packing 包装 basic knowledge concerned letter-writing guide other commonly used expressions and...

Packing

包装Packing

包装

Basic Knowledge Concerned

Letter-writing Guide

Other Commonly Used Expressions and Sentences

Sample Letters

Practical Training

Part One

Part Two

Part Three

Part Four

Part Five

ContentsContents

Part OnePart One

Packing is of great importance in foreign trade. When talking about packing,

details such as manner of packing, kinds of packing materials, marking on the

packing, the burden of packing cost, etc. should be involved.

There are two types of packing, the packing for sale or inner packing and the

transportation packing or outer packing. The former is one part of a product as it is

nearly impossible for a commodity without packaging to be distributed into the

sales outlets such as supermarkets and convenience stores in today’s highly

specialized and globalized market economy. It serves as an essential promotional

tool for the sale of products by attracting the attention of potential buyers.

The packing in the context of international trade and this unit refers mainly to

the latter type, the transportation packing, which provides protection for goods

transported for long distance, mostly by sea. It provides easy marks for operation

staff at the docks to distinguish the goods they handle and for consignees to

identify their goods when receiving them at the destination ports.

1. The Significance of Packing

Part OnePart One

A packing clause is an integral part of a sales contract or a letter of credit.

Generally, the following contents are required in the packing clause:

(1) who is to bear the packing cost: the seller or the buyer;

(2) the method of packing: cases, bales, barrels, baskets or containers etc.;

(3) the packing specification: the quantity in each unit, the dimension of the

package, etc.;

(4) the marking on the outer packing.

2. The Indispensable Contents Required in a Packing Clause

Part OnePart One

3. The Role of a Packing List

Responding to the requirements of some buyers, the exporter needs to issue

a packing list to confirm the detailed information of the shipment of cargo

exported. From the packing list, the buyer and the carrier can determine in how

many packages the whole lot is packed and the particular items in each package.

We can also regard a packing list as a more specific version of a commercial

invoice without price information.

When required by some nations and buyers, the packing list is attached to

the outside of each container of the lot of goods in a waterproof envelope marked

“Packing List” or “Packing List Enclosed” for check by authorities of both the

exporter and importer countries. A packing list is often one of the required

documents that the exporter should submit to the bank for negotiation under the

payment method of L/C.

Part TwoPart Two

Steps/Contents Typical Expressions

For letters informing packing requirements

1. Expressing the

purpose of the letter.

With reference to the packing of our order No. 168 for …

关于我方第 168 …… ……号订单项下的货物的包装问题，

We are very pleased to advise you of the packing method of… ……我们很高兴告诉你们商品的包装方式问题。

We are writng to you in regard to the packing of …

兹去函告知关于……的包装问题。

2. Specifying the

packing

requirements.

The packing clause is as follows …. 包装条款如下……。Packing: …, 包装材料和方式为……；The Shipping marks should be … 运输标志应为……

We would like you to have the goods packed in …

我们希望你方能用……方式来包装货物。

Part TwoPart Two

Steps/Contents Typical Expressions

3. Indicating your

expectation and

desire.

It would be highly appreciated if you let us know your opinions on the packing requirements.

如能告知你们对此包装要求意见的话，我们不胜感激。

Kindly inform us your ideas about the above mentioned issue of packing. 请把你方对上述包装事宜的看法知会我们。

We hope that you will find the packing arrangement to your convenience and satisfaction.

我们希望这一包装安排让你们感到方便和满意。

Please tell us whether the packing requirements could be met. 请告诉我们此包装要求能否得到满足。

For letters in reply

1. Expressing your

thanks for the coming

letter

Thank you for your letter of …( 感谢你方……的来函。 )

See other units for the similar expressions.

Part TwoPart Two


2. Indicating your

decision: do or do not

accept the packing

requirements.

