relay for life team captain meeting #2 tuesday, may 11, 2010 @ 6:30 pm st. michael’s lutheran...
TRANSCRIPT
Relay For Life Team Captain Meeting #2
Tuesday, May 11, 2010 @ 6:30 pmSt. Michael’s Lutheran Church
Welcome!
Imagine a world with more birthdays!
Agenda
• Mission• Survivorship• Luminaria• Registration/Accounting & Bank
Night• Fundraising• Tents• Homework• Upcoming Team Captain Meeting• Your Fundraising Announcements
Mission
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Celebrating Survivors and Caregivers
Parking Designated area
Check-in Location Time
Special Events Food Service Hero of Hope Reception Garden
Luminaria
Luminaria Bags and Sales
• Sell 10 bags, raise $100!
• Ask the people you sell bags to please decorate or offer to decorate for them
• Turn in luminaria bags at Bank Night
• Please print clearly on the Luminaria form. The volunteers use that information to fill in the scrolling names during the luminaria ceremony
Luminaria Lighters
• Please bring lighters to help light luminaria bags
• Our DJ will announce when to start lighting the candles in the bags
LuminariaRemember Ceremony
• The Ceremony is our memorial service to honor and remember those fighting the battle or those who have left our lives too soon
• Absolute silence is needed
• Tell team members and anyone attending Relay that will be part of your campsite that silence is a must
Registration & Bank Night
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Registration & Bank Night Commitment Fees• All commitment fees not paid
during the online registration process are due at Bank Night or when you turn your donations in
• Team captains will not be able to pick up t-shirts for team members who did not register by the deadline or have not paid their commitment fee.
Registration & Bank Night Donation Envelopes• Each participant has an
envelope that separates donations by type– Fundraising dollars and
Luminaria dollars can be turned in together
– If online only, no envelopes need to be turned in
• Fill out the Grand Total with the actual cash and/or checks that are enclosed in each envelope
Registration & Bank Night Matching Gifts• If applicable, fill out the
matching gift box section• Be sure to include any
matching gift forms
Registration & Bank Night Gaming• Mark any donations from gaming
activities and fill out the total dollar amount.
• So, what is gaming?– Gaming essentially is gambling
that you are going to win. • Share the Pot games• Casino games • Midway games (ring toss, hole in one)• Races with wagering (stick pony
races) • Wheel of Fortune
Registration & Bank Night Luminaria • As we said before, fundraising
dollars and Luminaria dollars can be turned in together
• Make sure to include the luminaria tracking form
Registration & Bank Night Incentives and $1000 Club• Individuals raising $250 or more are
eligible for incentive prizes– Individuals who elect to receive a
prize will be provided with a incentive prize certificate.
– This certificate will expire 45 days post-event on July 26, with no exceptions.
• Individuals raising more than $1000 will receive a $1000 shirt club t-shirt in addition to the participant t-shirt.
Registration & Bank Night Bank Nights • Tuesday, June 8 and Thursday,
June 10, 6 pm to 8 pm• Omaha State Bank at 120th and
Center• Sign up for a time to turn in
donations
Fundraising
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How To Fundraise
• Onsite Fundraising• Individual Fundraising• Team Fundraising
Fundraising Ideas - Onsite
• Icing on the Cake– Onsite Ideas
• Dance Lessons• Food Sales• Fortune Telling• Hollywood Snapshot• Mexican Cantina• Glow Gear
Fundraising Ideas
• ABC’s of Fundraising– Art Sales– Book Sale / Video Sale– Brown Bag Lunch Day– Envelopes at Restaurant
Tables– Pet Services– Unique Boutique
Fundraising Resource
• Fundraising Tips pamphlet (it came with your Team Captain Kit
• www.RelayForLife.org
• www.relayforlife.org /douglascone
Tents
Tents
• You are encouraged to bring your own tent– Tents will bottoms cannot be
on the inside of the track– No long stakes allowed (don’t
want to damage the sprinkler system)
– Space is limited so please be cognizant of space you are taking up
Homework
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Homework Last Time:
• Get your team members registered online!
• Hang 2 Relay flyers at work or a place you frequently go
• Challenge your team to do the letter writing challenge
Homework For Next Team Captain Meeting
• Get your team members to email at least five people using the Relay For Life online system.
Upcoming Team Meeting
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Team Captain Meetings
Team Captain Meeting # Three
• June 1 at St. Michaels• Agenda
– Mission– Logistics
Questions??
Fundraising Events Announcements
Thank you.