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City of Petaluma, California Fiscal Year 2011 Budget

OP-219

PARKS & RECREATION

Aquatics AdvisorySubcommittee

Recreation, Music &Parks Commission

Museum Association

Senior AdvisoryCommittee

Youth Commission

Boards and Commissions

Marina Recreation ProgramsToddlers/Youth

Senior Center& Programs

AquaticsPrograms

Recreation andCommunity Centers

Reservations, Registrations,Field Coordination

Sports Programs Museum

Assistant City Manager


OP-220

PARKS AND RECREATION DEPARTMENT In 2009-2010 the Department was comprised of Recreation Services and Marina. As part of the 2009-2010 expense reduction plan, a policy adjustment and efficiency strategy aligned the Parks Maintenance function with Public Works. The Department continues to support the Recreation, Music and Parks Commission, Youth Commission, Senior Advisory Committee and the Petaluma Museum Association Board of Directors. Recreation Services plans, coordinates and implements recreation programs and classes for toddlers, youth, teens, adults and older adults. Included is the operation of the Petaluma Community Center, the Jack Cavanagh Recreation Center, Kenilworth Recreation Center, Petaluma Swim Center, Cavanagh Pool, the Novak Senior Center at Lucchesi Park, and the Petaluma Historical Library and Museum. The division is also responsible for planning and implementing community-wide special events, including the annual Fourth of July fireworks display; presents a wide array of recreation classes; and, provides a comprehensive adult sports program. The Division of Marina Operations is responsible for the daily operation and maintenance of the Petaluma Marina, structural and equipment improvements and planning, and implementing promotional campaigns. Service is provided by a contracted Marina Supervisor and part-time employee. MISSION STATEMENT To provide opportunities for the citizens of Petaluma to experience and develop their physical, mental, creative, and social abilities in an atmosphere which promotes individual achievement, satisfaction, self-esteem, and community pride; and which contributes to the enhancement of quality of life within the community. To foster creative and responsible development through the incorporation of community input in the planning and provision of programs, parks, and facility needs of the City of Petaluma. To manage and maintain such programs and facilities to the highest standards, to enhance the aesthetic experience and enrichment of the user, and to insure the safety of the public and the longevity of the community’s investment. CHALLENGES FACING DEPARTMENT The Parks and Recreation Department continues in its efforts to meet the needs of the Petaluma Community. While the Park Maintenance activity is functionally aligned with Public Works, both Parks, and Recreation must communicate, cooperate and collaborate in order to provide the best possible services to the Community. Reductions in staffing, due to necessary budget reductions is the area proving most challenging. The reductions have occurred in Park Maintenance, where 3 part-time and 2 full-time positions were eliminated, and Recreation Services where 2 full-time and numerous part-time positions were eliminated. The staff has


OP-221

successfully developed partnerships and transitioned programs in order to off-set the impact to users of Parks and Recreation services, thus programs have remained largely intact. The necessary day to day operations, such as scheduling facilities, registering recreation participants, and maintaining facilities stretches remaining staff, and a robust volunteer program and active engagement in partnerships allows for maintenance of existing levels of service. There is an identified need for more athletic fields, thus strategies for improving the playing surfaces on the natural turf fields have been successfully implemented. As funding for part-time seasonal personnel, and maintenance supplies has been necessarily reduced, it has become more difficult to maintain an aggressive turf management program; however, the program is a priority and will continue into 2010-2011. As well, the City prioritized replacement of the Lucchesi Park artificial surface, thereby preserving in pristine condition the City’s most precious and heavily used playing surface. A funding plan, that allows implementation of the East Washington Park project, must be developed in order to fully meet the needs of the athletic recreation community. There are also a wide variety of project proposals that have been recently completed, or are in process or formulation. The Fox Hollow Park project was completed in 2009-2010, and the aforementioned Lucchesi Park turf replacement was also completed. Planning for the renovation or replacement of the Petaluma Swim Center continues, and this past year was focused on mitigation strategies relative to the eventual development of the East Washington Place project. There are numerous other partnership proposals in various stages of progress, including Paula Lane and LaCresta Ridge property acquisitions, expansion of the partnership with Petaluma Bounty for Community Gardens and the Livery Stable restoration. As well, a grant from the National Park Service is assisting in development of a river access project implementation and funding strategy. While many of these projects present outstanding partnership opportunities, there must be a sequential approach to implementation in order to assure success, and to assure that the Department has sufficient capacity to support the various initiatives.

POLICY RECOMMENDATIONS TO BALANCE THE BUDGET

• Reduce Part-Time Staffing in Youth Program Budget Description: Reduce the part-time allocation in the youth program budget by $12,500. The budget supports summer camps, Tiny Tots School and Tiny Tots Summer program. This cut is specific to the camp programs. Impact: Staffing will be modified and consolidated between the camps to achieve savings without compromising program quality. Reconfiguring the extended day program into 1 camp instead of two also generates a savings by consolidating camp staffs. All program opportunities remain at 2009-2010 levels of service.