We are ready to accept your packing requirements. ( 我们打算接受你方的包装要求。 )

We feel regretful to inform you that we are not in a position to accept your packing requirements.( 遗憾地告诉你方我们无法接受你们的包装要求。 )

The packing and mark shall be at seller’s option. 包装和标志由卖方决定。Thanks for your packing guidance, but regret our inability to meet your request of the special packing material. ( 谢谢贵方的包装指示，不过遗憾的是我们没有能力满足你方对使用这种特殊包装材料的要求。 )

3.Expressing your new

suggestions or solutions. We prefer packing the goods in … to packing them in …

( 我们宁愿选择……而不是……来包装货物。 )

Part TwoPart Two


In order to … we would like to offer our suggestion on packing as follows. ( 为了……我们提出以下的包装建议。 )

We shall pack …in … instead of in…as …. 由于……我们将用… .. 包装来代替……包装。

4. Inviting the

confirmation on packing

from the opposite party.

We are looking forward to your confirmation on the issue of packing. ( 我们盼望得到你方对包装事宜的确认。 )

We hope that you will confirm our suggestions on packing… ( 我们希望你方对我们所建议的对……产品的包装方式予以确认。 )

Your early confirmation on our packing solution is highly appreciated. ( 贵方若能早日确认我们的包装方案，我们会很赞赏。 )

Part ThreePart Three

Expressions (1)Expressions (1)

1. packing guidance / instruction 包装指示2. in FCL / CCL (Full/Less Container Load) container 整箱装；拼箱装）3. inner/sales packing； outer/transportation packing 内包装；外包装4. neutral packing 中性包装5. green packing； seaworthy export packing 绿色 /环保包装；适于海运出口的包装6. line with … ……内衬7. be secured by … ……用加固8. solid and durable 坚固耐用9. strong enough 足够坚固10. waterproof and airtight； dampproof/ moistureproof 防水且不漏气的；防湿 /潮的


Expressions (2)Expressions (2)

11. suited to the climate/transportation modes 适合气候条件 / 适合运输方式12. shipping mark 运输标志13. indicative mark； warning mark 指示性标志；警告性标志 Fragile ； Use no Hook ； Do not Drop ；易碎品；勿用吊钩；不要扔放14. number of packages； package number 件数；件号15. pack sth. in …用……容器来装某商品16. pack … to … 把……装入……17. pack sth. to…and… to … 把某商品装入……容器，再把若干个此种容器装入……更大的容器18. pack each … in … and … to … 每件……商品用……包装，若干件该商品装入……容器19. mark … with … 请在……上刷上……的标记20. withstand rough handling 经得起粗暴装运


Typical Sentences (1)Typical Sentences (1)

1. Sentences concerning packing guidance (关于包装指示的句子 )

(1)In order to eliminate possible future trouble, we would like to make clear beforehand our packing requirements as follows. By the way, we would like to know if neutral packing is acceptable?

(2) The peanuts are packed in ordinary second-hand gunny bags of about 50 kgs net each.

(3) Each T-shirt is packed in a polybag and 10 dozen to a box. Please see to it that the packing is strong enough to withstand rough handling.

(4) Please pack the goods according to our instructions. Folding chairs are packed four pieces to a carton. For the sake of safety, the cartons must be secured by metal bands.

(5) I’m afraid the cardboard boxes are not strong enough for such a heavy load. Please pack the vases a dozen to a wooden case and 100 to a FCL container. (6) Please take the necessary precautions so that the packing can protect the goods from rain or dampness in transit because these clothes are liable to be spoiled by water or moisture.



(7) Can you improve your inner packing? This is our design of the packing for your

reference, which would probably help encourage sales.

(8) Solid and durable, our export cartons lined with plastic sheets are proved against

moisture and damage and to be suitable for long distance transportation.

(9) The outer packing should be strong enough for transportation. As to inner

packing, it must be attractive and helpful to the sales.

(10) Chinese chestnuts are packed in gunny bags. The weight of each bag should not

exceed 50 kg.

11) To repack the goods in your required assortment will entail an additional packing

charge of around US$ 2,000. The extra packing charges should be borne by you



2. Sentences concerning shipping mark (关于运输标识的句子 )(1) The marking including our company initials, port of destination, order number,

an “M” label and handling instructions should be listed as below. (2) The fragile glassware needs special packing precautions against jolting. The

surface of each outer package should be marked “Fragile”.(3) The cases of the goods are to be marked with the initials of our company in a diamond as usual.(4) The packing of this shipment is shockproof and waterproof. Nevertheless we

still marked the cartons with caution words like “Fragile”, “Use No Hook” and “ Do Not Drop”.

