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1

PUBLIC / TENDER NOTICE

SR. NO.

NAME OF DEPARTMENT/BOARD/CORP./

AUTH

NAME OF WORK/NOTICE/

TENDER

OPENING DATE

CLOSING DATE

(TIME)

AMOUNT/EMD(APPR

OX.) in Rupees

WEBSITE OF THE

DEPARTMENT

NODAL OFFICER/CONT

ACT DETAILS/EMAIL

TENDER REF.NO / TENDER NO

Tender for 34th Surajkund Intenational Crafts Mela-2020

1 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing Line-array, Stage Light & Sound System

Start Date/Time 02.08.2019

At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh haryanatouri

sm.gov.in

MR. VIJAY AHUJA,

9216400440 haryanatourism

@gmail.com

HTC-2019/SKMA/ Agencies

2 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for PA/Announcement System with Horn Speakers


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.


sm.gov.in

MR. VIJAY AHUJA,


@gmail.com


3 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing Walkie-Talkie/ Wireless sets


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.


sm.gov.in

MR. VIJAY AHUJA,


@gmail.com


4 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing Light and Illumination


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh

haryanatourism.gov.in

MR. VIJAY AHUJA,


@gmail.com


5 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing Generator Sets

Start Date/Time02.

08.2019At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh


MR. VIJAY AHUJA,

9216400440haryanatourism@g

mail.com


2

6 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing of Beddings


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.


sm.gov.in

MR. VIJAY AHUJA,


@gmail.com


7 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing of Computer System with accessories for Media Centre and other locations


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.


sm.gov.in

MR. VIJAY AHUJA,


@gmail.com


8 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing and fixing Truss Gazebo and Flower Decoration


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh


MR. VIJAY AHUJA,


@gmail.com


9 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Photography and Videography


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


@gmail.com


10 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for preparation & Installation of Flex Hoardings


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh


MR. VIJAY AHUJA,


@gmail.com


11 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Enamel Paint Painting & Painting Jobs


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.10 Lakh


MR. VIJAY AHUJA,


@gmail.com


12 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Supply of Water Tankers with Fuel alongwith Driver


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.10 Lakh


MR. VIJAY AHUJA,


@gmail.com


3

13 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing of Tractor with Trolley along with Driver & Fuel


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.25 Lakh


MR. VIJAY AHUJA,


@gmail.com


14 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for supply, Installation and running of three modular LED screens

Start Date/Time02.

08.2019At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


mail.com


15 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Hiring of the Golf Carts (Battery operated) alongwith Drivers


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


@gmail.com


16 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for Providing Vehicles for Ferry Services


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


@gmail.com


17 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for supply of Canters/Trucks /TATA-407 etc.


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.10 Lakh


MR. VIJAY AHUJA,


@gmail.com


18 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for turnkey (online & offline) Real time ticketing solutions and managing entry gates.


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD:20.00 Lakhs haryanatouri

sm.gov.in

MR. VIJAY AHUJA,


@gmail.com


19 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing Tentage, Furniture and Fabrication of Stalls


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh


MR. VIJAY AHUJA,


@gmail.com


4

20 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing Staff for Sanitation/ Cleaning


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh


MR. VIJAY AHUJA,


@gmail.com


21 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing service of Cooks / Halwais / Waiters & Utility Workers


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.25 Lakh


MR. VIJAY AHUJA,


@gmail.com


22 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing Security/ Watch & Ward Services


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 1.00 Lakh


MR. VIJAY AHUJA,


@gmail.com


23 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing CCTV for E-Surveillance


At 9:00 A.M. End Date

28.8.2019At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


mail.com


24 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for installation of Fire Banks, Fire safety equipments& Fire Extinguishers


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.25 Lakh


MR. VIJAY AHUJA,


@gmail.com


25 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing services of Telephone/Intercom Mechanic for installation & commissioning of work at site


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.05 Lakh


MR. VIJAY AHUJA,


@gmail.com


26 HARYANA TOURISM

CORPORATION LIMITED

Hiring the services of Compare/ Announcer


At 9:00 A.M. End Date 28.8.2019

EMD: N.A. haryanatouri

sm.gov.in

MR. VIJAY AHUJA,


@gmail.com


5

At 5.00 P.M.

27 HARYANA TOURISM

CORPORATION LIMITED

Hiring the services of Cultural Day Performers


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: N.A.


MR. VIJAY AHUJA,


@gmail.com


28 HARYANA TOURISM

CORPORATION LIMITED

Hiring the services of Cultural Team for evening cultural programme


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: NA


MR. VIJAY AHUJA,


@gmail.com


29 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Rooms for Foreign Participants in adjoining Private Hotels


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


@gmail.com


30 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing Lease line &Wifi in Surajkund Mela Grounds


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.25 Lakh


MR. VIJAY AHUJA,


@gmail.com


31 HARYANA TOURISM

CORPORATION LIMITED

Hiring of Agency for providing Buses, Mini Buses& Taxi Services


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.50 Lakh


MR. VIJAY AHUJA,


@gmail.com


32 HARYANA TOURISM

CORPORATION LIMITED

P/F Fabric Buntings in the Surajkund Mela Grounds.


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

EMD: 0.10 Lakh


MR. VIJAY AHUJA,


@gmail.com


33 HARYANA TOURISM

CORPORATION LIMITED

Purchase of Mementos / Gifts / Souvenir for Media & Mela Invitees, Artisans & Staff on duty


At 9:00 A.M. End Date

28.8.2019At 5.00 P.M.

EMD: 0.10 Lakh


MR. VIJAY AHUJA,


mail.com


6

E-TENDER NOTICE

Online bids are hereby invited on behalf of the Chief Administrator, Surajkund Mela Authority/ Managing Director, Haryana Tourism Corporation, Chandigarh for Hiring of Agency for providing various services during 34th Surajkund

International Crafts Mela -2020 to be held from 1st to 16th Feb., 2020 at Surajkund Faridabad Haryana.

S.No. Description

1. Hiring of Agency for Providing Line-array, Stage Light & Sound System.

2. Hiring of Agency for PA/Announcement System with Horn Speakers

3. Hiring of Agency for Providing Walkie-Talkie/ Wireless sets

4. Hiring of Agency for Providing Light and Illumination

5. Hiring of Agency for Providing Generator Sets

6. Hiring of Agency for Providing of Beddings

7. Hiring of Agency for Providing of Computer System with accessories for Media Centre and other locations

8. Hiring of Agency for Providing and fixing Truss Gazebo and Flower Decoration

9. Hiring of Agency for Photography and Videography

10. Hiring of Agency for preparation & Installation of Flex Hoardings

11. Hiring of Agency for Enamel Paint Painting & Painting Jobs

12. Hiring of Agency for Supply of Water Tankers with Fuel alongwith Driver

13. Hiring of Agency for Providing of Tractor with Trolley along with Driver & Fuel

14. Hiring of Agency for supply, Installation and running of three modular LED screens

15. Hiring of Agency for Hiring of the Golf Carts (Battery operated) alongwith Drivers

16. Hiring of Agency for Providing Vehicles for Ferry Services

17. Hiring of Agency for supply of Canters/Trucks /TATA-407 etc.

18. Hiring of Agency for turnkey (online & offline) Real time ticketing solutions and managing entry gates.

19. Hiring of Agency for providing Tentage, Furniture and Fabrication of Stalls

20. Hiring of Agency for providing Staff for Sanitation/ Cleaning

21. Hiring of Agency for providing service of Cooks / Halwais / Waiters & Utility Workers

22. Hiring of Agency for providing Security/ Watch & Ward Services

23. Hiring of Agency for providing CCTV for E-Surveillance

24. Hiring of Agency for installation of Fire Banks, Fire safety equipments& Fire Extinguishers

25. Hiring of Agency for providing services of Telephone/Intercom Mechanic for installation & commissioning of work at site

26. Hiring the services of Compare/ Announcer

27. Hiring the services of Cultural Day Performers

28. Hiring the services of Cultural Team for evening cultural programme

29. Hiring of Rooms for Foreign Participants in adjoining Private Hotels

30. Hiring of Agency for providing Lease line &Wifi in Surajkund Mela Grounds

31. Hiring of Agency for providing Buses, Mini Buses& Taxi Services

32. P/F Fabric Buntings in the Surajkund Mela Grounds. 33. Purchase of Mementos / Gifts / Souvenir for Media & Mela Invitees, Artisans & Staff on duty

Date of downloading of e-tender

document

Date of submission of e-tender (online)

Date of Physical submission of EMD and Tender document (offline) at Sunbird Tourist Complex, Surajkund or Office of

MD, HTC, Chandigarh.

Date of opening of Technical bid (online) at Red Bishop Tourist Complex, Near Tank Chowk, Sector-

1, Panchkula.


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.


At 9:00 A.M. End Date 28.8.2019

At 5.00 P.M.

Date/Time 29.8.2019

At 10.00 A.M.

1. Bidders should possess digital signature certificate of Class-2 (OR Class-3 for participating in online tender process.

2. Bid document can be downloaded from the website of Haryana Government http://etenders.hry.nic.in.

3. Physical submission of Technical Bid Tender Fees, Processing & EMD be submitted at Sunbird Surajkund, Faridabad, Haryana/HTC, Chandigarh.

4. Financial Bid will not be submitted physically, if financial bid is submitted physically, the tender will be rejected outrightly.

5. Technical Bid will be opened at Red Bishop Tourist Complex, Near Tank Chowk, Sector-1, Panchkula on 29.8.2019 at 10.00 AM.

6. Financial Bid will be opened ONLINE of the Bidders found Technical qualified as per the Technical Qualification Criteria ONLY.

Issued by Director Tourism

http://etenders.hry.nic.in/

7

Index

S.

No.

Description Page

No.

1. Schedule of Tender Fee and EMD 9-10

2. Bidding Process 11-15

3. Schedule of Minimum Turnover 16-17

4. Technical Bid (except Hiring of Agency for Ambience creation on

turnkey basis of entire Mela ground (Except area allotted to Theme

State & Partner Nation)

18-20

5. General Terms and Conditions 21-22

6. Hiring of Agency for Providing Line-array, Stage Light & Sound

System.

23-29

7. Hiring of Agency for PA/Announcement System with Horn

Speakers

30-31

8. Hiring of Agency for Providing Walkie-Talkie/ Wireless sets 32

9. Hiring of Agency for Providing Light and Illumination 33-34

10. Hiring of Agency for Providing Generator Sets 35-36

11. Hiring of Agency for Providing of Beddings 37

12. Hiring of Agency for Providing of Computer System with

accessories for Media Centre and other locations

38-41

13. Hiring of Agency for Providing and fixing Truss Gazebo and

Flower Decoration

42-45

14. Hiring of Agency for Photography and Videography 46-48

15. Hiring of Agency for preparation & Installation of Flex Hoardings 49-52

16. Hiring of Agency for Enamel Paint Painting & Painting Jobs 53

17. Hiring of Agency for Supply of Water Tankers with Fuel

alongwith Driver

54

18. Hiring of Agency for Providing of Tractor with Trolley along with

Driver & Fuel

55

19. Hiring of Agency for supply, Installation and running of three

modular LED screens

56-57

20. Hiring of Agency for Hiring of the Golf Carts (Battery operated)

alongwith Drivers

58

21. Hiring of Agency for Providing Vehicles for Ferry Services 59

22. Hiring of Agency for supply of Canters/Trucks /TATA-407 etc. 60

8

S.

No.

Description Page

No.

23. Hiring of an Agency for Turnkey Real Time Ticketing Solution

(Online and Offline Ticketing), Registration of Craftpersons

Printing of Photo ID Cards(Craftsperson/Performers/ Exhibitors/

Officers & Officials and Service Providers), Managing Box Office,

Crowd Control through authentication for online and offline tickets

and passes (Complimentary passes, exhibitor photo ID Cards,

Vendor photo ID Cards

61-69

24. Hiring of Agency for providing Tentage, Furniture and Fabrication

of Stalls

70-71

25. Hiring of Agency for providing Staff for Sanitation/ Cleaning 72-74

26. Hiring of Agency for providing Cooks/ Halwais/ Waiters & Utility

Workers

75

27. Hiring of Agency for providing Security/ Watch & Ward Services 76-77

28. Hiring of Agency for providing CCTV for E-Surveillance 78-85

29. Hiring of Agency for installation of Fire Banks, Fire safety

equipments& Fire Extinguishers

86

30. Hiring services of Telephone/Intercom Mechanic for installation &

commissioning of work at site

87

31. Hiring the services of Compare/ Announcer 88

32. Hiring the services of Cultural Day Performers 89

33. Hiring the services of Cultural Team for evening cultural

programme

90

34. Hiring of Rooms for Foreign Participants in adjoining Private

Hotels

91-92

35. Hiring of Agency for providing Lease line &Wifi in Surajkund

Mela Grounds

93-94

36. Hiring of Agency for providing Buses, Mini Buses& Taxi 95-96

37. P/F Fabric Buntings in the Surajkund Mela Grounds. 97

38. Purchase of Mementos / Gifts / Souvenir for Media & Mela

Invitees, Artisans & Staff on duty

98-100

9

Schedule of Tender Fee and EMD

(To be prepared in favour of Haryana Tourism Corporation Limited payable at Faridabad)

Tender Fee + GST @18% ( Non-refundable) Rs. 1000/- + GST (18%)

Processing Fee to be charged by NIC ( Non-refundable) Rs.1000/- + GST

Sr

No.

Particulars Earnest Money

(Refundable)

1. Hiring of Agency for Providing Line-array, Stage Light & Sound System. 1.00 lacs

2. Hiring of Agency for PA/Announcement System with Horn Speakers 0.50 lacs

3. Hiring of Agency for Providing Walkie-Talkie/ Wireless sets 0.50 lacs

4. Hiring of Agency for Providing Light and Illumination 1.00 lacs

5. Hiring of Agency for Providing Generator Sets 1.00 lacs

6. Hiring of Agency for Providing of Beddings 1.00 lacs

7. Hiring of Agency for Providing of Computer System with accessories for

Media Centre and other locations 0.25 lacs

8. Hiring of Agency for Providing and fixing Truss Gazebo and Flower

Decoration 1.00 lacs

9. Hiring of Agency for Photography and Videography 0.50 lacs

10. Hiring of Agency for preparation & Installation of Flex Hoardings 1.00 lacs

11. Hiring of Agency for Enamel Paint Painting & Painting Jobs 0.10 lacs

12. Hiring of Agency for Supply of Water Tankers with Fuel alongwith

Driver 0.10 lacs

13. Hiring of Agency for Providing of Tractor with Trolley along with Driver

& Fuel 0.25 lacs

14. Hiring of Agency for supply, Installation and running of three modular

LED screens 0.50 lacs

15. Hiring of Agency for Hiring of the Golf Carts (Battery operated)

alongwith Drivers 0.50 lacs

16. Hiring of Agency for Providing Vehicles for Ferry Services 0.50 lacs

17. Hiring of Agency for supply of Canters/Trucks /TATA-407 etc. 0.10 lacs

18. Hiring of an Agency for Turnkey Real Time Ticketing Solution(Online

and Offline Ticketing), Registration of Craftperson Printing of Photo ID

Cards(Craftspersons/Performers/Exhibitors/ Officers & Officials and

Service Providers), Managing Box Office, Crowd Control through

authentication for online and offline tickets and passes ( Complimentary

passes, exhibitor photo ID Cards, Vendor photo ID Cards

20.00 lacs

19. Hiring of Agency for providing Tentage, Furniture and Fabrication of

Stalls 1.00 lacs

10

Sr

No.

Particulars Earnest Money

(Refundable)

20. Hiring of Agency for providing Staff for Sanitation/Cleaning 1.00lacs

21. Hiring of Agency for providing Cooks/ Halwais/ Waiters & Utility

Workers 0.25 lacs

22. Hiring of Agency for providing Security/ Watch & Ward Services 1.00 lacs

23. Hiring of Agency for providing CCTV for E-Surveillance 0.50 lacs

24. Hiring of Agency for installation of Fire Banks, Fire safety equipments&

Fire Extinguishers 0.25 lacs

25. Hiring services of Telephone/Intercom Mechanic for installation &

commissioning of work at site 0.05 lacs

26. Hiring the services of Compare/ Announcer NA

27. Hiring the services of Cultural Day Performers NA

28. Hiring the services of Cultural Teams for evening cultural programmes NA

29. Hiring of Rooms for Foreign Participants in adjoining Private Hotels 0.50 lacs

30. Hiring of Agency for providing Lease line &Wifi in Surajkund Mela

Grounds 0.25 lacs

31. Hiring of Agency for providing Buses, Mini Buses& Taxi 0.50 lacs

32. P/F Fabric Buntings in the Surajkund Mela Grounds. 0.10 lac

33. Purchase of Mementos / Gifts / Souvenir for Media & Mela Invitees,

Artisans & Staff on duty 0.10 lac

In case of NEFT/RTGS details of Bank Account is as under:-

Surajkund Mela Authority

Account Title Surajkund Mela Authority

Bank Name Punjab National Bank

Account No. 0167020100009002

IFSC Code PUNB0754600

11

Bidding Process

1. E-Tenders (Online Bids) are invited in two-tier system (Technical Bid and

Financial Bid) from Individual/Firm/Company for Providing various Services for

34th Surajkund International Crafts Mela 2020 to be held from 1st Feb., 2020 to

16th Feb., 2020 at Surajkund, Faridabad, Haryana strictly on terms and conditions

mentioned in Tender Document for the following activities:

Sr.