Budget Savings: $12,500


OP-222

An additional partnership, that is a potential cost cutting measure is under analysis and involves further partnering with the Boys and Girls Club relative to operations of the Cavanagh Recreation Center. The goal of such a partnership would be to maintain and enhance existing recreational opportunities for youth and adults, while reducing the City’s allocation of funding for this recreation program and facility.

PERFORMANCE MEASURES FY 09-10

• Upgrade Kenilworth Recreation Center through use of volunteers and donations and generate revenue by coordinating, marketing and managing facility rentals. Outcome – Several repair and maintenance items have been completed, including painting, landscaping, new bike racks and cabinets refinished. Work continues to locate and procure a commercial grade stove and refrigerator, needed to maximize the revenue potential of the facility. All work was completed utilizing volunteers.

• Monitor contract for pool management and work toward longer and consistent pool

seasons. Outcome – A contractual agreement between the City and Forevers Aquatics, for management operations of the Petaluma Swim Center and Cavanagh Pool was implemented for the 2009 season. Despite a very short preparation period the first year of the agreement was successfully carried out. The contractor was able to adequately staff and program the site; the department achieved the savings that were estimated; the community had sufficient access to the pool and programs; and, the Cavanagh Pool was utilized for wintertime Aqua Fitness to the benefit of a particularly fragile client base. The structure will remain in place for the 2010 swim season, and should continue to produce positive results, eventually leading to extended seasons and/or a further reduced financial commitment by the City.

• Complete Paula Lane and LaCresta Ridge property acquisitions.

Outcome – These acquisitions, funded through successful application for grant funds through the Sonoma Country Open Space District, continue to move forward.

The LaCresta Ridge acquisition project received $2.0 million in funding, which is expected to be sufficient to complete the acquisition. The appraisal has been undertaken and the draft report presented to the Open Space District for review. Negotiations have commenced and the acquisition may be complete within FY 2009-2010.

The Paula Lane acquisition project received $1.0 million in funding, which may represent an underfunded award. The new appraisal is underway and a draft report and Open Space District review may be complete in the current fiscal year.

• Provide support to volunteer partners, including Rebuilding Together, Friends of the

Petaluma River, Petaluma River Action Planning Committee and other volunteer organizations and groups.


OP-223

Outcome – The Petaluma River Action Committee continues its work and partnership with the City toward development of a River access and implementation plan, which addresses river protection and supports new access points for people to reach the river for a number of recreational activities including: fishing, walking, bird and wildlife watching, boating, landscape painting and relaxation.

The department provided support and materials to Friends of the Petaluma River to implement the summer youth employment program, utilized to work toward restoration of the Historic Livery Stable and surrounding grounds. The staff continues to support friends in preparation of the River Town Revival special event and with preparation of grant applications focused on restoration.

The department partnered with COTS on weekly Lucchesi Park clean-up. As well, a variety of groups engaged in the Adopt a Park program or in periodic neighborhood park clean-ups. The department continued to partner with the Petaluma Wetlands Alliance on Shollenberger Park maintenance projects and in presentation of the Bird Count Camp.

The department also continues in its work partnering with the Paula Lane Action Network and LaCresta Ridge and Ravine Coalition on property acquisition projects.

PERFORMANCE MEASURES – FY 10-11

• In partnership with Friends of the Petaluma River, continue seeking funding for River Heritage Center development.

• Analyze reorganization and consolidation of the Turning Basin and Marina operations and implement electronic registration opportunities for respective facilities.

• Maintain and increase current recreation program level of service, and cost recovery model for summer camps, Tiny Tots programming, contracted recreation class programs, adult sports and special events. Continue seeking outside funding sources, partnerships and contract opportunities with groups, organizations and entities capable of providing similar services at less cost to the City.

• Complete the LaCresta Ridge Property Acquisition. • Work toward full funding and acquisition of Paula Lane property. • Fully analyze and consider Implementation of partnership with Boys and Girls Club for

operation of Cavanagh Recreation Center.


OP-224

DEPARTMENT SUMMARY - ALL FUNDS Parks & Recreation

FY 2009-10 FY 2010-11 FY 2010-11Department/ TotalDivision Positions Positions Budget

Administration 7.25 7.25 623,600$ Cavanagh Center 0.00 0.00 16,000$ Community Center 0.00 0.00 169,400$ Library/Museum 0.00 0.00 24,350$ Youth Programs 0.00 0.00 243,100$ Tiny Tots School Year 0.00 0.00 6,150$ Tiny Tots Summer 0.00 0.00 2,000$ Contract Classes 0.00 0.00 78,000$ Sports/Athletics 0.00 0.00 89,550$ Aquatics 0.00 0.00 99,000$ Senior Programs 0.00 0.00 74,000$ Special Events 0.00 0.00 25,000$ Marina 0.00 0.00 449,100$