(5) In addition, indicative marks like “FLEXIBLE”, “KEEP FLAT”, “KEEP UPRIGHT”, “THIS SIDE UP”, “KEEP UPRIGHT”, “NEVER LAY FLAT”, “KEEP AWAY FROM PRESSURE”, “HANDLE WITH CARE”, “KEEP DRY” or “KEEP COOL” etc. should also be stenciled.

Part FourPart Four

Sample 1 (1) Sample 1 (1) Proposal of Carton Packing

Guangdong Light Industries Products Import and Export Corporation779 East Dongfeng Road,Guangzhou, P. R. ChinaTel: 020-12345678 Fax: 020-23456789 E-mail： [email protected] …

August 8th , 2010

Mr. Jean BeanBradley & Bros Plc.18 West way, Runcorne Cheshire, U.K

Dear Mr. Bean,

We are pleased to inform you that starting with the next shipment we will use cartons1 instead of wooden cases to pack the shirts.

Part FourPart Four

Sample 1 (2) Sample 1 (2)

The benefits of such a change are as follows: (1) It will prevent skillful pilferage2

because the trace of pilferage will be more in evidence3; (2) A carton lined with plastic sheets4 can protect shirts from moisture5 better than a wooden case; (3) Cartons are comparatively light and compact, and therefore are more convenient to handle.

Our proposal above is based on the negative experiences6 of the past shipments where7 wooden cases have been used. We make this decision deliberately and look forward to your confirmation.

Yours faithfully,

Wang JieMs. Wang JieSales Manager

Part FourPart Four

Bradley & Bros Plc.18 West way, Runcorne Cheshire, U.KTel: 0044-12-345678 Fax: 0044-12-456789 E-mail: [email protected] August 10th , 2010

Guangdong Light Industries Products Import and Export Corporation779 East Dongfeng Road, Guangzhou, P. R. China

Dear Ms. Wang,

With reference to your proposal of carton packing, we fully understand your reasons for such a change.

Reply to Sample 1Sample 2 (1) Sample 2 (1)

Part FourPart Four

We have different experiences in terms of getting indemnification1 from the insurance company. According to you, the carton packing aids in pilferage revelation2 and thus helps to get compensation from insurance companies. However, we were confronted with a difficult dispute when we were in a claim two years ago when we were informed that the cartons were not seaworthy.

In this case, we would like to settle the packing issue in this way: --- when you export under CIF term, carton packing is allowed, but under FOB term, wooden cases are still used.

We are awaiting your further comments.

Yours faithfully,

Jean BeanJean BeanManager of Import Department


Part FourPart Four

United Textiles Ltd.York House, Lawton Street, Liverpool, ML3 2LLEnglandTel: 0044-20-654321… Fax: 0044-20-765432… E-mail: [email protected]

Our Ref: CT-GZ Your Ref:

September 16, 2010

Guangdong Textiles Import and Export Corporation779 East Dongfeng Road, GuangzhouChina

Dear Mr. Wu,

Sample 3 (1) Sample 3 (1) Offering the Ideas of Packing and Shipping Marks

Part FourPart Four

Thank you for the letter of last week confirming most details of the sales contract we drafted while asking us to offer more information in the packing clause1. We would like to specify the clause as follows.

The garments under the sales contract are packed in plastic bags, 5 dozen to a carton, 20 cartons to a pallet, 10 pallets to a FCL container. On the outside of each carton, ABC, the initials of your company in a diamond is stenciled as the shipping mark.

Please let us know your feedback2 on the above mentioned contents to be added to the packing clause of the sales contract. Yours faithfully,

David LawDavid LawManager of Import DepartmentUnited Textiles Ltd.


Part FourPart Four

Guangdong Textiles Import and Export Corporation779 East Dongfeng Road, GuangzhouChinaTel: 020-23456789 Fax: 020-34567890 E-mail： [email protected] …

Your Ref: CT-GZ

September 19, 2010

United Textiles Ltd.York House, Lawton Street, Liverpool, ML3 2LLEngland

Dear Mr. David Law,

Sample 4 (1)Sample 4 (1) Reply to Sample 3

Part FourPart Four

Thank you for your supplementary ideas on the packing clause. We accept all of them and we would like to make an additional request based on what you have already offered.