No.

Name of Activities

a) Hiring of Agency for Providing Line-array, Stage Light & Sound System.

b) Hiring of Agency for PA/Announcement System with Horn Speakers

c) Hiring of Agency for Providing Walkie-Talkie/ Wireless sets

d) Hiring of Agency for Providing Light and Illumination

e) Hiring of Agency for Providing Generator Sets

f) Hiring of Agency for Providing of Beddings

g) Hiring of Computer System with accessories for Media Centre and other locations

h) Hiring of Agency for Providing and fixing Truss Gazebo and Flower Decoration

i) Hiring of Agency for Photography and Videography

j) Hiring of Agency for preparation & Installation of Flex Hoardings

k) Hiring of Agency for Enamel Paint Painting & Painting Jobs

l) Hiring of Agency for Supply of Water Tankers with Fuel alongwith Driver

m) Hiring of Agency for Providing of Tractor with Trolley along with Driver & Fuel

n) Hiring of Agency for supply, Installation and running of three modular LED

screens

o) Hiring of Agency for Hiring of the Golf Carts (Battery operated) alongwith Drivers

p) Hiring of Agency for Providing Vehicles for Ferry Services

q) Hiring of Agency for supply of Canters/Trucks /TATA-407 etc.

r) Hiring of an Agency for Turnkey Real Time Ticketing Solution(Online and Offline

Ticketing), Registration of Craftpersons Printing of Photo ID Cards (Craftsperson/

Performers/ Exhibitors/ Officers & Officials and Service Providers), Managing

Box Office, Crowd Control through authentication for online and offline tickets

and passes (Complimentary passes, exhibitor photo ID Cards, Vendor photo ID

Cards

s) Hiring of Agency for providing Tentage, Furniture and Fabrication of Stalls

t) Hiring of Agency for providing Staff for Sanitation/Cleaning

u) Hiring of Agency for providing Cooks/ Halwais/ Waiters & Utility Workers

12

Sr.

No.

Name of Activities

v) Hiring of Agency for providing Security/ Watch & Ward Services

w) Hiring of Agency for providing CCTV FOR E-Surveillance

x) Hiring of Agency for installation of Fire Banks, Fire safety equipments & Fire

Extinguishers

y) Hiring services of Telephone/Intercom Mechanic for installation & commissioning

of work at site

z) Hiring the services of Compere/ Announcer

aa) Hiring the services of Cultural Day Performers

bb) Hiring the services of Cultural Team for evening cultural programme

cc) Hiring of Rooms for Foreign Participants in adjoining Private Hotels

dd) Hiring of Agency for providing Lease line &Wifi in Surajkund Mela Grounds

ee) Hiring of Agency for providing Buses, Mini Buses& Taxi

ff) P/F Fabric Buntings in the Surajkund Mela Grounds.

gg) Purchase of Mementos / Gifts / Souvenir for Media & Mela Invitees,

Artisans & Staff on duty

2. Tenders are to be submitted in Physically Form also containing the Tender Fee,

processing fee, EMD and Technical Bid only and are to be put up in Envelope to be

superscribed as “Tender for (Name of Activity) – 34th Surajkund International

Crafts Mela-2020” and to be addressed to the Chief Administrator, Surajkund

Mela Authority/ Managing Director, Haryana Tourism Corp. Ltd, Sunbird

Motel, Surajkund, Faridabad (Haryana)/ HTC, Chandigarh.

3. Initially the technical bids will be opened electronically and the financial bid will be

opened electronically only of Technically Qualified Bidders.

4. The bidders are required to deposit the Tender Fee (Non- refundable), Processing

Fee (Non refundable) and EMD (Refundable) in the shape of demand draft/RTGS in

favour of Authority as mentioned in Schedule of Tender Fee and EMD (Page

No.4-5). FD/Cheques will not be accepted.

5. Tenders received without Tender Fee, processing fee and Earnest money will be

rejected out rightly. Earnest money deposited by the unsuccessful tenderers will be

refunded. In the case of successful tenderer, earnest money will be converted in the

form of Security Deposit and it will be forfeited in case the successful tenderer

refuses to accept the award of contract or fails to complete the required formalities

and fails to deliver the work assigned within the specified and permitted time. The

security will be refunded only after the Mela is over provided there is no

contravention in running of the contract and no violation of the terms and conditions

of the contract.

13

6. The bidders who are desirous of participating in e-tender shall upload the

Technical and Financial bids in the formats prescribed in the tender document.

The bidder needs to upload the required documents Online (Using digital

signature certificate owning the responsibility for their correctness/

authenticity) and Offline (Duly signed on each Page)

Documents to be uploaded Online Documents to be Submitted Offline

Scanned copy of Tender Fee &

Processing fee deposited

Scanned copy of EMD deposited

Scanned copy of Technical Bid,

duly filled alongwith documents

Financial Bid

Original DD/Receipt of Tender Fee

& Processing fee

Original DD/Receipt of EMD

Original Proforma of Technical

Bid, alongwith requisite documents

7. The Start/End date for downloading e-tender, submission of e-Tender (Online),

physical submission of EMD and Tender Document (Offline) and opening of

Technical bid (Online) will be as follows:-

Date of downloading of

e-tender document

Date of submission of e-

tender (online)

Date of Physical submission of EMD and Tender document (offline) at Sunbird

Tourist Complex, Surajkund or Office of MD, HTC, Chandigarh.

Date of opening of Technical bid (online) at Red Bishop Tourist

Complex, Near Tank Chowk, Sector-1, Panchkula.

Start Date/Time

02.08.2019 At 9:00 A.M. End Date

28.8.2019 At 5.00 P.M.

Start Date/Time

02.08.2019 At 9:00 A.M. End Date

28.8.2019 At 5.00 P.M.

Start Date/Time

02.08.2019 At 9:00 A.M. End Date

28.8.2019 At 5.00 P.M.

Date/Time

29.8.2019 At 10.00 A.M.

8. Financial bid will not be submitted physically. If submitted physically the same will

be rejected out rightly.

9. Bidders are advised to start the Bid Submission process well in advance so that they

can submit their bids in time. The bidders shall submit their bids taking into account

the server time, displayed in the etenders.hry.nic.in website. This server time is the

time by which the bid submission activity will be allowed till the permissible time

on the last date of submission stipulated in the schedule. The bidders cannot submit

their bids after the completion of bid submission period. For delay in submission of

bids due to any reasons, shall be responsibility of the bidder

10. Haryana Tourism/SKMA shall not be held responsible if the bidder tries to submit

their e-bid at the last moment of submission of bid, but could not submit due to DSC

registration problem.

11. The bidder should upload the Technical Bid Documents as well as Proof of Tender

Fee, Processing fee and EMD alongwith BOQ as per the procedure mentioned on

etenders.hry.nic.in and after successful submission of bid documents, a page giving

14

the summary of bid submission will be displayed that the process of e-bid

submission is completed. The bidder can take a printout of the summary using the

“print” option available in the window as an acknowledgement for future reference.

12. Haryana Tourism/SKMA reserves the right to cancel any or all Bids without

assigning any reason.

13. The server time indicated in the Bid Management window on the e-procurement

website http://etenders.hry.nic.in will be the time by which the bid submission activity

will be allowed till the permissible date and time schedule in the bidding. Once the

bid submission period is over, the bidder cannot submit their bid. Bidder has to start

the Bid Submission well in advance so that the submission process is completed

within the scheduled period, failing which it shall be the bidder’s responsibility.

14. Tender shall be uploaded as per guidelines indicated in e-procurement portal i.e.

http://etenders.hry.nic.in. The prospective bidders are expected to examine all

instructions, General and specific Terms & conditions given in the Tender

document. Failure to furnish all information/documents as asked for in the bid

document or submission of a bid not substantially responsive to the bid document in

every respect will be at bidders risk and may result in rejection of its bid.

15. The bids are required to be uploaded as per the guidelines indicated for e-

procurement as given on website http://etenders.hry.nic.in. The validity of the bid

will be for a period of 90 days from the date of opening of bids or for an otherwise

specified time.

16. The prospective bidders are required to quote for all the items given in the Financial

Bid and the tender will be awarded to the overall lowest bidder.

17. In order to participate in the tender, the bidder has to register with e-tendering

service providers http://etenders.hry.nic.in. The prospective bidder is requested to

contact Haryana Tourism for any query/ process regarding e-tendering. Contact

Surajkund Mela Secretariat on Tel:0129-2513000/2988666, EPABX- 2512317-18.

18. The rates are to be quoted in INR (Indian Rupees only).

19. All the documents submitted should be digitally signed as per e-tender requirement.

20. Minimum system requirement for e-tendering is given below :-

COMPUTER SYSTEM REQUIREMENT

Minimum of 512 MB of RAM.

Minimum 1USB Port.

Window operating system.

DSC Dongle driver should be installed before logging in.

Reliable internet connectivity.

Certificate with full chain.

Certificate should not be expired and should be a valid certificate.





15

OPERATING SYSTEM

Window XP SP3

Window 7 preferably

BROWSER VERSION

Internet explorer versions 8.0 or above/Chrome/Mozilla Firefox.

21. The bidders are required to have Class-2 or Class-3 digital signature certificates

from the authorized digital signature issuance company.

22. The management reserves the right to accept or reject all/any bid without assigning

any reason or split the order in more than one parties.

23. Conditional tenders will be rejected.

16

Schedule of Minimum Turnover

Sr. No. Name of Activity Average

Turnover of last

3 years

(Fig in Lacs)

1. Hiring of Agency for Providing Line-array, Stage Light &

Sound System.

30.00

2. Hiring of Agency for PA/Announcement System with Horn

Speakers

10.00

3. Hiring of Agency for Providing Walkie-Talkie/ Wireless sets 10.00

4. Hiring of Agency for Providing Light and Illumination 50.00

5. Hiring of Agency for Providing Generator Sets 40.00

6. Hiring of Agency for Providing of Beddings 25.00

7. Hiring of Computer System with accessories for Media

Centre and other locations

10.00

8. Hiring of Agency for Providing and fixing Truss Gazebo and

Flower Decoration

15.00

9. Hiring of Agency for Photography and Videography 10.00

10. Hiring of Agency for preparation & Installation of Flex

Hoardings

150.00

11. Hiring of Agency for Enamel Paint Painting & Painting Jobs 1.00

12. Hiring of Agency for Supply of Water Tankers with Fuel

alongwith Driver

1.00

13. Hiring of Agency for Providing of Tractor with Trolley along

with Driver & Fuel

3.00

14. Hiring of Agency for supply, Installation and running of three

modular LED screens

15.00

15. Hiring of Agency for Hiring of the Golf Carts (Battery

operated) alongwith Drivers

5.00

16. Hiring of Agency for Providing Vehicles for Ferry Services 10.00

17. Hiring of Agency for supply of Canters/Trucks /TATA-407

etc.

10.00

18. Hiring of an Agency for Turnkey Real Time Ticketing

Solution(Online and Offline Ticketing), Registration of

Craftpersons Printing of Photo ID Cards (Craftsperson/

Performers/ Exhibitors/ Officers & Officials and Service

Providers), Managing Box Office, Crowd Control through

50.00 crore

17

Sr. No. Name of Activity Average

Turnover of last

3 years

(Fig in Lacs)

authentication for online and offline tickets and passes

(Complimentary passes, exhibitor photo ID Cards, Vendor

photo ID Cards

19. Hiring of Agency for providing Tentage, Furniture and

Fabrication of Stalls

15.00

20. Hiring of Agency for providing Staff for Sanitation/Cleaning 150.00

21. Hiring of Agency for providing Cooks/ Halwais/ Waiters &

Utility Workers

10.00

22. Hiring of Agency for providing Security/ Watch & Ward

Services

200.00

23. Hiring of Agency for providing CCTV for E-Surveillance 50.00

24. Hiring of Agency for installation of Fire Banks, Fire safety

equipments& Fire Extinguishers

5.00

25. Hiring Agency for Telephone/ Intercom Mechanic for installation

& commissioning of work at site NA

26. Hiring the services of Compere/ Announcer NA

27. Hiring the services of Cultural Day Performers NA

28. Hiring the services of Cultural Team for evening cultural

programme

NA

29. Hiring of Rooms for Foreign Participants in adjoining Private

Hotels 200.00

30. Hiring of Agency for providing Lease line & Wifi in Surajkund

Mela Grounds 50.00

31. Hiring of Agency for providing Buses, Mini Buses & Taxi 50.00

32. P/F Fabric Buntings in the Surajkund Mela Grounds. 10.00

33. Purchase of Mementos / Gifts / Souvenir for Media & Mela

Invitees, Artisans & Staff on duty 25.00

18

Technical Bid

S.N. Particulars Details

1. Name of Bidder (Individual/ Agency/ Firm/

Company)

2. Whether Partnership Firm /Company (attach proof)

3. Address of Correspondence with Proof

Telephone Number (Landline)

Mobile Number

Fax Number

Email ID

4. Tender Fees deposited

DD No./RTGS/Net Banking

Resort Name /Name of Bank

Amount in Figures

Amount in Words

5. Processing Fees deposited



Amount in Figures

Amount in Words

6. Earnest money deposited (EMD)



Amount in Figures

Amount in Words

7. Documents to be attached (Self attested

Photocopies)

a) PAN Card Number of the Company / Pan Card of

Proprietor in Proprietorship company

b) Passport/Adhaar Card/Driving License/Voter Card

Number (any One)

c) Goods &Service Tax (GST) Registration Number

(Proof Attached)

19


d) Declaration duly attested by Notary that applicant is

not blacklisted by any Govt. Deptt. or autonomous

body to be attached.

e) Experience of participation in atleast two Mega

fairs/festivals/Melas of National repute in last three

years or similar job of equivalent Magnitude and scale.

f) The bidder will have to obtain provisional GST No. of

Haryana, if required

8. Experience of providing similar services in the Govt.

Sector/Public Sector/ Corporate Sector

9. Copies of Income Tax Return for the last three years

a) 2016-17

b) 2017-18

c) 2018-19

10. Turnover in the last 3 years duly attested by the Tax

Auditor

a) 2016-17

b) 2017-18

c) 2018-19

11. Registration Certificate from Labour Dept. of Haryana

(Desirable) - In case of Tender Hiring of Agency for

providing Security/ Watch & Ward Services and

Hiring of Agency for providing Staff for

Sanitation/Cleaning) only

12. Registration under PSARA Act from ADGP (Law &

Order), Haryana Police (Mandatory) – In case of

Hiring of Agency for providing Security/ Watch &

Ward Services only.

13. EPF Registration of the Firm/Company - In case of

Tender for Hiring of Agency for providing

Security/ Watch & Ward Services and Hiring of

Agency for providing Staff for Sanitation/

Cleaning) only.

14. ESIC Registration with sub-code of Haryana

Mandatory- In case of Tender for Hiring of Agency for

providing Staff for Sanitation/ Cleaning and Security watch

&ward only

20


15. Details of Supervisory Staff (Their qualifications,

expertise in the field & related experience) in case of

CCTV, Security, House Keeping & Line Array.

16. Pattern of Uniform (Post-card sized photos of each

pattern pasted on A-4 size paper with details written) - In case of Tenders for Watch & Ward, Sanitation, Fire

Safety, CCTV e-surveillance, Line Array, Stage & Sound,

PA/ Announcement system, Light & Illumination,

Photography & Videography, LED Screens, Golf Carts,

Ferry Service, Entry Ticket Solutions, Tentage, Furniture

Fabrication, Cooks, Halwais, Utility Workers & Telephone

and Intercom Mechanic where Staff in Uniform is required

to be deployed specifically

I/We hereby declare and certify as under:-

1. That I/We have gone through the tender documents read and understood

all the Terms and Conditions and therefore, agree to abide by the same.

2. That I/We have gone through the tender documents containing the scope

of work, quantity, specifications, general terms and conditions and the

specific terms and conditions mentioned at the bottom of each individual

item in the enclosed schedule.

3. The company has technical & financial resources to provide services &

have a contingency plan to meet manpower/ equipment requirement in

Fairs/Festivals/Events etc.

4. The company abides by the prevailing Labour laws, statutory obligations

& Law of land.

5. That, I /We understood that Initially Technical Bid will be opened and

short listing will be made on the basis of Technical eligibility criteria.

Financial bid of only those applicants will be opened who will be found

technically qualified as per Technical eligibility criteria given in the tender

document.

6. It is further certified that the submitted tender is unconditional and strictly

as per the schedule.

Signature of the authorized representative

Name (in Capital letters)

Seal of the Agency/Service Provider

21

General Terms and Conditions

1. Each activity/job has to be provided and made operational strictly as per

specifications and schedule.

2. No subletting will be permitted.

3. The tenderer must give rates as per the proforma of Financial Bid (ONLINE

ONLY) filling the applicable Taxes, EPF, ESI etc. separately.

4. The rates can be negotiated with the lowest bidder L-1 only and the payment

will be made accordingly.

5. If Tenderer/ service provider fails to supply the ordered quantity or fails to

make the services fully operational as per the requirements, specifications and

time schedule all the equipments lying at site will be confiscated and alternate

arrangement will be made at the risk and cost of the Tenderer. Further, the

EMD alongwith security deposit, if any, will also be forfeited. The said firm

will also be blacklisted.

