report writing: tips from our backyard to yours...report writing: tips from our backyard to yours...
TRANSCRIPT
REPORT WRITING:
TIPS FROM OUR
BACKYARD TO
YOURSCALRECYCLE
TECHNICAL TRAINING SERIES 2018
Purpose of an LEA Inspection
Determine Compliance with
Solid Waste Facility Permit
and State Minimum Standards
(Title 27 and Title 14 CCR)
Response to Complaint
Investigation
Illegal disposal
Composting odors 3
“ We are like death, we
come when we want to.
-Inspector
4
1. Ah! The Element of
Surprise!“You came early!” - Operator
Inspection Timing
▪ Early morning inspections
▪ Late in the day/early evening inspections
▪ “Cleanest” time of day for site, per the
operator, and go.
Aim for random and representative
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7
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2. Inspection Photos and
Site SketchesTEXT, TEXT, TEXT
Inspection Photos
Key Elements for Inspection Photos
Establishing Information:
facility name, location, and
permit number
Narrative with the direction of
the photo
Page number and date of the
photo
Person who took the photo
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Comparison Photos
Useful in highlighting
specific SMSs
Try to take these photos
from the same angle and
direction
Attempt to use consistent
landmarks to illustrate
changes in site conditions
Helpful in communicating
observations to operator
from month to month
12
A Picture is Worth More than 12,500 Words
Composting operation:
June 20, 2018Composting operation:
September 10, 2018
Inspection Diagrams and Calculating On-Site
Volumes
Establish facility
location
Provide sampling
locations
Orient photos
Offers dimensions of
the site
12
Inspection Diagrams: Enforcement
Establish facility
location
Provide sampling
locations
Orient photos
Offers dimensions
of the site
13
3. Tools of the TradeUnits, Calibration and Language
LEA Equipment
Measuring wheel
Camera/Compass
Thermometer
Measuring rod
Wind meter
Calculator (old school)
GEM 5000
Combustible Gas Indicator (CGI)
Odor wheel 16
INSPECTION LANGUAGE WITH TOOLS
Example sentence without equipment informed data compost #1 (odors).
Example sentence WITH equipment informed data.
Example sentence without equipment informed data (landfill gas)
Example sentence WITH equipment informed data - #2 (landfill gas)
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4. Note Taking StrategiesIt’s all about the details
“On taquerias…
Don’t eat at the ones with
habañeros, but the ones with
jalapeños are okay.
The ones with habañeros wash
their hands BEFORE they use
the bathroom.
-Inspector19
Perspective
▪ Orienting and directional details
▪ Unique and extreme site dynamics
▪ Unique site surprises
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5. Writing with UrgencyTiming is everything
Sooner is better
Write during the
inspection as though
sooner may not be
possible by taking detailed
notes.
WHEN TO WRITE: THE SOONER THE
BETTER
Writing behavior tips
Pre-schedule writing
sessions (in pencil)
Target your best writing
window
Writing hacks
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6. Benefits of Detailed NotesReduce, reconstruct and return
1. Reduce Writing BarriersOne way to address writing interruptions
3. Return to the ViewDirectionality to guide you
2. Reconstruct the SceneEase of recalling site information
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