ohio improvement process the “oip”
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Ohio Improvement Process The “OIP”. Orientation. DATE ___2010. Today’s Goal…. To provide an orientation of the Ohio Improvement Process enhancing your understanding of the OIP. OLAC Leadership Framework Common Core of Essential Practices. 1 : Data & the Decision Making Process - PowerPoint PPT PresentationTRANSCRIPT
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Ohio Improvement ProcessThe “OIP”
DATE ___2010
Orientation
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Today’s Goal…
• To provide an orientation of the Ohio Improvement Process enhancing your understanding of the OIP.
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OLAC Leadership Framework Common Core of Essential Practices
1: Data & the Decision Making Process
2: Focused Goal Setting Process
3: Instruction & the Learning Process
4: Community Engagement Process
5: Resource Management Process
6: Board Development & Governance Process
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Purpose of OIP
Ohio’s strategy to ensure District-wide improvement of instructional practice and performance of all students through the development of effective leadership team structures (e.g., district leadership teams and building leadership teams).
Effective teams are defined as those showing high levels of implementation on the leadership performance rubric.
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Collecting and analyzing data
Defining needs/ Creating a focused plan
Implementing the plan with a high degree of skill and integrity
Monitoring the process and evaluating the results
What Is the OIP Work? – The Improvement Process
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District/Building Leadership Teams
State Diagnostic Teams (SDTs) work with selected high support districts
State Support Teams (SSTs) work with districts and schools in need of improvement
Educational Service Centers (ESCs) work with other districts requesting assistance
is involved?
Teams use data tools to identify critical needs
do these teams work in districts and schools?
District/Building Leadership Teams Regional Service Providers External Vendors Higher Education
is involved?
District/Building Leadership Teams State Diagnostic Teams State Support Teams Educational Service Centers
is involved?
District/Building Leadership Teams
State Diagnostic Teams
State Support Teams
Educational Service Centers
Regional Managers
Single Point of Contact
is involved?
Review data Gather evidence of implementation and impact
Provide technical assistance and targeted professional development
Leverage resources
Work with leadership to develop research based strategies and action steps focused on critical needs identified in stage 1.
How
Who
How
Who
How
How
Who
do these teams work in districts and schools?
do these teams work in districts and schools?
do these teams work in districts and schools?
Who
STAGE 1
STAGE 3
STAGE 2
Implement and Monitor the Focused Plan
Evaluate the Improvement Process
Identify Critical Needs of Districts and Schools
Develop a Focused Plan
Ohio Improvement Process
STAGE 4
Revised November 2008
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Core Principles of OIPUse a collaborative, collegial process which
initiates and institutes Leadership Team (district & building) structures and practices
Produce one focused plan that aligns all improvement efforts
Rely on quality data and data interpretation and use data effectively at each level
Expect substantive changes in student performance and instructional practice
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Preparing for the OIPDefine
Leadership in Terms of Practice
Superintendents DLTs BLTs TBTs
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Why Leadership Team Structures?
Shift focus from a single individual to a team that can function as purposeful communities
Distribute key leadership functionsAlign and focus work across the system
using few district goalsEnsure effective leadership is exercised at
all levels of the systemEngage in all four stages of the OIP for the
long-term
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District Leadership Teams – Primary Functions
• Setting performance targets aligned with district goals;• Monitoring performance against the targets;• Building a foundation for data-driven decision making on a
system-wide basis;• Designing system planning and focused improvement
strategies; structures, and processes;• Facilitating the development and use of collaborative
structures;• Brokering or facilitating high quality PD consistent with
district goals; and• Allocating system resources toward instructional
improvement.
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District Responsibilities Correlated with
Improved Student Achievement.