6. Every Service Provider will supply a list, atleast 25 days before start of the

mela, of its team members/employees showing their names, addresses and

photographs for the purpose of issue of photo identity cards as well as for

Police Verification. The charges as prescribed by the management for the

same will have to be deposited atleast 15 days (latest by 15.01.2020) before

the start of the Mela in advance in the Mela office by the service provider. No

substitution of the employees will be allowed except in emergent cases and

that too with the prior approval of management in writing. Further, a list of its

employees as well as the substituted/changed employees to be deputed for the

Mela duty, showing their names, addresses and photographs has to be

supplied for the purpose of Police Verification.

7. The service provider will also ensure that each employees/worker should have

adhaar card engaged by them for the Surajkund Mela purposes.

8. The Agency/Service provider will solely be responsible for maintaining the

proper record of employees/persons provided for various activities for the

Mela and for payment of all emoluments/wages as per the statutory

requirement/labour laws. The SKMA will not be responsible for payment of

the wages and compensation etc., if any, to the manpower deployed by the

Service provider.

9. The rates will remain valid till the Mela is over or for six months duration

whichever is higher.

10. The Agency/Service provider will pay all taxes and levies in force at present

or that may be levied by the appropriate authorities at any time during the

22

Contract period and the HTC/SKMA will not bear any liability on this

account.

11. That any dispute arising out of these terms and conditions will be referred to

the sole arbitration of the Chief Administrator, SKMA/Managing Director,

Haryana Tourism who may himself act as Arbitrator or appoint any serving

or retired officer or any other person to act as Arbitrator on his/her behalf.

The proceedings before the Arbitrator will be governed by the provisions of

the Arbitration & Conciliation Act-1996, as amended from time to time. The

appointment of any person as Arbitrator will not be invalidated merely on the

ground of his being associated with HTC/SKMA as one of its Officers in any

capacity whatsoever. However, all disputes will be subjected to the

jurisdiction of the local courts or the courts situated at Faridabad.

12. Incomplete, conditional tender and the tenders without Tender Fee, Processing

Fee and EMD in specified mode are liable to be rejected out rightly.

13. Each activity/job has to be provided and made operational as per

specifications and schedule.

14. Smoking, consumption of liquor, and chewing of tobacco etc. by the staff of

the service providers are totally banned.

15. That the Service Provider/Agency will engage trained staff for the conduct of

business and will bear their salaries/wages etc and will ensure due compliance

of the applicable Labour Laws and other applicable laws. The said staff has to

be courteous and well mannered with the customers/ visitors. The Service

Provider/Agency will be fully responsible for the conduct and behaviour of

his employees and loss of reputation or property if caused by the nuisance

created by the Service Provider or his employees in relation to the running of

business and dealing with customers the same will be indemnified by the

service provider to the HTC/SKMA. Child labour will not be permitted.

16. The State Government has decided that all the Department should

‘encourage’ receipt of payments of more than Rs. 5,000/- only through

cashless methods.

Note: The Management reserves the right to accept or reject any one or all the

tenders, without assigning any reason.

23

Item No- 1

Hiring of Agency for Providing Line-array, Stage Light & Sound System.

Period of

Hiring

Chaupal I & II – 1st Feb. to 16th Feb., 2020

Sound System Press Preview 31st Jan., 2020

Sound System of three stages 1st – 16th Feb, 2020

Sound System Hotel Rajhans (whenever required from 1st – 16th Feb, 2020).

Scope of Work

S. No Description Specifications/

Model/ Make

Qty Unit

A) Chaupal I (Main Stage System) 1st Feb. to 16th Feb.,2020 (9.00 am to 9:00 pm)

I. Microphones i. SHURE 58 20 Nos

ii. SHURE (SM-57) 05 Nos

iii. CORDLESS DIGITEL URD 4D

800 MGH

02 Nos

iv. AKG CONTECT MIC STAGE

BAUNDRY MIC

04 Nos

v. LEPAL/ COLER MIC 02 Nos

vi. DRUM KIT MIC SET SHURE

SENNHEISER 07 PIECE

01 Nos

vii. Shure/Sennheiser Head Cordless

Mike

02 Nos

viii. Line output with DI Box BSS 05 No

ix. GUITAR AMP.FENDER 01

01

No

No BASS AMP. HARTKE 550/

AMPEG

II. Mosfet Power

Amplifiers

Compatible with Line-array of

Digital Power Amplifier of

minimum 40,000 watts RMS

output. Make QSC /Crown/Lab.

Gruppen

1 Set

III. Line Array i. Main Speakers

HDL 20-A RCF LINE ARRAY

JBL VERTAC 4888/RCF-TTL-

SSA/DNB-J-12 of equivalent

8

Nos

24


Model/ Make

Qty Unit

model

ii. Bass Woofer

SB 218 RCF/TTL 36-AS

JBL VT-4880A

EAW-SB-218

4 Nos.

iii. Side fillers

JBL-728

RCF-V45/DAS/outline of equiv.

Model

6 Nos.

iv. Monitor Speakers

JBL-PRX615

RCF-ST-15A

D.A.S Vantee 15A of equiv. Model

8

Nos

IV. Digital Sound

Mixer

64 Channels, 8

Bus, 32 AUX ,

Console , Echo

/Reverb/ Delay

by-pass filter

graphic

equalizer etc.

Mixing console

Sound Craft/ DIGICO-

SD9/Venue/SC48/YamahaCL-5

1 No

V. CD/ MP-3 and

Laptop having

software of all

format of

international

standard

features

(For playing

recorded music

and recording

the complete

Programme

daily in CD)

Model of CD/ PIONEER 350

Model of Laptop HCL/ Dell/

Lenovo/Acer/HP

1 Set

VI. Parcans Light Rating 230 Volts 24 Nos

25


Model/ Make

Qty Unit

electronic

dimmers to be

installed on

Truss

8.3 amps

1000 watt max

Cable 36” Teflon leads encased in

black fibre glass sleeving

VII. LED PAR

RGBW

36X3W) light

with control

board

A-Pro/Eon/I Max/Lumaty

WATER PROFF

24 Nos

VIII. Sharpy Light A-Pro/Eon/I Max/Hydra 20 Nos

IX. LED Wash and

Halogen-500

Watt Light

A-Pro/Eon/I Max/Lumaty 10 Nos

X. LED Follow

spot

15 R/10 R

1 No

XI. Light

Controller

Avolite 1 No

XII. Haze Machine/

Smoke

Machine

ANTARY

Power 220V-50Hz power

consumption

2 KW Max

Tank capacity 1.5 ltr

Warm up time 15 minutes approx

2 No

XIII. Truss upto 25 ft.

height

(40 ft each on

four sides

length)

Aluminum made with material

6082-T6

1 No.

XIV. Silent Gen. Set

with fuel

62.5 KVA 2 No.

B) Chaupal II- 1st Feb., to 16th Feb., 2020 i.e. (Timing from 9.00 A.M. onwards

upto Evening)

i. Microphones SHURE (XLR SM-57/58)/

Sennheiser

10 Nos.

Shure SM-58/ Sennheiser UHF 1 No.

26


Model/ Make

Qty Unit

Cordless dual diversity digital

ii. Mosfet Power

Amplifiers

Compatible with Line-array of

Digital Power Amplifier of

minimum 15,000 watts RMS

output. Make QSC /Crown/Lab.

Gruppen

1 Set

iii. Line-array Main Speakers

JBL VRX/ EAW/OHM/ RCF

Make HDL 20 RCF

6 Nos

Bass Woofer RCF

JBL/EAW/OHM/ RCF Make

2 Nos

Monitor VRX 915 JBL

JBL/EAW/OHM/ RCF Make

4 Nos

Side fillers

FBT MITUS 1600 WATT

RCF/Outline of equivalent Model

2 Nos.

iv. Digital Sound

Mixer

32 Channels,

8 Bus, 4 AUX ,

Console , Echo

/Reverb/ Delay

by-pass filter

graphic

equalizer etc.

Sound Craft /

Venue /

Allen & Heath /

Yahama /

Presonus

1 No

v. CD/ MP-3 and

Laptop having

software of all

format of

international

standard

features

(For playing

recorded music

and recording

the complete

Model of CD/ Pioneer/

Sony/Phillips

Model of Laptop HCL/ Dell/

Lenovo/Acer/HP

1 Set

27


Model/ Make

Qty Unit

Programme

daily in CD)

C) Sound System Press Preview 31st January, 2020

i. Microphones Shure/ Ahuja/ Sennheiser 24”

Goose Neck Mike

10 Nos

Shure / Sennheiser/ Cordless SM-

58 dual diversity Digital

2 Nos.

ii. Amplifiers of

1000 watts.

QSC /Crown/CRUST Audio/

Yamaha

1 Set

iii. Speaker with

stand

RCF HDL 20 4 Nos

iv. Silent Gen. Set

with fuel

25 KVA 1 Nos

D) Sound System of 3 Stages (1st Feb. to 16th Feb., 2020)

i. A set having

4 Nos. Mikes

XLR

1 No.

Amplifier of

250 watts

RMS

2 No 12

inches

Speaker

column with

stand

Ahuja/AESCO/JBL 3 Sets

E) Sound System Hotel Rajhans (whenever required from 1st to 16th Feb, 2020)

i. Microphone SHURE (XLR SM-57/58)/

Sennheiser

10 Nos

Shure SM-58/ Sennheiser UHF

Cordless dual diversity digital

1 No

ii. Mosfet Power

Amplifiers

Power Amplifier of minimum 7000

watts RMS output. Make QSC

/Crown/Lab. Gruppen

1 Set

iii. Speakers JBL/DAS/ Peavey 4 Nos.

iv. 16 Channels Yamaha/Sound Crafts/ 1 No

28


Model/ Make

Qty Unit

Mixer/Echo/Re

verb

Allen & Heath

v. CD/ MP-3 and

Laptop having

software of all

format of

international

standard

features

(For playing

recorded music

and recording

the complete

Programme

daily in CD)

CD/ MP-3 of Make Pioneer/Sony/

Phillips of CD

Laptop of HCL/Dell/Lenovo/

Acer/HP

1 Set

vi. Stage Monitor JBL PRX 715/615 2 Nos.

vii. Bass Woofer JBL SRX 728/4880A 2 Nos.

viii. DI Box Line Output with DI Box,

DSS/RANDEL

5 Nos

NOTE: Tender with equipments of higher standard / quality / performance/

output as compared to what are listed above will also be accepted subject

to technical audit by the Engineering Cell of HTC/SKMA.

Specific Terms and Conditions

1. Final demo will be seen at respective site(s) on or before 30th January, 2020 at

4.00 P.M.

2. Arrangements of the Diesel and operator shall be made by the Service

Provider/Agency for DG Set installed by them.

3. Tables and stands required for fixing the speakers etc. will have to be arranged

by the Service Provider/Agency.

4. Two trained operators would be provided by the Service Provider during whole

programme at each stage.

5. The agency should operate complete Light and Sound System in

Opening/Closing ceremony, Daily Evening Shows and Press Preview on

Genset and any the agency will be responsible for any failure

29

6. In case of any mis-happening the SKMA/HTC is not responsible.

7. Service Provider should keep standby equipments of same/higher

specifications as mentioned in scope of work whichever is required, to

ensure seamless function of the System.

8. Laptop at Chaupal No.1 should be used near stage during day time.




30

Item No 2

Hiring of Agency for PA/Announcement System with Horn Speakers

Period

of

Hiring

General Announcement 1st Feb. to 16th Feb.,2020

Hermitage Reception (29th Jan. 2020 to 17th Feb., 2020) Full day

VIPs Car Parking (1st Feb. 2020 to 16th Feb., 2020)

Mobile Mega Phone/PA System (1st Feb 2020 to 16th Feb, 2020)

Scope of Work

Sr.

No

Description Specifications/

Model/ Make

Qty Unit

A) General Announcement 1st Feb. to 16th Feb., 2020 (9.00 am - 9.00 p.m.)

1. XLR Mike having on/off

switch with stand,

cassette player, CD

player

Ahuja/ Synizer/SHURE

(XLR Mike)

CD Player (Pioneer)

1

No

2. Suitable Amplifier

having independently

volume control of each

paid parkings as well as

Mela Area

Ahuja/AESCO/Philips/

Mega

1 Set

3. Reflex Horn, 14/18” size

alongwithunitsto be

installed in Mela Area

Ahuja/Capital/Mega 90 Nos.

4. Trumpet Speakers

alongwith units to be

installed in all parkings

Ahuja/Capital/Mega 90 Nos.

B) Hermitage Reception (29th Jan. 2020 to 17th Feb., 2020)

One XLR Mike having

on/off switch with stand,

amplifier of suitable watts

and with 8 Nos. Trumpet

Speakers

Mike - Ahuja/ Shure/

Synizer

Amplifier- AESCO/

Ahuja

Horn-Ahuja/Mega Capital

One Set

C) VIPs Car Parking (1st Feb. 2020 to 16th Feb., 2020)

One XLR Mike having

on/off switch with stand, 4

Nos. Trumpet Speakers

Mike - Ahuja/ Shure/

Synizer

Amplifier- AESCO/

1 Set

31

Sr.

No


Model/ Make

Qty Unit

and allied equipment

player, CD player

Ahuja

Horn-Ahuja/Mega Capital

D) Mobile Mega Phone/PA System at all Entry Gates (1st Feb 2020 to 16th Feb, 2020)

Battery operated Mobile

Mega Phone of 25 Watts

Ahuja/Mega Capital Make 5 Set

NOTE: Tender with equipments of higher standard / quality / performance/ output as

compared to what are listed above will also be accepted subject to technical audit by

the Engineering Cell of HTC/SKMA.

Specific Terms and conditions

1. All the system must be functional by 29th January, 2020.

2. Tables, stands required for affixing the speakers etc. will have to be

arranged by the Service Provider/Agency.

3. Batteries/ Cells in Mega phones will be replaced by the Service Provider

daily.




32

Item No 3

Hiring of Agency for Providing Walkie-Talkie/ Wireless sets

Period of Hiring 1st February to 16th February, 2020

Scope of Work

S.

No.


model/ make

Qty. Unit

1. Walkie-Talkie turnking radio sets (800

Mhz-900 Mhz workable in two channels

are required in two groups and workable

in conference mode in NCR Delhi

alongwith its charger with additional 10

Nos. Batteries and 5 Nos. Rapid Charger

Motorola/

Procall/other

international

company make

with same

specification.

40 Nos

NOTE: Tender with equipments of higher standard / quality /

performance/ output as compared to what are listed above will also

be accepted subject to technical audit by the Engineering Cell of

HTC/SKMA.

Specific Terms and Conditions

1. The above sets will be supplied at respective locations fully functional and

fully charged on 30th January, 2020 latest by 4.00 P.M.

2. All batteries of the sets plus extra batteries should be workable at least 8

hours after full charge.




33

Item No 4

Hiring of Agency for Providing Light and Illumination

Period of Hiring 30th January, 2020 to 16th February, 2020

Scope of Work

S.

No.

Description Qty

1 Providing LED 3/5 watt decorative light on the periphery of Mela

complete with 15 ft high Balli with service wire of suitable capacity

from 3 phase line and neatly laid.

a) Natyashala to Punjab Gate - via Hermitage Entrance Gate,

b) Surajkund Roundabout,

c) Silver Jubilee Gate,

d) Sunbird Motel,

e) Charminar Gate,

f) Assam Gate,

g) Gujarat Lane,

h) Shekhawati Gate up to Surajkund Roundabout

10000 mtr

2 Providing LED Lights of 20 Watt complete with service wire from 3

phase line, main switch etc of suitable capacity. (Ticket Counter,

Food Court, Toilets/Decoration/Apna Ghar.

200 nos

3 LED Street Light 90 W fitting with connection wire 450 nos

4 Providing LED lamp 12 W in the foreign nation area 100 nos.

5 Providing LED 54x3 watt parcen light complete with service wire

from 3 phase connection including MS stand etc.

500 nos

6 Providing 2 nos pendant holder in each shop of Mela area complete

with service wire from 3 phase connection and main switch etc of

suitable capacity. For Shops & other areas

3000 no.

7 Providing 500 Watt Power Points with one switch and one socket of

5/15 AMP in Mela area complete with service wire from three

phase line etc.

250 nos

8 Providing 3 Phase main line from substation to different location of

Mela vicinity, Parking Sites, Periphery lights etc complete with

control switches of suitable capacity on Balli 15 ft height suitable for

load upto 250 KW

12000 mtr

34

S.

No.

Description Qty

9 Providing rope light with yellow colour. 4000 rft.

10 Providing LED street light fitting 50W complete in all respect. 800 Nos.

11 Providing rice light for decoration complete with circuit wire 5000 mtrs

12 Providing green LED light 300 watt complete with circuit wire 100 nos.

Specific terms and conditions:-

1. Provision of earthing of entire electrical installations/Panels will be

done by Service Provider.

2. All circuits and service wires etc will be neatly and safely laid and

should have proper capacity of suitable fuses etc.

3. The illumination jobs must be executed by 29th January 2020 by 5.00

pm for testing/ inspection.

4. All the material e.g. wires, switches etc. will be of BIS/ISI standards

5. The flexible pipes must be used where ever required. The decision of

Incharge electrical, HTC/SKMA would be final in this regard.

6. The firm should have Electrical License issued by Competent

Authority/Govt Organization for handling the electrical jobs.