Total Positions 7.25 7.25 Total Appropriations 1,899,250$

Part TimeFull Time Equivalent 13.42 5.42Part Time Hours 27,912 11,264

Budget Comparison to Prior Years

FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 FY 2010-11 FY 2010-11Revised Estimated Baseline Recommend Recommend

Description Actual Budget Actual Requests Policy Budget

Salaries 2,051,853$ 742,250$ 705,250$ 737,500$ -$ 737,500$

Benefits 508,426 100,400 94,600 97,650 - 97,650

Services/Supplies 2,154,919 784,950 777,000 782,000 - 782,000

Debt Service Interest 166,480 190,000 164,500 152,600 - 152,600

Sub-Total 4,881,678 1,817,600 1,741,350 1,769,750 - 1,769,750

Intragovernmental Charges 191,650 210,550 210,550 129,500 - 129,500

Totals 5,073,328$ 2,028,150$ 1,951,900$ 1,899,250$ -$ 1,899,250$


OP-225

DEPARTMENT SUMMARY - GENERAL FUND Parks & Recreation


Administration 7.25 7.25 623,600$ Cavanagh Center 0.00 0.00 16,000$ Community Center 0.00 0.00 169,400$ Library/Museum 0.00 0.00 24,350$ Youth Programs 0.00 0.00 243,100$ Tiny Tots School Year 0.00 0.00 6,150$ Tiny Tots Summer 0.00 0.00 2,000$ Contract Classes 0.00 0.00 78,000$ Sports/Athletics 0.00 0.00 89,550$ Aquatics 0.00 0.00 99,000$ Senior Programs 0.00 0.00 74,000$ Special Events 0.00 0.00 25,000$

Total Positions 7.25 7.25 Total Appropriations 1,450,150$





Salaries 2,039,179$ 725,300$ 688,900$ 720,550$ -$ 720,550$

Benefits 507,317 100,400 94,000 97,650 - 97,650

Services/Supplies 1,437,856 570,100 567,050 567,150 - 567,150

Capital Equipment/Land Easement - - - - - -

Sub-Total 3,984,352 1,395,800 1,349,950 1,385,350 - 1,385,350


Totals 4,116,102$ 1,545,500$ 1,499,650$ 1,450,150$ -$ 1,450,150$


OP-226

ADMINISTRATION The Assistant City Manager is assigned administrative oversight of the department and is responsible for supervision of recreation programming, operation and maintenance of the Petaluma Marina, Cavanagh and Novak Recreation Centers, the Petaluma Community Center, Petaluma Historical Museum, and administration of the contract for pool management. Duties also include supporting the Recreation, Music and Parks Commission and its subcommittee the Aquatics Advisory Board, the Petaluma Historical Library and Museum Board of Directors, the Senior Advisory Committee and various project oriented groups. Additional responsibility includes providing comprehensive leadership and supervision for Parks and Recreation, as well as identification and implementation of department priorities including park acquisition and development. The Assistant City Manager also engages in partnerships with a variety of non-profit groups in support and development of park projects and programs. ACCOMPLISHMENTS 09-10

• Assisted in providing a seamless transition of the Parks Maintenance function into Public Works.

• Assured the continued implementation of comprehensive turf management plan for Park and Recreation facilities utilized for youth and adult sports.

• Led completion of Fox Hollow Park development project and Lucchesi Park turf replacement project.

• Developed and implemented Adopt a Park program. • Reduced expenses and maintained level of service by partnering with other community

organizations, such as Boys and Girls Club. • Developed and managed contract for Pool Management services; reduced aquatic

expenses; lengthened Cavanagh Pool season; and, assured a full schedule of aquatic programming.

• Developed cooperative arrangement with Friends of the Petaluma River for restoration of the Historic Livery Stable.

GOALS (2010-2011)

• Continue seeking outside funding sources, partnerships and contract opportunities with groups, organizations and entities capable of providing similar services at less cost to the City.

• Complete the LaCresta Ridge Property Acquisition • Work Toward Full Funding and Acquisition of Paula Lane Property • Fully Analyze and Consider Implementation of Partnership with Boys and Girls Club for

Operation of Cavanagh Recreation Center


OP-227

Parks & Recreation Administration




Salaries 487,441$ 373,400$ 356,400$ 365,700$ -$ 365,700$

Benefits 127,414 100,400 94,000 97,650 - 97,650

Services/Supplies 86,723 100,450 94,650 95,450 95,450

Capital Equip/Land Easement - - - - - -

Sub-Total 701,578 574,250 545,050 558,800 - 558,800


Totals 833,328$ 723,950$ 694,750$ 623,600$ -$ 623,600$

POSITIONS FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 FY 2010-11 FY 2010-11Revised

