ltc 408-2014 reports and informational items for the december 17, 2014 comm

8/15/2019 LTC 408-2014 Reports and Informational Items for the December 17, 2014 Comm

1/65

MNN

BMWNEMENIEMNIMNIMIIIMNIIIIIMNIIIIIMNEMEI

MOM

MIAMIBEACH

OFFICE OF

THE

CITY MANAGER

LTC # 408 -2014

LETTER

TO

COMMISSION

TO:

Mayor Philip Lev ine

an d Member]

of the Cit /

Commission

FROM:

Jimmy

Morales, City Manager

DATE:

December 10, 2014

SUBJECT:

REPORTS AND INFORMATION

L

ITEMS FOR THE DECEMBER

17,

2014

COMMSSION

MEETING

T he

following

reports

are

attached and w ill also

be

posted

on the C ity'

s

website.

a.

Parking

Status Report -

September 2014.

b.

Informational Report On A ll E x is tin g C ity Contracts For Renewal Or Extensions In

The

Next 180

Days.

c.

CIP

Monthly

Construction

Project Update.

d.

Report On Emergency Purchases And Unauthorized Purchases.

e.

Informational Report On Capital Or Infrastructure Projects Awarded Pursuant To The

Nationa

Joint

Powers

Alliance (

NJPA)

Competitively

Solicited

Contract

For

Construction Services.

f.

Report Of The

Itemized

Revenues And

Expenditures Of The Mami

Beach

Redevelopment Agency's City

Center

District &

SouthPointe (Pre- Termination Carry

Forward

Baances)

For The Month Of October

2014.

JLM/REG /

Ic

F: \

CLER \$ALL \LILIA\

Commission -

Meetings \2014 \

December

17, 2014 \LTC.doc

rn

d

r -


2/65

MIAMIBEACH

City of

Miami

Beach, 1700

Convention Center Drive,

Miami Beach,

Florida

33139, www.

miamibeachfl.

gov

COMMISSION MEMORANDUM

TO:

Mayor Philip Levine and

Members

the

City C

mmission

FROM:

Jimmy L . Morales,

City

Manager

DATE: December

17,

2014

SUBJECT: PARKING

STATUS REPORT —

September 2014

T h e Parking

Department received r e v e n u e f r o m

different

s o u r c e s outlined in t h e categories l i s t e d

below.

I n addition,

only

selected recurring expenses associated with

the

parking garages are reported

herein.

T h e following is

a

condensed presentation

of

revenue by

source

and variance:

September

2013

September 2014 $

variance

I

On/

Off

Metered Spaces'

On /Off Metered

Spaces $

1 ,

719,876.50 $

1 , 518, 325.

03 $ (

201, 551. 47)

Total Metered Spaces $

1 ,

719,876.

50 $ 1, 518,325.03 $ (

201, 551.47)

T h e s e amounts

include

r e v e n u e from P a y

by

P h o n e Transactions

1 I

Enforcement**

M -

D Cty

P k g Violations $

273,

189.

24 $

188, 160.72 $ ( 85,

028.

52)

Towing

25,917.00

80,432.

10 54,

515.

10

Tota Enforcement $

299,106.24 $ 268,592.82 $ ( 30,513.42)

These amounts include revenue

for

t he m o nt h t ha t had n ot y et p os te d to E D E N

Meter

Revenue:

Meter

revenue

is

comprised

of

both

single space

and

multi

space

meters

on

the

street

and

i n

lots

as well as

multi

space meters located inside the

City

Hall

and

4 2 n d Street

Garages.

Meter revenue

variances are driven by many

variables which

include, bu t are not limited to, road and

sdewakconsructions

closed

s t r e e t s

and location of

events held in

the

City.

Meter revenues

decreased

in

the

current

year

due

to construction related projects.

Enforcement: T h e City

received

a share of

ticket citations for parking violations from Miami -Dade

County.

Enforcement r e v e n u e s

decreased

due to t h e combination of construction o n

major

roadways

and

the

transition

and

debugging of License Plate

R ecognition (

LPR)

hand

devices.

Agenda

Item

Date

A2 - 17


3/65

December 17, 2014

City

Commission

Memorandum

Parking Status R eport —

September, 2014

Page 2 of 3

September 2013 September\ 2014 $ variance

1 1 1 Off

Street facilities

a Garages

17th

Street Garage $

188,374.

62 $

205,300.

19 $ 16,

925.

57

City Hall Garage

24,

532.

35 38,727.23 14,

194.

88

7th Street Garage

174,

070.80

197,

786.

61

23,715.

81

Pennsylvania

Garage

28,206.

71

46,751. 00

18,

544.29

12th

Street Garage

35,

606.30 37,582.

85

1 , 976.55

13th Street Garage

92,504.94 88, 007.

81 (

4,497.

13)

42nd

Street

Garage

7,071. 62

41,

416.37 34,344.75

16th Street

Garage

209,404.02

245,

310.03 35, 906.

01

Sunset

Harbour

Garage 31,

067.28 44,412.37

13, 345.

09

Tota Garage $ 790,838.64 $ 945,294.46 $

154,455.

82

b

Joint Development̀

5th

and Alton Garage $

32,098.

30 $

74,345.55 $ 42,247.25

Tota

5th &

Alton $

32,

098.30 $

74,345.55 $ 42,

247.

25

46%

of total

revenue which represents

the

City' s pro-rata share pursuant to

the

Development Agreement

Garages:

R e v e n u e s are comprised from transient, monthly, and flat

rate

special

events rates.

Garage revenue

variances are

driven by many

variables which

include, bu t are

not

limited to,

specia events,

weather, and

tourism.

5 th and Alton Garage: T h e 5 th and Alton

Garage

is

a

joint development ( parking garage) with

the

Developer" (

Edens) containing 1 , 080 parking spaces. The Developer and City own 54%

and 46%

of

the parking spaces,

respectively, and profit / l o s s is also shared in t h e same manner.

