protocols & ceremonials (updated by ted sandoval, pgk, pfn, dd)

Protocols & ceremonials

(updated by Ted Sandoval, PGK, PFN, DD)

PROTOCOLPROTOCOL

3

According to Dr. John G. Allen, According to Dr. John G. Allen, PROTOCOLPROTOCOL means the rules of means the rules of diplomatic etiquette. diplomatic etiquette. While our Order defines While our Order defines PROTOCOLPROTOCOL as the rigid code as the rigid code setting forth setting forth the degree of obedience, the degree of obedience, the order of precedence, the order of precedence, the rules of official and social the rules of official and social behavior.behavior.

PROTOCOLPROTOCOL

4

In one of the speeches made In one of the speeches made by our former Supreme by our former Supreme Knight, VIRGIL DECHANT, He Knight, VIRGIL DECHANT, He clearly stated, “clearly stated, “PROTOCOLPROTOCOL demands that we should demands that we should accord due respect to accord due respect to anyone while performing anyone while performing our official functions.”our official functions.”

PROTOCOLPROTOCOL

COUNCIL AND ASSEMBLY MEETING

THE GRAND KNIGHT AND FAITHFUL THE GRAND KNIGHT AND FAITHFUL NAVIGATOR MUST CONDUCT THEIR NAVIGATOR MUST CONDUCT THEIR MEETINGS IN STRICT ACCORDANCE WITH MEETINGS IN STRICT ACCORDANCE WITH THE CHARTER, CONSTITUTION AND LAWS THE CHARTER, CONSTITUTION AND LAWS OF KNIGHTS OF COLUMBUS, OF KNIGHTS OF COLUMBUS, SUPPLEMENTED BY THE COUNCIL OR SUPPLEMENTED BY THE COUNCIL OR ASSEMBLY BY LAWS AND ACCORDING TO ASSEMBLY BY LAWS AND ACCORDING TO PARLIAMENTARY PROCEDURE.PARLIAMENTARY PROCEDURE.

APPLYING APPLYING PROTOCOLPROTOCOL

DIGNITARIES AT MEETING STATE OFFICERS, DISTRICT

DEPUTIES, PRIESTS OR SPECIAL GUESTS SHOULD BE ACCORDED DUE RECOGNITION FOR THE OFFICE OR POSITION THEY HOLD. THEY SHOULD BE SEATED IN PLACE OF HONOR.


DRESS CODE THE PRESIDING OFFICER, IN

KEEPING WITH THE DIGNITY OF HIS OFFICE, SHOULD BE NEATLY AND PROPERLY DRESSED. HE SHOULD REQUEST THAT HIS OFFICERS DO LIKEWISE TO SET THE PROPER DRESS CODE FOR MEMBERSHIP TO FOLLOW.


IT IS MANDATORY FOR ALL KNIGHTS OF COLUMBUS MEMBERS TO WEAR WHITE SHIRTS OR POLO BARONG WITH KC LOGO WITH COUNCIL NAME AND NUMBER; BLACK PANTS; AND BLACK LEATHER SHOES DURING OFFICIAL COUNCIL MEETINGS. St. Therese of the Child Jesus Parish

Council 13548

THE GRAND KNIGHT SHOULD AT ALL TIMES REFER TO AND ADDRESS THE OFFICERS BY THEIR PROPER TITLE.

EG: WORTHY DEPUTY GRAND KNIGHT. .

HE THUS SETS A GOOD EXAMPLE FOR COUNCIL MEMBERS TO FOLLOW.

ALL MEMBERS WHO ARE NOT OFFICERS SHOULD BE RECOGNIZED BY NAME AS “BROTHER….” or “SIR KNIGHTS…”

ALL SPEECH MUST BE DIRECTED TO THE CHAIR (THE GRAND KNIGHT) FOR EXAMPLE: “WORTHY GRAND KNIGHT, MAY I ASK THE PREVIOUS SPEAKER TO EXPLAIN…”

.

THE GRAND KNIGHT ALWAYS SPEAKS IN THE THIRD PERSON SUCH AS “THE CHAIR RULES THAT…” OR “YOUR GRAND KNIGHT REPORTS THAT….”

