jfr faculty hire business plan template training · · 2016-03-02jfr faculty hire business plan...

JFR Faculty Hire Business Plan Template Training

December 11, 2015

Prepared by Richard M. NuttallAssociate Dean of Finance

UAMSCollege of Medicine

General Principles Always start with the latest template as this will become

more and more sophisticated

You can find it on the JFR website under useful linksaddress: https://jfr.uams.edu/

The business plan requires all revenue and expenses to be categorized into 5 possible separate Proformas…

COM ICE ACH Institutes Other (campus)

JFR Business Plan Template

https://jfr.uams.edu/

General Principles…continued Adding incremental faculty does not in itself generate

additional teaching, administrative and clinical needs. If the business plan is adding additional FTE/expense to COM, you will be required to provide evidence of additional teaching, research, or administrative needs within the COM.

Note: replacing budget COM faculty is a valid concept

In general, the addition of clinical inpatient assignments do not generate incremental revenue. The business plan needs to outline how the collections are “incremental”, or new revenue to the budget (expense should be fairly easy to show it is part of the budget)


General Principles…continued The template is organized by tab…


Yellow are data entry tabs

Blue are JFRCommittee tabs

Green is a blank Dean’s Commitment tab

COLLEGE OF MEDICINE

FACULTY RECRUITMENT BUSINESS PLAN

TOTAL ERROR COUNT 30

COMP TAB 19

General Information 17

Position Justification 1

Salary 1

Incentives -

ASSIGN TAB 5

Administration -

Research -

Education -

Clinical -

Assigned FTE 5

OTH EXP TAB 6

New Space 6

Common Costs -

Other Costs -

Overhead -

OTH REV TAB -

Other Revenue -

CLIN REV TAB -

Assignment #1 -

Assignment #2 -

Assignment #3 -

Assignment #4 -

Assignment #5 -

Assignment #6 -

DEAN CMMT TAB -

Dean's Commitments -

Error Tab

This tab helps to keep a running total of the data entry errors within the whole

business plan template.

There is a separate section for each tab.

We’ll keep adding errors checks as we find common mistakes.

When you get to zero that does not mean everything is accurate, just that

you have filled in the boxes.

COLLEGE OF MEDICINE COM FBP V16.3

FACULTY RECRUITMENT BUSINESS PLAN [enter]

GENERAL INFORMATION

17

Prepared by: JFR #: Working Posn Title (JFR Description):

Transaction Type: Last Revision Date: Section/Division:

Department: Tenure Track: Service Line:

Position Type: Rank: AAMC Specialty:

New/Replacement: Start Date: AAMC Degree:

Replacement Name: Candidate Name: MGMA Specialty:

Faculty/Extender: Malpractice Specialty:

1.0 FTE Weekly Hrs: 50.00 Position Budgeted (Curr Year): If budgeted, Identifier:

POSITION/ACTION JUSTIFICATION

1 Describe rational and justification for incremental revenue and duties, and how this action aligns with Dept, College and UAMS priorities, including addressing clinical, education and research priorities.

[select]

[select]

[select] [select]

[select]

COMPENSATION

[select]

[enter]

Request to Hire

[select] [select]

[select]

[enter]

[enter]

[select]

[enter]

[enter]

[select]

[select]

“Assis, Assoc, Prof”: use when you are not sure of the rank (pulls

Assoc Benchmarks)

Current Year Budget: this must be accurate or it will be sent back

This statement should be short and sweet. Long wordy justification are less likely to be read.

Weekly hours can be adjusted. Just indicate “why” in the box provided

Compensation Tab

Each tab has data entry “error” counts to help ensure the

template if fully completed

All faculty positions should always complete the AAMC specialty and degree. MGMAshould be filled out when clinical faculty.

SALARY

1 Year 1 Year 2 Year 3 Year 4 Year 5

Base Salary: Base Attachment Title(s): Fringe Rate: 20.0% UAMS Salary: -$ -$ -$ -$ -$

Base Attachment: COLA: 2.5% UAMS Fringe: -$ -$ -$ -$ -$

UAMS Salary: Subtotal: -$ -$ -$ -$ -$

VA Salary: UAMS FTE: 1.00 UAMS 1.0 Normalized: -$ -$ -$ -$ -$

Total Salary: VA FTE: - VA 8ths 0

UAMS 1.0 Salary: Total FTE: 1.00 VA Salary: -$ -$ -$ -$ -$

VA Fringe: -$ -$ -$ -$ -$

Compensation Justification (if total comp is greater than the 50%ile): Subtotal: -$ -$ -$ -$ -$

Grand Total: -$ -$ -$ -$ -$

Salary Benchmarks

AAMC:

MGMA:

Specialty Association:

Specialty Assoc Salary Benchmarks:

RVU Benchmarks

MGMA:

Specialty Association:

Specialty Assoc wRVU Benchmarks:

-$

75%ileMedian25%ile

-$

-$

no datano data

0

25%ile Median 75%ile

no data

no data

0 0

no data no data

Selecting the total FTE and the VA 8ths will Auto calculated

the split between the VA and UAMS

If the Department uses specialty association benchmarks for salary

and wRVU, please enter them here

This statement should be short and sweet. Long wordy justification are less

likely to be read.