The City' s

revenue portion (46 %)

or the month of September 2014 is $

74,

345 .55 , resulting

in total net income

of $

28,092.88.

Pursuant to the

Development

Agreement, the

City

receives

it s proportionate

share

of

profit

or must subsidize

any

T o s s .

The

City and Developer continue

to

jointly

pursue

initiatives to

promote

the

use

of the garage.

These

initiatives include but

are

not limited

to "

after hours" flat rate

parking;

valet

parking storage;

monthly

parking;

and strategically

placed electronic signage

directing

u s e r s to the

facility.

Future considerations include

promotional

rates

for "

after

hours

and park and ride

options

to

the

entertainment districts.

2


4/65

December 17,

2014

City Commission Memorandum

Parking

Status

Report —

September, 2014

Page 3 of 3

September 2013

September 2014 $

variance

IV

Permit Saes

Municipal Monthy Permits $

5,448.78 $ 20,

101.

64 $

14,

652.86

Vaet &

Space Rental

169,

870.

05 313,893.

88

144,

023.83

Residential Permits (

108, 441. 52) ( 109,

340.

54) ( 899.02)

Hotel

Hang Tags

8,000.00 9,000.00 1 , 000.00

In

Vehicle

Parking Meter (

ipark) (

1 , 1 17.

89) ( 470.44)

647.

45

Tota Permits $ 73,759.42 $

233,184.54 $

159,425.12

V Preferred Lots

Preferred Lots $

69,034.03 $

48,

976.

61 $ (

20,057.42)

Tota

Preferred Lots $ 69,034.

03 $

48,976.61 $ (

20,

057.42)

VI

Mscellaneous

Mscellaneous $

638,

932.30 $

564,336.46 $ (

74,

595.

84)

Tota

Mscellaneous $ 638,

932.30 $

564,336.46 $ ( 74,595.84)

VII

Pay

by

Phone

Pay By

Phone Transaction

Fees

collected

on

behalf

of

Parkmobile)

Total Pay

by

Phone

28,446.05 $ 28,446.05

28,

446.

05 $ 28,

446.

05

Permit Sales:

There was an increase in

municipal monthly permit sales in the amount $

159,

425. 12.

This

increase

is,

in part, due

to a new

City ordinance establishing freight

loading zone

and alley

reguaions T he negative residential permit

revenue

is due to

a

fiscal

year -

end deferred revenue

accounting

adjustment.

R e v e n u e

that

was

previously

recorded m u s t

be

carried a s a liability until the

services

are

rendered

in

the new fiscal

year. T he negative

iPark revenue

is due

to th e

discontinuance

of the program. On

August

3 0 t h , 2013, the City received

notification

from

iPark,

the

manufacturer of

the

in-

vehicle

parking

meter,

that

it

was

ceasing operations, effective immediately.

iPark

users

will

continue to be

honored

until their

existing reload is

depleted.

Preferred Lot:

This

lot is located in the front of

th e

Convention Center, and variances are contingent on

convenioncener

evens

Miscellaneous

Revenue: This category consists of other accounts

including a

revenue share from Deco

Bike,

advertising

revenue,

interest, ec. There was a decrease

in

miscellaneous revenue due to

revisions

in the Deco Bike

contract.

P a y

by

P h o n e :

T h e

City Commission

awarded

Parkmobile to

provide pay by phone

s e r v i c e s .

P a y by

phone provides enhanced functionality

over

the

i n -

vehicle

parking

meter.

Miami

Beach residents

will

continue

t o enjoy

the

resident

discount

on t h e hourly m e t e r

rate,

f ro m $

1 . 75

to $ 1 . 00 per hour (

43%

discount), in the South Beach

area.

Moreover, Parkmobile will assess

no transaction

fees

to

Miami

Beach residents for pay by

phone

service.

Parkmobile

began services on May 12, 2014.

T h e

r e v e n u e

shown above represents the transaction f e e s collected by the

City

for non -esident transactions and

remitted to Parkmobile

in t h e

following month.

JLM PDW

S

BN

f: \

ping \$

a I I \

b . nussbaum \ 2013 - 014 \ 12 september \

parking

s t a t u s report\ september 2014

parking

s t a t u s report.doc

3


5/65

PARKING DEPARTMENT REVENUE

September-

1

4

T o w i n g & P a r k i n g V i o l a t i o n s

9 %

R e v e n u e

2 0 1 4

G a r a g e s & A t t e n d e d L o t s

3 2 %

3 , 0 0 0 , 0 0 0

2 , 5 0 0 , 0 0 0

2 ,

0 0 0 , 00 0

1 , 5 0 0 , 0 0 0

4 1 -

1 , 0 0 0 , 0 0 0

5 0 0 ,

0 0 0 L -

r

G a r a g e s &

A t t e n d e d

L o t s

M e t e r s

S S & M S )

P e r m i t

S a l e s

S p a c e

T o w i n g &

R e n t a l s

P a r k i n g

V i o l a t i o n s

T O T A L

M e t e r s

S S M S )

5 1 %

S e p - 1 3

S e p - 1 4

Garages &

Attended Lots

Meters

S S & MS)

Permit Sales &

Space

Rentals

Towing & Parking

Violations TOTAL

Sep-13

790,

838.64

1 ,

719,876.50

73, 759.

42

299,106.24

2,883,

580

Sep-

14

945,294.46

1 , 518,325.03 233, 184.54 268,592.82

2,965,396

Diff 154,455.82 201, 551. 47) 159,425.12

30,

513.

42)

81,

816

Diff 19.

53%

11 . 72%

216.14%

10.20% 2.