7. In case of any mishappening, the SKMA/HTC is not responsible.




35

Item No 5

Hiring of Agency for Providing Generator Sets


Scope of Work

Sr.

No.

Description Qty Unit

A) Rent for Providing Sound Proof Digital meter DG Sets

alongwith operators, diesel and changeover switch

including main line with requisite length of cable of the

following capacities (As per NGT guidelines):

i. Autostart 250KVA

(For Design Gallery, Food Stall & Delhi Gate (for façade

and passage lighting))

3 Nos.

ii. 125 KVA

At Natyashala

i) For Pandal lighting ii) Road Lighting iii) TRC Gate

At Food Area

i) For New Area

Maintenance Office

i) For Chaupal

5 Nos

iii. 62 KVA

Natyashala - For water pump

Food Area - For Parking light

Hermitage - For Porta Cabin lights

New Chaupal - For stage & other lights

Jungle Fowl - For lighting purpose

Delhi Gate - For parking lights

6 Nos

iv. 25 KVA – (For LED TV) 3 Nos

v. 10 KVA (For Outer Parking i.e. Radha Swami, M.C.F,

Eros, Kant Enclave etc.,)

5 Nos.

B) Rate per unit for running of following DG set

i. Auto start 250KVA 3 Nos.

ii. 125 KVA 5 Nos

iii. 62 KVA 6 Nos

iv. 25 KVA 3 Nos

v. 10 KVA 5 Nos.

36


1. The Service Provider is to ensure that the DG sets are fitted with duly

sealed Digital meters for recording the running of the same DG sets. The

meter reading be got verified at the time of trial run and subsequently

during the mela every day in the morning at 10.00 AM and it will have to

be shown to the designated officer. On last day, the digital meter will again

be got verified for preparation of the final bill for payment.

2. The Service Provider should have Electrical License issued by Competent

Authority.

3. In case of any mis-happening, the SKMA/HTC will not be responsible.

4. All circuits and service wires etc will be neatly and safely laid and should

have proper capacity of suitable fuses etc.

5. All the wires / switches will be of ISI/BIS standard.

6. The Generator set must reach at respective sites as per demand in

consultation with activity head for test trial by 3:00 pm.

7. The bid should be submitted in two bid systems i.e. technical bid and

financial bid in separate sealed envelopes




37

Item No 6

Hiring of Agency for Providing of Beddings


Scope of Work

S. No. Description Qty. Unit

1. Rajai with Cover Size 7’x3’ 1550 Nos.

2. Gadda with Cover Size 6’x3’x2’-3” L H 1550 Nos.

3. Underlay Mats/Chatai Size 6’x3’ 1850 Nos.

4. Bed Sheet 1850 Nos.

5. Pillow with Pillow Cover 1850 Nos.

6. Rajai Poly fill material with Cover Size 7’x3’ 300 Nos.

7. Gadda with cover size6’x3’x4’ 300 Nos.

8. Dari Size 6’x3’ 500 Nos.


1. Rajai & Gadda with covers in good condition will be supplied and

delivered at designated venues on 29th Jan., 2020 by 4.00 pm positively

for use during the Mela. However, some of the Rajai and Gaddas etc. are

also required from December, 2019 onwards at Hermitage/ Sunbird/

Lakeview/ Design Galleries Complex at Surajkund for use of the

supporting staff of the Theme State etc. and the payment for the said use

will be made at the same rates at which Tender ultimately is finalized.

2. The quantity listed above is 10% variable to the extent of the requirement.

3. The covers of Rajai and Gadda is to be changed/replaced twice during the

Mela i.e. on 6th Feb, 2020 and 12th Feb, 2020 at no extra cost.




38

Item No 7

Hiring of Computer System with accessories for Media Centre and other locations

Period of Hiring 31st January, 2020 to 16th February, 2020

Scope of Work

S. No Description Location Specifications/

Model/ Make

Qty

1. Desktop Computer System

Intel Core i3 or higher with

4 GB RAM, and 500 GB

HDD alongwith UPS

System (Detailed

specification are mentioned

at Annexure “A) alongwith

Fire Wire Capturing

Cards in built with

Related Software for

Electronic Media

Summit script Manager

for Print Media

Media Centre

HP/Acer/

HCL/

Lenova

10

2. Computer System Intel

Core i3 with 4 GB RAM,

and 500 GB HDD

alongwith UPS System

(Detailed specification are

mentioned at Annexure

“A”) / Laptop of same

configuration with external

keyboard & Mouse

Mela Office in Mela

Ground

1

Mela Administrator

and Addl. Mela

Administrator

2

Protocol Office 1

Accounts Office 3

Designing Section

Office

1

Police Office 1

Office of Haryana

Tourism, Theme State,

Partner Nation and

Hotel Rajhans

4

HP/

Acer/HCL/

Lenova

13

3. Coloured Laser printer Designing Section Office HP/Canon/

Samsung

1

39


Model/ Make

Qty

4. All in-one-Laser printer

(Photocopier/ Printer/

scanner)

Media Centre 2

Mela Office 1

Mela

Administrator

1

Addl. Mela

Administrator

1

Protocol Office 1

Accounts Office 3

Police Office 1

Office of Haryana

Tourism, Theme

State, Partner

Nation and Hotel

Rajhans

4

HP/Canon/

Samsung

14

5. Laser printer B&W Media Centre

HP/Canon/

Samsung

2

6. Photocopier A3 Size with

clean printing.

Media Centre

1

7. Independent Fax Machine Media Centre 1

8. Laptop Computer (Intel

core i5 4GB DDR-3/500GB

HDD/DVD Writer, Graphic

Card, Camera, Bluetooth &

Wi –Fi)

Media Centre

HP/Acer/

HCL/

Lenova

3

9. Providing 2 Nos Computer

Operator for Operating Fax

Machine and Photocopier

Computer Operator with

knowledge of MS Office,

Emailing

Media Centre

1

10. Setting up WIFI System for

Media Centre with

installation of 10/100

MBPS wireless Network

setup

Media Centre

1

40


Model/ Make

Qty

All the Systems are

installed on Local Area

Network by installing of the

required Switches with

internet sharing & Printer

sharing


o Legal Software are to be installed by the Vendor:-Photoshop, Coreldraw,

Page Maker, MS Office 2007/2010, Window Movie Maker Legal Quick Heal

Antivirus.

o In The Media Centre two dedicated Broadband connections are provided by

HTC.

o Wherever printer are being provided by the vendor/agency. The vendor/agency

will be whole responsible for cartridge refilling/new cartridge/refurbished

cartridge at his own sources. SKMA will provide Stationery only as required.




41

Annexure “A”

Specification of Computer System and UPS system

Processor Intel Core i3 -2nd Generation Processor

Speed 2.0 Ghz or Higher Core i3 CPU

Cache 4 MB L2 Cache @ Core Speed of CPU

FSB 1066 MHz FSB or higher

Chipset Intel 4 series Chipset or better

Mother Board Original Intel or OEM manufactured

Memory 4 GB DDR-III (1066 Mhz) or higher RAM

Hard Disk 500 GB

Keyboard USB 107 Keys standard keyboard

OS Supported Window OS

Storage Bays Minimum two External 13.35 cm (5.25”) & one

8.90 cm (3.5”) two internal 8.90 cm(3.5)

Mouse Optical Mouse with PAD

Monitor 18.5” TFT (wide screen) or higher TCO 03

Certification.

Optical Drive Internal DVD Writer

Speakers Amplified Speakers and Microphone

Ethernet Card 10/100/1000 MBPS

LAN port Yes

USB ports 4 or more

Preloaded Software Windows 7 Prof with media and recovery partition

down gradable to windows XP Prof.

Antivirus Original Norton Antivirus/Quick Heal

UPS 625 VA off line with 1x12vx7AH Battery with

atleast 15 Min. backup

42

Item No 8

Hiring of Agency for P/F Truss Gazebo and Flower Decoration

Period of Hiring 1st February, 2020 to 16th February, 2020

Scope of Work

S.

No.

Description Quantity Unit

1. P/f Calcutta. Marigold (orange colour) - 1 mtrs. Std.

length as per the approved design at strategic

locations of Hotel Rajhans and Mela Area during all

days of Mela.

15000 Nos.

2. P/f Calcutta. Marigold (yellow colour) - 1 mtrs. Std.

length as per the approved design at strategic

locations of Hotel Rajhans and Mela Area during all

days of Mela.

5000 Nos.

3. P/F Guldavri/white flower in laris as per approved

design at strategic locations of Hotel Rajhans and

Mela Area during all days of Mela.

300 Kgs

4. P/F cut flower border in rose, carnation, zarbara,

flowers etc., with green foliage for the main chaupal

stage in Mela area. 1 ft wide fixed over wet oasis as

per approved design.

600 Rft.

5. P/F Green Patti Lari 1 Mtr. Std. length as per the

approved design in Hotel Rajhans and Mela Area

during all days of Mela.

3000 Nos.

6. Rent for P/F 15 Nos. Urali with Chowki below of

20” dia provided with flowers, floating candles and

encircled with Rangoli on hiring basis in Hotel

Rajhans as well as in front of cultural stage in the

Mela area. RATES TO BE INCLUDING THE INSTALLATION

AND RENT CHARGES FOR VVIP FUNCTIONS.

04 Days

7. Providing/Laying Flower Rangoli (1’-0” wide) as

per approved design with flower petals in Hotel

Rajhans as well as in front of cultural stage in the

Mela area.

1000 Rft

43

S.

No.


8. Rent for P/F 10 Nos. Buffet canopy to be decorated

with coloured cloth as per approved colour scheme

and flowers in different themes on each Function

provided with required lights as approved and

indirect LED parkin lights. 15’-0”x9’-0”x9’-0” ht.

(the Buffet canopy shall be erected on MS Column

8”x8” and horizontal beams 8”x8”). RATES TO BE INCLUDING THE INSTALLATION

AND RENT CHARGES FOR VVIP FUNCTIONS.

04 Days

9. VVIP Hand bouquet with Lilly flower (20 stem),

Lilium flower and Roses as per requirement at

various places wrapped with cellophane or coloured

paper.

40 Nos

10. VIP hand bouquet with carnation and roses (15

stem) of approved colour wrapped with cellophane

or coloured paper as per requirement at various

places

90 Nos.

11. Providing English Rose Buds with Decoration as per

requirement at various places wrapped with

cellophane or coloured paper

2500 Nos

12. Medium table flower arrangement (1 ft. diameter)

with Rose, Carnation and green foliage of 15 stems

as per requirement at various places fixed over wet

oasis as approved design

150 Nos.

13. Very big table flower arrangement (3ft diameter) for

central round table of lobby at Hotel Rajhans with

lilium, Rose, Carnation and green foliage of 125

stems as per requirement at various places fixed over

wet oasis as approved design

15 Nos.

14. Laying Rose Petals as per requirement at various

places

20 Kgs.

15. Rent for P/F 2 Nos. Truss Gazebo 25’-0”x25’-0”

decorated with cloth and flowers in different themes

each function. Truss Gazebo shall be erected on MS

Column 1’-0”x1’-0” and horizontal beams 1’-0”x1’-

4 Days

44

S.

No.


0”) provided with required lights as approved and

indirect LED parcan lights. RATES TO BE INCLUDING THE INSTALLATION

AND RENT CHARGES AND DECORATION

CHARGES FOR ALL VVIP FUNCTIONS. (Size can be revised / vary as per site requirement )

16. P/F wooden/ M.S./fibre pedestals in different levels

decorated with cloth and flowers (carnation roses

and Zarbara flowers and green foliage) over wet

oasis as/approved design in Hotel Rajhans and Mela

Area.

40 Nos.

17. Decoration of Golf Carts as per approved design

with coloured cloth and Gainda flower Lari.

30 Nos

18. Providing Gas Balloons in bunches of Green, white

and orange colours (8 bunches of 100 balloons each

X 2 days.) during opening and closing ceremony.

16 Bunches

19. Rent for providing 30 sets of 1 no. round table with

8 nos high back chairs in each set as per approved

design for VVIPs function along with cloth and

decoration complete at site (for all VIP functions at

pool side HRH)

04 Days

20. Rent for 50 buffet table with cloth & decoration

complete for VVIPs function at Hotel Rajhans (for

all VIP function)

04 Days

21. Rent for 7 Nos. two seater sofa providing for VVIPs

function at Hotel Rajhans.

04 Days

22. Rent for providing new carpet for VIP functions at

Pool side Hotel Rajhans.

25000 Sq.ft.

23. Rent for Gas Heater 06 each

Specific Terms & Conditions:

1. The firm must get all the materials i.e. items of scope of work counted from the

physical verification committee before the fixing/installation at site, otherwise

no payment will be made for the same. 2. The flower decoration shall be done according to approved designs.

3. Good quality of flowers will be used and the firm shall get the samples approved of

all types of flowers to be used for this job.

45

4. Colour of the cloth frill, tissue cloth etc. to be used in Gazebo and decoration to be

got approved from the Architect, HTC before installation at site.

5. THE RATES FOR THE ITEMS GAZEBOS, BUFFET CANOPY, STAGE

DECORATION AND URLI CHOWKI SHALL BE QUOTED INCLUSIVE

OF INSTALLATION AND RENT CHARGES AND DECORATION

CHARGES FOR 5 DAYS OF VVIP FUNCTIONS AT POOL SIDE HOTEL

RAJHANS.

6. For any further clarification the firm may contact to Architect, HTC.

7. The supplier shall be responsible for supplying the materials/ decorations/ preparing

the gates as per the design and pattern approved by the authorities.

8. The requirement of all items shall be given keeping in view the events & VVIP

functions.

9. The firm shall ensure counting of quantities of all types of flower and decoration

items at site to the representative of the HTC/SKICM.




46

Item No 9

Hiring of Agency for Photography and Videography

Period of Hiring 31st January to 16th February, 2020

Scope of Work

S.No Description No. Unit

1. Digital Still Photography with 21 Megapixels Camera or

above (Canon 5D Mark-3, Canon ^D, Nikon D-750 or

similar/ above quality cameras) alongwith Automatic

Crane with a team of four professional Photographers

(wearing uniform dress code)

a) For Overview Photography.

b) To Shoot and compose the photo set of important

schedule of complete event date wise, VVIP Visit,

VIP Visit, different activities by said guests/tourist,

Stalls of Crafts Persons, Performers (Indian and

Foreigners) and photogenic tourist and so on.

Raw Data (Softcopy) of all Digital Photography will be in

tiff format in high resolution with all required digital

enhancement like JPEG in Hard Disk and Photographs on

DVD whenever required (for VVIP/VIP and guests)will

have to be provided.

1 Job

2. Video film shoot with full HD Cameras (Sony NX-3,

Sony NX-100, Canon 5D Mark-3, Sony Alfa A7 S2 or

similar/ above quality video-cameras) Team consisting

of four professional Video Photographers (Wearing

uniform Dress code)

a) To have aerial view from more than 35ft height in

the Mela area where ever required.

b) To shoot, edit and compose the video film set of

important schedule of event date wise, VVIP visit,

VIP visit, different activities by said guest, Stalls of

Craftspersons, Performers (Indian & Foreigners) and

photogenic tourist.

1 Job

47

S.No Description No. Unit

c) The video Film shoot shall be used for marketing

&promotional activities so the contents of the VCD

film shall be developed accordingly. The film shall

be made of around 15 to 18 minutes duration which

is to be done by a professional film Director, Anchor,

Voice-over Artist and Cameraman.

d) The films shall be having all the professional editing

and mixing of sound and other required input. The

entire job required HTC/ SKMA logo, business

punch line, matters and other important data.

e) The film shall be made in minimum 2 languages i.e.

Hindi & English.

The film should be produced in other languages also

without any extra cost.

Raw Data (Softcopy) of all Videography will be provided

in Hard Disk and Videography on DVD whenever required

(for VVIP/VIP and guests) will have to be provided.


1. The party should be equipped with drone Camera for coverage of Mela.

2. The Agency will provide the Online feed of Videography to the LED

Vendor after laying the Wire and requisite equipment.

3. The Agency has to install its own requisite Computer System/ and Laptop,

UPS, Printer and accessories (as required) alongwith requisite Software in

the Media Centre for Editing alongwith Editors.

4. The duly uniformed teams for Still Photography and Videography will have

to report daily at 8:00 a.m.and be available in the Mela till the end of all

activities and events of particular day.

5. The Soft copy of selected photographs is to be given in Media Centre for

purpose of issue of Press releases for the day.

6. The Still and Videography will be the property of Haryana Tourism/SKMA

and same is to be handed over back

7. The service provider has to be taken for proper coverage of all

activities/events of the Mela.

8. In case more/extra teams for Still Photography and Videography are

48

required on any particular day or work, approval in writing be obtained for

the same otherwise any claim for extra payment will not be entertained.

9. The record of the coverage of the Mela is required to be preserved by the

service provider at least for 3 years.

10. The service Provider will keep a Cordial Relation with Activity Incharge

and take day to day briefing.

11. The original & unedited still / video shoots are the property with of the

Surajkund Mela Authority/ HTC and are supposed to be handed over to the

Mela Authority immediately after the mela is over.

12. Final still copies/duly edited & Voice over DVD etc are required to be given

within 21 days of the last day of the Mela.

13. The staff deputed for the Photography and for Videography will be in

uniform wearing Photo I/cards etc for quick identification.

14. Two sets of the selected still photographs (Soft copy in the form of DVD

&Hard Disk) and two sets of the DVD & Hardisk of the entire Videography

are to be given free of cost after the mela is over.