MEMBERS SHOULD SPEAK OF THE CHAIR IN THE THIRD PERSON: “WORTHY GRAND KNIGHT, WILL THE CHAIR PLEASE EXPLAIN THE EFFECT OF THE PENDING MOTION?”

.

COMMUNICATIONS:COMMUNICATIONS:

TYPES OF COMMUNICATIONTYPES OF COMMUNICATION LETTERS MEMORANDUMS E-MAILS BULLETINS OR NEWSLETTERS TEXT


13

COMMUNICATIONS:COMMUNICATIONS:All communications to be made by All communications to be made by the council must be in writing; such the council must be in writing; such as:as:

INVITATION TO DIGNITARIES TO ATTEND IN INVITATION TO DIGNITARIES TO ATTEND IN SPECIAL AFFAIR.SPECIAL AFFAIR.

INVITATION TO THE STATE DEPUTY AND INVITATION TO THE STATE DEPUTY AND STATE OFFICERS TO ATTEND A COUNCIL STATE OFFICERS TO ATTEND A COUNCIL FUNCTION. LIKE, INSTALLATION OF FUNCTION. LIKE, INSTALLATION OF OFFICERS. THIS MUST BE DONE A MONTH OFFICERS. THIS MUST BE DONE A MONTH BEFORE THE SCHEDULED DATE OF THE BEFORE THE SCHEDULED DATE OF THE AFFAIR.AFFAIR.

APPLYING PROTOCOLAPPLYING PROTOCOL

14

INVITING A PRIEST TO ACT AS INVITING A PRIEST TO ACT AS COUNCIL CHAPLAIN COUNCIL CHAPLAIN

(You don’t appoint the Chaplain but (You don’t appoint the Chaplain but you invite the Chaplain).you invite the Chaplain).

INVITATION TO DIGNITARIES TO INVITATION TO DIGNITARIES TO ATTEND A STATEATTEND A STATE

CONVENTIONCONVENTIONGK WHO INTENDS TO WRITE TO THE GK WHO INTENDS TO WRITE TO THE STATE DEPUTY MUST COURSE ITS STATE DEPUTY MUST COURSE ITS LETTER THRU THE DD WHILST DD’s LETTER THRU THE DD WHILST DD’s LETTER TO THE SUPREME OFFICE LETTER TO THE SUPREME OFFICE MUST BE COURSED THRU THE STATE MUST BE COURSED THRU THE STATE DEPUTY.DEPUTY.


15

SEATING ARRANGEMENTS:SEATING ARRANGEMENTS:In Council Meetings:In Council Meetings:

GK, FS, TREASURER & RECORDER ARE GK, FS, TREASURER & RECORDER ARE NORMALLY SEATED AT THE HEAD TABLENORMALLY SEATED AT THE HEAD TABLE

CHAPLAIN SHALL BE SEATED JUST CHAPLAIN SHALL BE SEATED JUST BESIDE THE GK IN THE LATTER’S LEFT BESIDE THE GK IN THE LATTER’S LEFT SIDESIDE

DD IS USUALLY SEATED JUST AT THE DD IS USUALLY SEATED JUST AT THE RIGHT SIDE OF THE GKRIGHT SIDE OF THE GK


FinancialSecretaryFinancialSecretary

Grand KnightGrand Knight ChaplainChaplain RecorderRecorderTreasurerTreasurer

Salutation TableSalutation Table

AdvocateAdvocate

LecturerLecturerServiceProgramDirectors

ServiceProgramDirectors

WardenWarden ChancellorChancellor

Deputy Grand KnightDeputy Grand Knight

MembersMembersInside GuardInside Guard

ENTRANCEENTRANCE

Papal FlagPapal Flag

KC FlagKC FlagNational FlagNational Flag

Council Meeting Chamber Setup

Grand KnightChaplainDD

RecorderFS

OfficersOfficers

DGK

Treasurer

MEMBERS

Inside and Outside Inside and Outside Guards PositionGuards Position

Inside Guard

Outside Guard Council Chamber

Ante Chamber

Doors

19

VISITING COUNCIL OFFICERS VISITING COUNCIL OFFICERS ESPECIALLY GK, MUST BE GIVEN ESPECIALLY GK, MUST BE GIVEN THE PRIVILEGE TO SEAT AT THE THE PRIVILEGE TO SEAT AT THE HEAD TABLE SO WITH THE FN. HEAD TABLE SO WITH THE FN. UNLESS THE FN IS ALSO A UNLESS THE FN IS ALSO A MEMBER OF THE COUNCIL.MEMBER OF THE COUNCIL.