T o w i n g & P a r k i n g V i o l a t i o n s

9 %

R e v e n u e

2 0 1 4

G a r a g e s & A t t e n d e d L o t s

3 2 %

3 , 0 0 0 , 0 0 0

2 , 5 0 0 , 0 0 0

2 ,

0 0 0 , 00 0

1 , 5 0 0 , 0 0 0

4 1 -

1 , 0 0 0 , 0 0 0

5 0 0 ,

0 0 0 L -

r

G a r a g e s &

A t t e n d e d

L o t s

M e t e r s

S S & M S )

P e r m i t

S a l e s

S p a c e

T o w i n g &

R e n t a l s

P a r k i n g

V i o l a t i o n s

T O T A L

M e t e r s

S S M S )

5 1 %

S e p - 1 3

S e p - 1 4


6/65

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8/65

PARKING DEPARTMENT METER REVENUE

Meter

Revenue %

of

Usage

September -14

rE

Multi -Space

Credit

Card),

45%

Multi -Space

Bills),

30%

Single Space

Coins),

5%

Multi -Space

Coins),

5%

Park Mobile,

15%


9/65

Type

of User

Residents

Non -

Residents

Tota

Transactions

PARKING

DEPARTMENT PARKMOBILE

PAY

BY

PHONE

STATISTICS

September-

1 4

Transactions %

of

Tota

11, 638

12.

5%

81, 780 87.5%

93,

418

100%

Payment

Method

Vsa

MasterCard

Discover

AMEX

PayPa

Walet (

prepad)

Tota

Month

May

June

July

August

September

Tota

Transactions %

of Tota

42,884

45.9%

20,326 21. 8%

681

0.

7%

15,

771

16.

9%

10,

690

11.

4%

3,

066

3. 3%

93,418

100%

Meter Revenue

60,640.

31

163, 143.57

210, 169.67

233,172.17

221, 191. 74

888, 317.46

Users

Residents

12%

Payment Method

PayPal

Walet

11%

3%

250,000.00

200,000.

00

150,000.00

100,000.00

50,

000.

00

Parkmobile Collections

1•


10/65

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13/65

City of Miami

Beach

5th

and Alton Parking Garage

Fiscal Year beginning October 1 , 2013 ending September

30,

2014

For the current month ending September 30, 2014

Operating

revenue:

484 -8000 -344405

484 -8000 - 44406

484 - 000 -344410

484 - 000 - 44587

484 - 000 - 69300

484 - 000 - 81100

484 -

8000 - 89100

484 -

8000 - 69999

Operating expenses:

484 -0470 -000312

484 -0470 -

000313

484 - 470 -

000314

484 - 470 - 00316

484 -

470 -

000317

484 - 470 - 00318

484- 0470 -000319

484 - 470 - 00321

484 -

470 - 00322

484 - 470 - 00323

484 - 470 - 00324

484 - 470 - 00325

484 -0470 - 00327

484 - 470 -000329

484 -

0470 - 00341

484 - 470 - 00342

484 -0470 -

000343

484 - 470 - 00349

484 - 470 -

00368

484 - 470 - 00375

484 - 470 - 00484

Nonoperating revenue

484 - 000 -361130

484 - 000 -344599

Net income /(oss)

Transfers

In

Change in net assets

Net

assets, beginning

Net assets, ending

5th &

Alton Garage - Monthy

5th & Alton Garage - Transient

5th &

Alton Garage - Tenant Contribution

Valet Parking (Off) -

Taxable

Prior

Years'

Adjustment

Transfers In

Fund

Baance /

Retained Eamings

Mscellaneous Revenue

Total operating revenue

Professiona Services

Bank

Fees

Electricity

Telephone

Water

Sewer

Charges

Sanitation

Fees

Postage an d Shipping

Administration

Fees

Rent -

Building &

Equipment

Printing

Contract Maintenance

Advertising

Storm Water ( )

Office Supplies

Repairs /

Maintenance

Supply

Other

Operating Expenditures

Other Contractua Services

Taxes &

Licenses

Misc Insurance

Depreciation

Total operating expenses

Interest -Repurchase Agreement

Mscellneous

Total nonoperating revenue

Note':

Source - E dens Monthly Financial Statements

Note

2 :

CMB -

G L

1 1 / 21/ 2014

Prepared

by:

Finance Department

1 1 /

2 1 / 2014

Current Month

N o t e 1

Tota

Revenues /

Expenses

67,060.83 $ 36,

212.

85

25,

265.

43 13,643.

33

26, 799.97 14,

471. 98

41,

577.

37

22,451. 78

905.

00

488.70

161, 608.

60 87,

268.

64

Edens 54%

Portion

2,

083.

33

629.

24

901.

26

5,201. 96

105.40

1 , 125.

00

339.79

486.68

2,

809.06

56.- 2

CMB 46%

Portion

CMB

Fisca

YTD

CM B

G L N e t e 2

30,

847.

98 $ 125,

882.12

11, 622. 10

142, 870.19

12,

327.99

135,006.

46

19,125.59

164,

613.41

3,

338.

83

416.30

74,

339.

96

958.

33

289.

45

414.58

2,392.90

48.48

2,

754.

32

574,

465.

33

8,

624.

98

3,195.61

34,

456.

54

4,786.83

11, 555.21

425.

87

5,142.80

42,206.46 22,791. 50

19,

414.97

237,847.36

4,719.

73

2,

548.

6- 2, 171.

08 9,

356.

89

543.49

293.48 250.01

8,238.

57

10,

816.

52 5,840.92 4,

975.

60

64,

682.

33

33,

341. 90

18,

004.63

15,

337.27

217,

538.

32

240,

066.32

100,549.29

54,296.63

46,

252.67

845,

917.63

12. 15 6.56 5.59 75.38

0.00

12. 15 6.56 5.

59

75.

38

61,

071. 46

32,

978.

57 28,

092.88 ( 271, 376.92)

61,

071.

46 32,978.57 28,092.88 (

271,

376.92)

376,

043.

51

437,

114.97

203,063.

49

236,042.06

172, 980.

02

201, 072.90

13,

656,

092.45

13,384,715.53


14/65

1 1 11 1 11 • 1 1 1 1•

lili•1 1 1 1 1 1

1, 915 •

4.