As to the shipping mark, could you also mark, under our initials1, the name of the port of destination as well as our order number in the same diamond? In addition, it will be highly appreciated if some indicative words like WATERPROOF can be marked on the surface of the cartons.

We look forward to your confirmation.

Yours faithfully,

Wu JindongWu Jindong

Sample 4 (2)Sample 4 (2)

Part FivePart Five

1. Put the following English into Chinese. (1)

Beginning Training

包装指示

(1) packing instruction

(2) export carton

出口用纸板箱

(3) waterproof

防水的

(4) sales packing

销售包装

(5) green package

绿色 / 环保包装

Part FivePart Five


(6) neutral packing

(7) shipping mark

(8) warning mark

(9) The boxes are to be marked with the initials of our company in a diamond as usual.

(10) The tea is packed in plastic bags before they are put into the standard tea boxes.

中性包装

运输标志

警告标志

想往常一样，盒子外刷上一个菱形，里面标上本公司名字的缩写。

茶叶先用塑料袋包装，再放入标准的茶叶盒中。

Part FivePart Five


(11) Please mark “Handle with Care” or “Fragile” outside the outer packing in view of precaution.

(12) The goods are to be packed in poly bags, each containing 2 kg, 10 bags to a wooden-case.

(13) We don’t want to take any chance. We wrap bands around the cases( 给箱子缠上一圈 ) for added strength, and to avoid pilferage.

为谨慎起见，请在外包装上标明“小心装卸”或“易碎品”字样。

货物以 2 公斤装一个塑料袋， 10 个袋装一个木箱。

我们不想冒险。我们用带子再给箱子缠上一圈，使包装更牢固，同时也防盗。

(14) The goods are packed in waterproof, soft and moth resistant ( 防虫 )material.

货物是用防水、防震和防虫材料包装的。

(15) The inside of the case may be lined with various materials to prevent damage by water, air or insects.

箱子内部衬有不同材料，可防水、气、昆虫的侵害。

Part FivePart Five

2. Read the following letters and choose the best one from the given answers for the missing prepositions.

in; to; by; with; for; from; onto; into; on;

Letter 1

Dear Sirs,

Thanks for your order(1) our men’s shirts of December 12. We would like to

recommend to you our latest package(2) the order, which is strong and

economical.

We pack our shirts in a polythene （聚乙烯） bag and then(3) a cardboard box,

one dozen to a carton. Each carton is lined(4) a polythene sheet and secured by

overall strapping （用带子捆绑） , so that the content is protected(5)

dampness.

We await hearing from you and wonder if our suggestion meets your requirements.

Yours faithfully,

for___

of___

to___

with____

from____

in______

Part FivePart Five

in; to; by; with; for; from; onto; into; on;

Letter 2

Dear Sirs,Re: Order 668Thank you very much(1) your letter dated Aug. 1. We have immediately passed the information onto our clients who are now actively working(2) your counter price.Meanwhile, our clients wish to know the details of the packing of your lotus nuts, i. e.A. How are the goods packed and packaged? Are they suitable(3) marketing in supermarkets?B. What measures will you take to protect the goods from dampness or rain?C. What measures will you take to prevent the inner packing(4) being torn apart?Please provide us with any information regarding the above(5) return mail. We look forward to hearing from you soon.Sincerely yours

for____

on___

for___

from___

by/in____

Part FivePart Five

Intermediate Training

1. Put the following Chinese into English. (1)

(1) 防潮包装

(2) 衬有塑料里的纸板箱

(3) 易碎品

(4) 小心轻放

damproof packing

cartons with plastic linings

fragile goods

to handle carefully

(5) 适合海运的包装

seaworthy packing

Part FivePart Five


(6) 运输包装

(7) 木箱

(8) 指示标志

(9) 这些钢笔一打装一盒， 200 盒装一个木箱。

transportation packing

wooden case

indicative mark

These pens are packed a dozen to a box and 200 boxes to a wooden case.

