ptk officer orientations
TRANSCRIPT
OFFICER ORIENTATIONS
SPRING 2011
PHI THETA KAPPA
Alpha Epsilon Pi Raritan Valley Community College
The International Honor Society of the Two Year College
• Phi Theta Kappa…
• Our Chapter
• Leadership Positions
• Officer Duties/Activities
• Officer Positions
• Running for Office
OFFICER ORIENTATIONS
PHI THETA KAPPA MISSION…
"The purpose of Phi Theta Kappa shall be to recognize and encourage scholarship among two-year college students. To achieve this purpose, Phi Theta Kappa shall provide opportunity for the development of leadership and service, for an intellectual climate for exchange of ideas and ideals, for lively fellowship for scholars, and for stimulation of interest in continuing academic excellence."
A BRIEF HISTORY…
• 1910… Originated with six charter members under the name of Kappa Phi Omicron at Stephens College (all women) in Columbia, Missouri
• 1918… Expanded to all junior colleges for women in Missouri and a new Honorary Society was formed, named Phi Theta Kappa
• 1924… Expanded to co-ed colleges, then beyond the borders of Missouri in 1926
• 1929… American Association of Community Colleges recognized Phi Theta Kappa as the official honor society for two-year colleges
• 1991… First international chapter chartered (Alberta, Canada)
PHI THETA KAPPA IS…
• Largest honor society in higher education
• Four Divisions• 29 Regions• Over 1200 chapters• Over 2,000,000 members• Over 100,000 members inducted
each year
OUR CHAPTER… ALPHA EPSILON PI
• Chartered on September 4th, 1979• Part of Division I, in the Middle States Region (PA, NJ,
MD, DE)
• 364 Members Inducted in 2010• History of Excellence
• 2 International Officers in past 5 years• 3 Regional Officers in past 5 years
• Regional Chapter Awards• 2009- Award of Achievement• 2010- Award of Excellence (highest)• 2011 – Award of Excellence (highest)
• International Chapter Awards• 2009- Distinguished Chapter Award (Top 25)• 2010- Leadership Hallmark Award• 2011 - ??? Cross your fingers!
LEADERSHIP POSITIONS…
• International• President• Vice Presidents of each Division (4)
• Middle States Regional• President• State Presidents (3)• Vice President of Service
• Alpha Epsilon Pi• President• Vice President• Secretary/VP of Membership• VP of Leadership & Service• VP of Scholarship & Hallmarks
CHAPTER OFFICER DUTIES…
• Checking emails regularly throughout the week• Check mailbox in office• Maintain weekly office hours each semester • Attend the two induction ceremonies • Attend one meeting a month • Responsible for event sign in sheets at all events• Research for Projects• Journal using HIA planning model• Assist in writing the Hallmark Award Entries • Adhere to the Phi Theta Kappa Constitution
CHAPTER OFFICER DUTIES…
• Access to Lion's Den/Group Page• Keep office clean and organized • All outgoing officers must make themselves
available to train new officers • Must attend at least two new member orientations
per semester • Participate in all online discussions/meetings • Act as mentor for incoming members• Answer phone, retrieve phone messages, return phone calls, make sure officers are given messages • Ensure office is kept clean and tidy
INDIVIDUAL OFFICER DUTIES…
TASKS:
• Organize Hallmark Award entries
• Organize Student Award entries for the End of the Year Banquet
• Write the Student Activities End of the Year Report
• Coordinate and organize the Induction Ceremony
• Write member eligibility letter
• Coordinate goal writing session, officer training sessions, and planning meetings
• Coordinate and run the New Member Orientations
• Coordinate all member meetings
PRESIDENT…SKILLS NEEDED FOR THIS POSITION: Multi-tasker, Phone skills, PC literate, Outgoing personality, Reliable.
• Create agenda for monthly meetings
• Maintain Phi Theta Kappa Group pages, MySpace page, and Facebook pages
• Reserve rooms, dates, and equipment for each event
• Arrange office hours
• Create and maintain semester calendar
• Send weekly news e-mail
• Delegate tasks to officers and members
• Run new officer elections
• Supervise officers and volunteers in their assigned tasks
• Assist all members and officers on an as needed basis
PRESIDENT…SKILLS NEEDED FOR THIS POSITION: Multi-tasker, Phone skills, PC literate, Outgoing personality, Reliable.
VICE PRESIDENT… SKILLS NEEDED FOR THIS POSITION: Multi-tasker, Phone skills, PC literate, Outgoing personality, Reliable.