7":

0A H

City of Miami

Beach,

1700

Convention Center

Drive,

Mami Beach, Florida33139,

wwwmambeachfl.gov

COMMSSIONMEMORANDUM

TO:

Mayor

Philip Levine and Members

f

the City '

ommsson

FROM

Jimmy L .

Morales, City

Manager

DATE: December

17,

2014

SUBJECT:

INFORMATIONAL REPORT

N ALL

EXISTING CITYCONTRACTS

FOR

RENEWAL OR EXTENSIONS IN THE NEXT

180

DAYS

On April

18,

2001,

the City Commission adopted Resolution No.

2001 -

24332, providing for

an informational report

of

all existing City contracts for renewal or extensions, which by

their

termsorpursuant tochangeordersexceed $

25,000, and

all

extensionsor renewas

of

such contracts, to be presented to the Mayor

and City

Commission at

least

180

days prior

to the

contract extension or

renewal date of

each contract.

The

Administration,

in addition to reporting on al l existing City contracts,

has

included

information

relative

to

Miami -Dade County,

State of

Florida, U. S . Communities and Federal

GSAcontracts that are approved for utilization by the City Manager, pursuant

to

Section 2-

369 of the City

Code.

Please

see attached informationa report.

0

JLM/

MT/

D /

RA

F: \T

Drive\

AGE

DA\2014\

December\ Procurement \December180DayReport

Agenda

Item

b

Date 12-


15/65

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21/65

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24/65

Attachment

A

2014 -063

MDC

CONTRACT #

6819 -

/

17 -1

PATS PUMP & BLOWER LLC

KAMAN

INDUSTRIAL

TECHNOLOGIES CORP.

MIAMI

DADE PUMP & SUPPLY CO. MOTIVE POWER INC.

APPLIED INDUSTRIAL

TECHNOLOGIES WW GRAINGER INC.

DONERITEPUMP INC.

XYLEM

WATER SOLUTIONS USA INC.

TENCARVA MACHINERY CO.

MWI CORPORATION

BARNEY' S PUMPS INC. MLLER BEARINGS INC.

CARTER & VERPLANCK INC.

AMERICANPLUMBING SUPPLY CO INC.

ARROYO

PROCESS

EQUIPMENT

INC.

FLORIDA ELECTRIC MOTOR CO OF MIAMI INC.

SANDERS

COMPANY INC. QUIGAR ELECTRIC

INC.

R C BEACH & ASSOCIATES INC. SULLIVANELECTRIC & PUMP INC.

CONDO ELECTRIC

INDUSTRIAL

SUPPLY INC.

MAM INDUSTRIAL

MOTORS INC.

TRADEWINDS POWER CORP.

CONDO ELECTRIC MOTOR REPAIR CORP.

ECONOMC ELECTRIC MOTORS INC. T A C ARMATURE &

PUMPS CORP.

CUSTOM

PUMP &

CONTROLS INC. FLORIDA SEALING PRODUCTS INC.

F -J NUGENT & ASSOCIATES TOM

EVANS

ENVIRONMENTAL INC.

MOTION

INDUSTRIES INC. HYDRA SERVICES

INC.

HYDRAULIC TECHNCIANS INC. GENERATING SYSTEMS INC.

DADEPUMP &

SUPPLY CO.

SOUTHEASTERNWASTEWATER EQUIPMENT

CORP.

TAW MIAMI

SERVICE

CENTER

INC.

ALM MACHINE

INC.

ELECTRIX

USA INC.

201.

3 -244

MDCSB

CONTRACT #

062 -MMO4

ABRAHAMCHEVROLET MIAMI ADVANTAGEGOLD CARS, INC.

ARLE

COMPRESSOR SYSTEMS CORPORATION AN

IMPORTS

ON WEST ROAD DBA

MAROONE

TOYOTA

BULL MOTORS

DBA

MAROONE

FORD

MIAMI

FLORIDA TRANSPORTATIONSYSTEMS

INC.

KANPHEIDE TRUCK

EQUIPMENT

COMPANY

SOUTHEAST

NASREP INC.

PEMBROKE

MOTORS DBA DODGE OF

PEMBROKE

PINES

RECHTIEN

INTERNATIONAL TRUCKS

SOUTH

FLORIDA

NEW

HOLLAND EQUIPMENT

CORP

TP

INVESTMENT GROUP LLC

DBA

KENWORTH OF

SOUTH FLORIDA

ALTEC INDUSTRIES

INC.

PARKWAYAUTO

SALES & SERVICE DBA TRUCKMAX

ISUZU

AUTONATIONUSA OF PERRINE INC. DBA

MAROONE

NISSAN

RICHARDS

TRACTORS & IMPLEMENTS INC.

HOLLYWOOD CHRYSLER

JEEP

TRUCKMAX INC.

ZU 14 -ZSU.

MDC

CONTRACT #

8887 -

0114

AMERINATIONAL COMMUNITY

SERVICES,

INC.

FIRST HOUSING DEVELOPMENT CORP.

OF

FLORIDA

SELTZERMANAGEMENT GROUP, INC. ALLIANCEUNDERWRITING

LLC

MXD

PROPERTIES,

INC.

NEIGHBORHOOD LENDING

PARTNERS OF

WEST


25/65

Attachment A

2013 -

371

MDC

CONTRACT #4907-3/13 -3

AMERICANRAMP

COMPANY BLISS

PRODUCTS &

SERVICES, INC.

COOLSHADES USA, INC. CORENO, INC.

D. W. RECREATIONSERVICES, INC. ELCI CONSTRUCTION

GROUP,

INC.

METROPOLITANCONSULTING &

MARKETING, DBA SHADEFLA

MOST

DEPENDABLE FOUNTAIN INC.

PLAYMORE

WEST,

INC.,

DBA PLAYMORE

RECREATIONAL

P.

PLAYPOWER LT FARMNGTON INC.

