lilli freda and wp2 team epos communication plan communication, dissemination, exploitation epos...
TRANSCRIPT
Lilli Fredaand WP2 Team
EPOS Communication Plan communication, dissemination, exploitation
EPOS kick-off meeting 5th – 6th – 7th October 2015
WP2 - Communication and Dissemination
EPOS Communication Plan (D2.1 M6 of WP2)
Roadmap to efficiently and effectivelycommunicate the EPOS enterprise
The EPOS Intranet by Nicholas Ferguson, COMMpla(including web portal D2.3 M6 of WP2)
Scheme of the presentation
WP2 description
Objectives design, deliver and operate a communication strategy to promote EPOS within its internal community, in the wider Earth science community, and beyond
Participants INGV, NERC, UiB, IGF PAS, GFZ, ZRC SAZU, UCPHTask 2 in TCS WPsthe entire Consortium*
*As stated in GA: Art. 28.1 Obligation to exploit the results
Art. 29.1 Obligation to disseminate results Art. 38.1 Communication activities by beneficiaries
Task Leader Participants Deliverables
2.1 Communication Strategies INGV All D2.1 D2.2
2.2 Dissemination activities INGV NERC, IGF PAS, UCPH D2.3 D2.4
2.3 Stakeholder Relations UiB IGF PAS, INGV, GFZ, ZRC SAZU D2.2 D2.5
2.4 Coord. of training activities INGV* NERC, GFZ, IGF PAS, UCPH D2.6
2.5 Global Cooperation INGV* NERC, GFZ, UCPH, ZRC SAZU D2.7
2.6 Impact Analysis NERC INGV, UiB, IGF PAS, GFZ D2.8 D2.9
Structure
*Board coordinated by INGV
WP2 descriptionObjective design, deliver and operate a communication strategy to promote EPOS within its internal community, in the wider Earth science community, and beyond
OperationCoordinationMonitoring
facilitate operational management of the project by guaranteeing communication between partners and within the communities
engage further potential stakeholders through a shared communication plan by identifying and
understanding their needs
WP2 description
sustain communication within the EPOS enterprise
circulating information and interacting with the boards and bodies belonging to the
European Commission
EPOS Communication Plan What is it?It is on-going process, dynamic and informed by strategic analysis and stakeholder feedback
Overarching Aimto guarantee full exploitation of EPOS achievements• explaining and promoting the benefits of the EPOS infrastructure• ensuring that different stakeholders are timely and well informed • increasing societal use of solid Earth data and related EPOS services
Structure• Objectives• Target audience • Strategy• Activity Plan• Impact assessment
• maintain the EPOS brand
• increase the success rate of the plan for construction
• keep the already engaged partners interested and involved
• ensure that all partners are aware of what the rest of the team is doing
• attract further potential partners (including private sector)
• encourage students and scientists to join the enterprise through partners
• create the transfer of knowledge among heterogeneous communities
• enhance reputation and visibility at local, national, and international level
• draw the attention of decision-makers
• disseminate achievements for promoting the full exploitation of results
Objectives EPOS Communication Plan
SpecificMeasurableAchievableRealisticTime-bound
Objectives Target audience Strategy Activity Plan Impact assessment
Target Audience(EPOS PP stakeholders)
EPOS Communication Plan
The EPOS communication strategy builds on the lessons learned and the relationships established during the PP
Objectives Target audience Strategy Activity Plan Impact assessment
SCIENTISTS • Data providers• Data users within the solid Earth community• Data users outside the solid Earth community• IT experts
GOVERNMENTS• National governments• Funding agencies• European Commission
PRIVATE SECTOR• Industry• Small Medium Enterprises
SOCIETY• Students at any level• General public
Target Audience(EPOS IP stakeholders)
EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
Strategy EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
Once defined the target audiences we can develop the strategy
to adopt appropriate actions and communication channels to effectively engage with them
EngagementSuccessful engagement will enable large exploitation of EPOS services in terms of both, large volume of used services and large number of users
CommunicationTo efficiently keep interested and involved the already engaged partners as well as inspire and engage stakeholders not yet involved
DisseminationAll the activities related to the public disclosure of the project results within the intended audiences
Training All the activities dedicated to training users/trainers of the EPOS infrastructure as well as to educate other stakeholders on the EPOS potential impact
Impact AssessmentAll the activities associated with the assessment of the communication impact and use of the infrastructure for science, innovation and society
Strategy EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
Channels for • Engagement• Communication • Dissemination• Training
Roadmap (purpose, timeline, responsibilities)
Resources (budget & personnel)
Activity Planoperational strategy
EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
• Scientists• Governments• Private Sector• Society
Engagement(meetings, events, exhibitions, …)
• Scientists• Governments• Private Sector• Society
Communication(face-to-face meeting, web portal, forum,
social media, formal written documents, …)