Positions Positions Positions Positions Positions Positions

Admin Technician 1.00 1.00 1.00 1.00 0.00 1.00Director of Parks & Recreation 0.00 0.00 0.00 0.00 0.00 0.00Office Asst. II 2.00 2.00 2.00 2.00 0.00 2.00Rec Teen Coordinator 0.10 1.00 1.00 1.00 0.00 1.00Recreation Supervisor 2.00 2.00 2.00 2.00 0.00 2.00Asst. City Manager 0.25 0.25 0.25 0.25 0.00 0.25Recreation Coordinator 0.00 1.00 1.00 1.00 0.00 1.00

Total Division Positions 5.35 7.25 7.25 7.25 0.00 7.25

Full Time Equivalent 0.00 0.00 0.00 0.00 0.00 0.00Part Time Hours 0 0 0 0 0 0


OP-228

CAVANAGH RECREATION CENTER Formerly the McNear branch of the Petaluma Boys and Girls Club, Cavanagh Recreation Center (CRC) was purchased in December of 1996 by the City of Petaluma. The Parks and Recreation Department programs and maintains this center with Boys and Girls Club activities (after school care and youth basketball and volleyball) conducted in accordance with a Joint Use Agreement with the City of Petaluma. Community activities include youth and adult sports leagues, open gyms, classes and meetings. ACCOMPLISHMENTS (2009-2010)

• Facility use includes:

GOALS (2010-2011) • Increase usage of facility by developing additional recreation programs. • Complete audit and analysis of Cavanagh Building and plan for various renovations. • Continue replacement of exterior and interior doors.

Open gym 3000 participants Lego Camp 121 participants Kids Klub Day Camp 251 total weeks attended by campers Table Tennis (3x/wk) 16 per class average Adult Exercise classes (2x/wk) 20 per class average Boys & Girls after-school program 25/day during school year Boys & Girls basketball/volleyball 35 per day/5 per week Jan-Mar


OP-229

Parks & Recreation Cavanagh Center




Salaries -$ -$ -$ -$ -$ -$

Benefits - - - - - -

Services/Supplies 21,677 16,000 18,800 16,000 - 16,000


Sub-Total 21,677 16,000 18,800 16,000 - 16,000

Intragovernmental Charges - - - - - -

Totals 21,677$ 16,000$ 18,800$ 16,000$ -$ 16,000$






OP-230

PETALUMA COMMUNITY CENTER The Petaluma Community Center provides a facility for private parties, weddings, fundraisers, meetings, and activities/events. The facility continues to be the focal point for the Petaluma Community, whether it is civic, private or public activities. The Community Center also provides space for enrichment classes and fitness classes, day camps, special events, Tiny Tots preschool program, and other outreach services to bring people together, encourage healthy life style and social connections, and to participate in new learning experiences. FACILITY USAGE

FY 08-09 FY 09-10* Facility Hours Used 17,553 15,526 Total Attendance 180,172 178,547

*estimated REVENUES

07-08 08-09 Estimated 09-10 $201,518 $225,000 $220,000

ACCOMPLISHMENTS (2009-2010)

• Provided sufficient program balance between rental, classes, special events, and training space in facility.

• Updated the sound system in the Assembly Room with two new speakers donated by a local business.

• Rental and use policies reviewed and revised. GOALS (2010-2011)

• Review and update fees and policies. • Recommend new strategies for cost reductions pertaining to custodial services, use of

electricity and utilities without compromising facility operations and facility cleanliness. • Install a new projection system in the Assembly Room. • Utilize all possible technology, including social networking tools to increase use.


OP-231

Parks & Recreation Community Center




Salaries 109,568$ 88,250$ 98,950$ 89,000$ -$ 89,000$

Benefits 11,459 - - - - -



Sub-Total 183,955 168,650 173,950 169,400 - 169,400


Totals 183,955$ 168,650$ 173,950$ 169,400$ -$ 169,400$




Full Time Equivalent 3.41 2.55 2.55 2.55 0.00 2.55Part Time Hours 7,100 5,303 5,303 5,303 0 5,303


OP-232

CARNEGIE LIBRARY/MUSEUM The Petaluma Historical Library and Museum is housed in the Petaluma Carnegie Free Public Library Building at 4th and B Streets. This building was completed in 1906 with money from the Carnegie-Fund, a trust fund established by Andrew Carnegie to build public libraries throughout the country. The Historical Library Museum has been accepted for inclusion in both the National Register of Historic Places in Washington D.C. and the California Register of Historic Places. The Petaluma Historical Library and Museum is housed in the Petaluma Carnegie Free Public Library Building at 4th and B Streets. This building was completed in 1906 with money from the Carnegie-Fund, a trust fund established by Andrew Carnegie to build public libraries throughout the country. The Historical Library Museum has been accepted for inclusion in both the National Register of Historic Places in Washington D.C. and the California Register of Historic Places. In December of 1978, the Historical Library Museum Association and the City of Petaluma signed an agreement, which provided for a part-time Parks and Recreation employee to act as administrative coordinator for the Museum. The City also provides building and grounds maintenance and administrative assistance under this agreement. The Petaluma Museum Association’s Board of Directors oversees artifact collection, preservation and display through efforts of community volunteers. ACCOMPLISHMENTS (2009-2010)

• Museum-sponsored events in courtyard bring public awareness and potential volunteers to Museum.