SPOHN

RANCH INC. VORTEX USA

LANDSCAPE

FORMS

INC ROBERTSONINDUSTRIES

INC.

MRACLE RECREATION

EQUIPMENT

COMPANY

LEADEX CORP

GREENFIELDS OUTDOOR FITNESS

INC.

J.

DURGAN ASSOCIATES INC.

KOMPAN INC.

HUNTER KNEPSHIELD COMPANY

CONWELL & ASSOCIATES CONSULTING

COMPANY

SHAW CONTRACT FLOORING SERVICES,

INC.

DBA SPECTRA CONTRACT FLOORING

CYBEX

INTERNATIONAL, INC. SHADE

SYSTEMS

INC.

HG

CONSTRUCTIONDEVELOPMENT &

INVESTMENT

SUPERIOR PARK SYSTEMS INC.

PLAYCORE

WISCONSIN

INC.,

DBA

GAMETIME

PS COMMERCIAL

PLAY

LLC

DBA PLAY &

PARK

STRUCTURES

2013-149

M

DC

CONTRACT #

6750 -

/

17 -

2

PATS PUMP &

BLOWER, LLC

KAMANINDUSTRIAL TECHNOLOGIES CORP. D /

B /

A

FLORIDABEARING

BURNETT PROCESS,

INC.

WACO FILTERS CORPORATION

INTEGRATED COOLING SOLUTIONS, LLC

W.

W.

GRAINGER, INC. D /B /A GRAINGER

TRI -

DIM FILTER CORP.

HD SUPPLY

FACILITIES

MAINTENANCE,

LTD

SHELTONSUPPLY, INC.

D /

B /A F M

SHELTON

INC. -

REEVEAIR

CONDITIONNG,

INC.

AMERICANPLUMBING SUPPLY CO.,

INC.,

DBA

AMERICAN

PLUMBING &

ELECTRIC

GEMAIRE DISTRIBUTORS, LLC

MAM

COMPRESSOR

REBUILDERS, INC.

A

C ENGINEER, INC.

DESIGN

CONTROL,

INC.,

D /B /A DCI SYSTEMS

GROUP, INC.

ECONOMC ELECTRIC MOTORS, INC.

FJ

NUGENT &

ASSOCIATES, INC. UNVERSAL EQUIPMENT SUPPLIERS, INC.

CENTURY AAA LTD D /B /

A

AAASUPPLY

FSD GROUP, LLC D /B /A SAEZ DISTRIBUTORS

SANUVOX TECHNOLOGIES, INC.

FILTERCLUB

OF AMERICA, INC.

G &

A

ENGINEERING & BUSINESS, INC. TROPIC SUPPLY, INC.

TRANEUS, INC.

D /B /

A

TRANE

CONDO

ELECTRIC INDUSTRIAL SUPPLY,

INC.

NALCO COMPANY

ALLIED CONTROLS,

INC.

STORMQUIST COMPANY, INC. MECHANICAL SUPPLIES,

CORP.

THERMO AIR, INC.


26/65

Attachment A

2013 -

156

MDC CONTRACT #6582 -5/16

HD SUPPLYWATERWORKS LTD

BEST PLUMBING SPECIALTIES INC.

SID

TOOL COMPANY

INC.

ALTERNA CORPORATION

AM

CONSERVATIONGROUP

INC.

HAJOCA CORPORATION

FCX

PERFORMANCE

INC.

UTILITY

SUPPLYASSOCIATES INC.

FASTENAL COMPANY

STONEGROUP

ENTERPRISES

INC.

FERGUSONENTERPRISES

SHELTON

SUPPLY INC.

BOND PLUMBING SUPPLY INC.

LION

PLUMBING

SUPPLY INC.

AMERICANPLUMBING SUPPLY

CO.

INC.

MIAMI WATER HEATER INC.

QUIGAR ELECTRIC INC.

AMERICANFASTENERS CORP.

ITW INC.

TESCO

SOUTH

INC.

PRIMELINE

PRODUCTS INC.

FLORIDA HARDWARELLC

CORCEL CORP

TOOL PLACECORPORATION

USSI LLC

PLUMBMASTER INC.

DYWIDAG

SYSTEMS

INTERNATIONAL USA

INC. PALMETTO

HARDWAREAND

PLUMBING

SUPPLY INC.

INTERLINE

BRANDS INC.

BARO

HARDWARE

INC.

DESERT DIAMOND

INDUSTRIES LLC

PLUSCO SUPPLYCORP.

WWGRAINGER INC.

SUNSHINE

PLUMBING

SUPPLY INC.

HD SUPPLY FACILITIES MAINTENANCE

LTD

BERGER PLUMBING

SUPPLY INC.

LEHMAN

PIPE

AND PLUMBING SUPPLIES

A &

B PIPE SUPPLY INC.

2014 -

025

MDC CONTRACT #3143 -9.

MACMLLAN

OIL

COMPANY OF FLORIDA INC.

MIAMI EXECUTIVE AVIATIONLLC

SSI LUBRICANTS LLC

ORIONJET

CENTER

LLC

BLAYLOCK OIL COMPANY

B VOIL COMPANY INC.

URBIETA OIL INC.

LANDMARKAVIATION

MIAMI LLC

2 0 1 4 -

0 9 8

M D C C O N T R A C T # 9 4 0 8 -

1 / 1 4 - 1

2013 -234

MDC

CONTRACT #

8318 - /17 -

SID

TOOL

CO. INC.

F W R L L C

APPLIED INDUSTRIAL TECHNOLOGIES

CHEMTREAT INC.

S U P E R I O R

M U L C H , I N C .

TROPIC

OIL

COMPANY

OSHER OIL CORPORATION

P R O

G R O U N D S P R O D U C T S I N C .

B V OIL COMPANY INC.

MOTION

INDUSTRIES

INC.

F L O R I D A S U P E R I O R S A N D I N C .

s

BURCK OIL COMPANY INC.