•Scientists•Governments•Private Sector•Society
Dissemination(newsletters, papers, brochures, …)
• Scientists• Society
Training(webinar, seminars, e-learning, …)
Activity PlanChannels for
EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
Purpose Approve Statutes
Keep SES community involved
Engage Space Agency Newsletter
Target Audience BGR Data users within SES Satellite data
providers Scientists
Contents StatutesData access, guidelines to access services
Data policy & data products elaboration
News about the project
Phase Approval Inform & engage Inform/engage Collaborate
Mode Meeting Meeting, conferences, demonstrators
Meetings, brokerage events Written articles
Timeline mid-2016 On-going 2016-2017 Quarterly
Responsible Interim Office TCS WP Teams & WP2 TCS WP12 &
WP2WPs participants & WP2
Output Approval Use of the data and services
Access to satellite data Publication
Impact Voting countries User accountability Data types and
quantification Number of readers
EPOS Communication Plan Activity PlanRoadmap (purpose, timeline, responsibilities)
Activity Plan Resources (budget & personnel)
• Key People: L. Freda, S. Filosa, B. Angioni, L. Postpischl, D. Bailo, V. Hards, E. Ward, K. Atakan, B. Orlecka-Sikora, S. Lasocki, G. Lizurek, J. Lauterjung, T. Hoffman, S. Sebela, N. Ravbar, H. Thybo
WP2Budget: 514.055 Euro
• Contact persons and related teams: ORFEUS, Pierre Briole, Rui Fernandes, Teresa Ferreira, Michele Manunta, Pavel Hejda, Peter Styles, Frédérique Lumier, Mirjam Kan-Parker, Dave Schofield
Task 2 of TCS WPs Budget: as decided in TCS WP
• COMMplaWP1 Comm. ManagementBudget: outsourcing COMMpla
• All Beneficiaries for community buildingBeneficiaries
EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
Why? Improvement: without evaluating the communication effort, we will not know what works and what doesn’tEvaluation allows finding mistakes and improving the effort
Accountability: without evaluation, we do not know (and cannot prove) what we have achieved; i.e. we cannot justify our expenditure of time, energy …… and funds (to the EC and taxpayers)
How?Monitoring activitiesFinding and using short-term and long-term indicatorsFinding and using appropriate key performance indicators
Impact Assessment (Evaluation)
EPOS Communication Plan
Objectives Target audience Strategy Activity Plan Impact assessment
Take home messages
The overarching aim of communication is to guarantee full exploitation of achievements
A successful Communication Plan means a successful project
The success of the Communication Plan is under the responsibilities of
WP1, WP2, and task 2 in each TCS WP and of the whole Consortium
Thank you
CLARUS kick-off Meeting 20
COMMpla - Delivering multichannel platforms & on-line solutions to commercial
clients & incorporated in RTD efforts
Web applicationse-commerce, legacy systems, CRM
Mobile solutionsWeb platforms
Digital Marketing and Communications
Energy| Risk Management & Insurance | Automotive | Retail and more
future
Internet(big) data
infrastructures
cybersecurity
5G
EU-Brazil cooperation
Cloud computing
What do these numbers mean to you?
• 17• 46• 48• 94
• 119• 159• Thousands
Here’s your answer
• 17 Work Packages• 46 partners• 48 months• 94 Tasks
• 119 deliverables• 159 at the kick off• Thousands of
messages
A platform for EPOS knowledge management, collaboration and communications
• Collaboration platform to help you manage communications, at a WP (and task) level
• WP-level communication– Discussion – Communications– Events calendar for meetings, events &
deadlines– File repository – sharing files– Web conference tool – for your WP & task
calls– Coming soon: Wiki, project management
tool, event management tool, online training
Developed in Drupal v.7 with ATRIUM Core
Events/Calendar
Create & plan events, conf calls
meetings, deadlines etc.
Simply click on a day and add the information
Choose who to send a notification to for
the event: WP, individuals
Add dates, description,
attachments etc
Setting up an event
Publish
File sharingSimple to upload & download files
Create new folders for
tasks/sub-tasks etc
Cancel or archive unwanted files
Recently uploadedUpload/edit
Web conference toolSimple web conf set up
Add the call to your events
calendar
Add a description & Invite other WPs to the call
Set up a call
How to get onto a conference call
One-click access to open or join
calls
One-click access to attend or
moderate the call
Conference call platform
See who has joined the call ChatUpload files (non-
editable)
BigBlueButton
How to join the intranet• Check your inbox for an invitation email from [email protected]• Subject: EPOS Intranet log in details• Username & password included in the message• If you have not received this email then inform your WP leader• WP Leaders will provide additional contacts to be added to
intranet following meeting
Log in http://intranet.epos-ip.org/
Beta version – Testing from now! Full version ready for use by end of October
Please start using it todayFeedback or help:
Highlighting EPOS services
Our new-look website - epos-eu.org
Intranet access
Subsections for all TCS & ICS services
Managed & populated by each WP dissemination
team
Developed in Drupal v.7
ICS & TCS Sub-menusServices | Users | Data providers
End-user surveys
Coming soon
• Internal wiki• Project management tool• Online training tool• Event management tool