1) Collaborative goal setting
2) Non-negotiable goals for achievement and instruction
3) Board alignment and support of district goals
4) Monitoring goals for achievement and instruction
5) Use of resources to support achievement and instruction
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Vocabulary (so many terms… so little time)
• CCIP (Comprehensive Continuous Improvement Plan)
• OLAC (Ohio Leadership Advisory Council)
• OIP (Ohio Improvement Process)
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Vocabulary (so many terms… so little time)
• RFs (Regional Facilitators)
– Characteristics• Ability to listen• Confidence to deal with conflict• Ability to communicate• Ability to maintain a sense of humor• Ability to hear differing points of view• Good arbitration/mediation skills• Ability to create a comfortable/safe
environment
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Vocabulary (so many terms… so little time)
• DLT’s (District Leadership Team)
• Work Groups• BLT’s (Building Leadership Team)
• DF (Decision Framework)
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Stage 1: Identify Critical Needs
DATA
ask essential and probing questions
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Decision Framework Focus
• Achievement• Expectations & Conditions• Resource Management
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Stage 1: Identify Needs: Decision Framework Level 1: Performance Data
Analyzes reading and math using point data and trend data. Includes district, building level, grade level (s), and sub-group information. identifies the weakest grade-level or grade level band for reading and math; identifying sub-groups with poor performance and/or significant gaps; and identifying the magnitude/scope of these problem areas across the district.
Level 2: Instructional Management Educator Quality Curriculum, Instruction, Assessment Professional Development
Level 3: Expectations and Conditions Leadership School Climate Parent/Community Engagement
Level 4: Resources Staff Resources Time Resources Programmatic Resources Monetary Resources
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A Closer Look at the Data Tool
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Decision Framework Automatically Transfers to CCIP
• Needs Assessment transfers automatically to Ohio’s Comprehensive Continuous Improvement Plan (CCIP) system
• Becomes basis for focused goals, strategies and actions to improve educational outcomes for all students
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Stage 2: Develop Focused Plan
SYSTEM
all parts must be integrated and connected
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Stage 2: Goal Setting
Phase I: Set Direction & Interpret Data
Phase II: Develop Goals, Strategies & Indicators
Phase III: Develop Action Plan/Budget
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Vocabulary (so many terms… so little time)
• SMART Goals
• Benchmarks
• Indicators
• Strategies
• Action Steps
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Goal Criteria
“The difference between a goal and a dream is the written word.” Gene Donohue
S = SpecificM = MeasurableA = Attainable and AchievableR = Realistic and RelevantT = Timely
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Stage 3: Implement Focused Plan
Full Implementation– require actions aligned
with district goals to occur in every classroom across the district
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Stage 4: Monitor Improvement Process
CONTINUOUS– system of ongoing
feedback and monitoring at the district, school, classroom, and student level
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OIP Benefits• Reduces duplication of effort• Focuses on student success not programs• Streamlines process• Promotes coordination and cooperation• Builds personnel capacity
– Redirects staff time – admin/improvement– Everyone trains on and supports the same process and
tools – Builds statewide and regional data capacity that supports
and informs everyone
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Critical Steps for Year 1
• Meet with superintendent
• Orientation meeting with DLT
• Complete Decision Framework
• Create Goals, Strategies, etc
• Complete the plan
• Place plan into the CCIP
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Building Leadership Teams – Primary OIP Tasks
Stage 1: Identify Critical Needs Complete the building level Decision Framework, the foundation for data-driven
decision making Identify and affirm critical needs
Stage 2: Develop Focused Actions Develop research-based actions aligned to district goals and strategies Intentionally align resources to actions
Stage 3:Implement the Focused Plan Facilitate opportunities for teachers to learn from each other and greater
opportunity for teacher leadership Broker or facilitate high quality PD consistent with plan Monitor performance of the plan
Stage 4: Monitor the Improvement Process Provide data and reports to the DLT Evaluate degree of plan implementation, impact on student achievement and
changes in educator practices Use monitoring data to modify instructional practice and revise plan
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Lessons learned…
• DLT must understand commitment• EF needs to be “critical friend”• Superintendent must be committed
and take an active role in DLT• DLT member selection is critical
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Next Step
• Establish DLT (stakeholder rep, parents, Board, teachers, admins, Treasurer, Spec. ed)
• Set meetings to complete Stage 1 and 2