URBIETA OIL INC. ENBIO INDUSTIRES INC.

NCH

CORP BLAYLOCKOIL COMPANY

W W GRAINGER

INC.

SANTEX

CORPORATION

FLAMNGO

OIL

CORPORATION

SSI LUBRICANTS LLC

2 0 1 4 -

0 9 8

M D C C O N T R A C T # 9 4 0 8 -

1 / 1 4 - 1

CRODON

INC.

GINLEY

LAWN

SERVICE LANDSCAPING INC.

F W R L L C

TROPICAL TOUCH GARDENS CENTER INC.

A

NATIVE TREE SERVICE INC.

S U P E R I O R

M U L C H , I N C .

ENVIRONMENTAL PROCESSING SYSTEMS INC.,

DBA EPS

ORGANICS

FOLIAGE EXPRESS,

INC.

P R O

G R O U N D S P R O D U C T S I N C .

ALEJANDRO PARDO LANDSCAPING, INC.

AUSTIN TUPLER TRUCKING INC.

F L O R I D A S U P E R I O R S A N D I N C .

LAWN KEEPERS

OF SOUTH

FLORIDA

INC.


27/65

Attachment A

2013 -276

MDC

CONTRACT #

6276-1 /

19

GALAXY CONTROL SYSTEMS FLAIR ELECTRONICS

FIRE LITE

FARGO

ELECTRONCS

ELMO ELK PRODUCTS INC.

DVTEL

DSC ACCESS

SYSTEMS

DOORKING

DIGITAL WATCHDOG

DEDICATED MCROS

D.S.X.

ACCESS SYSTEMS

INC.

CLEARSITECOMMUNCATIONS INC.

CDVI

BOSCH SECURITY SYSTEMS

BIOSCRYPT

BARCODEAUTOMATION INC. AXIS COMMUNCATIONS INC.

AVIGILON

AUTOMATED

LOGIC

ARECONT MEGAPIXEL CAMERAS ANXTER

AMANO

MCGANN

PARKING

SYSTEMS AMAG

TECHNOLOGY

AIPHONE ADI

ARID-

VAUNCE

ACCU -TECH

FIRETIDE

EVERFOCUS ELECTRONC

CORP.

ECLIPSE

DSC

DIGITAL SECURITY CONTROLS

CSC

S_

CURITY

PRODUCTS LINE

CBC AMERICA CORP

BEA

AWARE

DIGITAL

INC.

ASSAABLOY

AMERICAN DYNAMIC

ALARMSAF

INC.


28/65

MIAMIBEACH

City

of

Miami

Beach,

1700

Convention Center

Drive,

Miami Beach, Florida 33139, www. miamibeachfl.gov

COMMSSION

MEMORANDUM

TO:

Mayor Philip Levine and

Members

FROM

Jimmy

L .


DATE

December 19,

2014

the City

t:

mmsson

SUBJECT:

CIP Monthly Construction Project

pdae

Attached please find

the

monthly update for active

City

of Miam i Beach construction

projects

under the purview of

the CIP

Office.

Attachment

cc:

Mark

Taxis, Assistant City

Manag

David Martinez, P.

E.,

CIP

Director

Agenda Item

Date /.

2- /

7


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36/65

m

MIAMI

BEACH

City

of

Miami

Beach, 1700

Convention

Center Drive,

Miami

Beach, Florida 33139, www. miamibeachfl.

gov

COMMISSION MEMORANDUM

TO:

Mayor Philip Levine

and Members r '

f the City (

ommsson

FROM:

Jimmy

L.


DATE: December

17, 2014

SUBJECT: REPORTON EMERGENCY PUR

HASESAND UNAUTHORIZED PURCHASES

EMERGENCY

PURCHASES. Miami

Beach City Code Section 2 -

396 provides

for the City

Manager

to

waive the requirements for competitive bidding for emergency purchases as

defined

in

the

Code.

Pursuant

to

this

provision,

emergency purchases exceeding $

50,

000.

00

are to be

reported

to the C ity Commission

at

its

meeting

following the emergency. With the

discontinuation of the Job Order Contracting (

JOC),

the process that

was

most frequently

utilized

to procure

emergency response services

of

a construction -elated

nature,

the need

to

process

emergency

purchase

requests

has

increased.

While

the

Administration considers

alternatives to the JOC

program for

emergency response services and urgent projects,

the

emergency purchase request process outlined

in

Code allows the City

to

respond

expeditiously to

unexpected needs for

these services.

The following

is a list of emergency

purchases for the

preceding

month.

The Emergency Purchase Request form for each

emergency

reported

is attached.

Nature of

Emergency

None

Requestor

Contractor

Amount

UNAUTHORIZED PURCHASES.

Miami

Beach

City

Code

Section

2- 393( a)

prohibits the

purchase

of

goods or services unauthorized

by the Procurement Division (

typically through

the

issuance of a Purchase Order

with

stated purchase authority prior to the receipt of goods

orservces). In its due diligence, the Department of Procurement Management (DPM)

has

identified

those purchases

that

have been transacted in violation of the

stated Code

requrement.

In

those cases,

the DPM

has

required

documentation

and

justification

be

provided

to the

City Manager, through the Unauthorized Purchase form, who

may then ,

pursuant to

Code,

consider

an d

authorize the purchase.

Unauthorized

purchases

exceeding

5 0,

000 are

reported to the

City

Commission

at

its meeting

following the approval

of

the

Unauthorized Purchase form.

Following

is a report

of

unauthorized purchases

for

the

preceding month.

The Unauthorized Purchase

form foreach purchase reported is attached.

Nature

of

Unauthorized

Purchase

R.equestor. Contractor

Amount

Past due

invoices

for heavy

equ.

menrenas

JLM /

T:WGEN

PublicWorks -

Operations

Management

Sunbelt

Rentas,

Inc.

91,

120.