VISITING STATE OFFICERS & VISITING STATE OFFICERS & DIGNITARIES SHALL LIKEWISE DIGNITARIES SHALL LIKEWISE BE GIVEN THE PRIVILEGE TO BE GIVEN THE PRIVILEGE TO SEAT AT THE HEAD TABLE.SEAT AT THE HEAD TABLE.


20

HOW TO WELCOME HOW TO WELCOME DIGNITARIES AT THE MEETINGSDIGNITARIES AT THE MEETINGS

When a KCFAPI’s Area Manager When a KCFAPI’s Area Manager or Fraternal Counselor is or Fraternal Counselor is present as a guest, he should present as a guest, he should be seated with and introduced be seated with and introduced with the dignitaries.with the dignitaries.


23

INTRODUCTION OF OFFICERS / INTRODUCTION OF OFFICERS / DIGNITARIES / STATE DEPUTYDIGNITARIES / STATE DEPUTY

The chaplain/priest shall be The chaplain/priest shall be first introduced followed by first introduced followed by the dignitaries, state the dignitaries, state deputies, officers of the deputies, officers of the councils and members. councils and members.

If the dignitaries is slated to If the dignitaries is slated to speak, he must be formally speak, he must be formally introduced by an officer of introduced by an officer of the council prior to his the council prior to his speech or talk.speech or talk.


24

INTRODUCTION OF OFFICERS / INTRODUCTION OF OFFICERS / DIGNITARIES / STATE DEPUTYDIGNITARIES / STATE DEPUTY

The State Deputy, must be the The State Deputy, must be the last man to talk/speak as the last man to talk/speak as the guest speaker. There must be guest speaker. There must be a formal introduction before a formal introduction before the SD starts his speecthe SD starts his speech.h.


25

HOW TO INTRODUCE THE HOW TO INTRODUCE THE DIGNITARIES / STATE DEPUTYDIGNITARIES / STATE DEPUTY

First, reading of his resume or First, reading of his resume or bio-data and finally his bio-data and finally his past past and present and present position in the position in the Order.Order.

The audience must be required The audience must be required to rise when the dignitaries’ to rise when the dignitaries’ name is called on. Same is true name is called on. Same is true with the State Deputy.with the State Deputy.


26

PLEDGE OF ALLEGIANCE & PLEDGE OF ALLEGIANCE & SINGING OF NATIONAL SINGING OF NATIONAL ANTHEMANTHEM

During installation and During installation and council meetings: When the council meetings: When the National Anthem is sung, National Anthem is sung, the Oath of Allegiance must the Oath of Allegiance must be dispensed with or vice-be dispensed with or vice-versa.versa.


27

PLEDGE OF ALLEGIANCE & PLEDGE OF ALLEGIANCE & SINGING OF NATIONAL SINGING OF NATIONAL ANTHEMANTHEM

The opening prayer must The opening prayer must precede the National precede the National Anthem while the Anthem while the National Anthem precedes National Anthem precedes the Opening Ode during the Opening Ode during council meeting.council meeting.


““The leader is worthy of respect in the midstThe leader is worthy of respect in the midst of his brethen, but he has respect for thoseof his brethen, but he has respect for those who fear the Lord”. Sirach 11.20who fear the Lord”. Sirach 11.20

CREMONIACREMONIALSLS

CLOSED CEREMONIALS

• COUNCIL MEETINGS

• ASSEMBLY MEETINGS

• EXEMPLIFICATIONS

• RENEWAL OF OBLIGATIONS OF THE 4TH DEGREE

OPEN CEREMONIALS

• COUNCIL CHARTERCOUNCIL CHARTER PRESENTATIONPRESENTATION

• ASSEMBLY CHARTER ASSEMBLY CHARTER PRESENTATIONPRESENTATION

• INSTALLATION OFINSTALLATION OF OFFICERSOFFICERS

• NECROLOGICAL NECROLOGICAL SERVICE SERVICE

Types of CeremonialsTypes of Ceremonials

EXEMPLIFICATION EXEMPLIFICATION RESPONSIBILITIESRESPONSIBILITIES

1st Degree – Grand 1st Degree – Grand KnightKnightAssigns team members, makes sure that Assigns team members, makes sure that

all necessary paraphernalia for the all necessary paraphernalia for the exemplification are complete.exemplification are complete.

