulkhead walls extend at least 0.80

meters below the water surfacec. free movement of officials is provided along the length of

the bulkhead if the pool is more than 9m wided. each lane is not less than 2.0 meters wide and

unobstructede. the top surface of the starting blocks is at least 0.5m x

0.5mf. backstroke grips protrude beyond the vertical plane of the

end-wall, over the water surfaceg. the false start recall rope is 15 meters from the starting

endh. a marker visible to swimmers is placed 15m from the start

for backstroke

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MEET INVITATION

14. The meet package shall contain the following:

a. date of meet and starting times of each sessionb. a list of Senior officials working the meetc. a list of events and qualifying timesd. de-qualifying times (if appropriate)e. disqualifying timesf. entry fees and proceduresg. accommodation and travel informationh. recommendations for rule changesi. pool details (length, number of lanes, etc..)

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15. The meet package shall contain the following:

a. scoring rules for prizes and awards

b. admission price for spectators

c. procedures for scratches, deck entries, etc..

d. a list of all invited clubs;

e. rules about Finals (A) and Consolation (B) Finals

f. safety/warm-up procedure

g. an approved (signed) sanction form

h. notification of starting procedures for the meet (one

or two starts)

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DURING THE MEET

16. Responsibility for ensuring that a list of current records and TAG times is available to the Recorder/Scorer lies with:

a. Meet Manager b. Clerk of Course c. Referee d. Provincial Officials Chairperson e. Provincial Section office

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17. Responsibility for recruiting and initially assigning senior officials lies with the:

a. Chief Timer

b. Meet Manager

c. Referee

d. Chairperson of Officials

e. Provincial Section office

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18. Responsibility for approving the final assignment of all officials for a session lies with the:

Clerk of CourseSession Referee Meet ManagerOfficial on duty with the highest level badge

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19. In a meet with Preliminaries and Finals in an 8-lane pool, if there are 7 swimmers entered in an event the Meet Manager may:

a. schedule a Preliminary heat to determine Final

seeding

b. schedule the event as a Final during Preliminaries

c. consult all affected coaches to determine their

wishes

d. schedule the event for the Finals session at night

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20. In the format of a meet, Consolation (B) Finals:

a.may be included along with Finals b.must be included along with Finals c. Can be swum BEFORE or AFTER the ‘A’ Final of

each event

21. A "Swim-off'” shall be held: d.whenever there is a tiee. to break a tie for last qualifying position(s) or alternate

position(s) in a Final or Consolation Final f. whenever there is a tie for a medal

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22. A "Swim-off'” is normally arranged by the Meet Manager:

a. after consultation with affected coaches or swimmers b. after consultation with the Referee c. after consultation with the Chief Timer d. after consultation with the pool managere. to take place not less than 1 hour after all involved

swimmers have completed their heat

23. An S/NC record may be established in: a. any S/NC sanctioned meet b. a Class Two Time Trial c. any high school swim meet

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24. The following swimmers may score team points in a sanctioned swim meet:

a. age group swimmers in a Senior eventb. disqualified swimmersc. unattached swimmersd. swimmers who fail to equal or better the qualifying timese. the first alternate to a Final if a finalist is disqualified

during the race

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25. The following swimmers are eligible for Canadian records:

a. age groups swimmers in a Senior event b. swimmers with good automatic times but no back-

up timesc. swimmers with an official time derived from two

watchesd. swimmers with record splits from the start of a race

50, 100, 200, etc.e. a swimmer in the first leg of a relay if the 3rd

swimmer is disqualifiedf. a swimmer breaking a breaststroke record in a

freestyle eventg. a swimmer with a record split from the start who

subsequently fails to make the qualifying time for the event

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26. The Jury of Appeal:

shall be chaired by the Meet Manager or designate shall be composed of an odd number of membersshall have the Referee as a voting member may be attended by any interested official shall be held during or immediately following the session shall hear evidence from the protestor, the Referee and the person whose decision is in disputeshall make a written formal record of its proceedings shall reach a decision on the day of the protest shall make the final decision

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27. The Meet Manager's responsibilities regarding safety procedures during warm-up shall be to:

a. assign teams to lanes b. increase the number of sprint lanes when the situation

requires it c. limit the number of swimmers in the pool d. check the pool deck for unsafe areas e. assign Marshals during warm-up f. provide signs for each lane at both ends of the pool

indicating designated use during warm upg. post warm-up procedures prominently on deck

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POST MEET DUTIES

28. The results of a local meet shall contain: a. times of all swimmers in Preliminaries and

Finalsb. identification of records apparently brokenc. disqualified swimmers' timesd. the age of all Age Group swimmerse. individual and team point scores (if the meet is

scored)f. names and codes of participating clubsg. jury of Appeal results (Jury Records)h. names of all Senior officialsi. names of the organizing committee

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29. The results of a local meet shall contain:

a.a line marking de-qualifying standard for each event

b.addresses of visiting clubsc. the number of swimmers from each clubd. results which are listed in order of freestyle

(50, 100, 200, etc..), backstroke, breaststroke, butterfly, I.M., and relays

e.names of swimmers in relays in order of swimming

f. lead-off swimmer's time in a relay where the 3rd swimmer is DQ'd

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30. Meet results shall be sent to:

a. the meet approval/authority (Provincial Section, S/NC, and IPC if Para swimmers)

b. the National Rules Chairpersonc. each participating clubd.all clubs in the host provincee.provincial sections of out-of-province clubs

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Thank you.