Local District West Title I Updates

Celina Reynosocelina.reynoso@lausd.net(310) 914-2134

Sean Leyvasel8766@lausd.net(310) 914-2145

Grounding Activity1. Introduce yourself to the people at your

table. State your:Name, School, and Years of experience as a Title I Coordinator/Designee

2. Think of someone who had a positive influence on your academic career. What did they do to influence you?

3. What are your roles and responsibilities as the Title 1 Designee to support student learning?

Faces of Success

Categorical Program Adviser/Title I Coordinator Responsibilities

The job description for the Categorical Program Adviser/Title I Coordinator has recently been revised.

Review the previous and current job descriptions. What do you notice?

Focusing on the revised job description, place a:

+ next to the three duties that you spend the majority of your time or are your strengths? next to any duties you have a question about or need clarity★ next to a duty you need to begin to practice to improve your role as the Title I Designee

On a Post-it, write down one job duty that we can support you with and place it on the posted

charts around the room.

Changes and Updates

• BUL-2643.6 Documentation for Employees Paid from

Federal and State Categorical Programs

• Professional Development Pay Rates

• Budget Errata Pages “Custodial and Clerical Overtime/Relief”• BUL-6517.0 Review Process for Supplemental Instructional

Materials (SIM) Purchased with Title I Funds new

• BUL-6518.0 Restricted Use of P-Card, Ghost Card, and Travel Card for Title I Program Purchases new

• School Imprest Account (Bulletin forthcoming)

• BUL-3508.7 Categorical Equipment Inventory

• Meal Applications (Bulletin forthcoming)

• SPSA Plan Writing

BUL-2643.6 Documentation for Employees Paid from Federal and

State Categorical Programs

Click here to access BUL-2643.6

This Just In!• Title I funds can only be utilized to pay “PD Teacher X-Time if

the PD is mandated by the school for ALL teachers or for all teachers in a subject area or grade level.• School must provide proof that all teachers attended and if some

missed, a make-up day must be provided. Attachment H of BUL-2643.6 must be completed (attach agenda and sign-ins) for each participant.

• If training is NOT mandated, only training rate can be used!

• Teacher X-Time (not PD Teacher X-Time) used for planning and developing curriculum, this policy does not apply! Attachment H of BUL-2643.6 must be completed (attach agenda and sign-ins) indicating that this is not PD but planning time.

Time-Task Monitoring Calendar

Time-Task Monitoring Calendar is a document that provides monthly accountabilities to ensure your site is implementing a compliant Title I Program.

The 2014-15 Time-Task Monitoring Calendar can be accessed on the Federal and State Education Programs website at fsep.lausd.net or by clicking here.

NOTE: The 2015-16 Time-Task Monitoring Calendar is forthcoming

Program and Budget Handbook Errata Pages

Click here to visit the FSEP website to download the latest version of the Program and Budget Handbook (updated 8-12-

15)

Custodial and Clerical Overtime/Relief

• As a result of the 2014-2015 Federal Program Monitoring, Custodial Overtime/Relief and Clerical Overtime are no longer allowed expenditures in Title I.

• During budget development, Custodial and Clerical Overtime/Relief were restricted items and earmarked in “pending distribution.” All schools that allocated funding for these expenditures must conduct a School Site Council meeting to determine the appropriate use of funds and complete a Budget Adjustment Request.

• Custodial Supplies will continue to be allowable but are restricted and are allowable for intervention programs only.

BUL-6517.0 Review Process for Supplemental Instructional Materials (SIM) Purchased with Title I Funds new

• The 5% limit on SIM is no longer applicable for 2015-16

• The specific supplemental item(s) must be described on the SPSA update page.

• Schools can now purchase certain SIM items found in the LAUSD General Store Catalog. For the list of the items, click here or visit the Federal and State Education Programs website.

• Based on the 2014-15 Federal Program Monitoring Findings and beginning in 2015-16, Title I Coordinators in each Local District will serve as additional approvers of school site SIM shopping cart purchases.