01

2014 \

December \Procurement \December

Emergency an d Unauthorized Purchases

Report

Agenda

Item

d

Date

42-/

7-N


37/65

City

of

Miami

Beach, 1700

Convention

Center Drive,

Miami

Beach, Florida 33139, www. miamibeachfl.gov

COMMISSION

MEMORANDUM

TO:

Mayor Philip

Levine

an d Members of he

City

Commission

FROM

Jimmy L .


DATE:

December 17,

2014

SUBJECT:

INFORMATIONAL

REPORT

O ' }

CAPITAL

OR

INFRASTRUCTURE

PROJECTS AWARDED PURSUA

TO THE NATIONAL JOINT POWERS

ALLIANCE ( NJPA)

COMPETITVELY

SOLICITED

CONTRACT FOR

CONSTRUCTION

SERVICES

Section 255.20, FloridaStatutes exemptsconstruction projects under $

300,000

from formal

competitive solicitation requirements. Nonetheless, the Administration

believes it

is prudent

to

establish

a

process, which includes assuring

that

qualified contractors

are

performing

the

work

and

competit ive

pricing, when

awarding projects under

the

threshold establ ished

in

Florida Statutes, while still expediting

the

award

an d

completion of these projects. With

these

goals in

mind, the Administration has

pursued

utilizing a process known as indefinite

quant i ty

contract ( IQC)

for constru ct ion

services. T he

IQ C

process is used extensively by the

local, state and federal

governmental

agencies throughout the United States

to

expedite the

delivery of construction projects.

The

City

Commission,

at its April 23,

2014,

meeting

approved a recommendation

by

the Administration

to

u t il ize the IQ C process to expedite the

delivery

of

construction

projects

under $

250,000 or

for emergency

projects as approved

by

the City

Manager.

T he City, as a

governmenta l agency member,

is

authorized

to u t ilize the IQC

contract for

construction services competitively awarded

by

the National

Joint

Powers

Alliance (NJPA).

Additional information on the NJPA IQC contract is included in

the

attached Contract

Award

Memo which provides guidelines for

u s in g th e

NJPA

contract.

Following is

a list of

projects

awarded

pursuant to the

NJPA

IQC contract for construction services for the period since

the prior City Commission

meeting.

PROJECT

IQC

VALUE

TITLE

No.

Star Island

Lighting

Project

23403

61,

902.50

BRIEF

SCOPE

Star

Island

lighting

poect

engineering

and

evaluation

of

park and entrance lighting,

installation

of service poles and FEMA approved equipment,

lighting

repacemen,

instalation of hand holes,

roundn

andmanenance

JLM/

MT /

AL

F: \PUR C \$ALL \R eports \

Monthly

R eports \

FY 2015 \ QC \IQ C Report - December 17,

2014 (

Memo). do c

Agenda Item -

Date //-/

7 -


38/65

REPORT OF

THE

ITEMIZED

REVENUES AND

EXPENDITURES OF THE

MIAMI BEACH REDEVELOPMENT

AGENCY'

S

CITY

CENTER DISTRICT

8

SOUTH POINTE

PRE -TERMINATIONCARRY FORWARD BALANCES)

FOR THE

MONTH OF

OCTOBER 2014

AgendaItem

F

Date

12 -

17 -

2014


39/65

m

MIAMIBEAC.H

City

of

Miami Beach, 1700

Convention

Center Dr ive, Miami Beach,

Florida

33139, www.miamibeachfl. go v

REDEVELOPMENT

AGENCY MEMORANUM

TO:

Charperson

and

Members of

the

Miami Beach

Redevelopment Agency

FROM:

Jimmy

L .

Morales,

Executive Director

DATE:

December

17,

2014

SUBJECT:

Report of

the

Itemized

Revenues and

Expenditures

of the Miami Beach

Redevelopment

Agency'

s

City

Center District

and

the South

Pointe ( Pre -

Termination

Carry Forward Balances) for the

Period

Ended October 31,

2014.

O n

July

15,

1998

the

Charman and

Members of

the

Board of the Miami Beach

Redevelopment

Agency

resoved

that

an

itemized

report

of

the revenues and

expendtures

of

the

Mami

Beach Redevelopment

Agency,

wth respect

to

each

redeveopmen

area

would

be

made available

to the

Chairman

and

Members of

the

Board of the Miami

Beach Redevelopment Agency

at the end

of

each month. Currently

the

report is provided

at the scheduled

commission

meeting.

As

of September

30,

2005, the South Pointe

Redevelopment

District ceased to be a

redevelopment area within the Miami

Beach

Redevelopment Agency's jurisdiction.

At

that

point,

the City

of Miami

Beach assumed

the

responsibilities for the

Sou th

Pointe

Area. This report will continue to summarize the

capital

expenditures incurred for the

South Pointe construction projects that have been appropriated

as

of September

30,

2005

an d

that

are

be ing paid

from

the

remaining

R D A

South Pointe

TIF

balance.

The attached material includes the following:

Section A —

South

Pointe (

Pre-

Termination Carry Forward Balances)

Summary of Accrual Basis Transactions by Project an d for the Fiscal Years

Ended September 30,

1988

through

2014 and the Period ended

October

31,

2014

Summary

of

Operating Activities

for the Period E nded

October

31,

2014

Section B —

City

Center District

Summary

of

Accrual Basis Transactions by Project and

for the

Fiscal Years

Ended September

30,

1988

through 2014

and the Period ended October 31,

2014

Summary of Operating Activities

for the

Period E nded October

31,

2014


40/65

SOUTH POINTE

PRE -

TERMINATION

CARRY

FORWARD BALANCES)

FNANCALINFORMATION

FOR THE

PERIOD ENDED

OCTOBER

37,

2014


41/65

ea-

M

City of

Miami Beach, 1700

Convention Center

Drive,

Miami

Beach,

Florida

33139, www.

miamibeachfl. gov

REDEVELOPMENT AGENCY MEMORANUM

TO:

Jimmy

L .