15. The Lodging / Boarding arrangement will be made by Service provider

himself.




49

Item No 10

Hiring of Agency for preparation, Installation and maintenance of STAR Flex

Hoardings


S.

No.

Sites Size Qty. Amount quoted

in Rs.

A. P/F hoardings in Star Flex with (MS Sq.

Pipe frame, divided by members for the

frame G.I. pipes (20 SWG) / Bamboo/

Ballies for the erection of the hoardings.

The thick ness of the starflex should be

300 GSM.

1 Silver Jubilee Gate, Tee point. 30’x15’ 02

2 Surajkund roundabout 15’x10’ 01

3 Hermitage Huts Entry, Surajkund 15’x10’ 01

4 Mela Entry (Delhi side) 15’x10’ 01

B. P/F Hoarding/signages/informative boards

of the flex printing without frames. (only

flex with 04 nos. PYLETS). The firm will

fix the flex prints at the designated places

as per the instruction of Architect

cell/SKMA

1 Mela Registration 10’x3’ 02

2 Welcome Crafts Persons 5’x2’ 06

3 Mela banners for NCR resorts 10’ x3’ 08

4 Registration of Crafts Persons 5’x2’ 02

C. P/F Hoarding/ signages/ informative

boards of the flex printing with MS 1”x1”

frames (20 SWG) to be in and around the

mela. (the thickness of flex should be 30

GSM)

Size as per

detail

enclosed.

1 Parking arrows 3’x6’

14

2 Parking Rate 4’x10’

14

50

3 Scroll Banner 3’x6’

50

4 Runners 6’x3’

30

5 Runners 5’x3’

07

6 Press back drop 15’x10’ 01

7 Parking full 4’x2’

06

8 Mela Parking Ahead 4’x2’

08

9 Ticket booth 8’x4’

02

10 Ticket booth with ticket rate 20’x6’ 03

11 Sponsors hoarding logo 20’x10 70

12 “NO PARKING” signages to be fixed on the

periphery road from Jungle Fowl camps to

Hermitage entrance.

2’x5’ 12

13 BUS PARKINGS Signages 5’x2’

04

14 Gate No. Hanging Board 5’x5’

15

15 Bus Time table 3’x6’

04

16 Cultural programme Board 4’x8’

08

17 Mela ticket rate 6’x4’

10

18 Parking for media 5’x3’ 02

19 Welcome Board of VVIP 15’x10’ 10

20 Emergency exit 4’x2’ 06

21 School/college programme 3’x5’ 04

22 Swachh Mela-Swachh Haryana “Use

Dustbins”

3’x5’ 08

23 Use of Match Box, Fire Crackers, any other

inflammable material is banned in the Mela

area

3’x5’ 08

51

24 Today’s attraction panels 4’x4’ 30

25 No need to stand in queue book tickets online

on book my show

3’x5’ 05

26 Re entry not allowed 3’x5’ 10

27 Exit gate 1,2,3,4,5 4’x2’ 05

28 Toilets(Ladies & Gents) 5’x3’ 16

29 Police Control room 5’x2’ 01

30 Under CCTV surveillance 5’x2’ 01

31 Mela Police Officer 5’x3’ 01

32 CCTV control room 5’x2’ 01

33 Opening Ceremony 20’x10’ 01

34 VIP Parking 5’x3’ 10

35 VVIP Parking 5’x3’ 04

36 Media Centre 8’x2’ 01

37 Mela Secretariat 8’x2’ 01

D. P/F digital A3 size multi coloured guming

sheet.

(i) Ferry service

30

(ii) No smoking 10

(iii) drinking water

15

(iv) You are under E-surveillance

40

(v) Aap camare ki nigrani main hain (in hindi) 25

(vi) Fire extinguisher 30

Eligibility Criteria

1. Bidder should have an annual average turnover of Rs. 150.00 lacs in the last three years.

The bidder must attach ITR and balance sheet of last three years as supporting

documents.

2. The agency should be registered with EPF.

52

3. The agency should have an experience of handling the similar scale/magnitude events in

term of capacity, services offered in atleast 3 mega events/fairs/festivals/melas in last

three years.

4. The agency should be registered with ESIC.


1. A CD containing the art work, color scheme and sizes would be given by HTC/SKMA to

the Service Provider for taking print on STAR flex and then to frame it and install it

within the prescribed time at the specified places as mentioned in the Tender Document

or such other places, as may be intimated from time to time by the management.

2. The Service Provider will be responsible for the safety of the Hoardings and the payment

will be made only if the hoardings remain intact till the end of the Mela. Due inspection

will be made by the designated officer of the Mela Authority.

3. HTC/SKMA can decrease/increase the scope of work and some of the hoardings have to

be installed in a short notice.

4. The firm will fix the flex prints at the designated places as per the instruction of

Architect cell/SKMA.

5. All hoardings will be with MS Sq, pipe frame divided with members and to be erected

with proper foundation with the help of angles/balliesetc or safety of the hoarding.

6. Photographs of all the erected hoardings at various places are to be supplied in evidence

of its installation for obtaining payment.

7. The Service Provider will be responsible for the removal of the hoardings after the Mela

is over.

8. The service provider shall ensure the installation of all the hoardings by 30th Jan 2020, so

that the final inspection can be done on 31st Jan., 2020.




53

Item No 11

Hiring of Agency/ Painter for Enamel Paint Painting & Painting Jobs

Period of Hiring 31st January 2020 to 16th February 2020

Scope of work

Sr.No. Description Qty Unit

1. Writing Jobs on hoardings as per design and installation 1 sqft

2. Supplying square pipe hoarding duly enamel painted,

writing as per design.

1 Sqft

3. Hiring of skilled painters for painting & writing jobs 8

hours

duty

Per

day


1. All painting works of various boards/hoardings/signages will be under

the control of the concerned JE (Civil) and he will be assisted by

Painter of HTC.




54

Item No 12

Hiring of Agency for Supply of Water Tankers with Fuel alongwith Driver


SCOPE OF WORK

Sr.

No

Description

1. Charges for Supply of Stationed tankers alongwithpotable Water in with a

Capacity of 5000 Ltrs (For Drinking purposes)one each at five stations in mela

area

2. Refilling charges of Tankers of capacity 5000 Ltrs for approximately 80 refills for

entire Mela duration

Specific Terms and Conditions:

1. Water should be safe for watering the plants and other purposes of daily activities.

2. Drinking water should be potable and safe for human consumption. The PH value of

drinking value should be between 6-8.

3. Service provider would be required to make arrangements for the safety and security of

tankers carrying drinking water.

4. All the tankers must be filled in the morning in the presence of an authorised official of

HTC/SKMA and ensure that the lids of these tankers are locked properly after filling

and during the usage throughout the day in Mela grounds.

5. Proper cleaning of the tankers daily proper clorination, filteration and other corrective

and precautionary measures should be adopted by the service provider to ensure the

safe supply of water for both purposes i.e. for drinking and for general purposes during

the entire mela period.

6. Tankers must be fitted with proper taps (in sufficient numbers) with the provision of

extra/surplus PVC pipes for the supply of water to far-off places.

7. Samples of water would be collected by the competent authority for testing.

8. Service provider should have sufficient number of Tankers. All the drivers should have

valid licence and all the tractors carrying tankers must have valid RC and third party

insurance.

9. In case of any negligence and default on the part of service provider, strict legal and

penal action would be initiated by SKMA.




55

Item No 13

Hiring of Agency for Providing of Tractor with Trolley along with Driver & Fuel


SCOPE OF WORK

Sr.

No

Description Qty Unit

1. Providing of Tractor with Trolley along with Driver

& Fuel (Daily for 8 hrs basis)

1 No

Specific Terms and conditions:

1. Service provider should have sufficient number of Tractor/ Trolley.

2. All the drivers should have valid commercial driving licence and all the

tractors must have valid RC and valid third party insurance

3. The driver must have five years requisite experience for operating similar

kind of vehicle.




56

Item No 14

Hiring of Agency for supply, Installation and running of three modular LED screens


Scope of Work

SR.

NO

Particular QTY Unit

1. Modular LED full colour display panel of P5 mm pixel

pitch having extreme brightness level (8800 NITS or

above) for day light situations to be erected in the

Surajkund Craft Mela premises at space specified by Mela

Authority

The Setup includes

Cameras

Other accessories like DFR-50 recorded switches,

Audio/Video mixers,

Recorders/CCU unit,

Monitors,

DVD players,

Laptops/ computers

Charger and amplifier with speakers

Provision of Online telecast from Chaupal from the

Cameras including Wiring

1 Set

a) Size : 10ft X 18 ft (with Truss) 2 Nos

b) Size : 10ft X 18 ft (without Truss) 1 No

2. Multi setup Camera Z 171 along with one cameraman to

shoot live programme of old Chaupal and Mela Area with

Moving Cameras on both the screen simultaneously. The

setup will include laying of wiring and booster etc. as

required. Alongwith Amplifier of 1000 watts with one JBL

SRX -712 speaker to deliver the sound of recorded video

content. Display on LED should go through Fibre optical

or wireless and preferably Fibre Optical.

1 Set

57

NOTE: Tender with equipments of higher standard / quality / performance/ output as

compared to what are listed above will also be accepted subject to technical audit by the

Engineering Cell / Activity Head of HTC/SKMA.

Specific Terms & conditions

1. LED Panel/screen must reach by 11.00 AM on 30th January, 2020.

2. Operator and Maintenance Engineer be deputed permanently for changing of text

from time to time and rectify the problems. The operator has to be stationed

throughout the mela in the mela ground.

3. List of Operators/Helpers be provided latest by 20th Jan., 2020.




58

Item No 15

Hiring of Agency for Hiring of the Golf Carts (Battery operated) alongwith Drivers


Scope of Work

Sr. No. Particulars Qty

1. 6 Seater Golf Cart on daily basis alongwith Driver 6

2. 8 Seater Golf Cart on daily basis alongwith Driver 2


1. The Drivers have to be in proper uniform should have valid licence and will

ensure the charging of the batteries well in time.

2. The Golf Carts have to be suitably decorated as the carts are to be used for

the visit of VVIPs.

3. Lodging and boarding on community sharing basis for the Drivers will be

provided by SKMA as per availability.

4. The Duly uniformed Drivers have to work under the control and supervision

of the Protocol Officers concerned of HTC/SKMA.

5. Charging station at Sunbird Motel Parking would be provided by the SKMA

6. The Agency at its own has to ensure safety of the Golf Carts while stationed

at Sunbird Motel Parking Surajkund. However, they should have valid third

party insurance.




59

Item No 16

Hiring of Agency for Providing Vehicles for Ferry Services

Period of Hiring 1st February, 2020 to 16th February, 2020

Scope of Work:

Sr. No Type of vehicles Rates for 8 hours/ 80

Kms. with driver

CNG/Fuel

1. E-Rickshaw

2. CNG Auto Rickshaw

3. Tata Magic

4. Eco Maruti Van

5. Tempo-Traveler/12-24 Seater Passenger vehicle

Specific Terms and Conditions:

1. The Vehicles will be 6/8 Seater and above.

2. The vehicles will have a valid permit for plying in Delhi & Haryana.

3. The vehicles will be capable of moving in the Mela area and surrounding even during

Heavy rush of the visitors. The vehicles with sliding doors will be preferred.

4. The charges to include the cost of CNG/petrol/diesel and the driver.

5. The vehicles are to be used from 10.30 a.m. till the end of the Mela (8.30 PM approx. or

till visitors leave Mela premises) every day.

6. The Agency will be responsible for the safety of the riders. All vehicles must be third

party insured, having a valid Registration Certificate and all concerned documents.

7. All Drivers must have a valid license and wear duly approved uniform.

8. Service provider to submit a list of drivers’ alongwith one supervisor alongwith their

Names, Age, Full addresses, Mobile numbers and Aadhar card etc. for providing ID

Cards and Police Verification.

9. The management reserves the right to use the said vehicles for advertisement purposes

also by fixing the posters and banners etc. during the Mela.

10. The Activity Head- HTC/SKMA will decide the actual number of each category of

vehicle required on each day depending on projected rush of visitors which will be

communicated to the service provider on every day basis one day in advance.




60

Item No 17

Hiring of Agency for supply of Canters/Trucks /TATA-407 etc.

Period of Hiring Before and After the Mela Period

From 28th Jan., to 1st February 2020

From 17th Feb., to 19th February, 2020

Scope of Work

The requirement of these vehicles is before the start of the mela and after the

conclusion of the Mela for the transportation of the goods and services of the

craft persons from New Delhi, Old Delhi and Nizamuddin Railway Stations/

ISBT, Faridabad R/station & Bus stand to Mela ground at Surajkund and back.

The requirement will tentatively be from 28th Jan to 1st Feb, 2020 before the

start of the Mela. Similarly, after the conclusion of the Mela, the requirement of

the vehicles will be from 17th Feb to 19th Feb, 2020.

SN Particulars

1. Canters-Full body (Per day basis)

2. TATA-407 (Per day basis)

3. TATA ACE/MAHINDRA PICKUP (OR) SIMILAR VEHICLES (Per day basis)


1. The charges will include the cost of petrol/diesel, payment of Toll Tax etc and

salary of the Driver.

2. The vehicles will have a valid permit for plying in Delhi & Haryana.

3. The Agency will be responsible for the safety of the goods to be transported.

And the riders.

4. The vehicles will have a valid RC and the insurance cover. Besides the driver

of the vehicles shall have to possess a valid DL to drive the vehicle of

respective category.

5. Parking charges, if any, to be paid at Railways Stations etc. will be the

responsibility of the Service Provider.

6. Service provider will be held liable for all acts of commission & omission on

the parts of Drivers supplied by him.

7. The requirement for number of vehicle for each day would be provided one day

in advance by the Activity Head-SKMA/HTC.




61

Item No 18

Hiring of an Agency for Providing Turnkey Real Time Ticketing Solution (Online

and Offline Ticketing), Managing Box Office Sales, Access Control through

authentication for online, offline tickets alongwith registration of Craftsperson and

Printing of Accreditation cards of all categories at all Entry Gates for 34th

Surajkund International Crafts Mela, 2020.

Period of Hiring 15th Jan, 2020 to 16th Feb, 2020

Surajkund International Mela Authority/Haryana Tourism Corporation intends to Hire

E-ticketing Company who has an expertise in Providing the end to end Ticketing

Solutions for Events (Online platform as well as the on ground execution support), to

handle the Registration of Participants/Exhibitors, Printing of Computerized

Accreditation cards and exhibitor Display Boards.

Brief Scope of Work for providing Turnkey Real Time Ticketing Solution (Online

and Offline Ticketing), Registration, Accreditation cards, Exhibitor Display

Boards, Managing Box Office, Entry Gates.

1. Venue Recce: Venue Recce to be executed by the agency's team of Operational

execution experts. The complete manpower/box office set up/entry set up

planning is done identifying the on-ground requirements and through a practical

and experienced approach. Venue Layout creation, for demonstrating online and

planning the complete execution plan accordingly.

2. Dedicate Microsite Creation: Individual Web Page to be created for “Surajkund

International Crafts Mela 2020” to provide a unique identity to the event's ticket

booking in the online platform. Surajkund International Crafts Mela Microsite

shall be comprehensive and shall also feature essential details like: Surajkund

Mela Ticket Categories, Venue details, Bulk/ Group booking information, Entry

Timings, Gate Entry Details, Mode of Conveyance and Taxi/Shuttle/Metro/Bus

Services, Parking Details, detailed Venue's Layout and connectivity Shuttles route

map etc. The Micro site is to be synchronized with Website of Haryana Tourism/

Surajkund Mela Authority.

62

3. Ticket Booking Portal and Mobile App: The agency shall develop/provide web

based ticket booking portal and similar mobile app on android and IOS platform

for booking of tickets. The tickets should be in printable format which is to be

sent to e-mail of user in the form of pdf etc. The mobile app may also have other

information pages related with Surajkund International Crafts Mela. However no

extra cost will be paid for this.

4. Gate Entry Management: The Agency should provide adequate Manpower for

managing the lanes at all the gates for public, exhibitors and vendors entry at the

venue; Set up of atleast 40 handheld latest technology equipped handheld barcode

scanners/PDA with real time connectivity to servers to validate the gate entry via

physical ticket/M-ticket. The agency needs to scan each and every (online and

offline ticket) for providing entry in Surajkund Crafts Mela Ground. The

minimum number of manpower to be deployed during the fair should be atleast

150. This manpower shall be distributed to various gates of Surajkund

International Crafts Mela i.e. Gate no. 1 to 5 and also to material Gate. Manpower

will wear suitable uniform and should have communication skills in English &

Hindi. In addition to the 150 manpower there should be atleast one supervisor on

each gate i.e. 1 to 5 and also Material Gate. The minimum number of supervisor

to be deployed during the fair should be 5. These supervisors will report to the

Team Leader deployed from the agency onsite. The Team Leader will report to

Activity Head of Surajkund International Crafts Mela on daily basis or as per the

requirement of SKMA/HTC.

It is clarified that the above items and manpower deployment is purely on

temporary basis for the purpose of Surajkund International Crafts Mela and on

hire basis. Through this tender Surajkund International Crafts Mela does not

intend to procure any hardware item or any software item.