• Approximately 9,850 visitors to the Museum. Included are school tours, walking tours, drop-in, special events and national exhibitions.

• Special events include: Annual Garden Tour, July 4th Bell Ringing, Quilt Show, Schindler’s List Exhibition (2009), Elvis Exhibition (2010), Holiday concerts and Annual Victorian Tea.

• Volunteer Hours: 9,500. GOALS (2010-2011)

The goal of the Petaluma Museum Association Board of Directors is to increase the number of visitors, volunteer hours, and number of members. The current board is very active and motivated and continues to organize events and exhibits that showcase Petaluma’s history, as well as the facility. • Use information from State grant to formulate a plan for building

restoration/preservation. • Continue cataloging and streamlining of artifact and photo collections. • Implement recommendations from professional evaluation of building. Evaluation and

Maintenance manual were produced with funds from State Historical Preservation grant. • Continue to expand and refine the Museum’s web presence through its website, other

social networking options and connections through other Petaluma non-profits.


OP-233

Parks & Recreation Library/Museum




Salaries 22,926$ 13,200$ 11,500$ 11,100$ -$ 11,100$

Benefits 2,146 - - - - -



Sub-Total 35,771 26,450 24,400 24,350 - 24,350


Totals 35,771$ 26,450$ 24,400$ 24,350$ -$ 24,350$






OP-234

PARKS

In FY 09-10, this division has been transferred to the Public Works Department. See that department for a description.


OP-235

Parks & Recreation Parks Maintenance




Salaries 1,033,477$ -$ -$ -$ -$ -$

Benefits 346,510 - - - - -

Services/Supplies 801,233 - - - - -


Sub-Total 2,181,220 - - - - -


Totals 2,181,220$ -$ -$ -$ -$ -$



Park Maint Foreworker 1.00 0.00 0.00 0.00 0.00 0.00Park Maint Lead Worker 3.00 0.00 0.00 0.00 0.00 0.00Park Maint Worker I 2.00 0.00 0.00 0.00 0.00 0.00Park Maint Worker II 8.00 0.00 0.00 0.00 0.00 0.00Parks Manager 1.00 0.00 0.00 0.00 0.00 0.00


Full Time Equivalent 3.21 0.00 0.00 0.00 0.00 0.00Part Time Hours 6,670 0 0 0 0 0


OP-236

YOUTH SERVICES Although the Kenilworth Center is no longer utilized and the Youth Employment Program transferred to other agencies, the Petaluma Youth Commission continues to meet and plan projects and programs for youth in the community. Staffing for this program was eliminated in 2008-2009, thus the commission receives a moderate level of staff support. Summer camps continue to occur, are fully cost recovery and include Kids Klub (grades 1-5) and Camp K2 (grades 6-8). Camp attendance was near capacity and provided attendees with opportunities for personal growth and socialization in a safe, fun, and supportive atmosphere. Campers are involved in theme-related, age appropriate activities. ACCOMPLISHMENTS (2009-2010)

Program Attendance Summer 08

Attendance Summer 09

Summer Day Camps Families Served 300 260 Registrations 934 850

GOALS 2010-2011

• Development of additional youth/teen contracted classes and activities. • The Petaluma Youth Commission will continue to provide activities for youth. • Increase specialty camp offerings for youth and increase participation and attendance.


OP-237

Parks & Recreation Youth Programs




Salaries 64,778$ 85,000$ 58,500$ 200,800$ -$ 200,800$

Benefits 1,133 - - - - -



Sub-Total 134,945 127,300 93,300 243,100 - 243,100


Totals 134,945$ 127,300$ 93,300$ 243,100$ -$ 243,100$



Rec Teen Coordinator 0.90 0.00 0.00 0.00 0.00 0.00




OP-238

TINY TOTS/CAMP SUNSHINE The Tiny Tots and Tiny Tots Summer Camp Sunshine programs remain popular and have under gone program changes proving to be successful. There have been curriculum and schedule changes implemented, and feedback received on parent evaluations indicates a positive reception. Teachers provide a quality program, and in an effort to do so year after year, seek new educational trainings to keep updated on current trends in child care education. Children are assessed several times a year as they progress toward achieving developmental milestones. Camp Sunshine serves over 100 children during the summer months. Children attend local field trips to provide a fun environment for learning. These programs provide a safe environment and opportunities for children ages 3-5 years of age to learn and discover through activities in a social setting. For many, this is their first experience learning through fun, while focusing on Kindergarten readiness skills. REVENUES

07-08 08-09 09-10 Camp Sunshine $30,399 $33,643 $16,000* Tiny Tots $116,253 $118,000 $116,500

There has been a significant increase in the ratio of half day to full day campers, with more families utilizing the half day option The increase in half day campers decreases program revenue, although the program remains at full cost recovery. The numbers of part-time staff are determined by the number of campers, and a ratio of 1:12 teachers to participants is maintained. ACCOMPLISHMENTS (2009-2010)

• Tiny Tots participation continues at capacity. • Lunch Bunch Program was implemented with excellent participation. • A Tiny Tots Kinder Ready Program was developed and implemented for parents wishing

to enhance their child’s preschool experience with a focus on academics and the skills necessary to be successful in Kindergarten.

