parliamentary library and information service. parliament of western australlia the structure (as at...
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Parliamentary Library and Information Service
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PARLIAMENT OF WESTERN AUSTRALLIA
The STRUCTURE (as at April 1 1998)
• 3 Departments
Legislative Council
Legislative Assembly
Parliamentary Services Department
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Management StructureManagement Executive Committee (MEC)
PRESIDING OFFICERS
Clerk Legislative Assembly
Clerk Legislative Council
Executive ManagerParliamentary Services
Heads Of Department
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LEGISLATIVE ASSEMBLY
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• 57 MLA’s
• Party Representation
Labor = 32
Liberals = 16
Nationals = 5
Independent = 4
Legislative Assembly
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Legislative Council
• MLC’s = 34
Labor = 13
Liberals = 12
Nationals = 1
Greens = 5
One Nation = 3
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LC ChangesMove to family friendly hours
commencing 2nd April - end December 2003
NewTuesday 3 - 10 pm
Wednesday 10am - 6.10pm
Thursday 10am - 6.10pm
Thursday 10am - 5.10pm
OldTuesday 3 - 10pm
Wednesday
Thursday
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Parliamentary Services Dept (PSD) - 7 Units
• Building Services
• Catering Services
• Financial Services
• Human Resources
• Information Technology
• Library and Information Services
• Reporting Services
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Corporate Management Team (CMT)
• Monthly meetings
• Rotational Chair
• Agenda and Minutes
• Each Unit Manager reports on monthly outcomes
• Issues are raised and discussed.
• Feedback is given from Management Executive Committee (MEC) and Heads of Department meetings (HOD)
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Parliamentary Committee
Joint Library Committee
Joint Printing Committee
Joint Services Committee
Replaced by Parliamentary Services
Committee
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Library Reporting Lines
Presiding Officers
Chief Executive OfficerParliamentary Services Committee
Parliamentary Library & Information Services Manager
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Principle Services
• Reference Services (no research service at this stage)
• Library Collection
• Media Services
Newspaper clipping service on-line
Electronic news services - TV & Radio
• Intranet
• Electronic information Services
• Training and user education programs.
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Reference Team
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Reference ServiceSupported by 4 Librarians
• Responsible for
development of services &
reference desk duties.
• Continuous review &
development of
reference and general
collection
• Publication of intranet,
census, electoral
profiles, guides and fact
sheets.
• Current Awareness
Services (e-Currents)
available via Intranet
• Training and user
education.
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Technical Team
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Technical Team
1 x Librarian - Team Leader
2 x Library Technicians
1 x Media Officer
1 x .6 Media Clerk
1 x Library Assistant
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Technical Team
• Responsible for all technical services
Library catalogue
Journal accessioning
Indexing
Report generation
ILL’s
Media Services
Library layout and information flow
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Media ServicesNewspaper Clippings
• Selection, Scanning & Indexing daily news clippings = available by 12pm
• Hardcopies filed and files spiral bound 1996+
• Electronic image June 2000+
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Electronic Media Services
• Daily taping of news and current affair programs (In-house 2000)
• Recording of radio drive programs (In-house 2002)
• Transcript service
• Dubbing - MP1 and MP3 formats
• Management of video reticulation
• Sitting days - compilation news service shown internally via TV reticulation service.
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New Initiative 2003 / 4• Relocate library to refurbished ballroom
• Replace current library system to a more integrated system.
• Investigate options to convert retrospective hardcopy news clipping files to electronic.
• Project to digitise sound and vision
• Establish a special historical collection of works by or about members of the Western Australian Parliament as part of the 2004 Centenary of the Building celebrations
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New Initiative cont’d
• Development of Electronic Information Policy
• Negotiating a Research Service
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Committee Participation• INTERNAL
– Corporate Management Team (CMT)
– Records Management Committee
– Archival Committee– Classification Committee– Web Committee– Emergency Procedures
Committee– JCC Joint Consultative Cmte
• EXTERNAL
- ALIA - Mentoring Cmte
- ALLGWA
- APLA
- KISWA -( Knowledge
Information Specialist WA)
- RMAA
- IIM
- WAGLIN - WA Govt
Library & Information
Network
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Parliamentary Library
and Information Services
Phone: 9222 7393
Fax: 9222 7859
Email: [email protected]