ors quarterly grants managers meeting august 21, 2014
TRANSCRIPT
ORS Quarterly Grants Managers Meeting
August 21, 2014
Agenda
• Duke Engineering Research Institute (DERI)• New OVPR Initiatives• Training and Development (ORS)• Office of Sponsored Research Updates• Uniform Guidance• Training and Development (RCC)
•Mission: to promote applied research in the public interest specifically around homeland security.• Duke anticipates receiving grants and
contracts from sponsors like• Defence Advanced Research Projects
Agency (DARPA0• Department of Homeland Security• Department of Defense Agencies
Duke Engineering Research Institute (DERI)
• Key Points• Lab space located off campus.• Secure facility (still cannot do classified
projects).• Can take restrictions on publications and
the participation of foreign nationals (national security controls).
Duke Engineering Research Institute (DERI)
• Key Implications• New Proposal Submission Process (Two
weeks prior to deadline).• DERI Director will determine if there is
enough space for any proposed projects.• Pratt Dean of Research and Legal Counsel will
determine if scope is appropriate to mission.• Office of Export Controls will work with PIs to
put in Technology Control Plans and secure export licenses, if appropriate.
Duke Engineering Research Institute (DERI)
• Key Implications• New Proposal Submission Processes• ORS will then review the proposal as we
normally would.• ORS will confirm with the PI that the
work is fundamental research or if the work will be restricted.• ORS will provide exceptions letters when
appropriate.
Duke Engineering Research Institute (DERI)
• Key Implications• New Proposal Award Process• ORS notify everyone immediately upon
receipt of a DERI grant or contract.• ORS will negotiate contracts as normally
do, except when we know the restrictions apply.• ORS will accept the restrictions, but need
to know about them at the time of proposal.
Duke Engineering Research Institute (DERI)
•DERI Request from Grants Community• Help ID potentially restricted earlier in the
process.• By the time the proposal gets to ORS, it may be
too late to complete the process.• Help make faculty aware of the existence of
DERI.• They need to know that there is an option for
conducting restricted research through Duke.• No surprises.
Duke Engineering Research Institute (DERI)
• Faculty Meetings• Grants Management Working Group• ORS West
• Inter-related.• Self-informing.• Developing Goals:• Best practices, increase collaboration,
improve grants administration, build stronger social networks.
OVPR Initiatives
• Faculty Meetings• Identify top faculty grant producers.• Two meetings a month with five faculty
in related intellectual spaces.• Listen.• Listen.• Listen.• Communicate. (Operationally poor in the
international arena.)
OVPR Initiatives
• Grants Management Working Group• 10 or so grant managers, ORS, and OSP.• Meetings once a month? Twice a month?• Open discussions:• What are the issues in the department?• Are their already best practices to reduce
barriers?• What works, what doesn’t work?
• Pre and Post-award.• Charged by the Provost.
OVPR Initiatives
• Grants Management Working Group• Broader Questions:• What is the minimum support a PI should expect
from the department/school?• Can we quantify performance?• GM level? Department Level? School Level?
• How can improve performance?• Are there barriers that can be reduced or eliminated?• Are there incentives that we can build into the system?
• How can we perform better in the international arena?
OVPR Initiatives
• ORS West
OVPR Initiatives
• Support capacity building.•Work to support proposal submissions
and award management.• Face-to-face Interactions.• 360 evaluation for improvement in ORS.
ORS West--Satellite Office
• Susan Lasley• Identify issues and working with others to
resolve them.• Could include:• ad hoc training developed on the fly, for
instance a new employee needs SPS training.• Standard operating procedures for future
employees.• Best practices documents for broader
audiences.
ORS Satellite Office
• Example: International Subcontracting• ad hoc training developed on what’s
needed. • Special offering ORS Subcontract workshop to
a small group.• Standard operating procedures: GM
documents SOPs for the department.• Best practices documents: GM documents
what to keep in mind for next time.• These documents could be submitted to
Working Group.
ORS Satellite Office
• The Plan:• Susan will hold regular office hours two days a
week in Gross Hall.• Grant Managers will be able to sign up for time
on an Calendar (we’re still exploring options).• Discuss all things related to grants and contracts,
pre and post-award.• Examples could include reading a complex BAA or
contract together, discussing complex reporting requirements.
• Office will open in September.
ORS Satellite Office
• The Plan:• After evaluating the results, ORS may cycle
different ADs through ORS West at set times.• OVPR will consider setting up other Satellite
Offices, as well.• ORS Pratt• ORS DGHI• ORS Carolina Ale House
ORS Satellite Office
• SPS Web• Demonstration workshop for experienced
SPS users.• Not for beginners.
• Sign-up on the web-site.• Come at the scheduled time.• Limited number of seats.
Training and Development (ORS)
• Introduction to Subcontract/Sub-awards.• From proposals to awards.• Primarily for beginning grant managers
but is open to everyone.•Will include a discussion of a new central
office risk assessment.
Training and Development (ORS)
• Finding Funding Workshop• New Faculty • Tell us who they are!• Point them to our website!
• Contact Anastasia Maddox• 919-681-5132• [email protected]• https://ors.duke.edu/funding-opportunities-A
Training and Development (ORS)
Agenda
• Office of Sponsored Research Updates.• Uniform Guidance.• Training and Development (RCC).