GOALS (2010-2011)

• Evaluate all aspects of the Tiny Tots program on a quarterly basis to ensure the best possible program offering.

• Continue to develop healthy snack and eating habits with parental support.


OP-239

Parks & Recreation Tiny Tots School Year




Salaries 99,977$ 93,700$ 98,100$ -$ -$ -$

Benefits 13,131 - - - - -



Sub-Total 118,080 99,850 104,250 6,150 - 6,150


Totals 118,080$ 99,850$ 104,250$ 6,150$ -$ 6,150$






OP-240

Parks & Recreation Tiny Tots Summer




Salaries 11,763$ 18,750$ 13,450$ -$ -$ -$

Benefits (83) - - - - -



Sub-Total 13,181 20,750 15,750 2,000 - 2,000


Totals 13,181$ 20,750$ 15,750$ 2,000$ -$ 2,000$






OP-241


OP-242

CONTRACT CLASSES

Classes are held at the Petaluma Community Center and occasionally off site at other locations. Classes are advertised through the Activity Guide and through the use of press releases. The Activity Guide is mailed to a data base of approximately 7000 people and is distributed to various locations within the community including the Visitors Center, Chamber of Commerce, City Hall, Library, and Museum. The guide is also available on line at the city’s website.

Fiscal Year 2008-2009 2009-2010* Number of

Participants 2,602 2,500

Revenue $176,732 $175,000 *estimated ACCOMPLISHMENTS (2009-2010)

• Approximately 120 classes were offered in each session; summer, fall and spring. The program is full cost recovery.

GOALS (2010-2011)

• Evaluate the class offerings based on participant program evaluation. • Identify community needs and develop new courses to meet those needs. • Review Fee schedule and instructor payment process. • Increase the number of participants by 2%.


OP-243

Parks & Recreation Contract Classes




Salaries -$ -$ -$ -$ -$ -$




Sub-Total 80,776 78,000 78,000 78,000 - 78,000


Totals 80,776$ 78,000$ 78,000$ 78,000$ -$ 78,000$






OP-244

SPORTS AND ATHLETICS This budget includes adult sports leagues, instructional programs (youth and adult), and “Open Gym” programs. Also, this budget supports scheduling for all City athletic fields and some School District athletic fields. Included in this effort is the keeping of a master schedule of school and City fields and acting as liaison with community groups (especially sports leagues) and individuals regarding availability, suitability, and condition of current inventory of playing fields. ACCOMPLISHMENTS (2009-2010)

• Lucchesi Park synthetic turf replacement project completed. • Supervision and scheduling of the Lucchesi Park artificial turf playing field. The field is

providing year round turf for local youth and adult teams. Petaluma adult teams and teams from throughout Sonoma and Marin (youth and adult) generate revenue from hourly fees.

• Lighted softball/soccer/lacrosse field at Prince Park has become integral component in City’s inventory of playing fields.

• Men’s Over-30 Basketball League; 16 teams and 200 participants. • Two seasons of Adult Volleyball; 35 teams and 350 participants. • Youth and Adult Tennis instruction; 300+ participants. • Adult Slow Pitch Softball offering Co-Rec, Women’s, Men’s, Over-40 Men’s and Over-40

Co-Rec leagues. Two Seasons; 1,800 participants • Youth lacrosse introduced by group of citizens in 2005 and has grown to over 300

participants for 2010 season. Leagues use City and School District playing fields. • Cavanagh open gym for adult basketball and volleyball (6days/week) averaged twelve-

fifteen participants per session year round. GOALS (2010-2011)

• Continue to work with Parks maintenance staff regarding field conditions, maintenance and upgrading.

• Assist in planning and implementation of East Washington Park development. • Continue to respond in a timely and reasonable manner to public’s needs and requests

regarding sports league programming.