Compensation Tab

Adjust the fringe to reflect the best estimate of the position

…continued

Compensation Tab

Enter which unit will pay for the “estimated” incentives and the funding source for the incentive

…continued

INCENTIVES

0

P&L Year 1 Year 2 Year 3 Year 4 Year 5 Year 1 Year 2 Year 3 Year 4 Year 5

-$ -$ -$ -$ -$

-$ -$ -$ -$ -$

-$ -$ -$ -$ -$

-$ -$ -$ -$ -$

Total: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

FringeExtra Comp

Rev TypDescription/CalculationMission



EFFORT

Yr1 Yr2 Yr3 Yr4 Yr5

# # # FTE FTE FTE FTE FTE

0 ADMINISTRATION If contract/institute funded, indicate if this is on-going or time-limited

x x - - - -

x x - - - -

x x - - - -

x x - - - -

x x - - - -

- - - - -

0 RESEARCH

x x - - - -

x x - - - -

x x - - - -

x x - - - -

x x - - - -

Assignment Estimates

- -

- -

- -

- -

- -

Assignment Assignment Details P&T Effort Duration Duration P&L

-

-

-

-

-

Duration

Cost Center

ASSIGNMENTS

Cost Ctr DetailsFTE Est.Hr Est. Rev Type

-

-

-

-

-

-

-

This section is only for modeling purposes. This

allows you to use hours to help define the FTE

Enter the assigned

FTE by year

Assignment Tab

Each mission area has a dropdown for

recognized assignments

The Assignment tab “distributes” the salary to the funding unit (i.e. ICE,

COM, ACH, Institutes, or Other)

Enter which unit will pay for the

“assignment” and the funding source

0 EDUCATION

x x - - - -

x x - - - -

x x - - - -

x x - - - -

x x - - - -

Assigned FTE: - - - - -

0 CLINICAL

#1 x x - - - -

#2 x x - - - -

#3 x x - - - -

#4 x x - - - -

#5 x x - - - -

#6 x x - - - -

Assigned FTE: - - - - -

Compensation Plan Effort Summary P&T Effort Summary

5 Total Assigned FTE: - - - - -

Service Error Check: 1 1 1 1 1

Research Remaining FTE: 1.00 1.00 1.00 1.00 1.00

Education

Clinical Teaching

Clinical

VA

Total

ICE

-

-

-

-

-

- - - - -

ACH

-

-

-

-

Year 1 Effort

Administration

Research

Education

Clinical

Total

COM

-

-

-

-

VA -

-

-

Inst

-

-

-

-

-

Other

-

-

-

-

-

-

-

-

-

-

- -

Total

- -

- -

-

-

-

-

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -

-

-

-

Year 1 Effort

This section is a summary of the assigned FTE

Helps to ensure you have assigned

the full FTE

Assignment Tab

If desired, you can itemize each clinical assignment and itemize revenue from each assignment

…continued

As you add expense to grants, contracts, foundation, gifts, Dean’s Commitments and Budget, the business plan will auto

generate calculate the needed revenue in the proforma. Clinical revenues will have to be added separately.



INCREMENTAL NEW SPACE

6 Square Feet and Description Square Feet and Description

Office Space Requested? Lab Space Requested?

New Clinic Space Requested? Animal Requirements?

New Inpatient Beds? Other Space Requested?

INCREMENTAL COMMON COSTS

0

P&L Rev Type Year 1 Year 2 Year 3 Year 4 Year 5

Computer (new positions) -$

Educational Funds (faculty only) -$ -$ -$ -$ -$

Furniture (new faculty only) -$

Moving/Relocation (faculty only: max 1/12 base) -$

Malpractice (clinical faculty only) -$ -$ -$ -$ -$

Total: -$ -$ -$ -$ -$

Type Description

OTHER EXPENSE

This section is for common costs. This is to help ensure we capture these

common costs for all faculty

Other Expense Tab

Outline any space needs. Caution, if yes is entered here,

this may hold up the JFR process until the space need is resolved.

These costs will auto populate depending on the “new/replacement” selection. These can

be adjusted to align with expected costs.