Morales, Ci ty Manager

FROM: Patricia D. Waker, Chief Financial

Officer

DATE:

December 17,

2014

SUBJECT: South Pointe Financial Infdrmation for

the Month Ended

October 31, 2014

At the July 15,

1998

Commission /Redevelopment Agency meeting a request was

made

for

monthly financial information for the South Pointe Redevelopment District.

As of

September

30,

2005,

the South Pointe Redevelopment District ceased to be a

redevelopment

area

within the Miami Beach Redevelopment

Agency's jurisdiction.

However,

this report will

continue to summarize the capital expenditures incurred

for

the South Pointe construction

projects that have been appropriated as of September 30, 2005 and that

are being

paid

from

the remaining RDA South Pointe

TIF

balance (

pre- termination

carry forward balances).

The

information

has

been compiled and is attached.

Historical

Financia

Information

The summary

report included in the attached material reflects that during the period from

October

1 ,

1987

through October 31,

2014.

approximately $

120,064,000 of revenues were

received

in

the South

Pointe

Area.

The primary sources of

these revenues included:

Incrementa

Ad

Vaorem

tax $ 94,048,269

Bond proceeds 6,860,000

Land sae

5,

187,

944

Interest

income 8,253,

768

Renta income

3, 169,

547

Loan

from

the City of N / fiami Beach

1 , 000,000

State grant

350,000

Various sources

1 , 194,

504

120,064,032

W e are committed

to providing

excellent

public s e r v i c e and

safety

to al who

live, work,

and play

in

our vibrant,

tropical, h i s t o r i c

community.


42/65

O n the

expenditure

side,

approximately $

113,320, 000 has

been

expended

from October 1 ,

1987

through October

31,

2014.

These approximate expenditures were primarily

made

in the following areas:

Cobb /

Courts

Project $

16,

384,670

Debt

Service

Payments

14,028,441

Portofino Project 12,

330,

291

South Pointe

Streetscape /

Park

38,

275,758

Administrative

Costs

7,

403,859

SSDI Project

6,446,941

Marina Project 5,

913,256

Comm unity Policing

2,465,482

Washington Avenue

1, 541, 983

Carner -

Mason Settlement and Other Reimbursements 1 , 044,733

Miami

Beach Community Development

Corporation

Funding

1 ,

500,000

Agreement —

530

Meridian Building —Affordable Housing

Other

Project

Costs 5,984,749

113, 320,163

The cash balance as of October

31,

2014 is

approximately $

7,752,000.

This baance

consisted of the following amounts:

Cash Baance $

1 ,

323,172

Investments

Baance

6,428,435

7,751, 607

W e are committed to providing e x c e l l e n t public s e r v i c e and

s a f e t y

to all

who

l i v e , work, and play in o u r vibrant,

tropical,

h i s t o r i c

community.


43/65

Beginning in October, 2014 the South Pointe

Pre -

Termination Financial Information report

is

presented on an accrual basis of accounting.

Previous

reports

were

presented on a

cash

basis

of accounting.

Cash to Accrual

Basis Reconciliation

Cash

basis cash

balance

at

September

30,

2014 $

7,781, 103.68

Investment Market Value (

4,731.

27)

Accrual

basis

cash balance at

September 30, 2014 $

7,

776,

372.41

Cash

Flow Statement

for

the

Period

Ending

October

2014

Opening

cash

balance at October

1 , 1987

Cash

at October 1 , 2014

Net income period

ending

October

2014

Change in accounts receivable

Change

in

accounts payable

1 , 041,

730.00

6,

734,642.

41

4,

494.

97

14.00

29,274.75)

Cash

at October 31, 2014 $

7,

751,

606.

63

JLM:

PDW ::

p

W e are committed to providing excellent public

s e r v i c e

and

s a f e t y to

all who l i v e , work, and play in

o u r v ib r a n t,

tropical,

h i s to r ic c o m m u n i ty .


44/65

SUMMARY

OF

TRANSACTIONS

FOR

THE

PERIOD ENDED

OCTOBER 31,

2014


45/65

RDA -

South Pointe

Pre -Termination

Baances

Summary of Accrual Basis Transactions by Project

Fisca

Years 1988 -

2015

Prior

Years

REVENUES

Tota

FY 2015

Rev. /

Expenses

Tax increment - City $

55,162,212 $ $ 55,162,212

Tax increment - County

37,562,671

37, 562,671

Tax

increment (

Interest)- County

26,627

26,

627

Tax increment - Children's Trust

1, 296,759 1 , 296,759

Bond

proceeds

6,860,

000

6,860,000

Cobb Partners - Closing Parcel 1 , 2

5,187,944

5,

187,944

Marinarenta

income 3, 169,

547

3,

169,547

Interest income

8,249,

273

4,495

8,253, 768

Loan from City

1 , 000,000

1,

000,000

Grants ( Fla.

In land Navig. ;

shoreline

restore.)

350,000

350,

000

Other

Grants

5,

000

5,

000

St. sales tax (receipt - income for pmt. to St)

209,358

209, 358

Daughtersof Israel

contrib. -

eloc. Mkvah 28,000

28,000

Consulting fee refund -Rahn

S .

Beach

27,026

27,026

Olympus Hldg.- reimb. Portofino advertsg.

24,405

24,

405

Mendelson environ. reimb. /refund

10,000

10,000

Regosa Engineering refund - Marina

8,500

8,500

Portofino

D R I

Payment from Greenberg T.

121,

531

121, 531

P ay m en t r ec eiv ed f ro m G r ee nb e rg T . for CMB

23,500

23,500

Payment received from Olympus Holdings, Inc. 96,276 96,276

Payment

receivedfrom

Marquesa, Inc.

2,000

2,000

Contribution from Continuum

II for S.

Pointe Park 200,

000

200,000

Cost

of asbestos

remediation

reimb. -Cobb

5,800

5,800

ltc 408-2014 reports and informational items for the december 17, 2014 comm

Documents