5. Checking and Verification of tickets/Accreditation Cards:The agency will

ensure that only valid ticket is allowed for entry into Surajkund International

Crafts Mela. The barcode on ticket should be cross checked with barcode on

database and should be crossed/ deleted in database. However, there may be

certain type of barcodes which will require multiple entries such as

Craftsperson/Exhibitor/Officers/Officials/Performers badges etc.

63

The bidder will also keep provision to scan the badges of exhibitors at the time of

exit till one hour before closing of the Mela or as desired by Surajkund

International Crafts Mela. When exhibitor takes exit his/her barcode should be

available for scanning again at entry point. If there is no exit available, badge

with that barcode should not be allowed for entry in Surajkund International

Crafts Mela. The setup is to be created for material Gate entry.

6. Promotion of USP:- Agency will assist Haryana Tourism in promoting the

hidden USP's of the event(Spreading awareness) through the agency's online

platform (Preferably the platform with the most wider reach in the E-Commerce

segment in the nation would be given a priority in this case)

7. Online ticket Sales: M- Ticketing, Multiple payment options (Credit Card, Debit

Card, Net Banking, Payment Wallets, UPI/Gift Cards/Vouchers etc.) to be offered

by the Agency. The agency should have tie up with maximum e-wallets, banks

and payment gateways to offer this facility.

8. Printing of Tickets: Tickets printing should be offered with maximum no. of

security & non Copied features on the ticket. Any exclusive USP for the printed

tickets in offering by the agency would be given preference in this case. The

company will provide 1.50 lacs tickets free of cost as complementary tickets

for HTC/SKMA. The complimentary tickets required more that 1.50 lacs &

tickets sold by the company will ONLY be chargeable.

9. Call Centre: 24x7 Support on Call facility to be provided by the Agency to assist

the customers with their queries related to the event, Additional facilities like

Option to Buy Tickets available using IVR, Trained customer relationship

executives for assistance with Ticket Booking, Venue Information, Timings, and

other ticket related queries. Manager to attend escalations.

10. Effective Online Promotion: Promoting the event online effectively through a

Prime promotion space allocated on website, Promotion banners on website for

customers transacting for other entertainment genres like Movies, Concerts, Plays

and rest, Effective Google SEO optimization and monitoring, Tactical SEM and

Online Advertisement.

11. Handling the Offline ticket Box Offices: Agency shall run and manage all the

box offices (at least 36 Box Offices) with a sufficient number of trained and

experienced in the similar field manpower at the venue (Box offices number can

be increased as per the requirement). Shall handle the online exchange

management and the fresh sale of tickets by the way of cash as well as

credit/debit cards/e-wallets. The agency shall depute the appropriate staff at the

box offices adequately and in addition shall also provide a supervisor and a

64

manager over and above the box office staff to monitor the effective sale of

tickets and to assist customers with their queries (The Agency to provide the

Insurance cover for the complete cash in transit from it's pocket would be given

priority in this case).in addition to this material Gate be handled by company.

12. Internet facility: The basic Broadband/ Wi-fi equipments required to manage the

box office and the gate entry are to be arranged by the Agency. SKMA/HTC will

also provide the Internet connectivity through their empanelled agency at entry

gates and box offices.

13. Real-time reporting System: The agency should provide a back office login user

i'd and password through which the Haryana Tourism, can access the real time

sales status of the tickets and reports anytime and from anywhere. The reports

shall be organized and in a proper excel format so that Haryana Tourism does'nt

have to re work on it's scrutiny and compilation.

14. Other Marketing tools to promote the event: The agency shall provide

additional marketing tools like Social Media (Pinterest/ Instagram/ LinkedIn/

Facebook) to promote Push through Target Marketing and Radio Promotions

Push through Weekly spots on any radio station in major cities like Delhi/NCR.

15. Additional service in offering like Corporate/ Bulk Sales Desk: Corporate and

bulk sales of Tickets option also to be provided by the Finalized Agency. A

dedicated team to be provided by the Finalized Agency to maintain track of bulk

ticket issuance and to reconcile accounts for Haryana Tourism.

16. Checking of Accreditation cards at Material Gate and F&B Setup at

Hermitage Huts, Surajkund: The Agency should provide the system of

Checking on Material gate as well as F&B Setup at Hermitage Huts, Surajkund.

17. Provision of Bar Codes: The Agency should provide the unique Bar Codes on

the online ticket, the design of the online generated ticket should be same as that

of offline tickets. Bar codes for the offline tickets, exhibitor passes and

complementary passes should also be provided by the agency to SKMA/HTC.

Final Online/Offline ticket to be generated should be approved by SKMA/HTC.

The design of online ticket should preferably be same as offline tickets. The

social advertisements printed on offline tickets will also be printed on online

generated tickets. The SKMA/HTC may provide softcopy of the advertisements

however; the efforts shall be made by the agency to design the online ticket.

18. Performance Bank Guarantee: The Agency has to submit the Performance

Bank Guarantee valid upto 28.02.2020 of Rs. 1.00 crore (Rupees One crore only)

and the same would be handed over back to the agency within a week after the

65

settlement of complete reconciliation and Transfer of Payment to Surajkund

Crafts Mela Account.

19. Commission: The commission will be paid on the Net Ticket Sale Amount (i.e.

after Discount if any)

20. The agency should provide the details of visitors Indian/ Foreigners, Schools

visited as well as different category of visitors as defined by Haryana

Tourism/Surajkund Mela Authority.

21. Issue and Distribution of Accreditation Cards and Exhibitor Display Board.

Approximate Quantity of Accreditation Cards be approx 15,000 or more and

Takhties will be 1500. The categories are as follows :

a) Craftsperson (Handicraft, Handloom and Mela Authority)

b) Sponsoring Agency (Govt. of India)

c) Promotional Agency

d) Food Stalls

e) Service Providers / Licensee

f) Amusement Park

g) Parking

h) Performer

i) HTC Officers/Officials

j) Theme State

k) Partner Country

l) International (Craftperson/Performer/Officials)

m) District Administration / Supporting Ministries/Departments

22. Collection of Data and Registration Process (Handloom, Handicrafts and

Sponsor Agency (GOI))

a) Haryana Tourism will provide the Data of Craftsperson (Handlooms,

Handicrafts and Surajkund Mela Authority) in EXCEL or MDB Format

atleast 1 month before the start of Registration with Details Name of Craft

person, Father Name, Address, State, Craft and Award etc.

b) The Invitation letters are issued on the basis of List to Craftsperson.

Haryana Tourism will allot Work Huts and Residential Huts from their

Quota of Work Huts before the start of Registration.

c) The Data will be provided to Agency before the registration and in some

cases there might be need to Change the Data during Registration Process.

d) During registration, the HTC Official will check the Documents of Invitees

and if there is any change in Information the same will be changed

66

ONLINE and the Service providers has to depute their Computer Operators

for the same.

e) After checking the documents, the Software should PRINT Registration

Slip for Preparation of ID Cards and the ID Cards should be printed after

clicking the photo through Web Cameras/Digital Cameras.

f) Unique Accreditation Card Number (Format will be specified by HTC) will

be printed on Accreditation Card

g) As per the Rules One Helper should be allowed with One Crafts Person and

incase HTC allow more Helpers to Crafts Person then same should be

printed but properly linked with same Craftperson.

h) The Duplicate Accreditation Card should not be Printed

i) The Software should ensure No Duplicate Work Hut is to be issued

j) The Work Huts are to be allotted from the bunch of Work Huts allotted for

Handloom and Handicrafts

k) In case of Lost/Duplicate Card the previous card is to be cancelled in

System and then issued.

l) On the basis of Identity Cards the Takhtis of Main Craftperson

(Handlooms, Handicrafts, Sponsor Agency) in English and Hindi will be

generated as per the Design given by HTC.

m) However, in case of remaining Categories the Data will be given before the

Mela and during the Mela and for the same Service provider should issue

Registration Slip as finalized by HTC.

23. Specification for Identity Cards

a) Plastic Jacket (Pouch)

b) Ivory Paper 150-180 GSM

c) Card Size 125 MM X 80 MM

d) Lanyard of 16 inch long ½ inch wide silky with plastic clip large for

Accreditation Cards clipped from both sides with Surajkund Mela

mentioned as per the Design and colours specified by the SKMA

e) Design approved by HTC should be digital printed under four colour

printing methodology.

24. Specification for Exhibitor Display Board

a) Size of the card sheet is A3 (11.69" X 16.54")

b) Ivory Sheet of 220-300 GSM (Pure White)

c) Single Side Printing (Both in Hindi & English) with logo of SKMA

67

d) All particulars will be printed in colour under CMYK scheme.

e) A3 (11.69" X 16.54") sized Laminating Pouch Film of 80-125 Micron

single piece

f) Holes on both sides at the top of the sheet

25. Minimum Hardware IT infrastructure: The Service Provider should provide at

least 5 Setup of Printing of Accreditation Cards ONLINE with IT Infrastructure

and Manpower for preparation of Accreditation Cards (includes Manpower and

IT Infrastructure to be provided at Registration Counters)

a) Intel Core 2 DUO, 2 GB RAM, 500 GB Hard Disk with power backup

/Laptop with same configuration

b) Laser printer for Printing of Registration Process

c) One High Pixel Coloured Photo Printer

d) Web Cameras (20 or more Mega pixels)

e) 20 Megapixel Digital Cameras of Sony/Canon

f) Scanner (Coloured)

26. Minimum Manpower

a) Computer Operators should be Conversant with English and Hindi and

should have knowledge of English and Hindi.

b) Two Computer Operators with requisite equipment should be deputed at

Surajkund from 21stJanuary, 2020 till the Online Registration Process start

c) At least 10-12 Persons required from 27thJanuary to 2ndFebruary 2020.

27. Proposed Setup for Issue of Accreditation Cards

a) Offline Preparation of Accreditation Cards of all the categories of

participants as well as compiling the Information for Police Verification

those who will submit the record upto 20th Jan, 2020. The Accreditation

Cards to be supplied in advance.

b) On Spot Preparation of Accreditation Cards of various Categories and the

Setup be started from 27thJan, 2020 at Natyashala

28. Reports Required

a) Total Cards prepared daily in each category showing the required output

field (defined by SKMA) alongwith Photographs In PDF Format

b) State wise list of Crafts persons for Handlooms, Handicrafts and SKMA-

individually and combined is required In excel format

68

c) Hut wise list of Crafts persons for Handlooms, Handicrafts and SKMA-

individually and combined is required in excel format

d) Hut wise list (Zone wise) of Crafts persons for Handlooms, Handicrafts

and SKMA- individually and combined is required in excel format

e) Reports can be designed after discussion with HTC/SKMA

f) The data of Crafts person stall wise for uploading the same on Mobile

Apps

ELIGIBILITY CRITERIA

S.N Criteria Required Documents

1. The bidder should be a

Company/Firm/Society/

registered in India under

suitable Act.

Copy of valid document in support

such as registration certificate etc.

AND

Copy of PAN card should be

submitted by the bidder. The PAN

card should be in the name of the

company/ society/ partnership firm.

2. The bidder should have valid

GST No. in Haryana

Copy of Certificate of Registration

should be submitted by the bidder.

3. The bidder should have an

office in operation in Delhi/

NCR.

Copy of address proof of office

premises in Delhi/NCR.

4. The bidder should have valid

registration under the EPF &

MP Act, 1952 and ESI Act,

1948.

Copy of valid Certificates of

Registration should be submitted by the

bidder.


average annual turnover of

Rs.50.00 crores in the last

three financial years

Audited copies of bidder`s annual

reports for the last three years should

be submitted by the bidders.

6. The agency should have an

experience in handling

Online ticket Booking/ Gate

entry management/ checking

& verification of tickets

1. Copies of purchase order

2. Work completion certificates

issued by the purchaser.

69

S.N Criteria Required Documents

(online/ offline) in at least

(5) Fairs/ Festivals/ Melas/

Events/ Exhibitions etc.

7. Cost of tender document is

Rs.1,000/-+ @ 18% GST and

Rs.1,000/- net be charged by

NIC as processing fee

RTGS/NEFT/Demand Draft (DD) in

favour of “Haryana Tourism

Corporation” Payable at Chandigarh

8. Earnest Money Deposit

(EMD) of Rs. 20,00,000/-

(Rupees Twenty lakhs only)

RTGS/NEFT/Demand Draft (DD) in

favour of “Haryana Tourism

Corporation” Payable at Chandigarh


experience of selling the

tickets atleast for Rs.2.00

crore each in two events in

the last five years on behalf

of any agency (Tenderer) in

India and deposited the

money with the agency.

Work order for the same be submitted.

Proof of confirmation of the amount be

attested from the agency.

10. Bank Guarantee which will

be valid upto 28.02.2020 of

Rs.1.00 crore may be

deposited with the HTC/

SKMA before the mela.

Physical document of the bank

guarantee be deposited with the

HTC/SKMA before the start of mela.

The decision to finalize the Agency would be at the sole discretion of the

Haryana Tourism's core management committee, considering the above

eligibility criteria's.




70

Item No 19

Hiring of Agency for providing Tentage, Furniture and Fabrication of Stalls


Scope of Work

S. No. Description Qty

1. Table with Cover & Frill 900

2. Chair with Cover (50% chairs with bow) 1200

3. Takhat (6’x3’) with Cover 70

4. Tirpal for Choupal 1 area 14

5. Carpet synthetic 15’X5’(in nos.) 300

6. A) ladies check room 10*10 ft

B)Water Proof Pipe Pandal Size 15’X15’ (Complete with

carpet, tables and chairs, linen etc.)

C) truss 15*25 ft at nautashala

05

34

01

7. Fabrication of Ticket Booth with water-proof roof

(16’x16’x10’) with Octonorm Panels / Marquee & carpeting

02

8. Fabrication of Stalls with water proof roof (10`X10`X10`)

with Octonorm / Marquee Panels & carpeting inside the stalls

& in front of the stalls

100

9. Providing / fixing GI poles for flags having 15 ft length of 1½

dia.

100

10. Water-Proof VIP Lounge of following size carpeted (06

Round Tables & 36 Chairs, Buffet tables all with covers)

78’x26’= 2028 sq.ft.

24’x9’= 216 sq.ft.

12’x9’= 108 sq.ft.

01

11. Pandal 15’x15’ for Roadways near Radha Swami Satsang land 01

12. Gas heater 04

13. Parda 100

14. Round Table 16

15. 2 Sets of Chafing Dishes,

With Cutlery, Crockery for 500 Pax for Media Lunch

500

pax set

16. Sofa 2+3 Seater

15

71

S. No. Description Qty

17. Ceremonial Barricading M.S /S.S for Choupal 1 65

running

Mtrs

18. Barricading with tin sheet (Running ft) behind sekhawati gate 500 Rft

Specific Terms and Conditions:-

1. 200 Nos. of Chair with Cover (50% chairs with bow) out of 1200 Nos. Chairs are

required only on 1st Feb & 16th Feb 2020. The Rent for 200 chairs will be given

for only 2 days & remaining 1000 chairs for 16 days.

2. The colour of fabric to be used for Pipe Pandal, table cloth, table frill,

barricading, Buffet table should be got approved from HTC/SKMA.




72

Item No 20

Hiring of Agency for providing Staff for Sanitation/ Cleaning

Period of Hiring 7th Jan, 2020 to 20th Feb, 2020 (12 hours shift basis)

Scope of work

The work involves providing of comprehensive sanitation services in the following

areas:-

1. Entire Mela ground and its vicinity including the Toilets, Food Court area,

Amusement area, Chaupal-I, Chaupal- II, Natyashala, and all approach roads to

the Mela grounds etc.

2. Design Galleries Complex & Surajkund Mela Secretariat.

3. Sunbird Motel & Restaurant, Toilets & its public areas.

4. Hermitage Huts area.

5. Lake View Huts.

6. Jungle Fowl-II area.

7. Public areas/Lawns of Hotel Rajhans andArea in front of Hotel Rajhans used for

Mega events /Fashion shows.

8. Additional area used for residence of participants like Sports Stadium. EWS

quarters of Charmwood Village, NTPC Guest House and other guest houses that

may be hired at Surajkund and Faridabad.

9. Additional Parking hired by HTC/SKMA

10. Any other areas as decided by HTC / SKMA

The Service Provider will provide the following items (20% extra on week-ends

and public holidays.)

a) Hard plastic Dustbins with wheels & movable kit (capacity-150 ltrs.;approx- 30

Nos.)

b) Hard Plastic Dustbins with movable lid (capacity 100 ltrs.; approx-240 Nos.)

c) Plastic Dustbins (capacity-10 ltrs. approx 60 Nos.)

d) Plastic Paddle Bins with Lids (capacity-10 ltrs.;approx 60 Nos.)

e) Rickshaw trolleys (approxs-05Nos.)

f) Hand trolleys (capacity-100 ltrs. approx 10 Nos.)

g) Tractor trolleys (approx-2 nos.).

h) Black colour bio degradable disposable bags in all the dustbins for quick

replacement of the garbage- Sufficient numbers.

i) 3 Nos. 10 seater Mobile Toilets at designated places.

73

Projected Manpower requirement on which the Service Provider may plan providing

of comprehensive Sanitation / Cleaning Services of all the places mentioned above.