OP-245

Parks & Recreation Sports/Athletics




Salaries 18,061$ 23,000$ 22,000$ 22,250$ -$ 22,250$

Benefits 1,986 - - - - -



Sub-Total 96,068 89,300 88,950 89,550 - 89,550


Totals 96,068$ 89,300$ 88,950$ 89,550$ -$ 89,550$






OP-246

AQUATICS

Petaluma Swim Center and Cavanagh Pool provide comprehensive programming including hours for swim clubs, instructional classes, fitness, open recreation swim, rentals and special interest classes. The 2009-2010 season was presented under a management contract, whereby a contracted partner of the City conducted all pool operations. The change was made in order to reduce expenses, work toward program improvement and ultimately establish more consistent season schedules. The result of the initial season utilizing this model was continuation of all aquatic opportunities, extension of the Cavanagh Pool season, and a City budget savings for aquatic programming. ACCOMPLISHMENTS (2009-2010)

• Extension of the Cavanagh Pool season through winter for presentation of Aqua Therapy classes.

• Swim Center opening was conducted 3 weeks ahead of projected schedule, and season extended 4 weeks beyond projections.

• Available data suggests a decline in aquatic program complaints. • New pool covers purchased and implemented at Cavanagh Pool, resulting in energy

savings and allowing for winter operations. GOALS (2010-2011)

• Maintain minimum 09 Swim Center schedule. • Continue to generate sufficient registration that allows presentation of winter time

aquatic programming. • Assure compliance with contract provisions, and in particular minimum staffing formulas

and program offerings.


OP-247

Parks & Recreation Aquatics




Salaries 163,387$ -$ -$ -$ -$ -$

Benefits 542 - - - - -



Sub-Total 277,961 92,450 104,800 99,000 - 99,000


Totals 277,961$ 92,450$ 104,800$ 99,000$ -$ 99,000$




Full Time Equivalent 4.56 0.00 0.00 0.00 0.00 0.00Part Time Hours 9,492 0 0 0 0 0


OP-248

SENIOR CITIZEN ACTIVITIES Comprehensive programming for seniors is offered at the Petaluma Senior Center at 211 Novak Drive. Additional programs and classes are held at the Petaluma Community Center, Cavanagh Recreation Center, Kenilworth Community Center, Leghorn Park and other locations as the program demands. Participation in weekly and monthly classes and programs remain strong. Interest in all classes and program continues to grow as is illustrated by the 2009-2010 year-to-date attendance numbers.

1st

quarter 2nd

quarter 3rd

quarter 4th

quarter Total for

Year 2005/06 5,012 4,335 5,201 5,537 20,085 2006/07 7,239 6,576 7,166 8,079 29,060 2007/08 8,485 8,435 9,272 10,912 37,104 2008/09 10,489 10,505 10,384 11,389 42,767 2009/10 11,879 12,510 *12,500 *13,000 *50,000

*estimates In 2009/10 thirty-one seniors participated in the RSVP (Retired Senior Volunteer Program.) A number of past RSVP participants volunteer as needed.

Year Hours

Recorded Hours

Non-recorded Total

2006 4,215 4,000 8,214 2007 3,445.5 3,800 7,245.5 2008 3,200 4,000 7,200 2009 4,100 5,000 9,100 2010 4,350 5,750 10,100

ACCOMPLISHMENTS

• Senior Center continues to be an educational resource, social activity center, and resource center for seniors in Petaluma and South County.

• New programs are being developed monthly: Exercise, Yoga and Tai Chi classes have been expanded along with instructional bridge, table tennis, bocce and a computer tutoring.

• The Senior Center program hosted the annual Senior Expo. Over 50 community organizations were involved in the well attended event.

• Increased Educational Program by offering more seminars and special programs for seniors, such as Car Fit, DMV informational sessions, HICAP Medicare meetings, Fall Risk Prevention class, and Nutrition programs.

GOALS

• Increase service units to 65,000 and volunteers hours to 10,000. • Develop three new public awareness workshops on issues pertaining to Older Adults. • Continue to host annual Senior Expo. • Conduct outreach to Older Adult Latino Community.


OP-249

Parks & Recreation Senior Programs




Salaries 27,801$ 30,000$ 30,000$ 31,700$ -$ 31,700$

Benefits 3,079 - - - - -



Sub-Total 70,132 72,300 72,200 74,000 - 74,000


Totals 70,132$ 72,300$ 72,200$ 74,000$ -$ 74,000$



Recreation Supervisor 1.00 0.00 0.00 0.00 0.00 0.00




OP-250

SPECIAL EVENTS Providing special community events helps individuals and families get connected to Petaluma and are integral and essential to vibrant communities. Successful programs require the time and resources to properly produce an event. Event evaluation includes vendor and attendee response, attendance and net revenue. ACCOMPLISHMENTS (2009-2010)

• Annual Crafts Faire The Annual Crafts Faire is being produced by a private party rather than Department staff. Based on vendor evaluations and customer feedback the vendors were happy with sales and the public was happy with choice of vendors. Rental fees covered facility use. • July 4th Fireworks July 4th Fireworks was a huge success thanks to the many contributions received from community and business. Plans are currently underway to produce the 2010 Fireworks Display and sufficient support from community partners will allow the program to continue. • Movies in the Park Three movies showed at McNear Park. Families wanting an inexpensive night out to enjoy food, movies, and special attractions joined the fun. The summer of 2010 movie series is under the direction of a new producer and movies will be presented during the summer months every Friday night at Lucchesi Park.