2nd Degree – District 2nd Degree – District DeputyDeputy

DD is responsible for this exemplification DD is responsible for this exemplification rites. DD must memorize his part. He assigns rites. DD must memorize his part. He assigns team members. Makes sure that all team members. Makes sure that all exemplification paraphernalia are on hand.exemplification paraphernalia are on hand.

3rd Degree – State 3rd Degree – State DeputyDeputyAppoints a State Ceremonial Appoints a State Ceremonial Chairman to oversee the Chairman to oversee the organization, training, organization, training, certification and assignments of certification and assignments of 3rd Degree Teams. He also 3rd Degree Teams. He also appoints a State Squires appoints a State Squires Chairman who handles the Chairman who handles the Squires Investiture Teams.Squires Investiture Teams. CEREMONIAL HOSTINGCEREMONIAL HOSTING

1st Degree – Council1st Degree – Council 2nd Degree – Distirct Deputy assign 2nd Degree – Distirct Deputy assign council.council. 3rd Degree – Round Table 3rd Degree – Round Table ChairmanChairman

INSTALLATION OF COUNCIL INSTALLATION OF COUNCIL OFFICERSOFFICERS

• Installation of council officers is a Installation of council officers is a Council Director project.Council Director project.

• Coordinate with your DD the time Coordinate with your DD the time and date of your installation.and date of your installation.

• If you invite our Luzon Deputy, don’t If you invite our Luzon Deputy, don’t invite other guest speakers. invite other guest speakers.

• Aside from the DD, Aside from the DD, the incoming and the incoming and outgoing Grand Knights should outgoing Grand Knights should memorize their part of the ceremonymemorize their part of the ceremony..

INSTALLATION OF COUNCIL INSTALLATION OF COUNCIL OFFICERSOFFICERS

• Incoming officers should be in Incoming officers should be in proper uniform. Long sleeve barong proper uniform. Long sleeve barong with KC logo (with KC logo (not 4th Degree logonot 4th Degree logo), ), black pants and black shoes.black pants and black shoes.

• Warden and Council Director should Warden and Council Director should check venue, paraphernalia, and check venue, paraphernalia, and sound system that they are on hand sound system that they are on hand and properly arranged per Council and properly arranged per Council Officers Installation manual and Officers Installation manual and music are qued. music are qued.

ALTAR

Prepared Table

Chaplain

Podium

National FlagVatican Flag

State/Provincial FlagKofC Flag

10. GRAND KNIGHT11. DEPUTY GRAND KNIGHT12. CHANCELLOR13. FINANCIAL SECRETARY14. WARDEN15. RECORDER16. TREASURER17. LECTURER18. TRUSTEE19. TRUSTEE20. TRUSTEE21. ADVOCATE22. INSIDE GUARD23. OUTSIDE GUARD

Audience

District Deputy

CONCLUSIONCONCLUSION

As has been mentioned earlier, As has been mentioned earlier, it is impossible to cite a rule it is impossible to cite a rule for every situation. No doubt for every situation. No doubt there will be times when the there will be times when the grand knight will encounter grand knight will encounter some rather difficult and even some rather difficult and even unique situations. Under those unique situations. Under those circumstances the grand circumstances the grand knight must use his judgment knight must use his judgment and simply apply common and simply apply common courtesy.courtesy.

““Always do right. You will Always do right. You will please some people and please some people and astonish the rest.”astonish the rest.”

Thank Thank you!you!

Vivat Jesus !Vivat Jesus !

protocols & ceremonials (updated by ted sandoval, pgk, pfn, dd)

Documents

council members

council chaplain

dd slide

official council meetings

worthy grand knight

council function

grand knight reports

worthy deputy grand