Particulars 6-22 Jan 2020

(17 Days)

23-27 Jan 2020

(05 Days)

28 Jan-30 Jan. & 17th

– 19thFeb, 2020

(06 Days)

31st Jan, 3rd to 7th

Feb.,, 10th to 14th Feb

2020 (11 days)

1st, 2nd, 8th , 9th, 15th ,

16th, Feb. 2020 (6

days)

Total

Man

days Day

shift

Night

shift

Total

for

17

days

Day

shift

Night

shift

Total

for 5

days

Day

shift

Night

shift

Total

for 6

days

Day

shift

Night

shift

Total

for

11

days

Day

shift

Night

shift

Total

for 6

days

All

Days

&

Night

shifts

Cleaner

(Male/female)

10 - 170 85 - 425 115 10 750 130 15 1595 180 25 1230 4170

Supervisor - - - 05 - 25 08

for

28-

30

Jan

02

for

17-

19

Feb

02

for

28-

30

Jan

Nil

for

19-

21

Feb

72 15 02 187 20 05 150 434

Manager - - - - - 01 - 06 01 01 22 02 01 18 46

Sr.

No.

Particulars of whole Unit / Job Qty Comprehensive

rates for whole

Unit / Job (Amount+ GST may

be mentioned

separately

1. Composite rates as per the scope of Work

mentioned above

1


1. SKMA / HTC intend to hire agency for comprehensive cleaning services and

projection of Labour is just suggestive based on past experiences.

2. The staff so deputed for comprehensive cleaning services should wear uniform

displaying name badge & proper Photo ID card with the seal/ stamp and

signatures of the Service Provider. A list of employees showing their names,

addresses, Aadhaar card with photographs should be supplied to the Mela

74

Authority well in advance for Police verification. It has to be ensured that the

sanitation staff should be deputed out of this list only, and any substitute, if

required, would be allowed only be the Activity Head under special

circumstances.

3. Sanitation Agency shall be the employer of the manpower deployed for

Comprehensive Cleaning Services; therefore the statutory obligations as per the

Labour Laws and other acts/ rules/ laws of the land shall be the responsibility of

the employer/Service Provider. No child below the age of 18 years will be

engaged for any kind of job.

4. Cleaning equipments & materials like brooms, mopes, dusters, garbage baskets,

buckets, garbage bags (black), liquid soap, toiletries, BHC etc. shall be

responsibility of the agency.

5. Cleaning & up-keep of toilets will be the responsibility of the agency. He should

depute atleast one sanitation personnel in each of the toilet blocks the whole day

i.e. 10.00 AM to 9.00 PM.

6. The Supervisors etc. will have their own mobiles so that it may be used for better

communications.

7. Spick & span cleaning of the vicinity after the Crafts Mela shall be the

responsibility of the Agency.

8. The service provider will have to make available cabs/vehicles for transportation

of his staff as well as for movement of its supervisory staff in case of emergency.

9. The service provider is to supply a list of the total staff deputed, area-wise in the

morning every day at 7.00 a.m. to the Officer In charge of HTC so that the same

may be verified during the day time.

10. The Service Provider will also increase or decrease the staff as per requirement

of the authorities. However, the bare minimum staff that the SKMA presumes to

be deputed by the Service Provider as mentioned in Tender Document.




75

Item No 21

Hiring of Agency for providing Cooks / Halwais / Waiters & Utility Workers

Period of Hiring 30th January to 16th February 2020 and breakfast on

17th February, 2020 morning

Scope of work

Description

Supplying of full range of manpower for cooking of food (B/fast, lunch & dinner) as

per pre-approved menu daily for 1500-2000 persons during the mela. The caterer

shall also supply full range of the required crockery, cutlery, cheffing, cooking

utensils, gas burners, tandoors (at least 6 number during lunch / dinner) dust bins,

disposal bags (black) etc

6 Cooks, 6 Tandooria and 6 Helpers(6each during every B/fast lunch /

dinner).

3 Halwais, 3Utility workers (3 each during every B/fast lunch / dinner).

10 Waiters (10 each during every B/fast, lunch / dinner).

Sweepers in sufficient number for overall cleanliness of the entire cooking

and dining area.


1. The kitchen & service staff should be in uniform and wearing name badges.

The kitchen staff must wear Headgear/Hairnet& aprons. Waiters should wear

Hand gloves.

2. The Surajkund Mela Authority shall supply raw ingredients (perishable & non-

perishable) required for cooking of the food, as per menu.

3. The Surajkund Mela Authority shall also supply fuel i.e. LPG & soft coke, as

per requirement.

4. The agency is to ensure rendering of the desired services to the satisfaction of

Activity Head of the Mela Authority, for this purpose.




76

Item No 22

Hiring of Agency for providing Security/ Watch & Ward Services

Period of Hiring 1st Jan, 2020 to 17th Feb 2020

Scope of Work

The Security be provided at following locations:-

1. Entire Mela ground including the Food Court area, Amusement area, Natyashala,

and all approach roads, silver jubilee gate to the Mela grounds etc.

2. Design Galleries Complex & Surajkund Mela Secretariat.

3. Sunbird Motel, Restaurant & its Public Areas

4. Hermitage Huts area.

5. Lake View Huts.

6. Jungle Fowl Area

7. Tourist Reception Centre building

8. Badkhal, Golf Course and Magpie Complexes.

9. Hotel Rajhans and Area in front of used for Mega events /Fashion shows.

10. Additional area used for residence of participants like Sports Stadium. EWS

quarters of Charms wood Village, NTPC Guest House and other guest houses that

may be hired at Surajkund and Faridabad.

11. The service provider will consider the following norms of the security guards like

education, height, chest etc.

S.N. Particulars Qualification Height Chest size

Unexpended Expended

1 Supervisor 12th Pass 175 cms 83 cms 87 cms.

2 Male (SG) NA 167 cms. -do- -do-

3 Female (SG) NA 158 cms. NA NA

77

Details of the staff deployed last year on which the Service Provider may plan

providing of comprehensive security of all the places mentioned above.

Particulars 01-20 Jan 2020

(20 Days)

21-27 Jan 2020

(07 Days)

28 Jan – 30 Jan. & 17th

Feb, 2020 (04 days)

31st, 3rd to 7th, 10th to

14th (11 days)

1st, 2nd, 8th, 9th, 15th ,

16th, (06 days)

Total

Man

days

Day

shift

Night

shift

Total

for

20

days

Day

shift

Night

shift

Total

for 7

days

Day

shift

Night

shift

Total

for 4

days

Day

shift

Night

shift

Total

for

11days

Day

shift

Night

shift

Total

for 6

days

Security

Guard

(Male)

08 08 320 25 25 350 100 80 720 100 90 2090 130 90 1320 4800

Security

Guard

(Female)

- - - - - 15 - 60 20 - 220 20 - 120 400

Security

Supervisor

- - 01 01 14 15 05 80 15 05 220 15 05 120 434

Manager - - - - - 01 01 8 01 01 22 01 01 12 42

Terms & conditions

The staff should be well trained and in the age of 18-50 years and has the stick of fibre glass.

1. That I/We have gone through the tender document containing the scope of work,

quantity, specifications, general terms and conditions and undertake to abide by the

same.

2. That I/We have gone through the tender documents containing the scope of work,

quantity, specifications, general terms and conditions and the specific terms and

conditions mentioned at the bottom of each individual item in the enclose3d schedule.

3. The company has technical & financial resources to provide services & have a

contingency plan to meet manpower/ equipment requirement in Fairs/ Festivals/ Events

etc.

4. The company abides by the prevailing labour laws, statutory obligations and law of

land.

5. That I/We understood that initially technical bid will be opened and short listing will be

made on the basis of technical eligibility criteria. Financial bid of only those applicants

will be opened who will be found technically qualified as per technical eligibility

criteria given in the tender document.

6. It is further certified that the tender/bid is unconditional and strictly as per the tender

document.




78

Item No 23

TECHNICAL SPECIFICATIONS FOR IP BASED CCTV SYSTEM TO BE USED

DURING THE 34th SURAJKUND INTERNATIONAL CRAFTS MELA 2020

S.No TECHNICAL SPECIFICATIONS

1.0 General Requirements

1.1 The Mega pixel IP Fixed and PTZ CCTV Camera system will be installed

to cover the 34th Surajkund International Crafts Mela 2020. The cameras

will be installed at the strategic locations as per the requirement of the

SKMA/HTC/Police. The list of the specific points for installation of these

CCTV Cameras will be mentioned in the tender document.

1.2 The Control Rooms will be installed inside the Mela Ground. The

system will also be monitored in Mela Police Officer Room (Design

Galleries Complex). Bidder should provide the connectivity between the

local CCTV Control Room and the Room of Mela Police Officer (Design

Galleries Complex) installed with optical fiber cable to facilitate

connectivity as per the requirement of Police.

1.3 The following is to be provide by the finally selected bidder at each

control room location of the respective area/user Unit for the connectivity

with Mela Police Officer Room.

IP with subnet mask & gateway for DVRs/NVRs at each location.

1GBPS Switch with fiber module to connect all the DVRs/NVRs at

each location.

Laying of Fiber cable from the local CCTV control Room switch to

Police Officer Room as per the requirement.

Required hardware for fiber connectivity at both ends (media converter

if OFC port is not available or OFC module if OFC port is there but

module not available)

Client software with manual to run the video or recording remotely.

Port details to open in firewalls of Police necessary support from the

local CCTV vendor.

1.4 Working environment of all the equipments should be +5 degree

centigrade to 50 degree centigrade.

2.0 FIXED MEGA PIXEL IP CAMERA

2.1 Camera Type Day/Night

79

2.2 Image Sensor 1/3” progressive CMOS

2.3 Active Pixels 2 MP or better

2.4 Sensitivity Colour 0.2 lux at 50 IRE at F1.4, B/W 0.05

lux at 50 IRE at F1.4

2.5 Electronic Shutter 1-1/10000s or better

2.6 Back Light Compensation ON/Off Selectable

2.7 Video Compression MPEG4/H.264

2.8 Frame Rate 20 FPS or higher

2.9 Video Streams H.264, MPEG4, dual streaming

2.10 Supported Protocols TCP/IP, UDP/IP’HTTP, RTP (All selectable)

2.11 Web Browser Enabled

2.12 Lens Mount C/CS

2.13 Operating Temperature (0)° C TO 50° C

2.14 Network Interface 10/100 Base-T, POE

2.15 Environmental protection IP 66 and Vandal proof.

2.16 Picture Quality HDTV Picture quality (720p or better)

3.0 PTZ MEGA PIXEL IP CAMERA

3.1 Camera Type Day/Night

3.2 Image Sensor 1/3” CMOS

3.3 Active Pixels 2 MP

3.4 Focal Length (Zoom Ratio) 4.45 – 89mm (20x)

3.5 Sensitivity Colour 0.7 lux (F1.4, 50 IRE) B/W 0.7 lux

(F1.4, 50 IRE)

3.6 Electronic Shutter 1-1/10000s or better

3.7 Back Light Compensation ON/Off Selectable

3.8 Video Compression MPEG4/H.264

3.9 Frame Rate 20 FPS or higher

3.10 Video Streams H.264, MPEG4, dual streaming

3.11 Supported Protocols TCP/IP, UDP/IP’HTTP, RTP (All selectable)

3.12 Web Browser Enabled

3.13 Lens Mount C/CS

3.14 Operating Temperature (0)° C TO 50° C

3.15 Network Interface 10/100 Base-T, POE

3.16 Environmental protection IP 66 and Vandal proof.

3.17 Picture Quality HDTV Picture quality (720p or better)

80

4.0 NVR (NETWORK VIDEO RECORDER –8 Channel)

4.1 The proposed NVR should be capable of recording all the Fixed and PTZ mega

pixel IP Cameras round the clock trouble free operation during the contractual

period in redundant mode. Besides, it should have sufficient capacity of Hard

Disk to cover the function/event. NVR should support the following minimum

specifications:-

4.2 Compression H.264/MPEG4

4.3 Recording Upto 480 Frame per second (FPS) @ 704 x 576

(4CIF)

4.4 Network Protocol TCP/IP, DHCP, DNS, HTTP etc.

4.5 Security Password protected.

4.6 Remote users Minimum – 4

5.0 32” LED MONITOR

5.1 Viewable picture area 20” when measured Diagonally, TFT LCD

5.2 SVGA or better supported

5.3 Luminance Level 500 Cd /m sq

5.4 704x576 (4 CIF) or better

5.5 Contrast ratio 500:1

5.6 Monitor Control on Screen display, programmable with front panel.

5.7 Video Input Level :1.0 Vp-p/1 kHz

6.0 42” LED PANEL OF REPUTED MAKE

6.1 Screen Size : 42” wide

6.2 Resolution : 1024 x 768 or better

6.3 Contrast ratio : 30000 : 1 or better

6.4 Aspect ratio : 16 : 9

6.5 PC signal connectivity : VGA, SVGA, XGA

6.6 Viewing Angles : 176 H/176 V Degrees

6.7 Operating Voltage : 230, ±10% VAC

7.0 Commensurable capacity UPS of reputed made to provide at least half an hour

power back.

8.0 Other Accessories

1. PTZ Control for megapixel IP Camera.

2. Cat6/Fiber cable as per the requirement.

3. Connectors/converters etc. as per the requirement.

4. Any other accessories required for the completion of the project.

81

9.0 Complete UPS backup of the entire control room ; CCTV, e-surveillance, LCD

/LED Monitors etc. will be provided by service provider for uninterrupted e-

surveillance.

NOTE: Tender with equipment of higher standard / quality / performance/ output as

compared to what are listed above will also be accepted subject to technical audit by the

Engineering Cell of HTC/SKMA.

Signature of Agency/Service

Provider with Seal and Status

82

Schedule of Requirement IP Based Mega Pixel Cameras system to be hired for 34th

Surajkund International Crafts Mela 2020

Sl.

No.

Description In and around

Mela Area

1. Fixed IP Based Mega Pixel

Cameras

PTZ IP Based Mega Pixel

Cameras

200

32

2. NVR (8 Ch.) As required for

all Cameras by

Police

3. 32” LED Monitor of reputed

make as per technical

specifications

22

Or as required

for all Cameras

4. 42” LED Monitor of reputed

make as per technical

specifications

04

Or as required

for all Cameras

5. Other Accessories as

described in the technical

specifications

Or as required

for all Cameras

Note :

The finally selected bidder will also collect the details of all locations for setting

up of Control Rooms/viewing of cameras from the Mela Police Officer in

consultation of the Activity Head of Surajkund Mela.

The service provider has to submit the map of the complete layout of cameras

before the start of the Mela.



83

TENDER FOR HIRING OF IP BASED MEGA PIXEL CCTV CAMERA

SYSTEMS for 34th Surajkund International Crafts Mela 2020

S.

No.

Description of work Qty Units Duration

(in days)

Basic rate in

figures to be

entered by

the Bidder

Rs. P.

(Per Piece

for total no.

of days

mentioned

in Scope of

work)

GST Total

(1) (2) (3) (4) (5) (6) (7) (8)

1. Rates offered by the

firm for Hiring of 232

Nos. IP/PTZ CCTV

Cameras with

accessories as per

tender specifications

w.e.f. 29.01.2020 to

16.02.2020

232 Nos. 19

NOTE:-1. NO CONDITIONS SHOULD BE INSERTED IN THE PRICE BID AS

CLARIFIED IN THE TERMS & CONDITIONS.

It is hereby certified that we have understood all the terms and conditions

specified in the tender document and are thoroughly aware of the nature of job required

to be done and goods/items to be supplied. We agree to abide by all the tender terms

and conditions.

We hereby offer to carry out the job and (or) supply the goods/items detailed

above or such portion(s) thereof as you specify in the notification of award.

Specific terms and conditions:

1. Service provider will have to provide Fibre Optic System and Wiring. Digital Picture clarity sufficient to provide adequate coverage of all CCTV cameras at Control rooms.

2. Static IP on telephone (Either through BSNL or Airtel) would be provided by

84

Surajkund Mela Authority. 3. The system installed should be compatible with the remote viewing of all

footage through Static IP address. The static IP address will be obtained by Surajkund Mela Authority.

4. The recording of all the mela through CCTV will have to be kept atleast for 45 days after the Mela by the contractor. The Mela authority will have a right to obtain such footage within the specified period of 45 days from the contractor.

5. The Service Provider will provide dedicated manpower to monitor & repair the faults at site round the clock. Such manpower will be supervised by the manager/supervisor to be provided by the contractor.

6. The Service Provider is mandatory to provide the mobile phones to all the staff engaged at site and the same will have to be shared with Mela authority latest by 15 days before the start of Mela.

7. The Service Provider is required to configure all the computers of Mela authority where remote viewing of CCTV is required through State IP address with “E-surveillance Web” for effective viewing of footage and the Computer Systems alongwith UPS be arranged by the Service Provider as per the requirement of Surajkund Mela Authority

8. The CCTV control room would be functional in the Police Control Room as per the satisfaction of the Security agencies / SKMA.

9. Additionally 16 vintage points of the mela area would be monitored at the office of Mela Police Officer & Chief Administrator through a 40” or above LCD/LED. The quote should include these aspects.

10. The requirement of CCTV, LCD Monitor, wiring etc may increase by 20% due to security reasons & requirements of Police Dept/ SKMA. The agency should be capable of executing additional requirement so arises. No extra payment would be made upto 20% increase in the tender specifications/ Quantity. The requirement over & above 20% would be suitably compensated.

11. Recording in DVD or Hard Disk for the Mela / Police Authorities- Sufficient capacity atleast 9B, storage for 24X17.

12. The Service Provider is required to provide its own back-up Invertors for un-interrupted supply of power to Control room &equipments.