TASKS:
• Assist President in their duties
• Assume the duties of the chapter president in his or her absence
• Keep track of all events of the year with a short description of each event
• Keep track of all HIA journaling done by officers
• Keep track of feedback from event attendees and survey results
• Coordinate surveys to improve chapter efficiency
• Designate volunteer hours for all events
• Assist with preparation for Hallmark Award entries
TASKS:
• Take minutes at each chapter meeting and forward them to SGA
• Take minutes at each officer meeting
• Have daily internet and email access
• Reply to all email inquires
• Arrange office hours
• Update webmaster when needed
• Maintain office files
• Ensure office is kept clean and tidy
• Answer phone, retrieve phone messages, return phone calls, make sure officer are given messages
• Maintain bulletin boards
SECRETARY/VP OF MEMBERSHIP…SKILLS NEEDED FOR THIS POSITION: Phone skills, PC literate, Outgoing personality, Reliable.
• Process member applications, ensuring all are complete
• Be available week before inductions to update Student Activities with inductee list for Program
• Keep member point record updated
• Increase and promote all membership activity
• Coordinate member recognitions and star levels
• Strive to increase membership each semester
• Record non-Phi Theta Kappa volunteer hours and send to advisor for approval
• Take minutes at each chapter meeting and forward them to SGA
SECRETARY/VP OF MEMBERSHIP…SKILLS NEEDED FOR THIS POSITION: Phone skills, PC literate, Outgoing personality, Reliable.
TASKS:
• Coordinate, advertise, and attend every Leadership Seminar
• Ensure own course schedule does not conflict with seminar schedule
• Find, promote, and direct leadership opportunities
• Organize leadership retreats
• Prepare the Leadership portion for Hallmark entries
VP OF LEADERSHIP & SERVICE…SKILLS NEEDED FOR THIS POSITION: Phone skills, PC literate, Outgoing personality, Reliable.
• Oversee all service activities
• Encourage volunteerism and community service from members, officers, and the community
• Prepare the Service portion for all Hallmark Award entries
• Designate volunteer hours for service projects
• Maintain contact with local non profit organizations
• Coordinate the College Project
VP OF LEADERSHIP & SERVICE…SKILLS NEEDED FOR THIS POSITION: Phone skills, PC literate, Outgoing personality, Reliable.
TASKS:
• Promote and attend every satellite seminar
• Procure guest speakers for each satellite seminar
• Ensure a room is reserved and set up correctly for each satellite seminar
• Advertise current Phi Theta Kappa and University Scholarships on campus, website and email
• Send announcements of deadlines and requirements for University and PTK Scholarships
• Advertise scholarships offered by our chapter
• Advertise scholarship related benefits of becoming a member
• Work with the RVCC Honors Program to coordinate Phi Theta Kappa and Honors Program activities
• Advertise Phi Theta Kappa in Honors Classes at the beginning of each semester
VP OF SCHOLARSHIP & HALLMARKS…SKILLS NEEDED FOR THIS POSITION: Phone skills, PC literate, Outgoing personality, Reliable.
• Oversea Research for all projects
• Create and maintain flyers for all events
• Maintain the Blog
• Maintain relations with outside chapters and regional team
• Promote upcoming events by means of Facebook & Twitter, If necessary, contact newspapers, cable television stations, radio stations, and relevant websites
• Ensure photos on chapter web pages are current
• Send out all promotional flyers and information packets for events
• Keep in contact Public Relations at RVCC
VP OF SCHOLARSHIP & HALLMARKS…SKILLS NEEDED FOR THIS POSITION: Phone skills, PC literate, Outgoing personality, Reliable.
• General Meetings and Office Hours
• Leadership Seminars
• Honors Satellite Seminars
• Phi Theta Kappa Week
• Orientations
• Inductions
• Mentor meetings
• Relay for Life (Spring only)
• Working with SGA and attendance at SGA meetings
EVENTS & PROJECTS…
• End of Year Student Awards Banquet
• Hallmark Award Writing
• Honors In Action (HIA)
• College Project
• And more…
• Scholarships
• Transcript/Resume
• Recommendation Letters
• Development & Growth
• Volunteer experience through Community Service
• Significant Leadership Experience
• Public Speaking Skills
• Network- build professional relationships
• Friendships
• Automatically Five Star Member
BENEFITS…
• Paid Travel
• Officer Academy/Honors Institute (MANDATORY), June 9-10 at King’s College
• Middle States Regional Convention, February 2012
• International Honors Institute in Boston, MA (One officer attends - usually President)
• International Convention in Nashville, TN
• Leadership Conferences
• Fill out officer application and submit it today
• Submit photograph and short bio to [email protected] by Saturday, March 26th
• Candidate information will be posted on the blog by Monday, March 28th
• Be present and give short speech at general meetings on Tuesday, April 12th at 1:30 pm and Thursday, April 14th at 7:30 pm.
RUNNING FOR OFFICE…
QUESTIONS…
GOOD LUCK!
OFFICER ORIENTATIONS
SPRING 2011
PHI THETA KAPPA
Alpha Epsilon Pi Raritan Valley Community College
The International Honor Society of the Two Year College