GOALS (2010-2011) • Continue soliciting sponsorship of July 4th Fireworks to defer General Fund costs. • Maintain sponsorship and cost recovery to allow Movies in the Park to continue. • Increase attendance and add more movies to the existing three movies currently

offered.


OP-251

Parks & Recreation Special Events




Salaries -$ -$ -$ -$ -$ -$




Sub-Total 69,008 30,500 30,500 25,000 - 25,000


Totals 69,008$ 30,500$ 30,500$ 25,000$ -$ 25,000$






OP-252

MARINA The Marina Division is responsible for day-to-day operations of the Petaluma Marina and fueling dock, coordinating promotions of the facility, and scheduling repairs and projects. Included in day-to-day operations is the provision of secure, clean berthing facilities for long-term tenants, accommodating facilities for transient boaters, consistent policies and procedures for all, and an increasing revenue stream to offset operational costs. ACCOMPLISHMENTS (2009-2010)

• Record keeping continues to be updated, assuring that tenants are up to date with rents. Staff efforts keep renters who fall into arrears at a minimum, resulting in steady stream of rental income.

• Increase in Kayak rack awareness and rentals. • Relocation of docks (2009) has resulted in a reduced vacancy rate and increased

revenue. GOALS (2010-2011)

• Implement updated Marina Berth Agreement including electrical surcharge.


OP-253

DEPARTMENT SUMMARY Marina


Administration 0.00 0.00 447,800$ Marina CIP 0.00 0.00 1,300$

Total Positions 0.00 0.00 Total Appropriations 449,100$





Salaries 12,674$ 16,950$ 16,350$ 16,950$ -$ 16,950$

Benefits 1,109 - 600 - - -


Debt Service Interest 166,480 190,000 164,500 152,600 - 152,600

Sub-Total 515,245 421,800 391,400 384,400 - 384,400


Totals 561,295$ 482,650$ 452,250$ 449,100$ -$ 449,100$


OP-254

LANDSCAPE ASSESSMENT DISTRICTS In FY 09-10, this division has been transferred to the Public Works Department. See that department for a description. DEPARTMENT SUMMARY Landscape Assessment Districts


LAD's 0.00 0.00 -$

Total Positions 0.00 0.00 Total Appropriations -$

Part TimeFull Time Equivalent 0.00 0.00Part Time Hours 0 0




Salaries -$ -$ -$ -$ -$ -$


Services/Supplies 382,081 - - - - -

Capital Equipment - - - - - -

General & Administrative 1,000 - - - - -

Sub-Total 383,081 - - - - -

Intragovernmental Charges 13,850 - - - - -

Totals 396,931$ -$ -$ -$ -$ -$


OP-255

PARKS AND RECREATION

FULL TIME POSITION ALLOCATION BY HOME DEPARTMENT

FY 10-11

InternalFY 07-08 FY 08-09 FY 09-10 FY 10-11 General Enterprise Service PCDC Other

DEPARTMENT POSITION Positions Positions Positions Positions Fund Funds Funds Funds Funds

PARKS & RECREATIONAdministrative Assistant 0.00 0.00 0.00 0.00 0.00Administrative Technician 1.00 1.00 1.00 1.00 1.00Dir. of Parks & Recreation 1.00 1.00 0.00 0.00 0.00Asst. City Manager 0.00 0.00 0.25 0.00 0.00Office Assistant II* 2.00 2.00 2.00 2.00 2.00Parks Landscape Manager 1.00 1.00 0.00 0.00 0.00Parks Maintenance Foreworker 1.00 1.00 0.00 0.00 0.00Parks Maintenance Lead Worker 2.00 2.00 0.00 0.00 0.00Parks Maintenance Worker I 2.00 2.00 0.00 0.00 0.00Parks Maintenance Worker II 8.00 9.00 0.00 0.00 0.00Parks Maintenance Worker III 1.00 0.00 0.00 0.00 0.00Recreation Coordinator* 2.00 1.00 2.00 2.00 2.00Recreation Supervisor 2.00 3.00 2.00 2.00 2.00Total Parks & Recreation 23.00 23.00 7.25 7.00 7.00 0.00 0.00 0.00 0.00

Of the 7 FTE positions assigned to this department, there is an Office Assistant II and a Recreation Coordinator frozen and therefore not funded.


OP-256

PARKS AND RECREATION ANNUAL BUDGET COMPARISON

2007 2008 2009 2010 2011Fiscal Year

$0

$1

$2

$3

$4

$5

$6

$7

Millions

Thousands

PARKS AND RECREATION APPROPRIATIONS

Salaries38.1%

Benefits5.0%

Intragov't Charges6.7%

Debt Serv9.8%

Service/Supplies40.4%

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