13. The firm is required to keep provision for an additional 16 Channel DVR, 16 CCTV Cameras, Wires and 01 No. 32” LCD/LED/Plasma ready for meeting out Police requirements / VVIP movements.

14. The electric point required for CCTV camera will be connected from main line by the Service Provider including all material required, the main electric supply line will be available with in the boundary wall of huts area as already exists in the huts/mela area.

85

15. The service provider will connect all the CCTVs cameras with DG set at his own level.

16. The service provider will give demo to the Police Department alongwith Activity Head on 28.01.2020 at 12.00 noon.



86

Item No 24

Hiring of Agency for installation of Fire Banks, Fire safety equipment & Fire

Extinguishers

Period of Hiring 31th JANUARY 2020 to 16th FEB. 2020 (Round the clock)

Scope of Work

S.No. Description Qty

1. FIRE BANKS

Fire Banks equipped with 15 ABC cylinders, 04 Fire Buckets with

stand, Water drum of 200 litres capacity & managed by a duly

uniformed Fireman at each fire bank

40

2. FIRE HYDRANT

0402 Hose Pipe ( 63 mm) of 15 mtrs each alongwith a branch pipe

and managed by a fireman on each outlet andConnection to be

provided by HTC / Mela Authority

20

3. SPARE EQUIPMENTS TO BE KEPT READY

Hose pipe (63mm.) of 15 metres each at a designated place

05

Specific terms and conditions:- 1. The actual number of requirement for each type of Fire Extinguishers will be intimated

by JE (Civil), SKMA / HTC in consultation with Police/MCF Authority and the Service

Provider/Agency will be duty bound to provide the desired quantity.

2. The installations shall be manned by skilled persons/ Fireman to be deputed by the

Service Provider/Agency during Mela Time regularly.

3. Registration from the concerned authority of the service provider authorizing him to

provide Fireman & Fire Safety Equipment.

4. The refill if required shall be provided by Service Provider/Agency Free of Charges.

5. All the apparatus/ equipments will bear the date of filling the extinguishing material as

well as date of expiry with seal of Authorized Agency / Authority.

6. In case of Fire, if the apparatus/ equipmentis found to be non-functional, then the

Service Provider/Agency will be responsible to indemnify the loss as per the

assessment made by the Haryana Tourism Corporation/SKMA.



87

Item No 25

Hiring of Agency for providing Services of Telephone/Intercom Mechanic

Scope of Work

The selected agency will provide services for maintenance of Telephone and Intercom

in the Surajkund Area during the Surajkund Crafts Mela from 1st Jan, 2020 to 16th Feb,

2020.

The material for the purpose will be provided by JE (Civil), SKMA/HTC.


1) No TA/DA will be paid.

2) The rates are to be quoted only for the labour charges. All components, spare

parts and cable etc. will be provided by SKMA. The decision of JE (Civil),

SKMA / HTC will be final & binding on the service provider.

3) The applicant will ensure smooth working of all telephones and intercoms

during mela at Surajkund as a whole.

4) The local candidates have to make their own arrangements for stay as well as

for transportation but duty meals will be provided free of cost.

Signature of the applicant/

Authorized Representative

of Agency with Seal/Stamp

88

Item No 26

Hiring the services of two number Compere and one number Announcer

Scope of Work

The selected Candidate will provide service during the 34th Surajkund

International Crafts Mela from 1st to 16th February 2020.


1) No TA/DA will be paid for attending the interview.

2) The local candidates have to make their own arrangements for stay as well as for

transportation but duty meals will be provided free of cost. However, the

outstation candidates will be provided shared accommodation and duty meal free

of cost.


Authorized Representative of

Agency with Seal/Stamp

89

Item No 27

Hiring services of Cultural Team for day performances

Scope of Work


International Crafts Mela from 1st to 16th February, 2020

The persons engaged for cultural as DAY PERFORMERS are required to perform at

regular intervals in the mela area/various stages in the mela ground and as per the

requirement and instructions by the mela authority from time to time during the mela

period. They can be deputed at VIP Gates and also to perform in procession as and

when required. Their costumes should be neat and clean and their performance should

be presentable. The Mela Authority may discontinue their performance if found not

satisfactory.

The above details are for kind perusal and consideration for the purpose of the tendering

process to engage cultural teams.




90

Item No 28

Hiring services of Cultural Teams for evening cultural programmes

Scope of Work


International Crafts Mela from 1st to 16th February, 2020

The Cultural group or any individuals is required to give their performance for periods

of not less than one & half hour. As far as possible the performance should be with

live musicians/band/ musical instruments etc. In special cases it can be on pen

drive/CD. The performance should send their requirements of acoustics and technical

issues 4 days in advance from the date of performance.




91

Item No 29

Hiring of Rooms for Foreign Participants in adjoining Private Hotels

Period of Hiring 31th January, 2020 to 17th February 2020

Scope of Work

Due to the non-availability of sufficient number of rooms required for the foreign

participants at Hotel Rajhans and other Haryana Tourism Resorts in Faridabad, Around

50-70 Rooms in adjoining Private Hotels in South Delhi & Faridabad (Within 10 Kms.

radius) are required for the stay of foreign participants keeping in view the security

concerns for foreign participants and transportation time. The hotels are required to

submit their room rent with breakfast (on Continental Plan) & with Breakfast & Dinner

(Modified American Plan) in the following format on hotel’s official letterhead-

NAME OF THE HOTEL_________________________________________________________ Address of Hotel ____________________________________________________________

Telephone Number ___________________________________________________________

Email id. ______________________________ Website______________________________

DISTANCE FROM SURAJKUND MELA GROUNDS__________________________________________

AVAILABLE NUMBER OF ROOMS

AVAILABLE FROM WHICH DATE

AVAILABILITY TILL WHICH DATE

RATE ON CP PLAN (SGL OCCUPANCY)

RATE ON CP PLAN (DBL OCCUPANCY)

RATE ON CP PLAN (TRIPLE OCCUPANCY)

RATE ON MAP PLAN (SGL OCCUPANCY)

RATE ON MAP PLAN (DBL OCCUPANCY)

92

RATE ON MAP PLAN (TRIPLE OCCUPANCY)

RATE ON MAP PLAN (TRIPLE)

DETAILS OF OTHER FACILITIES IN HOTEL

( ATTACH HOTEL BROCHURE / DETAILS)

REMARKS

CONTACT PERSON FOR ENTIRE

DURATION OF BOOKING


1. No change in rates / room rent will be allowed at a later stage.

2. The requirement of rooms may increase or decrease based on quantum of actual

foreign participation.

3. The Security & safety of all foreign participants is a prime concern to Surajkund

Mela Authority and hotel will ensure the same within their jurisdiction / hotel

premises.




93

Item No 30

Hiring of Agency for providing Lease Line & Wifi in Surajkund Mela Grounds

Initial period of Hiring 30th January, 2020 to 16th February, 2020

Scope of Work

Supply, Installation and maintenance of 1:1 dedicated unshared Internet Leased Line

Bandwidth requirements over fiber-

Description Specifications and Requirements

Internet leased line 01 Gbps 1:1

dedicated wired Internet Leased

line uncomposed and unshared

(With DDoS Detection &

Mitigation Services).

Last Mile delivery on Fiber only /

Internet Leased Line 200 Mbps 1:1

dedicated Internet Leased line

Uncomposed and Unshared over

R/F (With DDoS Detection &

Mitigation Services)

Atleast 40 Mbps Wifi access in

Surajkund Mela Grounds spread

over 40 Acres of land through

dedicated access points at strategic

locations

Single installation at Surajkund Mela

Grounds, Surajkund, Faridabad, Haryana

(Delhi-NCR)-121009 during 34th

Surajkund International Crafts Mela 1st -16th

February 2020

The Agency may be permitted to install its

infrastructure permanently for use in

subsequent Surajkund International Crafts

Melas & other events

The Agency may install its infrastructure in

such a way that the base work is used for

subsequent Surajkund International Crafts

Melas& other events

The Lease line be used in Media Centre,

Mela Gates, Natyashala, Mela Office,

Theme State, Chaupal & Partner Country.

Qualification Criterion

1. The bidder may be a Government Organization/ PSU/ PSE/ partnership firm or a

limited Company under Indian Laws having valid ISP license.

2. The bidder should have acquired valid NLD/ UL (Unified License)/ UASL (Unified

Access Services License) and ISP License from DOT and has established Fiber/

Wireless network across India and operational from last 3 years.

94

3. Average Annual turnover of the bidder for the last 3 financial years i.e. 2016-17,

2017-18 & 2018-19 should be minimum Rs.50 Crores.

4. The bidder should have own access network for providing last mile (local loop)

5. The bidder should have a valid ISO 9001:2008 certification.

Terms & Conditions

1. The agency will look after its infrastructure through trained manpower so as to

provide uninterrupted Leased Line and Wifi connectivity.

2. All statutory permissions for digging, trenching within the Haryana Tourism

premised will be given by the HTC / SKMA.

3. All other statutory requirements for installation and working of all equipment of the

ordered Fiber connectivity shall be the responsibility of the bidder.

4. The permission from various other authorities may be the sole responsibility of the

bidder.

5. The Agency shall have to guarantee continues uninterrupted internet lease line

available alongwith all the equipment supplied by them and should achieve minimum

99.5% uptime during the Mela period.

6. The agency shall maintain the sufficient spares or maintaining required uptime

guarantee.

7. The bidder should have executed similar project for bandwidth provisioning in

Government or Private sector.

8. The Bidder should have its own dedicated facility to provide DDOS Detection and

Mitigation services, leasing / subletting, assigning or outsourcing this service is not

permitted.

9. Should be registered with TRAI for providing Internet Bandwidth Service in India.




95

Item No 31

Hiring of Agency for providing Ordinary/AC Bus, Mini Bus & Taxi Service


Scope of work

Sr. No. Description

(A) Ordinary Buses

i. 27 seater ii. 50 Seater iii. 52 seater (B) AC Coach/Buses i. 12 seater ii. 27 seater iii. 35 seater (C) Taxi A.C i. Sumo Grandi ii. Tavera iii. INNOVA iv. Mahindra Xylo v. Indigo vi. Maruti ECO (D) Taxi Non-AC i. Sumo Grandi ii. Indica iii. TATA ACE iv. Mahindra Pick-up v. Vehicles similar to Tata Ace & Mahindra Pick-up

Separate rates be quoted as under

a) For plying from Surajkund to Delhi and back.

b) For plying from Delhi to Surajkund and back.

c) For plying in Faridabad Distt only.

d) For plying IGI to Surajkund and back.

e) For plying NCR.


1. The Agency must have experience to work with MEA, Foreign High

Commissioner and Embassies in India.

96

2. The vehicles are to ply at Faridabad and between Delhi & NCR and back.

3. Vehicle should be in good condition, having valid RC, route permit of Haryana/

Delhi and pollution check certificate/ valid insurance.

4. Drivers will be in proper uniform wearing name badges, and in possession of

valid driving license of respective category.

5. All taxes like Toll tax, parking fee etc shall be borne by the Agency.

6. All vehicles to be deputed will be for use of day time i.e. from 8.00 a.m. to 8.00

p.m. = 12 hours for every day.

7. The duly uniformed driver should have a clear background and no criminal

cases or misconduct under Motor vehicle Act should be registered against him.

8. The vehicle should be free from all accidental/insurance claims, etc.

9. Agency may quote rates for one, more or all category of vehicles mentioned

herein.




97

Item No 32

P/F Fabric Buntings in the Surajkund Mela Grounds for the 34th SKICM-2020.

The scope of work for the fabric buntings is as follows:-

S.No Item/Description with dimensions Qty. Unit

1. a. P/F Multicolour fabric buntings in cloth which is wrinkle free with fast colours as app. colours in various shapes and designs as per concept of Ambience Creation duly approved by HTC in plain colours , tied with stong threads/ropes as per requirement at site as/ drg. b. P/F Multicolour fabric buntings in cloth which is wrinkle free with fast colours as approved colours in various shapes and designs as per concept of Ambience Creation duly approved by HTC with printing/ branding of SKICM/HTC on coloured cloth, tied with stong threads/ropes as per requirement at site as/ drg. Size of one leaf to be out of 4”x 8” approximately and as per approved shape and design. Location:

a) Fixed on the façade and sides of all work huts about 1000 nos on all the sides.

b) Fixed on the Mid Axis ie.Main Road of Mela in criss -cross design.

c) Tied from main trees of international area and other prominent locations in radial design.

Notes: Design and colour scheme of the buntings will be given as per the concept and theme selected for the Ambience Creation. Agency has to quote the rates for the items as given above. Agency must give net rates inclusive of GST, levies, any other charges as

applicable.

20000 Mtrs. 5000 Mtrs

Per meter Per meter




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ITEM NO: 33

Purchase of Mementos / Gifts / Souvenir for Media & Mela Invitees, Artisans & Staff on duty for 34th Surajkund International Crafts Mela- 2020

Tender are invited from reputed Manufacturers & whole seller for purchase of Souvenirs, Mementos and

Gift Items etc. for presenting to Special Invitee Guests, Press/ Media, Awardee Artisans and as

Souvenir for Sale during the 34th Surajkund International Craft Mela, 2020.

After scrutiny of tender document, selected manufacturers/ Whole Sellers will be invited to bring and

display the samples at their own cost for the inspection, to take decision of committee with specifications

& details at a designated location in Chandigarh/ Panchkula / Faridabad/ Delhi.

The List of tentative items with approx. quantities is as under:-

S.N. Particular of Item Exact

specifications to be mentioned by Tenderer

Rates inclusive of GST not exceeding (Fig. in Rs.)

Quantity

1. Canvas Bags Size 14x16 with 2&3 Logo printing

Rs.195/- 1500

2. Cap with 2&3 logo Rs.72/- 500

3. Magnet Sticker with 2 & 3 logo Rs.26/- 1000

4. Set of Jaquard / Silk ties, Ladies stole and pocket square, cufflinks (Surajkund Mela logo) in box packing. Box to have logo of Surajkund International Crafts Mela & Haryana Tourism Corporation and with 1 more logo

Rs.450/- 1250 sets

5. Ladies Shawls in wooden box with logo of Surajkund Crafts Mela & Haryana Tourism

Rs.1710/- 50

6. Gents Shawls/ Lohi (Lallmli/ Oswal/ Dhariwal/ Pashmina/ Woolen)in wooden box in HTC & SMKA Logo

Rs.1035/- 208

7. Ladies Shawls (Lallmli/ Oswal/ Pashmina/ Dhariwal/ Woolen) in wooden box in HTC & SKMA logo

Rs.1510/- 140

8. Coloured unisex Stoles for Ladies/ Gents in Satin (assorted Colours)

Rs.100/- 500

9. Ceramic Coffee Mug with 3 logos and photo 5

Rs.85/- 1000

10. Metal Key Chain with engraving HTC & SKMA logo

Rs.20/- 1000

11. Ganesh Statues with Stone work (Category Rs.896/- 4

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A) with weight of 11.5 Kg per statue

12. Buddha Statue with Kashmiri Inlay work (Category A) with a weight of 6.5 kg

Rs.1344/- 1

13. Mix Buddha & Ganesh Statues in color (B) with weight of 8 kg per statue

Rs.784/- 25

14. Mix Buddha & Ganesh Statues in color (C) with weight of 2.9 kg per statue

Rs.784/-

60

15. Mix Buddha & Ganesh Statues with stone work (C) with weight of 2.68 kg per statue

Rs.896/- 18

16. Buddha Statues Kashmiri stone inlay (C) with weight of 2.23 kg per statue

Rs.1344/- 22

17. Ganesh Statues in color (D) with weight of 1.47 kg per statue

Rs.784/- 73

18. Buddha Statues with stone work (D) with weight of 1.15 kg per statue

Rs.896/- 127

19. Flags of different countries Rs.1344/- 40

20. Parampragat Trophy height 24 inches with engraving of 2 logos and all side stickers

Rs.5310/- 01

21. Kala Ratna Trophy height 24 inches with engraving of 2 logos and all side stickers

Rs.5310/- 01

22. Kala Mani Trophy height 18 inches with engraving of 2 logos and all side stickers

Rs.4720/- 08

23. Kala Nidhi Trophy height 15 inches with engraving of 2 logos and all side stickers

Rs.3776/- 08

24. Kala Shree Trophy height 12 inches with engraving of 2 logos and all side stickers

Rs.2832/- 08

25.. Cloth Bags (Economy Range to replace Polythene Bags) with two logo

Rs.25/- 50000

26. Any other item (to be quoted with specification & sample)

In the range of Rs.5,000/- to Rs.10,000/-

20

27. Umbrella King Size 2 logo Rs.350/- 50

28. Umbrella Queen Size with 2 logo Rs.225/- 50

29. Jute Carry Bag with 2-3 logo Rs.135/- 500

Note:

1. The rates to be quoted with specifications, terms & conditions along with sample Photos. The order will be confirmed after inspection of the sample on a day as fixed by the HTC/ SKMA.

2. The tenderer is required to give detailed specifications along with coloured photos of the product offered.

3. The committee reserves the right to negotiate the rates after inspecting / assessing the actual sample.

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4. All deliveries FOR at Surajkund Mela Secretariat, Surajkund, Faridabad to be ensured latest by 5.00 pm on 25th January 2020.

5. SKMA believes that the size, specification, weight may vary as per actual sample based on production and thus variations would thus be considered.

6. The bidder can quote the rate for one item or for all items.