To access BUL-6517.0, click here.

BUL-6518.0 Restricted Use of P-Card, Ghost Card, and Travel Card for Title I Program Purchases new

Restricted Use of P-Card May not use Title I funds to reconcile P-Card. Except for the following:

• Admission fees• Conference registration fees• Supplemental Instructional Materials

When reconciling for any of the above exceptions, schools must submit appropriate Title I Documentation.

Ghost Card• For all Ghost Card reconciliations, the funding must be split into two

separate lines with no more than half of the total dollar amounts being charged to Title I funds and the other half charged to any appropriate non-Title I fund

If a school does not adhere to the procedures outlined in BUL-6518.0 three times in the same school year, the school will no longer be allowed to use Title I resources to reconcile P-Card expenditures for that year.

To access BUL-6518.0, click here.

School Imprest Account

Bulletin forthcomingAllowable Title I Expenditures include:

• Admission Fees• Conference Registration Fees• Parent Conference fees• Supplemental Instructional Materials (SIM) not General

Supplies

Required documentation:• SPSA page or SPSA Update (must be specific to the

expenditure)• Detailed, itemized receipts • Approved 10.12.1 conference forms (when applicable)

• Federal and state guidelines require an inventory for equipment purchased with categorical funds. Inventories must include each piece of categorically funded equipment costing $500 or more that is on campus and still in use.

• Documentation must be submitted electronically to FSEP in Excel format FSEP@lausd.net

• A physical check of the equipment inventory must be, at a minimum, conducted every two years, and the results of the physical check must reconcile with the inventory records on file.

• Local District West Title I Coordinators will contact schools needing to submit documentation to FSEP. Support will be provided to schools to ensure all Categorical Equipment Inventories are completed.

To access BUL-3508.7, click here.

Bulletin 3508.7-Inventory Requirements for Equipment Purchased with Categorical

Program Funds

Meal ApplicationsBulletin forthcoming

• Ensure that all families have submitted a meal application for 2015-16. The application is used:• to determine eligibility for the free/reduced price meal

program • in the calculation of the Title I Ranking for the school

• All schools who were provision 2 in 2014-15 schools will reset to its base year. This means all meal applications must be collected to determine continued eligibility as a provision 2 school for 2016-17.

• Meal Applications have been mailed out families beginning in July of 2015. Families can also apply on line at http://achieve.lausd.net/Page/852.

Meal Applications

IMPORTANT DATES:

• 9/30/15- Last day for students to use previous school

year eligibility

• 10/7/15 (CBEDS day)- Capture enrollment data for

Title I Ranking

• 10/23/15 (12:00 p.m.)- Last date to submit Meal

Applications

Title I RankingStudents meeting all three criteria listed below will be included in the counts for Title I Ranking:

1. Enrolled at the school by the 2015-16 Fall Census Day (i.e., CBEDS Day) which is October 7, 2015; and

2. Student must be 5-17 years old on October 7, 2015; and

3. Student must have submitted a complete 2015-16 meal application by October 23, 2015 and determined to be eligible for free/reduced-price meals.

Click here to access the 2015-16 Title I Ranking

Title I Funding

Title l (7S046)

Parent Involvement (7E046)

* Spring 2015 budget development rates

Poverty Percentage Per Pupil Rate*

65% - 100% $615

50% - 64.99% $467

Less than 50% (First Year Non-Title l: Hold Harmless Schools)

$300

Poverty Percentage Per Pupil Rate*

65% - 100% $11

50% - 64.99% $9

Less than 50% (First Year Non-Title l: Hold Harmless Schools)

$6

Single Plan for Student Achievement (SPSA)

• All schools will be re-writing their SPSA this year for

implementation in the 2016-17 school year.

• FSEP is in the process of creating and implementing an

on-line SPSA template.

For SPSA Resources, click here.