INCREMENTAL OTHER COSTS

0

P&L Rev Type Year 1 Year 2 Year 3 Year 4 Year 5

Total: -$ -$ -$ -$ -$

INCREMENTAL OVERHEAD COSTS

0

Rate P&L Year 1 Year 2 Year 3 Year 4 Year 5

21% COM -$ -$ -$ -$ -$

21% ICE -$ -$ -$ -$ -$

21% ACH -$ -$ -$ -$ -$

Total: -$ -$ -$ -$ -$

Type Metric

Contract

Type Description

COM Overhead

ICE Overhead

ACH Overhead

All Revenue (excludes restricted)

All Revenue (excludes restricted)

This section is for overhead costs. Enter additional overhead as needed.

Other Expense Tab

This section provides space to itemize any additional cost expected as part of this recruitment. Start-up packages would go here.

…continued

Other Revenue Tab

This section provides auto calculates revenue based on expenses, such as salary support for grants, contracts, foundation, gifts, and Dean’s Commitments.



INCREMENTAL OTHER REVENUES

P&L Year 1 Year 2 Year 3 Year 4 Year 5

COM -$ -$ -$ -$ -$

COM -$ -$ -$ -$ -$

COM -$ -$ -$ -$ -$

COM -$ -$ -$ -$ -$

COM -$ -$ -$ -$ -$

COM -$ -$ -$ -$ -$

COM -$ -$ -$ -$ -$

ICE -$ -$ -$ -$ -$

ICE -$ -$ -$ -$ -$

ICE -$ -$ -$ -$ -$

ACH -$ -$ -$ -$ -$

ACH -$ -$ -$ -$ -$

OTHER REVENUE

Type Description

Budget

Grant

Contract

Foundation

Gift

Dean's Commitment

Direct Expense Support



Other

Grant

Contract

Other

Grant



Contract Direct Expense Support







OTHER -$ -$ -$ -$ -$

OTHER -$ -$ -$ -$ -$

OTHER -$ -$ -$ -$ -$

0

Total: -$ -$ -$ -$ -$

Gift

Budget

Other




Other Revenue Tab

This section provides space to itemize any additional revenue expected as part of this recruitment, such as technical revenue, additional contract revenue, etc.

…continued



Clinical Revenue Summary Year 1 Year 2 Year 3 Year 4 Year 5

Adj wRVUs - - - - - Volume wRVUs Collections

Adj Collections -$ -$ -$ -$ -$ - - -

% of Full Capacity #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

CLINICAL ASSIGNMENTS

CPT Description Volume Charge Collections wRVUs Coll/wRVU Coll Rate wRVU/Count Volume wRVUs Collections

CLINICAL ASSIGNMENT #1

0 Assignment Description: Annual Hrs: - Clinical Location:

To add rows, copy one or more rows in the middle of the section, and "insert copied cells"

-$ 0% - - -$

-$ 0% - - -$

-$ 0% - - -$

-$ 0% - - -$

-$ 0% - - -$

Profile Data Projections

CLINICAL REVENUE

Projections

0

This section allows for a cut and paste of CPT/charge/collection and wRVU details. These details can be for a single provider

or a whole section

Clinical Revenue Tab

This section outlines the full volumes, wRVUs and Collections

of all clinical assignments

Enter the specific volume you expect for this one recruitment

-$ 0% - - -$

-$ 0% - - -$

-$ 0% - - -$

Total - -$ -$ - -$ 0% - - - -$

Volume Check: Daily Projected Volume: #DIV/0!

Year 1 Year 2 Year 3 Year 4 Year 5 P&L

Faculty Productivity 100% 100% 100% 100% 100%

Incremental Revenue 100% 100% 100% 100% 100%

Adj wRVUs - - - - -

Adj Collections -$ -$ -$ -$ -$

Click the + sign for more assignment sheets





Incremental Revenue Explanation

Enter here the proportion of incremental revenue outlined in the assignments, and outline the rational (e.g. clinic wait times,

expected growth, sending referrals to outside physicians, etc)

Clinical Revenue Tab

Outline the level of ramp-up you expect from a new hire; first year expectation

will not likely ever be 100%

Enter which P&L the collections will apply

…continued



[enter]: wRVU PROJECTIONS AND REQUESTED COMPENSATION

0 Year 1 Clinical FTE: - Base Salary: -$

Incremental wRVUS: - Base Attachment: -$ VA Salary: -$ Incentive: -$

Full Capacity wRVUs: - UAMS Salary: -$ Total Salary: -$ Total Comp: -$

DIVISION/UNIT/SECTION ANALYSIS

Sort by Rank & Total Comp Sort by Rank & Total Comp

Name Rank SAP FTE

Actual

Clinical

FTE

Description of Non Clinical FTE

(Assignments & Funding Source)

Prior 12

Months of

wRVUs

Median

Benchmark

Imputed

Clinical FTE Difference Salary

Incentive/

Extra Duty

Total

Comp Include?

