leave at cern introduction 1.annual leave 2.official holidays, annual shutdown 3.leaves linked to a...

Leave AT cernLeave AT cern

INTRODUCTION

1. Annual leave

2. Official holidays, Annual shutdown

3. Leaves linked to a birth

4. Sick leaves

5. Special leaves

6. Home leave

7. Additional travel

Human Ressources/Organization, Procedures & Services/lyl

INTRODUCTION Official documents:

Staff Rules and Regulations: Chap II - Section 4 Administrative Circulars:• 3 - Travel to the home station and home leave• 14 - Accidents and illnesses suffered by members of the personnel • 21 - Special leave• 22A - Award of additional periods of membership in the Pension Fund to

shift workers — Early departure • 22B - Duration and special compensation for shift work • 25 - Shift work - special provisions for the Fire & Rescue Service

Before taking leave:

request via EDH (CERN administrative software)

(Employed members of the personnel wishing to take leave shall first obtain the written authorisation of their hierarchical supervisor or equivalent. The granting of leave shall be subject to operational requirements.)

Contact your DAO/secretariat before taking special leaves or to notify an absence


1.1. ANNUAL LEAVEANNUAL LEAVE

Leave year: 01.10. - 30.09. 2.5 days/month => 30 days/year Maximum of 30 jours transfert to

following year Possibility of taking leave in

advance


2.2. OFFICIAL HOLIDAYS, OFFICIAL HOLIDAYS, ANNUAL SHUTDOWNANNUAL SHUTDOWN

10 official holidays (SRR ; R II 4.33)

Annual shutdown

In principle last week of December / first week of January

Not deductible from annual leave


3.3. LEAVES linked to a LEAVES linked to a birthbirth

MATERNITY LEAVEMATERNITY LEAVE Female MoP Medical certificate Total duration: 16 weeks

6 weeks before birth 10 weeks afterwards

Extended by 3 weeks in the event of a premature birth in the event of multiple births as of the second child if the employed member of the personnel is a single parent

Extended by 4 weeks if breastfeeding

PATERNITY LEAVEPATERNITY LEAVE 6 days (+ 3 additional working days in the event of multiple births) from

pregnancy and on 1st year

PARENTAL LEAVE PARENTAL LEAVE unremunerated maximum of 3 months' on 3 years (minimum period of 10 days)

Request via HR advisor

ADOPTION LEAVEADOPTION LEAVE maximum ofmaximum of 15 weeks 15 weeks


4.4. SICK LEAVES SICK LEAVES (illness or (illness or injury)injury)

With medical certificate (explained by M-L. LECOQ)

Without certificate: 7 calendar days/year (NB: for periods of a maximum of 4 successive days)

Illness of a close relative*: 7 calendar days/year/per MoP(increased by 5 calendar days in the event of serious illness of a dependent child for single parent).

Compasionnate leave (unremunerated): maximum of 3 months to care for a close relative* (minimum period of 10 days)

Request via HR advisor

* Close relatives: spouse, child, father or mother, brother, sister, parent-in-law or step-parent


5.5. SPECIAL LEAVESSPECIAL LEAVESAdministrative Circular No 21

Contact your DAOSPECIAL LEAVE ASSOCIATED WITH FAMILY SITUATIONS

Special leave for family reasonsSPECIAL LEAVE FOR CIVIC DUTIES OR MILITARY SERVICE BY A

MEMBER OF THE PERSONNELLeave for civic duties Leave for military service

SPECIAL LEAVE ASSOCIATED WITH ADMINISTRATIVE SITUATIONS Special leave for first removal Long service leave Leave in the framework of a disciplinary measure Special leave during the notice period Special training leave Special leave to compensate the disadvantages entailed by shift

work SPECIAL LEAVE FOR PROFESSIONAL REASONS AND PERSONAL

CONVENIENCE Request via HR advisor


6.6. HOME LEAVEHOME LEAVEA. Staff members

International indemnity Contract duration: minimum 2 years

For contracts of less than 2 years, if renewed, contact your secretary to open your home leave account.

Length of stay: minimum 5 calendar days + travelling time

If these conditions are fulfilled, 1 home leave entitles you to:

- Lump sum (+ distance indemnity, depending on your home station)

- Travelling time : - depending on your home station - non deductible from annual leave


B. Fellows (contract AFTER 01/07/06)

Contract duration: minimum 2 yearsFor contracts of less than 2 years, if renewed, contact your secretary to open your home leave account.

Length of stay: minimum 5 calendar days + travelling time

If these conditions are fulfilled, 1 home leave entitles you to:

- Travelling time : - depending on your home station - non deductible from annual leave


8.8. ADDITIONAL ADDITIONAL TRAVELTRAVEL

Staff members only International indemnity Home station> 500 km

(as the crow flies) Not for indefinite term contracts

If these conditions are fulfilled, 1 additional travel entitles you to:

- Lump sum


1st janv.X

1st janv.X+1

1st janv.X+3

1st janv.X+4

1st janv.X+2

1st

travel2nd

travel3rd

travel4th

travel5th

travel

1st day of contract 1 year 2 year 3 year 4 year

1st HL 2nd HL 3rd HL

Home Home LeaveLeave

AdditionaAdditional travell travel

Every 2 years (on contract start date anniversary)

Every calendar year (1st January)Human Ressources/Organization, Procedures & Services/lyl

PROCEDURE for PROCEDURE for Home Leave and Additional TravelHome Leave and Additional Travel

Leave request via EDH (travelling time deducted)

Travel Confirm when back

(BUT if modifications, make it in EDH before confirmation)

Amount transferred to bank account (staff members)

(1 or several special home leaves could be granted, even during the first year of contract or even if you have already taken your home leave, but only for family reasons (AC3.IV))


CONTACT

Lynda LEROUX, HR-OPS-SER

E-mail: [email protected]

Direct phone: 7.39.03

Websites: http://cern.ch/hr-services/

http://support-leave.web.cern.ch/support-leave/


leave at cern introduction 1.annual leave 2.official holidays, annual shutdown 3.leaves linked to a...

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