(10) 请严格按照我们销售合同中关于包装及标记的条款包装货物。Please pack the goods according to the clauses on packing and marksin our sales contract strictly

Part FivePart Five


(11) 很抱歉，我方难以在不额外收费的情况下满足你方的新的包装要求。

(13) 我们可以替您贴上各种标签 (lables) ，如“小心轻放”、“保持干燥”、“保持阴凉”、“不可倒置”等。

We can stick a variety of lables for you such as “Handle With Care”,“Keep Dry”,”Keep Cool”or “Keep Upright” etc.

We are sorry that we cannot meet your new packing requirements without additional charging.

(12) 标题合同下的货物须用盒子装。每盒装一打， 20 盒装一纸板箱。 20 纸板箱装一托盘， 10托盘装一个集装箱。

The goods under the captioned contract should be packed in boxes of12 pieces each, twenty boxes to a carton,20 cartons on a pallet,10 pallets in a FCL container.

Part FivePart Five


(14)必须用坚实的木箱包装。箱子必须用铁钉钉好，用木板钉牢，外面用金属带加固。

(15) 由于纸板箱相对来说轻便结实，因此更便于装卸。请放心，我们的包装坚固，足可以抵受粗暴的搬运。

Packing in sturdy wooden cases is essential.Cases must be nailed,battened and secured by overall metal strapping.

Light and compact, cartons are easier to handle in transit. You mayrest assured that the packing is strong enough to withstand rough handling

Part FivePart Five

2. Supply the missing words in the blanks of the following letter. The first letters are given.

Dear Sirs,

We (1) r to our order No. 12 for TV sets, which you are going to use cardboard (2) b to pack.

We are afraid that cardboard boxes are not (3)s enough for transportation by (4)s , so we propose that the consignment be sent by (5)c service. What’s more, soft packing stuffing material(柔软的填充物 ) should be used all (6)a the machines, not just under and over. This kind of packing does not (7)c more, and it can effectively (8)p the goods from being damaged by (9)r handling. We believe these precautions are necessarily taken into (10)a .

We hope to receive your letter of confirmation soon.Yours faithfully,

efer____

oxes____

trong____

ea/ship_____ ontainer_____

round_____

ost___ revent_____

ough_____

ccount_____

Part FivePart Five

Advanced Training

1. Letter Composing (1)

Compose a letter on behalf of Mr. Liuming, sales manager of Export Department,

according to the given information and message. Then arrange the necessary

parts in proper form as they should be set out in a business letter.Information:

(1) Sender’s name: Guangdong Foreign Trade Development Corp.(exporter)

(2) Sender’s address: 779 East Dongfeng Road, Guangzhou, China

(3) Date: May 15, 2010

(4) Receiver’s name: H.J.Wilkinson & Co. Ltd. (importer)

(5) Receiver’s address: 245 Lombart Street, Lagos, Nigeria

Part FivePart Five

1. Letter Composing (2)

Message:

(1) 感谢对方自接洽以来一直保持的积极寻求合作的态度，表示很愿意回答对方关于我方拟出口衬衫的包装问题。(2) 衬衫打算这样包装：每件装入一个防水塑料袋，再装入一个纸板盒，一打盒

装入一个内有隔潮衬里、外有绳子捆绑加固的纸板箱。这样做的主要目的是在远洋运输过程中尽可能好地防潮。

(3) 是否同意，请对方回复。

Part FivePart Five

2. Letter Replying (1)

H.J.Wilkinson & Co. Ltd.245 Lombart Street, Lagos, Nigeria Tel： 2341-2345678 Fax： 2341-3456789 E-mail: [email protected] October 20, 2010

Guangdong Textiles Import and Export Corporation779 East Dongfeng Road, GuangzhouChina

Dear Mr. Kong, Thanks for your letter of October 15, 2010 stating your ideas on how to pack the shirts to be exported to us by sea. We fully appreciate your considerate arrangements.

Read the following letter and then compose a letter in reply to it.

Part FivePart Five

2. Letter Replying (2)

However, how you will deal with the shipping marks and whether you would

like to stencil some necessary indicative marks are not mentioned.

It would be greatly appreciated if you would inform us of the above

information.

Yours Sincerely,

William HoldenWillim Holden

packing 包装 basic knowledge concerned letter-writing guide other commonly used expressions and...

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