- - - -$ Yes

- - - -$ Yes

- - - -$ Yes

- - - -$ Yes

- - - -$ Yes

- - - -$ Yes

- - -

DIVISION ANALYSIS

SHOW ALL ROWS HIDE UNUSED ROWS

Enter the recognized assignments which define the difference between the

faculty’s CFTE and their full FTE

Division Template Tab

These buttons expand additional rows or hide unused rows.

Use this indicator to exclude this row from the analysis. This is helpful for midlevel providers.

This tab’s aim to provide clear evidence that the current faculty working the same subspecialty as the position outlined in the business plan are working at or beyond

expectations, thus defining the need for additional faculty.

JFR Committee will Review

COLLEGE OF MEDICINE JFR #: [enter] COM FBP V16.4

FACULTY RECRUITMENT BUSINESS PLAN Last Revision Date: Transaction Type: Request to Hire

Error Count:

GENERAL INFORMATION

Department: [select] Working Posn Title: [enter] New/Replacement: [select]

Section/Division: 0 Position Type: [select] Replacing: 0

Service Line: [select] Tenure Track: [select] Start Date:

Candidate Name: 0 Rank: [select] Incremental Space Needed?: No

COMPENSATION

Base Salary:

Base Attachment:

UAMS Salary: AAMC:

MGMA:

VA Salary: Specialty Assoc:

Total Salary: Specialty Association:

Incentive: 1.0 Normalized FTE Compensation:

Total Comp:

YEAR 1 COMPENSATION PLAN EFFORT SUMMARY

Administration

Research

Education

Clinical

VA

Total

FINANCIAL IMPACT SUMMARY

COM

ICE

ACH

INST

Other

Total

wRVU PROJECTED PRODUCTIVITY

Incremental Clinical Locations:

ICE

ACH

Total

MGMA Benchmarks Specialty Benchmarks

MGMA CFTE Normalized Specialty CFTE Normalized

Full Capacity wRVUs

DEAN'S COMMITMENT REQUESTS

COM

JUSTIFICATION

[enter]

JFR Review Comments:

-

Grand Total

-$ -$ -$ -$ -$ -$

-

-

-

-

0

25%ILE MEDIAN

-

-

-

-

-

-$

[enter]

30

Year 4 Year 5

-

-

-

-

-

-

-$ -$

-$

Administrative Assignments

-$

Year 1 Year 2 Year 3 Year 4 Year 5

25%ILE MEDIAN 75%ILE

- - -

- - -

MEDIAN 75%ILE

no data no data

no data no data

-

Year 1 Year 2 Year 3

-

- -

-

-

-

-

-

-

-$

-

-

-

25%ILE

no data

-

-

-

-

-

-

-

COM ICE ACH INST

-

no data

-$

-$

-$

-$

-$

-$ -$ -$

-

-

-

-

- -

-

-

-

-

-

-

-

-

-

FTE

Year 1

-$

-$

-$

-$

-$

-$ -$

-$ -$

Other Total

Year 4 Year 5

-$ -$

-$

-$

Year 2 Year 3

-$ -$

-$

#DIV/0!

-$ -$

-$

-$

-$ -$ -$

75%ILE

- - -

- - -


FACULTY RECRUITMENT BUSINESS PLAN

PROFORMA


Total Impact (18,500)$ -$ -$ -$ -$

COM

Incremental Budget Impact

L# Year 1 Year 2 Year 3 Year 4 Year 5

Computer (16) 2,000$ -$ -$ -$ -$

Furniture (20) 4,500$ -$ -$ -$ -$

Moving/Relocation (23) 12,000$ -$ -$ -$ -$

Total Costs 18,500$ -$ -$ -$ -$

Impact (18,500)$ -$ -$ -$ -$

ACH

Incremental Budget Impact


Clinical Pro Fees (47) 74,673$ 93,341$ 93,341$ 93,341$ 93,341$

Contract (53) 120,974$ 110,546$ 114,974$ 119,513$ 124,165$

Total Resources 195,647$ 203,888$ 208,316$ 212,854$ 217,507$

Overhead (57) 15,681$ 19,602$ 19,602$ 19,602$ 19,602$

Salary & Fringe (58) 172,800$ 177,120$ 181,548$ 186,087$ 190,739$

Educational Funds (61) 5,000$ 5,000$ 5,000$ 5,000$ 5,000$

Malpractice (66) 2,166$ 2,166$ 2,166$ 2,166$ 2,166$

Total Costs 195,647$ 203,888$ 208,316$ 212,854$ 217,507$

Impact -$ -$ -$ -$ -$

REFRESH

The committee will review the first two tabs (Summary and Proforma)

jfr faculty hire business plan template training · · 2016-03-02jfr faculty hire business plan...

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